pc commentsCopy of 2021-05-04.0 Industry_Questions_Consolidated_for_Diss....xlsx
XLSX spreadsheet 44 KB Posted
- Attached to
- DEPARTMENT OF DEFENSE WARRIOR GAMES 2021
- Solicitation number
- W900KK-21-R-0036
About this file
This document contains a solicitation for non-personal services to support the 2021 Warrior Games led by the U.S. Army. The support services will be provided in Orlando, Florida and include providing venues, equipment, transportation, food services, volunteer coordination, medical support, and event production elements. Offerors must submit proposals by 11 May 2021 at 4:00 PM EDT. The requirement is for a firm-fixed-price contract with a not-to-exceed amount of $3,300,000 including time and materials labor rates. Proposals will be evaluated on technical capability, staffing, corporate experience, and price. The selected contractor must demonstrate experience planning adaptive sports competitions for over 120 athletes.
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Other files
| File | Type | Posted |
|---|---|---|
| 2021-05-06 WG21 PWS (Final).pdf | ||
| Industry_Questions_Consolidated_for_Dissemination 5 (7 MAY 21).xlsx | XLSX spreadsheet | |
| W900KK-21-R-0036-Amend_1.pdf | ||
| W900KK210036 U00002 Amendment.pdf | ||
| W900KK-21-R-0036-Conform_Amend_1.pdf | ||
| W900KK210036 U00002 Conformed.pdf | ||
| 2021-05-06.0 WG21 PWS (Final).pdf | ||
| Industry_Questions_Consolidated_for_Dissemination 2.xlsx | XLSX spreadsheet | |
| W900KK-21-R-0036-Rev1.pdf | ||
| Attachment 5 - Disney Proffer.pdf | ||
| Attachment 4 - Operations Center Concept.pptx | PPTX presentation | |
| Attachment 1 - PWS.pdf | ||
| Attachment 2 - PWS Attachments.pdf | ||
| Attachment 3 - Sports Schedule Workbook.xlsx | XLSX spreadsheet |
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Question set 1
| Industry Questions | ||
| 1 | What are the dates of the event? | Athletes begin arriving on 6 September 2021. Closing Ceremonies are 22 September 2021. Specific dates can be found in Attachment 4, Sports Schedule Workbook. |
| 2 | What are the staffing requirements for each sport? | Sports to be staffed by this contract are Swimming, Golf, and Precision Air. Rules and regulations for these events are in the PWS and its attachments. |
| 3 | Will this take place at Disney and if so what are the Covid-19 protocols related to testing or vaccines? | All events will take place at Disney's Wide World of Sports with the exeption of the three off-site events, Swimming, Golf, and Precision Air. All Covid-19 protocols for the September event are not currently defined. Industry partners need to be prepared to comply with them (e.g. wear masks, pass temperature checks) when they are defined. The PWS outlines some current expectations in paragraphs 4.28, 5.3.5.3, and 5.3.5.7. This contract does not include performing Covid-19 checks on athletes or the public. |
| 4 | Is there a format for the response? E.G., Volumes for Management, Technical, Past Performance, Pricing, ETC.? | Review page 49 of Request for Proposal W900KK-21-R-0036 |
| 5 | Is this a set aside? (Small Business, SDVOSB, 8a, etc.) | The acquisition is full and open |
| 6 | Will there be a Standard Form 1449, or similar document? | A contract will be awarded under the proper contract standard form |
| 7 | Given the substantial involvement of Disney in the project, can you provide the budget that we need to meet? | While Disney is involved in the 2021 Defense Warrior Games, the PWS defines a specific set of services to be performed on this contract. The Government cannot provide a budget for the requirement. Offerors should provide the Government with their best pricing up front. |
| 8 | Will the Government be releasing any instructions to quoters similar to the attached that we've gotten for previous Warrior Games bids? | The instructions are located in the W900KK-21-R-0036 you can find them starting on pg 49. |
| 9 | can you clarify the two deadlines for question submittal and proposal submittal? |
Currently the question submittal shows as 5/21, and the proposal submittal shows as 5/11 as well as 5/21.
