2021-05-06 WG21 PWS (Final).pdf

Version: 2021-05-06.0 /// Procurement Sensitive

WG21 PERFORMANCE WORK STATEMENT

WG21 Performance Work Statement

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TABLE OF CONTENTS

1 BACKGROUND AND GENERAL INFORMATION

2 SCOPE OF WORK

3 OBJECTIVES

4 GOVERNMENT PROVIDED EQUIPMENT, AND SERVICES

5 CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

6 SECURITY

7 OPTIONS

8 ATTACHMENTS LIST

9 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

10 TECHNICAL EXHIBITS

11 ACRONYMNS

Background General Information - 3 -

1 BACKGROUND AND GENERAL INFORMATION

1.1 The Warrior Games were established in 2010 as a way to enhance the recovery and rehabilitation of our

Nation’s Wounded Warriors (W2) by introducing them to the world of competitive adaptive sports.

Sponsored by the U.S. Olympic Committee in Colorado Springs, Colorado, the inaugural Warrior Games hosted approximately 200 Wounded, Ill, and Injured Service Members and Veterans. Under the ownership of the U.S. Department of Defense (DOD), the Warrior Games have expanded in size and scope with hundreds of athletes from multiple countries competing in events across a large assortment of both individual and team sports.

1.2 Beginning in 2015, the individual U.S. military services (Army, Navy, Air Force, and Marine Corps) and the U.S. Special Operations Command (USSOCOM) took responsibility for hosting the Warrior Games at a location selected by their leadership. In 2015, the U.S. Marine Corps (USMC) was the first service to host the Warrior Games at Marine Corps Base Quantico, Virginia. They were followed by the U.S. Army in 2016 at the U.S. Military Academy at West Point, New York. The U.S. Navy hosted the 2017 Warrior Games in Chicago, Illinois; the U.S. Air Force in 2018 at the U.S. Air Force Academy in Colorado Springs, Colorado; and USSOCOM in 2019 in Tampa, Florida. The USMC was to host the 2020 Warrior Games in San Antonio, Texas;

however, it was cancelled due to COVID-19 pandemic restrictions.

1.3 The 2021 Warrior Games will be hosted by the U.S. Army at Disney’s ESPN Wide World of Sports (WWOS) Complex and other locations throughout the Orlando, Florida community starting 12 September 2021 and ending on or about 22 September 2021. Wounded, ill and injured athletes from the U.S. Army, U.S. Navy, U.S. Air Force, USMC, USSOCOM, and up to seven partner nations will compete for the gold in Archery, Cycling, Field, Golf, Indoor Rowing, Powerlifting, Precision Air Sports, Sitting Volleyball, Swimming, Track, Wheelchair Basketball and Wheelchair Rugby. Each team is limited to no more than 45 athletes total with a support staff not to exceed 100.

1.4 Since the introduction of the Warrior Games, there has been a significant increase in the collected DOD Uniformed Services’ adaptive sports programs participation by Wounded, Ill, and Injured athletes. The Warrior Games is a springboard for many Service Members and Veterans to continue participating in adaptive sporting programs within their communities. There has also been a growing interest within these communities to support the recreational and sports activities for the Wounded, Ill, and Injured population, which has benefitted the entire community of disabled persons.

Scope of Work - 4 -

2 SCOPE OF WORK

2.1 Introduction

2.1.1 This is a non-personal services contract to provide support for the 2021 Warrior Games, led and hosted by the U.S. Army in support of DOD and international competitors within the 2021 Warrior Games Athletic Competition.

2.1.2 The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

2.1.3 The Warrior Games is an Americans with Disabilities Act (ADA)-compliant event. Approximately 10% of the 2021 Warrior Games athletes may require daily wheelchair access and applicable venue accessibility additions as well as specialized sport support equipment and ADA transportation.

2.1.4 The contractor shall provide sports and event management for swimming, golf and precision air in support of the 2021 Warrior Games athletic completion.

2.2 Description of Services

2.2.1 The Contractor shall provide all non-personal services, personnel, equipment, supplies, tools, materials, supervision, and other items and services necessary in support of the 2021 Warrior Games as defined in this Performance Work Statement (PWS) Chapter 5 except for requirements specified as:

2.2.2 The Contractor shall provide additional services, subject to the exercise of options (PWS Chapter 7), to include but not limited to Sports Production, Venue Dressing, Transportation, and Video Design/Production.

2.2.3 The Contractor shall design, provide, install, and operate a system of systems needed to support this contract. The officiating, recordkeeping, and conduct of sporting events shall be within the scope of this PWS and supportive of the successful execution of each sporting event. These requirements include but are not limited to production and execution of various activities to support the 2021 Warrior Games while ensuring a timely and quality presentation.

2.2.4 The Contractor is expected to manage and provide all support equipment and staff necessary to effectively conduct each athletic event swimming, golf and precision air.

2.2.5 The Contractor is responsible for coordinating with all 2021 Warrior Games venues/facilities to plan, manage, implement, and execute all PWS requirements to ensure safe and successful events for swimming, golf and precision air.

2.2.6 The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS and meet associated quality standards and performance requirements.

2.2.7 Finally, the Contractor shall perform to the standards identified in this PWS.

2.3 Place of Performance

2.3.1 The primary place of performance, planning, and coordination activities shall be at the various locations and venues throughout The Greater Orlando, Florida area of operations; Primary coordination will be within the gates of Disney however, offsite venues will be determined by the vendor based on selected offsite locations for those events that will not be held on Disney.

