W900KK210036 U00002 Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Provide Industry Q&A dated 10 May 2021 and updated PWS dated 06 May 2021.

2. The offer due date is hereby extended to 13 May 2021 at 4:00 EST.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-May-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W900KK21R0036

X 9B. DATED (SEE ITEM 11)

19-Apr-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-May-2021

CODE

ARMY CONTRACTING COMMAND - ORLANDO

ATTN: ALPHA DIVISION

12211 SCIENCE DRIVE

ORLANDO FL 32826-3224

W900KK 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W900KK21R0036

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 11-May-2021 04:00 PM to 13-May-2021 04:00 PM.

The following have been modified:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

INSTRUCTIONS FOR PROPOSAL SUBMISSION

1. Program structure and Objectives

1.1. This effort is a competitive source selection for commercial services as described above and in the Performance Work Statement (PWS), titled "DEPARTMENT OF DEFENSE WARRIOR GAMES 2021 PERFORMANCE WORK STATEMENT (PWS)". This acquisition will utilize the procedures outlined in Federal Acquisition Regulation (FAR)

13.5 using Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with (IAW) FAR 15.101-2. Technical tradeoffs will not be made, and no additional credit will be given for exceeding acceptability. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Only one (1) proposal may be submitted by each Offeror in response to this requirement. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The response shall consist of two (2) separate volumes; Volume I - Price, and Volume II - Technical Acceptability. Non-conformance with the instructions provided in this RFP may result in an unfavorable proposal evaluation. This acquisition may result in a Firm Fixed Price (FFP) Contract for services with an estimated performance period up to six (6) months (Projected award in May 2021 through final CDRL deliveries in October 2021). However, the Government reserves the right to award additional contracts if deemed to be in the Government's best interest.

1.2. The Government intends to evaluate proposals and award a contract without exchanges with Offerors. Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a technical and price standpoint. The Government reserves the right to conduct exchanges with the Offeror if later determined by the Contracting Officer to be in the best interests of the Government. The purpose of these instructions is to prescribe the format of proposals and describe the approach for the development and presentation of proposal data. They are designed to ensure the essential information required for evaluation of proposals is submitted. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government intends to make an award based on initial offers received without exchanges.

1.3. Proposed Acquisition Timeline: TENTATIVE

Final RFP Release 26 April 2021 Proposal Submittal Deadline 13 May 2021 Source Selection 18 May 2021 Contract Award 25 May 2021

2. General Instructions and Information

2.1. Initial Instructions:

2.1.1. The Government intends to evaluate proposals and award a contract without exchanges with offerors. Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a technical and price standpoint. The Government reserves the right to conduct exchanges with the offeror if later determined by the Contracting Officer to be in the best interests of the Government. The purpose of these instructions is to prescribe the format of proposals and describe the approach for the development and presentation of proposal data. They are designed to ensure the essential information required for evaluation of proposals is submitted. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government intends to make an award based on initial offers received without exchanges.

2.1.2. The Offeror's proposal must include all data and information requested by this RFP and must be submitted in accordance with these instructions.

The Offeror shall be compliant with the requirements as stated in this solicitation. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities, capabilities, and experience and will base its evaluation on the information presented in the Offeror's proposal. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete effective response to the solicitation are not desired. The offeror shall use a common paragraph numbering system among the tasking statements in any proposed work breakdown structure, schedule, plan and other related proposal documents in accordance with the PWS. The common paragraph numbering system is based on the PWS.

2.2. Submission, Modification, and Withdrawal of Proposals:

2.2.1. Proposals and modifications to proposals shall be submitted via electronic mail to the contract specialists, Blake McIlvane (blake.l.mcilvane.civ@mail.mil) and Byron Perez (byron.e.perez.civ@mail.mil), and contract officer, Chris Crouch (christopher.l.crouch.civ@mail.mil). Final submission of proposal is due no later than 4:00 PM Eastern Time on 13 May 2021.

2.2.2. Proposals may be withdrawn by written notice received at any time before award. Proposals may also be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting the withdrawal is established and the person signs a receipt for the proposal before award.

2.2.3. Electronic Copies of Proposal. Text and graphics portions of the electronic copies shall be in a format readable by Microsoft (MS) Word 2013 and/or Adobe Acrobat XI Pro. The Offeror must ensure that the submission is readable, in the format specified in the solicitation, and has been verified free of computer viruses. Prior to any evaluation, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are corrupted or unreadable, the Government may request the Offeror to resubmit the electronic media.

