Industry_Questions_Consolidated_for_Dissemination 2.xlsx

Sheet1

Currently the question submittal shows as 5/21, and the proposal submittal shows as 5/11 as well as 5/21.

The current proposal submission date is 11 May 2021. The question submission date is being set as 7 May 2021. The Government is not aware of a 21 May 2021 date.

Microsoft_Word_97_-_2003_Document1.doc M0026420Q0051

52.212-1 ADDENDUM

Instructions to Quoters

This is a FAR Part 12, Acquisition of Commercial Items, procurement that uses FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items

I. Submission Information

Quotes are solicited on an “all or none” basis. Quoters shall not submit multiple quotes representing alternative terms and conditions for satisfying the requirements of this solicitation. Failure to submit a quote for all requirements of the Performance Work Statement (PWS) shall be the cause for rejection of the quote. Non-compliance with any of the provisions herein may lead the Government to determine that a quote is non-compliant and may result in removal from the evaluation. The Government reserves the right to select a response that provides benefit to the government that exceeds the minimum, but is not required to do so.

Quotes must be prepared in accordance with these instructions. Failure to do so may result in the Quoter’s submission being determined unacceptable and ineligible for award. Each Quoter’s submission shall be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Quote (RFQ). Elimination of a Quote is at the sole discretion of the Contracting Officer.

II. Submission of Questions and Quotes

Questions

All questions must be received by 24 February 2020 at 9:00 AM Eastern Time. All questions submitted for this solicitation must be submitted electronically to cynthia.guthridge@usmc.mil. All question must be submitted in the format provided on the accompanying “Question and Answer” spreadsheet.

Quotes

Quotes must be received by the Contracting Officer no later than 16 March 2020 at 9:00 AM Eastern Time. Electronic quotes via electronic email are preferred, but Quotes may also be sent via Federal Express, private courier, hand delivered, or mailed, to the following address:

MCINCR, Regional Contracting Office

2010 Henderson Road

Attention: Cyndi Guthridge

Marine Corps Base (MCB) Quantico

Quantico, VA 22134

The following site provides information for Marine Corps Base Quantico access: https://www.quantico.marines.mil/Base-Access/

Electronic quotes shall be submitted to the following email address by the date and time specified above: cynthia.guthridge@usmc.mil.

Note: Due to the firewall at Marine Corps Base Quantico, please be advised that it is the Quoter’s responsibility to ensure all electronic submittals are received by the Contracting Officer in the timeframe given above.

III. Quote Format

In order to maximize efficiency and minimize the time for quote evaluation, it is required that the Quoter submit its quote in accordance with the format and content specified throughout and below:

· Pages are to be typewritten;

· Single-spaced typed lines;

· No smaller than Times New Roman, 10 point type; Graphs, tables, charts, and diagrams shall be no smaller that 10 point type;

· 1 inch margins (all sides);

· Printable to an 8.5 x 11 inch paper;

- Spreadsheet files shall include all formulas. All rows, columns, cells and worksheets shall be visible. Formulae shall be rounded to two decimal places (i.e. $12.34);

· Page limitations specified below shall not be exceeded. All material in excess of the specified page limits will neither be read nor evaluated. Graphs, tables, charts, attachments and diagrams are included in the page count unless otherwise noted. The following are not included in the page limits:

· Title/cover pages;

· Tables of content;

· Proposal cross-reference table;

· Glossaries of abbreviations and acronyms;

· Pages shall be numbered consecutively and each page must include the solicitation number, and the Offeror’s name; and

· Each page of the Proposal should be affixed the following footer: “Source Selection Information: See FAR 2.101 and 3.104”.

IV. Quote Content

The quote must demonstrate an understanding of and an ability to meet all of the requirements set forth in the RFQ’s PWS. The Contractor shall provide sufficient detail to substantiate the validity of all statements. The Contractor shall demonstrate that the quote is in compliance with the requirements, terms, and conditions of the RFQ. Comprehensive responses to the requirements of the RFQ are required to enable the Government to evaluate the Contractor’s understanding of and capability to accomplish the requirements of the PWS. General statements that the Contractor can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrasing the solicitation’s requirements in whole or in part, will NOT constitute compliance. Failure to conform to any of the requirements of the solicitation may form the basis for rejection of the quote.