Objectives - 5 -

3 OBJECTIVES

3.1 Event Management

3.1.1 The Contractor shall provide event management which includes synchronized sports production and sports management for offsite events (swimming, golf and precision air) of the 2021 Warrior Games.

3.1.2 The Contractor shall manage the activities required to execute all requirements in a manner that ensures the events occur on time and are supported IAW the 2021 Warrior Games master schedule published by the government.

3.1.3 Medal ceremonies and presentations are outcome based and therefore the scheduling of medal awards to the athletes shall be directed by the Warrior Games government staff, and not production schedule driven.

3.2 Sports Management

3.2.1 The Contractor is expected to manage/provision all support equipment and support staff necessary to effectively execute the three (3) adaptive sport events (Golf, Swimming and Precision Air).

3.2.2 The Contractor shall provide personnel with appropriate experience in planning, managing, and execution of three (3) Paralympic-style athletic event requirements IAW the 2021 Warrior Games plan/schedule/Run of Show.

Government Provided Property, Equipment, and Services - 6 -

4 GOVERNMENT PROVIDED EQUIPMENT, AND SERVICES

4.1 Military Installation and Facilities Usage

4.1.1 No events of the 2021 Warrior Games will be conducted on a Military Installation.

4.1.2 Primary lodging for 2021 Warrior Games will be determined outside this PWS

4.2 Sports and Event Venues

4.2.1 Select sports and event venues have been identified and provided for use by Disney and are located on the ESPN WWOS Complex IAW defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 14 Jan 2021 the exception is for swimming, golf and precision air .

4.3 Sports Competitions Rules and Athlete Classification Handbooks

4.3.1 Subject to pre-Warrior Games revision, the Contractor shall plan and execute its support IAW:

4.3.1.1 2021 DOD Warrior Games Rules and Regulations Handbook; Attachment 8.1.

4.3.1.2 2021 DOD Warrior Games Sport Classification Handbook; Attachment 8.2.

4.4 General Schedule and Event Dates

4.4.1 The Government will produce the 2021 Warrior Games General Schedule. The latest version of the 2021 Warrior Games General Schedule of Events including detailed descriptions of the event dates, times, locations, and conduct of each competition sporting and non-sporting event is included as Attachment 8.3.

4.5

4.6 Joint Operations, Joint Operations Center (JOC), Joint Support Center (JSC), Joint Visitor Breuer (JVB)

4.6.1 The Government will establish and operate a Joint Operations Center (JOC) and a Joint Support Center (JSC) and Joint Visitor Breuer (JVB) within the ESPN WWOS Complex.

4.6.2 As the 2021 Warrior Games central hub for event management, the JOC, JSC, JVB staff will facilitate event coordination, synchronization, and communication capabilities from start to finish of the 2021 Warrior Games.

4.6.3 The JOC, JSC, JVB ensures proper safety, security, logistical requirements, contingency requirements, and compliance of all venue and local authority rules for the duration of the event.

4.6.4 Contractor has no Medical responsibilities other than the required responsibilities of coordination. The Army (Government) Warrior Games Medical Director has responsibility to develop through a separate document that will be shared with the contractor once completed will handle all requirements.

4.6.5 The JOC, JSC, JVB will be a space that both the Government and Contractor shall work in throughout the entirety of the 2021 Warrior Games.

4.6.6 The JOC,JSC, and JVB will serve as the hub for all support requirements to include but not limited to Registration/ Credentialing/Accreditation, Executive Services, Protocol (Joint Visitors Bureau), Media and Public Affairs (Joint Information Bureau), and other service support functions necessary to support Event Management of the 2021 Warrior Games.

4.6.7 The JOC, JSC and JVB will be a space that both the Government and Contractor shall work in throughout the entirety of the 2021 Warrior Games.

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4.7 Sports Operations Center

4.7.1 The Government will establish and operate a Sports Operations Center (SOC) within the ESPN WWOS Complex which may be combined with the operations and support.

4.7.2 The SOC, managed by the DOD Warrior Games Sports Director, will serve as the hub for all sports operations and support functions necessary to facilitate the collected 2021 Warrior Games training and competition Run of Show requirements.

4.7.3 The SOC will be a space that both the Government and Contractor shall work in throughout the entirety of the 2021 Warrior Games.

4.8 2021 DOD Warrior Games Website

4.8.1 The Government will coordinate for and provide all updates and developments regarding the website dodwarriorgames.com and all associated social media to reflect real-time updates of events and results with regards to the 2021 Warrior Games. This includes the development and implementation of a Mobile Application specific to the 2021 Warrior Games.

4.8.2 The Government will provide a point of contact for website and social media throughout planning and athletic competition of the 2021 Warrior Games. This point of contact will work directly with the Contractor to ensure overall Event Management and Sports Management requirements are met and achieved.

4.9 DOD Warrior Games Registration Portal and Credentialing Services

4.9.1 The Government will coordinate for registration and credentialing requirements with the Contractor; these services will be integrated components/functions within the Official DOD Warrior Games Website.

4.9.2 Additional information as related to these requirements is located in Chapter 5 of this PWS.

4.10 Lodging

4.10.1 The Government will provide lodging for athletes and event staff (military and federal employees).

4.10.2 Athletes with validated Non-Medical Attendant (NMA) requirements will be allowed to have them stay in the room with them.