| The current proposal submission date is 11 May 2021. The question submission date is being set as 7 May 2021. The Government is not aware of a 21 May 2021 date. | ||
| 10 | Can you please provide the guidance for the proposal? For example font type, number of pages, etc. When is funds released to the contract winner? | The instructions are located in the W900KK-21-R-0036 you can find them starting on pg 49. |
Question set 2 PWS Reference Details Cunningham, Patricia CIV: Cunningham, Patricia CIV:
| Question-Clarification needed | Answers | ||
| 3.1.2 | The contractor shall manage the activities required to execute all requirements in a manner that ensures the event occur on time and are supported IAW the 2021 Warrior Games master schedule published by the government | Is this only for the 3 venues/sports in contractor scope? | It includes the three offsite sports as well as other activities such as transport to and from along with setup activities listed in the PWS |
Cunningham, Patricia CIV: Cunningham, Patricia CIV:This does not specifically answer the question. Suggest adding three in front of venue
| 4.6.5 | The JOC, JSC, JVB will be a space that both the Government and Contractor shall working in throughout the entirety of the 2021 Warrior Games | Do we need a presence in these spaces throughout the event period? | No just ability to move between |
| 4.7.2 | The SOC will be a space that both the Government and Contractor shall work in throughout the entirety of the 2021 Warrior Games | Do we need a presence in these spaces throughout the event period? | No; co-located with the JOC. Just the ability to move between. |
| 4.9.1 | The Government will coordinate for registration and credentialing requirements with the Contractor; these services will be integrated components/functions within the Official DOD Warrior Games Website | Is contractor to provide all credential services for the entire event, not just the 3 off-site events? | Yes, the entire event. |
| 4.11.3 | The contractor shall provide ground transportation to and from the contracted off-site venues for properly credentialed government personnel | What is definition of properly credentialed personnel--is this family and friends too? Do we have historical information on how many people participated in the 3 sports, as well as the number of spectators per sport? | Family and friends will not be transported as a part of this contract. Estimated participants are 45 per event (listed in Paragraph 5.5.1.3). |
Cunningham, Patricia CIV: Cunningham, Patricia CIV: Yes, properly credentiated personnel does include family and friends. Say where in the document not just later
| 4.12.1 | The contractor will provide specialty equipment with operators in support of movement requirements for US Service Team' (international Teams if authority is given) sport and support equipment shipped in connex containers; download, emplacement, retrograde, and upload of equipment from commercial shipment providers as applicable. All charges is approved will be under a separate options CLIN. | Is this only for the 3 off site venues/sports? | Offsite Only | |
| 4.15.3 | The contractor shall provide all classification requirements for all events | Is contractor to provide all classification services for the entire event, not just the 3 off-site events? | ||
| Will the Classification team be working from space at the WWOS? | Yes, the entire event. Classification will be conducted at the Athlete Village lodging location intially/prior to competition. On-the-spot classification adjustments will be made at the fields-of-play and/or discussed at the Sports Operations Center at ESPN WWOS. | |||
| 4.17.2 | The contractor will have an Event Medical Director who shall be knowledgeable about the type of event, local medical resources and staffing needs | Is contractor responsible for providing an EMD for all events/venues or just the 3 off-site venues? | Offsite Only | |
| 4.19.3 | The contractor shall provide distribution services for government provided food and beverage for swimming, golf and precision air events as advised by the DOD Warrior Games Sports Director | Will the government deliver these to each site or will contractor need to collect from a single location? | Collect from a single location | |
| 4.19.4 | The contractor shall provide distribution services for government provided water for swimming, golf and precision air events as advised by the DOD Warrior Games Sports Director | Will the government deliver these to each site or will contractor need to collect from a single location? | Collect from a single location | |
| 4.24.2 | The contractor shall, if required, coordinate designated Volunteer Service providers external to defined agreements established in Disney parks, Experiences and Products Offer to Support Letter for off-site venues. | As per 5.7, is contractor responsible for Volunteer Coordination for all venues/events (including WWOS) or just the 3 off site venues? | Offsite Only | |
| 4.25 | The contractor shall provide in coordination with Disney portable radio requirements and frequencies for radios to support off-site venues | Is contractor responsible for all radios or just for off-site venues? | Offsite only - Radios would not be needed at Swimming. Precision Air Sports is plausible, but only if ranges are separated in different parts of the venue. Radios are needed at Golf. |
Cunningham, Patricia CIV: Cunningham, Patricia CIV:
add off-site only at the beginning of this answer.
| 4.27.3 | The contractor will provide all event and venue security to include but not limited to Access Control (credential verification, magnetometer screening, bag/hand carried item screening), vehicle stand off, stationary security points, roving security patrols and special security requirements for VIPs. | Is this only for the 3 off site venues/sports? | Offsite Only |
| 5.1.1 | The contractor shall provide a single point of contact responsible for coordination of any government provided equipment, and services identified in chapter 4 of this PWS | Is this only for the 3 off site venues/sports? | Offsite Only |
| 5.1.2 | The contractor shall furnish all materials, supplies, equipment, facilities and services required to perform work under this task order that are not listed under Chapter 4 of this PWS. | Is this only for the 3 off site venues/sports? | Offsite Only |
| 5.2.1 | The contractors shall provide all 2021 Warrior Games off-site sports and/or event venue requirements; these locations include: | Assuming we should include the venue rental costs and fees into our cost proposal? | Yes |
| 5.2.1.1 | Sport Competition Venue for Golf | Does the golf tournament happen over 2 days to account for the individual and team competitions; individual results determine who plays in team competition; if so, need to reflect this in the overall timeline/schedule. If golf is held at Shades of Green, will/can in-house Disney transportation be used? | The Golf Competition is a 9-hole event that is forecasted from 0730-1230 on 13 SEP 2021. Disney transportation will not be available for golf, even if conducted at the course near Shades of Green. |
Cunningham, Patricia CIV: Cunningham, Patricia CIV:
Suggest omitting 1st sentence.