Brochuremanship is NOT desired; clarity, completeness, and conciseness are essential and the overall quality of the quote will be evaluated in the context of being representative of the Contractor’s services. Since only the quote submitted in response to this solicitation will be evaluated, the Contractor must make certain that its quote is complete with regard to the information provided. Data previously submitted, or presumed to be known, e.g., previous projects performed for the Government, will not be considered in the evaluation unless that information is physically contained in the quote. Information provided must be consistent amongst all content.

The Contractor is advised that the Government may selectively verify any information provided in the quote. The Contractor is cautioned that it is responsible to ensure that material that it desires to have evaluated for a particular section is contained in that specific section.

The Contractor is reminded it is the Government’s desire that the most cost-effective solutions are provided.

THE TECHNICAL QUOTE MUST NOT CONTAIN ANY PRICING DATA.

Cover Letter

The following information shall be provided on the cover letter:

· The RFQ number;

· Company Information. The name, address, DUNS number, CAGE Code, telephone number, and Tax Identification Number (TIN);

· Authorized Personnel. Provide the name, title, telephone number, facsimile number, and e-mail address of the company/division point of contact who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government and who can answer questions regarding your Quote;

· Terms of any express warranty;

· “Remit to” address, if different than mailing address;

· Acknowledgment of Solicitation Amendments (if applicable);

· Agreement with terms. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ. Quoters are to clearly detail any exceptions taken and the rationale for the exceptions taken to the RFQ. Please note that exceptions taken to the RFQ may render the Quote unacceptable to the Government;

· Confirmation of DFARS 252.204-7012 compliance;

· A completed copy of all solicitation representations and certifications. If the Quoter completed the representations and certifications in the System for Award Management (SAM), it shall include a statement stating its representations and certifications are up to date in SAM. Any representations and certifications that are not available for completion within SAM must be submitted in this volume; and

· Proposal expiration date.

· Include an affirmative statement that you both understand and intend to meet or exceed all requirements in the PWS.

Technical Quote

Each Factor in the Technical Quote must be clearly labeled and separated from one another by a cover page.

Factor 1: Technical Capability (Page limitation: 5 pages. Each draft plan is limited to 5 pages. Venue evidence and the equipment list is excluded from the page limit. Cover pages, table of contents and other front matter are not included in the page limit.)

The Contractor must demonstrate its approach to plan, manage, and execute the activities required to ensure a successful 2020 DoD Warrior Games. The Contractor shall submit two (2) plans required in the PWS, in Draft form. The Draft Comprehensive Plan shall include evidence of the Contractor’s ability to provide all Government designated venues and the services necessary to support the event(s) in the venue; a timeline of critical events; as well as a list of the non-sport and sport equipment, lists must include all equipment required to meet PWS requirements, both contractor-sourced and Government furnished, indicating which is which. Due to the criticality of the requirement, in addition to the list evidence, the Contractor’s ability to specifically provide flooring, and archery and shooting equipment must also be included. Evidence is defined as quotes, 3rd Party Agreements, proposals, or other documentation that supports the Contractor’s capability to obtain each of the designated venues and the above specified equipment upon award. The Draft Production Plan shall address how the Contractor will provide the production elements in accordance with the PWS and demonstrate its ability to provide a “spectator-friendly show” specifically at the main venue and at the cycling venue.

Factor 2: Staffing (Page limitation: 3 pages excluding resumes; each resume limited to 2 pages [front and back])

The Contractor must demonstrate its ability to provide personnel with experience planning and executing events in the San Antonio area, and with requisite adaptive sport management experience.

The Contractor must provide a resume for individual designated as key personnel demonstrating their requisite knowledge, experience, and skills to meet PWS requirements.

Factor 3: Corporate Experience (Page limit: 5 pages. Cover pages, table of contents and other front matter are not included in the page limit.)

The Contractor must provide a narrative demonstrating its adaptive sport management experience, and experience in planning, producing, and executing similar events including coordinating with local officials in obtaining required event permits. The narrative shall specifically include the Contractor’s adaptive sports management experience with a focus on executing an adaptive sport competition (for minimum of 120 athletes) and should identify lessons learned, challenges encountered, and actions taken to overcome these challenges. The experience of subcontractors and other teaming arrangements are acceptable.