4.10.3 The Contractor shall provide lodging for its personnel supporting the 2021 Warrior Games.

4.11 Ground Transportation Operations

4.11.1 The Government will provide Disney with ground transportation requirements between Orlando International Airport (MCO) and lodging for properly credentialed personnel.

4.11.2 The Government will provide Disney with ground transportation requirements between lodging site and ESPN WWOS Complex for properly credentialed personnel.

4.11.3 The Contractor shall provide ground transportation to and from contracted off-site venues for properly credentialed government personnel.

4.11.4 The contractor working with the government security will ensure:

4.11.4.1 The Contractor shall provide Explosive Detector Dog screening of transportation assets prior to use for transporting DWG personnel

4.11.4.2 Routine screening of transportation routes by security personnel.

4.11.5 The Government will provide a point of contact for transportation logistics for all ground transportation requirements throughout planning and athletic competition of the 2021 Warrior Games. This point of contact will work directly with both Disney and the Contractor to ensure overall ground transportation requirements are met and achieved.

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4.12 Specialty Equipment and Operators

4.12.1 The Contractor will provide specialty equipment with operators in support of movement requirements for US Service Teams’ (International Teams if authority is given) sport and support equipment shipped in connex containers; download, emplacement, retrograde, and upload of equipment from commercial shipment providers as applicable. All charges if approved will be under a separate optional CLIN

4.12.2 The Contractor will work directly with Government and Disney POC’s for movement of specialty equipment throughout the 2021 Warrior Games for off-site venues.

4.13 Welcome Receptions

4.13.1 The Government will provide a welcome reception area for the arrival of all athletes at the Orlando International Airport.

4.13.2 The Government will provide a welcome reception and in-brief for all athletes and staff during the Practice Week prior to athletic competition commencement on 13 SEP 2021.

4.14 Team Uniforms/Sports Apparel

4.14.1 The Government will provide and distribute all uniforms for athletes and staff (US Teams Only).

4.14.2 The Government will coordinate for a designated area(s) to distribute uniforms to participants prior to the 2021 Warrior Games Opening Ceremony.

4.15 Athlete Classifications

4.15.1 The Government will be responsible for all requirements regarding athlete classification standard IAW the WG21 Sport Classification Handbook dated 01 SEP 2020.

4.15.2 The Government will coordinate for a space to conduct all athlete classification requirements. This location will meet all applicable Privacy Act of 1974, Health Insurance Portability, and Accountability Act (HIPAA) requirements.

4.15.3 The Contractor shall provide all classification requirements for all events.

4.16 Opening and Closing Ceremonies

4.16.1 The Government will coordinate with Disney to ensure all requirements for the 2021 Warrior Games Opening and Closing Ceremonies are met IAW defined agreements.

4.17 Medical Services

4.17.1 The Government will provide and coordinate all medical requirements for athletes and spectators. This coordination will ensure all minimum medical measures are achieved based off venue and military presence.

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4.17.2 The Government Chief Medical Officer (CMO) will ensure medical support is available for all 2021 Warrior Games events which include but is not limited to all training and competitions. The contractor will have an Event Medical Director (EMD) who shall be knowledgeable about the type of event, local medical resources, and staffing needs; especially as it pertains to all Wounded, Ill and Injured athletes, as well as the expected medical needs of families, DVs, and staff. The EMD will coordinate with both Disney and the Chief Medical Officer to ensure overall Event medical requirements are met and achieved.

4.17.3 The Government will provide all medical supplies/consumables required during training and competition periods.

4.17.4 The Government will arrange for an emergency medical services (EMS) to include ambulance(s) with paramedics/emergency medical technicians (EMTs) to be on-site during competitions based upon venue, athlete, and/or spectator requirements.

4.17.5 The Government will provide licensed Athletic Trainers on-site for the duration of the 2021 Warrior Games.

4.17.6 The Government will provide licensed athletic trainers and/or physical therapists on-site for duration of the 2021 Warrior Games.

4.17.7 The Government will provide qualified certified/licensed prosthetic adjustment and repair services on-site for the duration of the 2021 Warrior Games.

4.17.8 The Government will provide sports equipment repair services via an experienced adaptive sports equipment mechanic at each applicable venue during training week, sports competitions, and demonstration sport events.

4.17.9 All Government-furnished supplies, consumables, and services cited in Section 4.17 will be provided to athletes free of charge.

4.17.10 The Government will arrange for chiropractic support to be on-site during competitions based upon venue and/or athlete requirements.

4.18 Veterinary Services

4.18.1 The Government will coordinate for and provide all veterinary requirements for athlete service animal requirements. This coordination will ensure all minimum service animal measures are achieved based upon venue and military presence.

4.19 Food and Beverage Services

4.19.1 The Government will provide a point of contact to synchronize food and beverage requirements for the 2021 Warrior Games for athlete and staff estimated to be no more than 600 personnel. This point of contact will work directly with Disney, the Family and Friends Lead Coordinator, and the Contractor to ensure overall food and beverage service requirements are met and achieved for all government attendees.

4.19.3 The Contractor shall provide distribution services for government provided food and beverage for swimming , golf and precision air events as advised by the DOD Warrior Games Sports Director.

4.19.4 The Contractor shall provide distribution services for government provided water for swimming , golf and precision air events as advised by the DOD Warrior Games Sports Director.