I should be It "and is on a 9-hole event" does not sound right please review suggest omitting sentence "This change was…"
| 5.3.5.3.1 | The contractor shall provide spectator venue seating requirements facilitating effective viewing experience of sports competitions at each off site venue not to exceed 2000 people or a maximum allowed if COVD restrictions are still in place | Is this only for the 3 off site venues/sports? | Yes |
| 5.3.5.4.1 | The contractor shall coordinate with both the government and Disney to determine the collected requirements for additional tables and chairs (up to 150 for each venue) requirements for all off site and on site locations as related to the 2021 Warrior Games between 8-23 September 2021 | Is this only for the 3 off site venues/sports? | All events |
| 5.3.5.4.2 | The contractor shall coordinate directly with Disney on the setup and removal of additional tables and chairs at WWOS | Please clarify contractor's role for this at WWOS? | Contractor will be responsible for setup and removal which will recquire coordination with WWOS (Disney) through ESPN's Senior Sports Manager. |
Cunningham, Patricia CIV: Cunningham, Patricia CIV:
and removal acquire should be require suggest : require coordination with WWOS (Disney) through … omitting "with the owner of the"
5.3.6.3.4 The contractor shall develop meeting agenda, slides and minutes. Meeting minutes shall include action item capture and tracking to ensure all issues are tracked to full resolution prior to complete of the Final Planning Conference Is this only for the 3 off site venues/sports? The Final Planning Conference will include discussion of all events. Agenda, slides and minutes will be the contractor's responsilibility.
Cunningham, Patricia CIV: Cunningham, Patricia CIV:
this does not answer the question.
| 5.3.7.1 | The contractor shall develop, incoordination with the Government and Disney, a comprehensive contingency Event Management Plan | Is this only for the 3 off site venues/sports? | Yes, however this includes coordination with the Warrior Games Operations, Warrior Games Sports Director, and ESPN WWOS. |
| 5.3.7.2 | Event delay and/or cancellation contingencies should be planning/proposed IAW both attachments 8.3-WG21 General Schedule (DRAFT) and Attachment 8.7 WG21 Sports Schedule Workbook | Is this only for the 3 off site venues/sports? | Yes, however this includes coordination with the Warrior Games Operations, Warrior Games Sports Director, and ESPN WWOS. |
| 5.4.1.1 | The contractor shall provide personnel requirements outside of the ESPN WWOS complex and any requirements on the complex external to defined agreements established in Disney Parks, Experience and Products Offer to Support Letter dates 14 January 2021. | Please provide details of the unmet personnel requirements that contractor is to provide at the WWOS complex | This paragraph is re-written to read "The contractor shall provide personnel to perform the requirements in this PWS." |
Cunningham, Patricia CIV: Cunningham, Patricia CIV:
Please correct I thought all the "external to the defined agreement was removed from the PWS?