Price Quote (Page limit: 5 pages. Excel spreadsheet is not included in the page count.)

All information relating to pricing/cost data shall be included in the price quote. The price quote shall cover all resources required to complete the requirements of the fixed-price aspects of the proposed effort, and include labor rates for all labor categories which may be used under the Time & Materials contract line item number (CLIN). This quote should contain the Quoter’s most competitive price and terms.

In addition to filling out each FFP CLIN, Quoters shall submit an Excel spreadsheet showing the labor rates for all labor categories which may be used under the Time & Materials CLIN which will become part of any resulting contract. The Contractor must include its material handling rate under the Time & Materials CLIN to be agreed upon prior to award.

For comparison purposes, the Government will use the sum of all CLINs.

(End of Provision)

52.212-2 ADDENDUM

52.212-2 ADDENDUM

EVALUATION AND BASIS OF AWARD

I. Evaluation of Quotes

The Government intends to make a single award under this solicitation to the responsible Contractor whose quote demonstrates an understanding of and an ability to meet all the requirements set forth in the Performance Work Statement (PWS). Therefore, quotes proposing less than the entire effort specified herein shall be determined unacceptable and may be removed from consideration for award.

II. Basis of Award

A comparative evaluation of quotes will be performed in accordance with FAR 13.106-2(b)(3). A comparative evaluation entails comparing each technically acceptable quote to another technically acceptable quote to determine which quote provides the best benefit to the Government. Any quote found not acceptable will not be used in the comparative analysis. The Government is not bound to make award to a quote that exceeds the requirement if it provides no benefit or value to the Government, nor is it bound to award to the lowest price meeting the requirement.

It is the intention of the Government to award a single Firm-Fixed-Price and Time & Materials contract resulting from this solicitation. The quote will demonstrate it is in compliance with the requirements, terms, and conditions of the RFQ. Comprehensive responses to the requirements of the RFQ are required to enable the Government to evaluate the Quoter’s understanding of and capability to accomplish the PWS requirements.

III. Evaluation Criteria

The Government will evaluate the Contractor’s quote to determine whether it meets all requirements and the extent to which the Contractor has demonstrated its ability to accomplish the tasks listed in the PWS, as outlined in 52.212-1 Addendum, Instructions to Quoters as follows:

Factor 1: Technical Capability

The Contractor will be evaluated on the quality of its plans to manage and execute the activities required to ensure a successful 2020 DoD Warrior Games. In order to be considered acceptable, the Contractor’s Draft Comprehensive Plan must contain venue evidence for each venue; a timeline of critical events; a complete non-sport and sport equipment list; and description of how required flooring, archery, and shooting equipment will be obtained. The Contractor’s Draft Production Plan will be evaluated based on the quality of the Contractor’s plan to provide a “spectator-friendly show”.

Factor 2: Staffing

The Contractor will be evaluated based on its ability to provide personnel with the requisite knowledge, experience, and skills to meet the PWS requirements in the San Antonio area.

The Contractor will be evaluated based on the overall experience, knowledge, and skills of each Contractor’s proposed key personnel in accordance with the PWS’ Key Personnel requirements. In order to be considered acceptable, key personnel proposed for each position must meet minimum requirements established in the PWS.

Factor 3: Corporate Experience

The Contractor (including proposed subcontractors or other teaming arrangements) will be evaluated based on their adaptive sport management experience, and experience in planning, producing, and executing similar events including coordinating with local officials in obtaining required event permits. In order to be considered acceptable the contractor must have experience executing an adaptive sport competition for a minimum of 120 athletes.

Price

The evaluated price will be the sum of all Firm-Fixed-Price and the Government provided Time &Material (T&M) amount contract line item numbers (CLINs). Individual T&M labor rates and material handling rate will be evaluated for fairness and reasonableness. Due to budgetary limitations, in order to be considered acceptable the quoted price must not exceed $3,300,000 (including the Government provided T&M estimate). In order to be considered for award, the quoted price, including individual T&M labor rates and the material handling rate, must be determined to be fair and reasonable. This determination will made be in accordance with FAR 13.106-3(a).

(End of Provision) image1.emf