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4.20 Competition Medals

4.20.1 The Government shall design and procure all medals and awards for the 2021 Warrior Games.

4.20.2 The Government will provide a point of contact for medals and awards throughout planning and execution of the 2021 Warrior Games. This point of contact will work directly with Disney and the Contractor to ensure overall medal accountability and ceremony presentation requirements are met and achieved.

4.21 Medal and Award Ceremony Platforms

4.21.1 The Government will ensure Disney provides ceremony details to the contractor to ensure proper coordination with transportation.

4.21.2 Select medal and award ceremony platform requirements will be designed/constructed by Disney for use at locations on the ESPN WWOS Complex IAW defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 14 Jan 2021.

4.21.3 The Contractor shall design/construct award ceremony platforms for use at swimming, golf and precision air venues.

4.22 Warrior Games Exposition Event

4.22.1 The Government will provide a point of contact for the Warrior Games Exposition Event who will coordinate directly with both Disney and the Contractor for event management to ensure overall requirements are met and achieved.

4.23 Family Activities and Services

4.23.1 The Government and Lead Family and Friends Coordinator shall collaborate with Disney for activities and services for athletes and their families.

4.24 Volunteer Coordination and Identification

4.24.1 The Government will coordinate with Disney for the solicitation, registration, training, assignment/organization, logistics, identification, and credentialing requirements of volunteers for all requirements at ESPN WWOS. Conflicts that may arise with volunteer selection and event support will be resolved by the DOD Warrior Games Sports Director (or designated government representative) and ESPN

WWOS.

4.24.2 The Contractor shall, if required, coordinate designated Volunteer Service providers external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter for off-site venues.

4.24.3 Vetting/background screening of all volunteers using a Government approved service. Government will provide criteria for disqualification.

4.25 Information Technology (IT) and Communications Support Services

4.25.1 The Government will coordinate with Disney for complimentary access to public WIFI currently in place at

ESPN WWOS.

4.25.2 The Contractor shall provide in coordination with Disney portable radio requirements and frequencies for radios to support off-site venues.

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4.26 Strategic Communications: Public Affairs and Marketing

4.26.1 The Government will provide and generate public interest, spectator friendly entertainment, and achieve active general public interest in the 2021 Warrior Games for current and future events, provide local and national wide-spread public awareness of the Warrior Games and adaptive sports, and develop marketing strategy to achieve local public interest, attendance and spectator participation during the competition events at all venues.

4.26.2 The Contractor does not have Strategic Communications requirements.

4.27 Security and Military Force Protection

4.27.1 The Government will identify security requirements and coordinate with the contractor to ensure requirements are met. The event will require “Explosive Detector Dog searches of each venue before opening for both onsite (Disney) and offsite (Contractor). The Government is prepared to either coordinate with local LE or provide military K-9 for offsite if required.

4.27.2 The Contractor will fulfill physical security and force protection requirements, with oversight from the Government, to support the 2021 Warrior Games IAW facility, local, state, and federal guidelines for off-site venues. The Government will coordinate with local law enforcement, fire and Emergency Medical Services for threat reporting, incident response, and law enforcement presence at the venues.

4.27.3 The contractor will provide all event and venue security to include but not limited to Access Control (credential verification, magnetometer screening, bag/hand carried item screening), vehicle stand-off, stationary security points, roving security patrols and special security requirements for VIPs.

4.27.4 All Security Guards must have a Class “D” Security Officer license from the Florida Department of Agriculture and Consumer Services. Armed Security Officers must also have a Class “G” license. The company providing the security guards must have a minimum of one manager with a Class “M” or “MB” license

4.28 COVID-19 Special Considerations

4.28.1 The Contractor shall comply with all Government (Army Medical Command) and venue COVID-19/social distancing practices, policies, and protocols.

4.28.2 The Contractor shall include COVID-19 mitigation strategies in its proposal as related to all offsite venues for sports competitions, transportation and meals.

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5 CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

5.1 General Requirements

5.1.1 The Contractor shall provide a single point of contact responsible for the coordination of any Government provided equipment, and services identified in Chapter 4 of this PWS.

5.1.2 The Contractor shall furnish all materials, supplies, equipment, facilities, and services required to perform work under this task order that are not listed under Chapter 4 of this PWS.

5..1.3 The Contractor agrees to procure and maintain insurance, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance IAW Federal and State of Florida laws.

5.1.4 The Contractor shall be responsible for all damage to property, which may be done by him/her, or any employee engaged in the performance of this contract.

5.1.5 The Contractor shall report ALL vehicle accidents to the JOC as soon as possible after ensuring safety of riders, self, or other vehicle occupants. Additionally, the driver, if able, shall inform appropriate police or medical assistance when needed.

5.1.6 The Government shall be held harmless against any or all loss, cost, damage, claim expense, or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

5.1.7 In the event an employee of the Contractor is injured during the performance of this contract, the JOC shall be notified of this occurrence as soon as possible, but no later than 4:00 p.m. the next workday following the incident.

5.1.8 The Contractor shall report to the JOC if bus schedule is impacted in the event there is a driver call out or vehicle break down or for any other reason.

5.1.9 Evidence of driver qualifications (license and Training Certification) must be provided upon request by the Project Manager. The Contractor shall ensure employees complete and document training regarding safe driving and accessibility needs when transporting large number of individuals in wheelchairs on temporarily modified buses.