2.2.4. Amendments to Solicitation. If this RFP is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment to this request by the date and time specified in the amendment(s) by signing and returning the front page of each amendment.

2.3. Proposal Validity. The proposal acceptance period is valid through this date: 31 June 2021.

2.4. Considerations of Alternate Proposals. Proposals that do not address requirements within the Government PWS will be considered alternate proposals.

Alternate proposals will not be considered.

2.5. Points of Contact. The contracting office is the sole point of contact for this acquisition. All questions or concerns should be e-mailed to Blake McIlvane (blake.l.mcilvane.civ@mail.mil), Byron Perez (byron.e.perez.civ@mail.mil), and Chris Crouch (christopher.l.crouch.civ@mail.mil).

2.6. Discrepancies Errors, and Omissions. If an offeror believes that the requirements in these instructions lack clarity or contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale as well as the remedies the offeror is asking the KO to consider as related to the omission or error. Notifications of any RFP amendments will be posted to www.fedbizops.gov. The RFP amendments will be posted to beta.SAM.gov. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

This reservation includes matters of additional or substitute pages of the initial proposal.

2.7. System for Award Management (SAM). Offerors will not be eligible to receive a contract award from a Department of Defense (DoD) activity unless they are registered in SAM. Offerors must be registered in the SAM Database prior to award of any contract. Firms must register on a one- time basis and annually confirm accuracy and completeness of registration information. On-line registration and instructions can be accessed at https://www.sam.gov/index.html.

2.8. Representations and Certifications. IAW FAR 52.204-08, offeror shall submit completed representations, certifications, acknowledgments and statements and comply with the System for Award Management (SAM).

2.9. Organizational Conflict of Interest (OCI). The Government has not identified an Organizational Conflict of Interest. Offerors are required to identify any actual or potential Conflict of Interest in their proposals, and may be required to submit a mitigation plan during the proposal period. The successful Offeror shall prepare an OCI mitigation plan, if required. Mitigation Plans, if required, will be evaluated IAW FAR 9.5.

3. Specific Instructions

3.1. The Offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in the table, all of which shall be within the required page limits and with the number of copies as specified:

VOLUME/STEP RFP

PARAGRAPH

ELEC.

COPIES

PAGE LIMIT

Price - Volume I

4.1

5 Pages

Technical Acceptability - Volume II

4.3

1 35 Pages including all attachments

Plus 2 pages per resume for up to 3 Key personnel

3.2. Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Each page shall be counted except the following; any Cover Sheets, Table of Contents, security control artifacts, Tabs, Glossaries of terms/abbreviations/acronyms and matrices. Resumes consisting of 2 pages each for no more than 3 key personnel will not be counted against the total.

3.3. Page Size and Format. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8½ x 11 inches. Pages shall be single-spaced and typed, except for displays and the reproduced sections of the solicitation document. The font shall be Times New Roman and no less than 12 point in size. Use at least 1 inch margins on the top and bottom. Pages shall be numbered sequentially by volume. When text is included within displays, it may be no smaller than 8 point, but must be clearly legible without magnification, as determined solely by the KO. The size of these displays shall not exceed the page size as defined above.

3.4. Title Page (not included in the page count). Each volume must include a title page.

The title pages must show:

• Solicitation Number

• Name, address, telephone numbers and e-mail address of the Offeror

(only one copy for all required volumes)

• Cage/DUNS

• Acknowledgement of any amendments as an attachment

3.5. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

3.6. Glossary of Abbreviations and Acronyms - Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for to and consistent with the terms and conditions of the solicitation or may result in being rejected as non- responsive and not being evaluated.

4. Instructions for Proposal Volume Requirements

4.1 General Instructions Price (Volume I). The primary purpose of the price proposal volume is to provide the KO and the team evaluators an understanding of how the price proposal was developed. The price evaluation criteria will be:

(1) Reasonableness, (2) Balance, and (3) Total Evaluated Price (TEP), to include realism, as defined in evaluation section of this document.

4.2. Total Evaluated Price (TEP). The TEP shall be used for evaluation purposes for both the Basic contract and Option CLIN award. The Government requires data in order to properly assess the balance of the offeror's proposal's cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of the offeror's proposal. Prices will be evaluated for realism by comparing prices to technical approach, to the Government's Independent Cost Estimate, and to the prices of other offerors.