5.2 Sport and Event Venues

5.2.1 The Contractor shall provide all 2021 Warrior Games off-site sports and/or event venue requirements; these locations include:

5.2.1.1 Sport Competition Venue for Golf (Attachment 8.12)

5.2.1.2 Sport Competition Venue for Precision Air Sports (Attachment 8.15)

5.2.1.3 Sport Competition Venue for Swimming Attachment 8.16)

5.2.2 The Contractor shall utilize the collected Venue concepts and overview attachments provided as a reference for logistics, operations, and support concerning venue accessibility and meet the practice and competition schedules developed by the Government. Any additional time or requirements that would alter the venue use agreement(s)/contracts or incur an additional cost must be coordinated with the Government.

5.3 Event Planning

5.3.1 Production and Execution

5.3.1.1 The Contractor shall provide a written Event and Sports Management Plan with proposal which describes in detail how the Contractor will execute their responsibilities in support of the 2021 Warrior Games following the below guidelines.

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5.3.2 Project Plan

5.3.2.1 The Contractor shall develop a comprehensive plan including a checklist for equipment, support, personnel responsibilities (who’s doing what at each venue) and a schedule for event set-up, execution, and retrograde.

5.3.2.2 The Contractor’s plan shall include an explanation of how the Contractor has determined they shall ensure proper coordination between all personnel involved with the ADA-compliant, safe, and successful execution of the 2021 Warrior Games.

5.3.2.3 The Contractor shall coordinate their actions with the appropriate Government staff, 2021 Warrior Games POCs, and representatives for each venue prior to the installation of any equipment, tools, production materials, signage, or any other materials related to the 2021 Warrior Games.

5.3.2.4 The Contractor’s plan shall include a description of the roles and responsibilities of the Contractor’s key personnel and management team.

5.3.2.6 The Contractor’s plan shall include a design for providing power to the off-site event activities (indoor and outdoor as applicable). This includes power for Contractor provided requirements.

Priority shall be to tap into existing power where available. When power is not available, the Contractor shall design, install, maintain (provide fuel and refuel as/if applicable), and take-down a safe and Government-approved portable power generation solution.

5.3.3 Sport and Event Venue Specific Plans

5.3.3.1 All venues associated with the 2021 Warrior Games will have design and layout requirements; the manner/mechanism used to create these layouts is determined by each location’s individual or collected requirements. Design and layout plans may be created in PowerPoint, drafted on graph paper, and/or rendered in AutoCAD/3D modeled as/if applicable. The contractor will be responsible for all off-site venue plan requirements.

5.3.3.2 Sport and event venue specific plans will include but are not limited to the following:

5.3.3.2.1 Venue dimensions

5.3.3.2.2 Entry and exit points

5.3.3.2.3 Ingress, ground transportation, and egress routes

5.3.3.2.4 Medal and Award Ceremony locations

5.3.3.2.5 Athlete/competition event check-in points

5.3.3.2.6 Team zones

5.3.3.2.7 Team storage areas (as/if applicable)

5.3.3.2.8 Team and competition staging areas

5.3.3.2.9 Detailed Competition and Training Areas

5.3.3.2.10 Food and beverage services / dining areas

5.3.3.2.11 Trash and recycling collection points

5.3.3.2.12 Emergency, medical, routine triage, and support service areas

5.3.3.2.13 Athlete decompression areas

5.3.3.2.14 Pet relief areas

5.3.3.2.15 Spectator seating/bleachers

5.3.3.2.16 All associated tables and chairs requirements

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5.3.3.4 The Contractor shall coordinate with the Government on all sport and event plans for swimming, golf and precision air.

5.3.3.4.1 Golf Course: Requirements Established

5.3.3.4.2 Precision Air Sports Venue: Requirements Established

5.3.3.4.3 Swimming Venue: Requirements Established

5.3.4 Sport and Event Venue Specific Requirements

5.3.4.1 Golf:

5.3.4.1.2 Contractor will provide requirements IAW Attachment 8.4

5.3.4.2 Precision Air Sports:

5.3.4.2.1 Contractor will provide requirements IAW Attachment 8.4.

5.3.4.3 Swimming:

5.3.4.3.1 Contractor will provide requirements IAW Attachment 8.4.

5.3.5 Venue-Specific Provisions and Services

5.3.5.1 The Contractor shall coordinate with the Government only on questions venue-specific provisions, equipment, and services requirements for all off-site locations.

5.3.5.2 Athlete Seating

5.3.5.2.1 The Contractor shall ensure enough athlete seats within each offsite venue to accommodate athlete participation.

5.3.5.2.2 If enough seats are not available through in-house/on-hand seating solutions provided by venue use agreements, the Contractor shall provide additional seating for use at all offsite venues as/if applicable.

5.3.5.3 Spectator Seating

5.3.5.3.1 The Contractor shall provide spectator venue seating requirements facilitating an effective viewing experience of sports competitions at each offsite venue not to exceed 2000 people or maximum allowed if COVID restrictions are still in place.

5.3.5.4 Tables & Chairs (Collected Requirements)

5.3.5.4.1 The Contractor shall coordinate with both the Government and Disney to determine the collected requirements for additional tables and chairs (up to 150 for each venue) requirements for all off-site and on-site locations as related to the 2021 Warrior Games daily between 8 -23 September 2021.

5.3.5.4.2 The Contractor shall coordinate directly with Disney on setup and removal of additional tables and chairs at WWOS.

5.3.5.5 Medal and Award Presentation Areas

5.3.5.5.1 The following planned locations for medal ceremonies are as follows:

• Archery: Advent Health Arena at ESPN WWOS

• Cycling: Advent Health Arena ESPN WWOS

• Field: Advent Health Arena ESPN WWOS

• Golf: Field of Play

• Indoor Rowing: Advent Health Arena ESPN WWOS

• Powerlifting: Advent Health Arena ESPN WWOS

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• Precision Air Sports: Field of Play

• Sitting Volleyball: HP Field House at ESPN WWOS

• Swimming: Field of Play

• Track: Advent Health Arena ESPN WWOS

• Wheelchair Basketball: HP Field House at ESPN WWOS

• Wheelchair Rugby: HP Field House at ESPN WWOS

5.3.5.6 ADA-compliant portable toilets

5.3.5.6.1 The Contractor shall provide ADA-compliant portable toilets at all off-site venues for utilities to augment or fulfill athlete and spectator requirements.

5.3.5.6.2 Provisioning of portable toilets includes periodic servicing, including but not limited to cleaning, waste removal as required, and restocking of all consumables and materials as required to provide safe, hygienic, and effective toilet services.

5.3.5.7 Cleaning and Sterilization Services (COVID Provision)

5.3.5.7.1 The Contractor shall in coordination with Army Medical Command provide elevated cleaning and sterilization services in response/requirements to pandemic operating conditions to augment or fulfill athlete and spectator requirements. This provision is COVID Dependent.

5.3.5.8 Service Animal Relief Areas

5.3.5.8.1 The Contractor shall provide any service animal relief areas for all offsite venue locations that do not have established solutions in place.

5.3.5.8.2 Provisioning of service animal relief areas includes but is not limited to periodic cleaning, waste removal as required, and restocking of all consumables and materials as required to provide safe, hygienic, and effective services.

5.3.5.9 Additional Provisioning Considerations for offsite venues

5.3.5.9.1 Provision of additional seating shall meet all required inspection and safety standards while supporting effective viewing by spectators without disrupting athletic competitions.

5.3.5.9.2 Handicapped-accessible seating shall meet State and Federal accessibility standards.

5.3.5.9.3 If the Contractor leaves any additional seating on site after the time required for venue or sport competition completion, the Government shall not be responsible for any resulting cost or liability.

5.3.6 The Contractor shall participate in the following events leading up to the execution of the 2021 Warrior Games:

5.3.6.1 Post-award Conference

The Contractor shall conduct a combined PAC/Start of Work Meeting, at a date and location mutually agreed upon with the Government, within 20 business days after contract award. The purpose of the conference shall be to establish the framework of the Contractor and Government interaction during the performance period of the contract. The meeting shall include the Contractor’s key team members identified in the proposal with emphasis on top level management of the program. The Contractor shall present the preliminary program schedule, Integrated Product Team (IPT) structure, management concept, organizational structure, points of contact followed by a discussion of both parties understanding of the scope of the effort and other contract issues. The Contractor shall provide presentation slides to the Government no less than one business day prior to the scheduled PAC/Start of Work Meeting date. The Contractor shall be responsible for generating minutes of the meetings and provide them to the Government for approval. The Contractor shall document action items, due dates, and

Contractor Furnished Property, Equipment, and Services - 16 -coordinate resolution and track action items until closure. Action item closure shall require contractor and Government approval.

5.3.6.2 Pre-Event Site Visits

5.3.6.2.1 The Contractor shall conduct pre-event site visits to inspect the proposed facilities, equipment, staff support, security capabilities, safety measures, A/V and power equipment and capabilities to confirm ADA compliance and identify manpower, equipment, A/V, and power needs to ensure successful pre-games set-up, coordination, and execution of the production and sport requirements for the 2021 Warrior Games.

5.3.6.3 Final Planning Conference

5.3.6.3.1 The Contractor shall attend a Final Planning Conference in 20-22 JUL 2021 (T) in Orlando, Florida location to be determined.

5.3.6.3.2 The purpose of the Government hosted planning conferences is to inform the U.S. and International Services regarding the planning efforts of 2021 Warrior Games.

5.3.6.3.3 These conferences shall address the specific details associated with all plans addressed in this PWS and facilitate collaborative information exchange between the Government, Disney and Contractor teams.

5.3.6.3.4 The Contractor shall develop meeting agenda, slides, and minutes. Meeting minutes shall include action item capture and tracking to ensure all issues are tracked to full resolution prior to completion of the Final Planning Conference.

5.3.6.4 Planning Meetings

5.3.6.4.1 The Contractor shall participate in scheduled telephone and video conferences with the Government (2021 Warrior Games Staff) and Disney staff and other organizations involved in the planning and execution of the event. Reoccurring agenda items will be Action Item tracking, status, and closure.

5.3.7 Event Delay Contingency

5.3.7.1 The Contractor shall develop, in collaboration with the Government and Disney, a comprehensive contingency Event Management plan.

5.3.7.2 Event delay and/or cancellation contingencies should be planned/proposed IAW both Attachment

8.3 - WG21 General Schedule (DRAFT) and Attachment 8.7 WG21 Sports Schedule Workbook.

5.3.7.3 Sport Venue Managers, sport timing/scoring companies, and sport officials/referees whose responsibilities include sports in which inclement weather and/or other factors may force contingency competition delays or additional competition days shall be contracted through this timeframe.