Unrealistic prices (prices that are too low) may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has made an unrealistic proposal. Additionally, unbalanced pricing may pose an unacceptable risk to the Government and may be reason to reject an offeror's proposal per FAR 15.404.1 (g). Offers should be sufficiently detailed to demonstrate their cost reasonableness and realism. The burden of proof for cost credibility of proposed costs/prices rests with the offeror. Pricing Information Requirements. IAW FAR 15.402, 15.403-1(b) and 15.403-3(a), "information other than cost or pricing data" may be required to support price reasonableness. If, after receipt of proposals, the KO determines that there is insufficient information available to determine the reasonableness of the proposed pricing, the offeror may be required to submit additional information other than cost or pricing data. If during the source selection process the KO determines that adequate competition no longer exists, then cost and pricing data may be required.

• Pricing Assumptions. Summarize all significant pricing assumptions, scope limitations and/or qualifications of the Price proposal.

• Price Information. Information beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your price position. All information relating to the proposed prices/rates, including all required supporting documentation must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal. All dollar amounts provided shall be rounded to the nearest dollar.

• The Price Volume shall be organized as follows:

• Section 1 - Table of Contents

• Section 2 - Cost and Pricing Schedule

• Supporting Fixed-Price Data. Price proposals must adhere to the pricing structure established in the CLIN(s) of the solicitation. Each Offeror's price proposal must be based on the Offeror's own technical proposal, the Government's specifications, and other contractual requirements. If the prices to be used are based on a published price list or catalog, the Offeror shall so state, and provide a copy of the document with the price proposal. If the prices are to be based on established market price, not otherwise published, or if prices are applicable only to the proposed contract, the Offeror shall so state.

• Pricing shall be completed by the Offeror in accordance with the following:

• Proposed prices shall be provided reflecting the established CLINs.

• All prices contained in the pricing schedule reflect total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants, and operators), overhead, general and administrative (G&A) expenses, and profit.

• Price proposals shall be evaluated for the presence of "unbalanced pricing" based on a contractor's attempt to "buy in" to the acquisition. The Contracting Officer will perform a price proposal analysis to determine balanced pricing. The Contracting Officer reserves the right to reject an offer if it is determined that the lack of balanced pricing poses an unacceptable risk to the Government in accordance with FAR Part 15.404- 1(g).

• The Government expects that this contract will be awarded based upon adequate price competition.

4.3. General Instructions Technical Acceptability (Volume II): The Technical Acceptability Volume should be clear, specific, complete, and include sufficient detail for effective evaluation. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the technical subfactors defined in this document.

Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. There will be no reference to rates or price(s) in this volume. Offerors shall assume that the Government has no prior knowledge of their experience and certifications and will base its evaluation on the information presented in the Offeror's proposal. All the requirements specified in the solicitation are mandatory. By the Offeror's proposal submission, the Offeror is representing that the company will perform ALL the requirements specified in the solicitation (including PWS); it is not necessary or desirable to tell us so in the proposal. It is necessary, however, to describe how you will accomplish/satisfy each subfactor requirement and specifically how that capability will be used for this effort.

4.3.1. Adequate Responses: It is imperative that the Offeror fully describe and provide details as to how the Offeror shall meet the subfactor requirements within the required schedule. The proposal will be evaluated to determine whether the Offeror's methods and approach have completely considered, defined, and satisfied the requirements specified in the PWS. Proposals shall clearly demonstrate and substantiate the Offeror's claims to fulfill the requirement. The absence of substantive information may result in a technically "Unacceptable" proposal. Do not merely direct copy and paste, rephrase or restate the objectives, or reformulate the requirements specified in the solicitation.

4.3.2. Technical Approach Factor: The Offeror shall provide a clear and comprehensive technical approach that demonstrates an understanding of all PWS requirements, including the Options (PWS Section 7). The Offer's technical narrative shall include descriptions and explanations of how the requirements for each task will be planned, coordinated and executed. The technical approach must represent an adequate concept which is achievable and executable within the scope of the planned resources (Contractor and Government), proffer letter, event venues, and the timeline associated with the 2021 DOD Warrior Games.

4.3.3. Subfactor 1: Event Management and Sports Management

4.3.3.1. The Offeror shall provide a systematic approach detailing an end-to-end layout of execution of Event Management and Sports Management, including but not limited to synchronized sports production and sports management throughout the entire execution of the DOD Warrior Games 2021.