5.3.7.4 Sport Venue Managers, sport timing/scoring companies, and sport officials/referees shall remain contracted through assigned sport competition execution, including competition delays and, if necessary, for contingency inclement weather makeup days.

5.4 Contracted Personnel

5.4.1 Contracted Personnel Requirements Overview

5.4.1.1 The Contractor shall provide personnel to perform the requirements in this PWS.

5.4.1.2 All contracted personnel selected for these requirements have been deemed mission essential by either the DOD Warrior Games Sports Director or other entities within the Government there collected roles and responsibilities identified within their respective PWS include but are not limited to Sports Operations event management, and athlete classification requirements.

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5.4.2 Sport Venue Managers

5.4.2.1 The Contractor shall provide Sport Venue Managers for all off-site events and shall be identified

NLT 02 JUN 2021.

5.4.2.2 The Sports Venue Manager shall assist the DOD Warrior Games Sports Director or designated representative by the government with planning, coordination, execution of their assigned sports event, and resolve sport protests as related to athlete classification, pre-games training, and the Warrior Games competitions.

5.4.2.3 The Sports Venue Manager shall assist the DOD Warrior Games Sports Director or designated representative by the government with ensuring athletes, officials, and timing/scoring solutions are adhering to the official 2021 Warrior Games official rules and classifications.

5.4.2.4 Sports Venue Managers must have expert knowledge of the 2021 Warrior Games official rules, regulations and classifications of their respective adaptive sport gained from extensive relevant experiences/past performances supporting historical Warrior Games and/or U.S. Paralympic or other high-performance sporting events.

5.4.2.5 Sports Venue Managers will be provided the 2021 DOD Warrior Games Rules and Regulations Handbook and Sport Classification Handbook; they must acknowledge full compliance of their respective sport’s rules, regulations, and classifications to ensure they have complete understanding as related to any updates to the 2021 handbooks they may be unfamiliar with prior to the execution of their competition event.

5.4.2.6 Sports Venue Managers shall be responsible for their assigned sport competition arrangements, detailed event run of show defining competition format including event/athlete classification, team tournament brackets, and ensure all are accurate and published IAW with standards/timeframes established with the 2021 DOD Warrior Games Rules and Regulations Handbook.

5.4.2.7 Sports Venue Managers are responsible for timely, accurate metrics/results (scores, times, distances, etc.) and medal ceremony oversight for their assigned sport.

5.4.2.8 Sport Venue Managers shall determine the appropriate number of sport officials/referees, support staff, and/or volunteer allowances (as/if applicable) for each event which will be defined in the Sports Management Plan.

5.4.2.9 Sport Venue Managers shall assist the DOD Warrior Games Sports Director in identifying (in detail) all sport primary and support equipment requirements, officials/referees, timing/scoring needs, announcer(s), overall event planning, and results management requirements necessary to execute a successful sport competition. This includes sport-specific training of associated or as hoc staff with certain positions.

5.4.2.10 Prior to commencing on-site service, Sport Venue Managers shall be available for scheduled telephone and video conferences as well as provide timely responses to queries from DOD Warrior Games Sports Director as related to all pre-event planning requirements. These requirements may/will require a basic understand of Microsoft Office Products (Excel, PowerPoint, and Word).

5.4.2.11 Sport Venue Managers are required to attend the DOD Warrior Games Sports Director’s Sport Technical Meeting held the night prior to their sport’s execution.

5.4.2.12 Sports Venue Managers shall contribute sport-specific input toward the 2021 Warrior Games After-Action Report (AAR).

5.4.3 Athlete Classification Team

5.4.3.1 Initial Athlete Classification requirements (conducted by the Service Teams) shall be identified NLT

02 JUN 2021.

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5.4.3.2 Athlete Classification Team shall be identified NLT 02 JUN 2021.

5.4.3.3 The Contractor shall provide an Athlete Classification Team for the duration of the 2021 Warrior Games (training and competition periods).

5.4.3.4 The athlete classifiers must possess certification and experience in Paralympic sports, Warrior Games sports, and/or other adaptive sports classification systems. Athlete classifiers shall provide neutral classification support to ensure athlete classification accuracy and documentation IAW the official 2021 DOD Warrior Games Sport Classification Handbook.

5.4.3.5 The Athlete Classification Team will be provided the 2021 DOD Warrior Games Rules and Regulations Handbook and Sport Classification Handbook; they must acknowledge full compliance to ensure they have complete understanding as related to any updates to the 2021 handbooks they may be unfamiliar with prior to the execution of the competitions.

5.4.4 Sport Officials Personnel

5.4.4.1 Sport Officials requirements shall be identified NLT 02 JUN 2021.

5.4.4.2 Sport Officials shall be identified NLT 01 JUL 2021.

5.4.4.3 The Contractor shall provide Sport Officials experienced in their assigned sport. Knowledge of adaptive sport rules and equipment is highly desirable (i.e., adaptive or Paralympic sport experience).

5.4.4.4 Sports Officials will be provided the 2021 DOD Warrior Games Rules and Regulations Handbook and Sport Classification Handbook; they must acknowledge full compliance of their respective sport’s rules, regulations, and classifications to ensure they have complete understanding as related to any updates to the 2021 handbooks they may be unfamiliar with prior to the execution of their competition event.