The objective is for the Contractor to manage the activities required to execute the Warrior Games in a manner that ensures the events occur on time and are supported in accordance with the plan. Details shall include resources (staff, supplies, services, materials, consumables, tools, transportation, etc.), schedules, and coordination with all Warrior Games stakeholders (Warriors, families, spectators, Government, venues, contractors, vendors, etc.)

throughout the duration of the 2021 DOD Warrior Games event. In addition, details shall include the approach to manage and provision all support equipment and personnel for execution of the 2021 DOD Warrior Games athletic events in accordance with the Performance Work Statement (PWS, Attachment 1) and the Sports Schedule Workbook (Attachment 3).

4.3.3.2. The Offeror's approach shall discuss the implications of executing all events in compliance with American Disability Act (ADA) standards.

4.3.3.3. The Offeror's approach shall address a clear synchronization of resources, including but not limited to personnel, volunteers, property and equipment (Government and Contractor), event schedules, Disney proffer (Attachment 5), joint services (Government and Contractor) and venues, ensuring successful execution of all events.

4.3.3.4. The Offeror shall provide their approach to support the Government's Joint Operations Center (JOC), Joint Support Center (JSC), and Sports Operations Center (SOC) in accordance with Attachment 4, Operations Center Concept, including but not limited to timely management and communications to ensure safety, security / force protection, logistics, sports information and rapid and seamless resolution to real-time issues.

4.3.3.5. The Offeror's approach shall address facility and venue related requirements, including but not limited to providing and implementing sports announcers, audio/visual media capabilities and professional grade audio/video event capture which coordinates and supports play-by-play public address messages, and sports commentary to enable Government staff, athletes, families, and spectators to watch and hear sports results at the three offsite venues pursuant to the PWS.

4.3.3.6. For the three offsite events, the Offeror shall provide their approach to provisioning and executing seamless event logistics, as defined throughout the PWS, including but not limited to field of play specifics, venue setup, supplies and services, power, HVAC, and transportation support, including leveraging the Government’s Warrior Games resources.

4.3.3.9 The Offeror shall address their approach to event registration and credentialing.

4.3.3.10. The Offeror shall address event delay contingency approach for cancelled or postponed events.

4.3.3.11. The Offeror shall describe their approach to sports production, including but not limited to capturing all sporting events scores and applicable results, recording and transmitting sports event data, utilizing Contractor media support to the Joint Operations Center (JOC) supporting all sport events simultaneously throughout the duration of the events.

4.3.3.12. The Offeror shall detail their approach addressing sports management of events, to include but not limited to schedule, equipment, communication in accordance with the event plan/Sports Run of Show, official rules of play, fair play, scoring and timing, and recording and transmitting results ensuring accurate sports event execution in accordance with applicable national governing rules, regulations, and standards as identified in PWS (Attachment 1) Section 8, Attachment List, and PWS Section 9, Applicable Publications.

4.3.3.13. The Offeror shall detail their approach to address athlete Classification, to include personnel, schedule, and considerations for international athletes to facilitate athletic competition commencement on 13 SEP 2021. The approach shall also include classification during the 2021 DOD

Warrior Games competition should any questions or concerns arise that effects an athlete during individual or team performance.

4.3.3.14. The Offeror shall detail their approach to address Volunteer recruiting, registration and credentialing, training, and management to include liability coverage in support of the 2021 DOD Warrior Games. This includes the athletic competition set-up, execution, and tear down of all venues and sports.

The approach shall also include the Offeror’s plan to credential and care for Volunteers at the event.

4.3.4. Subfactor 2: Past Experience

4.3.4.1. Offeror shall describe their past corporate experience (including subcontractors) as it relates to recency and relevancy for the requirements identified in the PWS.

4.3.4.2. The Contractor shall provide resumes of key personnel demonstrating successful experience, knowledge, skills, and abilities to execute the Event Management, Sports Production and Sports Management as addressed in the PWS. Subfactor 2, "key personnel" shall have experience in professional entertainment and experience in execution of prior adaptive sport events and/or legacy DOD Warrior Games within the last 5 years.

(End of Provision)

Attachments

1 – Performance Work Statement 2 – Performance Work Statement Attachments 3 – Sports Schedule Workbook 4 – Operations Center Concept 5 – Disney Proffer

(End of Summary of Changes)