5.4.4.5 Sports officials duties include but are not limited to judging athlete performances to determine a winner, inspect/ensure the safe use of associated sports equipment, ensure that their sport official rules, regulations, and classifications are followed, oversee safe and sportsmanlike conduct and fair play, signal/provide notice of infractions, assess penalties, and shall capture/communicate accurate scores, times, and/or distances as/if applicable by their respective sport(s) of assignment.

5.4.4.6 Timing/scoring solution operators are required to attend the DOD Warrior Games Sports Director’s Sport Technical Meeting held the night prior to their sport’s execution.

5.4.4.7 Each sport shall maintain the appropriate level of credentialed and/or volunteer officials at all times.

5.4.4.8 Sport officials shall be on-time, stay on-schedule, and shall perform in accordance with their respective Sport Venue Manager’s plan.

5.4.5 Timing/Scoring Solutions and Operators

5.4.5.1 The Contractor shall provide timing/scoring solutions and operators to manage their assigned sport in coordination with the Sport Venue Manager as overseen by the DOD Warrior Games Sports Director. Overall requirement will be to support approximately 400 adaptive athletes.

5.4.5.2 It must be understood that each sport’s timing/scoring solutions and the personnel that operate them are unique to that sport. Timing/scoring solutions may be separated from this section;

however, the operators may/will provide these unique special requirements/services as part of their inclusive/individual statements of work.

5.4.5.3 The operators of the timing/scoring solution shall provide digital and printed real-time results to the Sports Venue Manager.

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5.4.5.4 Timing/scoring solution operators are required to attend the DOD Warrior Games Sports Director’s Sport Technical Meeting held the night prior to their sport’s execution.

5.4.5.5 Golf

5.4.5.5.1 Personnel # Requirement:

5.4.5.5.2 The Contractor shall utilize existing personnel and capabilities at the venue locations if present. Additional personnel and timing/scoring solution requirements shall be identified NLT 02 JUN 2021 as/if applicable.

5.4.5.6 Precision Air Sports

5.4.5.6.1 Personnel # Requirement:

5.4.5.6.2 Precision Air Sports timing/scoring operators shall provide a shooting range consisting of sixty (60) electronic firing points and scoring system with operators to manage the shooting sport event.

5.4.5.6.3 Precision Air Sports timing/scoring operators shall supply, at minimum, a National level target and electronic scoring system for the competition. The entire range and scoring system shall have the ability to display results including at least the athlete’s name, service/team name, firing point, target display, classification/course of fire, and score.

Each firing point shall have a table monitor for the ability to monitor their real- time individual results.

5.4.5.7 Swimming

5.4.5.7.1 Personnel # Requirement:

5.4.5.7.2 The Contractor shall utilize existing personnel and capabilities at the venue locations if present. Additional personnel and timing/scoring solution requirements shall be identified NLT 02 JUN 2021 as/if applicable.

5.4.5.7.3 Swimming timing/scoring solution operators shall provide the electronic timing system, collect and distribute results.

5.4.5.7.4 Other requirements include database setup, data entry, seeding, scratches, heat sheets, program preparation, results print outs, in addition, to running the timing system, computers, and results board.

5.5 Equipment

5.5.1 Equipment Overview

5.5.1.1 The Contractor shall provide any equipment necessary to perform the requirements of this PWS.

5.5.1.2 All equipment identified for these requirements has been deemed mission essential by either the DOD Warrior Games Sports Director or other entities within the Government/2021 Warrior Games Staff.

5.5.1.3 The Contractor shall ensure enough equipment is sourced to accommodate athlete participation and facilitate a successful Sports Run of Show plan based upon the total number of teams/athletes (estimated to be 10 teams and up to 45 athletes) participating in each sport as related to the event start rights, gender, and classifications IAW the 2021 DOD Warrior Games Rules and Regulations Handbook.

5.5.2 Golf Equipment

5.5.2.1 Major Equipment Requirements:.

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5.5.2.2 The Contractor is NOT responsible for providing the individual athlete equipment requirements such as but not limited to all clubs, balls, apparel, and other support items, equipment, and consumables.

5.5.2.3 The Contractor is NOT responsible for providing the specialty adaptive Golf equipment/mobility vehicles.

5.5.2.4 The Contractor is NOT responsible for providing the individual athlete equipment requirements.

5.5.3 Precision Air Equipment

5.5.3.1 The Contractor shall provide a safety backstop wall to accommodate the full length of the 60-target Precision Air Sports range.

5.5.3.1.1 This requirement is included in the Precision Air Sports Venue Manager’s section of the Warrior Games 2021 Rules and Regulations Handbook.

5.5.3.1.2 The objective of the safety backstop wall is to meet safety measures compliance IAW the 2021 DOD Warrior Games Rules and Regulations Handbook.

5.5.3.1.3 The safety backstop wall shall be built before the events and taken down immediately after competition is complete.

5.5.3.1.4 The design/build of the safety backstop wall must be in a manner that does not damage the facility; the DOD Warrior Games Sports Director and Precision Air Sports Venue Manager will have oversight on this requirement.

5.5.3.2 The Contractor is NOT responsible for providing the individual athlete equipment requirements to include but not limited to air rifles, air pistols, precision air apparel, and other support items, equipment, and consumables.

5.5.3.3 The Contractor is NOT responsible for providing specialty competition equipment as related to visually impaired requirements.

5.5.4 Swimming

5.5.4.1 Swimming major equipment requirements:…