Please clarify and correct this answer
Set up and removal of tables and chairs. Specify what additional seating. Equipment is spelled incorrectly. movement of equipment state where in the PWS the requirement is set forth
| 5.4.3.3 | The contractor shall provide and Athlete Classification Team for the duration of the 2021 Warrior Games (training and Competition periods). | Is this for all events/venues for 2021 Warrior Games? | All events. See similar response to RFI 4.15.3. |
| 5.4.5.1 | The contractor shall provide timing/scoring solutions and operators to manage their assigned sport in coordination with the Sport Venue Manager as overseen by the DOD Warrior Games Sports Director. Overall requirement will be to support approximately 400 adaptive athletes. | Is this only for the 3 off site venues/sports? | Offsite Only |
| 5.5.1.1 | The contractor shall provide all unmet equipment requirements outside of the ESPN WWOS complex (offsite venues) and external to defined agreements established in Disney Parks, Experiences and Products Offer to Support Letter dated 14 Jan 2021. | Please provide details of the unmet equipment requirements that contractor is to provide at the WWOS complex | This paragraph is re-written to read: "The Contractor is responsible for providing any equipment necessary to perform the requirements of this PWS." |
Cunningham, Patricia CIV: Cunningham, Patricia CIV:
Again it was my undertanding that the "unmet' language was to be removed from the PWS? This answer is ambigous Please clarify
| 5.5.1.3 | The contractor shall ensure enough equipment is sourced to accommodate athlete participation and facilitate a successful Sports Run of Show plan based upon the total number of teams/athletes (estimated 10 teams and up to 45 athletes) participating in each sport as related to the event start rights, gender, and classification IAW that 2021 DOD Warrior Games Rules and Regulations Handbook | Is this only for the 3 off site venues/sports? | Offsite Only | |
| 5.6.1 | The contractor shall be responsible for all registration and credentialing of the 2021 Warrior Games personnel. This includes but is not limited to athletes, staff, coaches, officials, distinguished visitors (as coordinated through Government Protocol) and any other personnel designated by the government. Each individual shall receive credentials/identification which allows them access to certain venues, ceremonies, or services of the 2021 Warrior Games. This contractor responsibility shall be coordinated with government Warrior Games personnel. | Is this for all events/venues for 2021 Warrior Games? | ||
| If this is for all events/venues will space be provided at WWOS for this operation? | Yes; See similar response to RFI 4.9.1. | |||
| 5.6.6 | The contractor shall design and produce the necessary Credential Board signage for installation/display around the event sites to support/promote awareness of the credential-requirements zones. | Is this for all events/venues for 2021 Warrior Games? | Yes | |
| 5.7.1 | The contractor shall coordinate the solicitation, registration, training, assignment, organization and logistics of all volunteers at the 2021 Warrior Games | Is this for all events/venues for 2021 Warrior Games? | Yes | |
| 5.7.2 | The contractor shall work with all organizations supporting the events to identify all volunteer needs | Is this for all events/venues for 2021 Warrior Games? | Yes | |
| 5.8.3 | The contractor shall plan, manage and execute logistics services that provide transportation shuttles to and from hotels, sporting event venues, venue parking to venue field of play, intra-venue, and the opening/closing ceremonies in order to provide a timely and quality delivery in accordance with the 2021 Warrior Games schedule. | Please clarify contractor's role for transport. Is contractor to provide transport from athlete accommodation to/from the three off site venues only? | ||
| If contractor is responsible for additional transport movements, please clarify the full scope. | Contractor will transport from WWOS or Athletes Village to offsite venues and then back again | |||
| 5.11.1 | The contractor shall provide a written report (in contractor format) NLT 29 OCT 2021 to include but not limited to documenting Sport Venue Manager sport-specific inputs, event accomplishment, participant and attendance metrics, planned resources versus actuals consumed, limiting factors, critical issues, failures and operation assessments to measure effectiveness of contractor support in filling objectiveness | Is this only for the 3 off site venues/sports? | Yes | |
| 5.11.2 | The contractor shall capture 2021 Warrior Games athlete, spectator, coaches, service team, and volunteer attendance count for each event on each day at each venue for inclusion into the AAR. | Is this only for the 3 off site venues/sports? | Yes | |
| 6.2.2 | The contractor shall coordinate with the Government Security Leader for POC for physical security and storage for all material, equipment, data and information handled during order performance, IAW policies, procedures and regulations. At a minimum, all archery and precision air sports equipment require a zero access lockable solution that will be provided by the Government. | Is this only for the 3 off site venues/sports? | Yes | |
| 7.1.1 | The contractor shall work with the government, Disney and other contractors to assist with developing and executing a full range of services to ensure the spectators are able to watch live video images and sport results. The outcome is the re-distribution of live video, still photos, sports results and data feeds to the Warrior Games JOC and monitors within the athletic venues and hotel locations for the athletes and their families. | Is this for all events/venues for 2021 Warrior Games? | ||
| Will the DMA have any role in this process? | Offsite Only. DMA is not currently involved in WG21. |
Cunningham, Patricia CIV: Cunningham, Patricia CIV:
I recall a prior comment in the PWS about DMA and that the reference was to be removed. Was the correct PWS sent out with the solicitation?
CHRIS CROUCH: DMA is not referenced in this PWS, I think the question comes from their previous experience with DWG.
| 7.1.2.1 | The contractor shall work directly with the 2021 Warrior Games staff and Media activity. The contractor shall provide and operate audio/visual equipment to enable government staff, athletes, families and spectators to watch and head videos at various offsite locations. All equipment should have the ability to show content from an internet feed. Contractor shall include a design for providing these capabilities for each athletic event offsite within their plan. | Is this only for the 3 off site venues/sports? | Offsite Only |
| 7.1.2.2 | The contractor shall furnish all furniture, equipment, supplies and personnel to provide the services of announcer and sports commentator. | Is this only for the 3 off site venues/sports? | Offsite Only |
| 7.1.2.3 | Provide announcements at all venues and assist with emergency communications as/if applicable | Is this only for the 3 off site venues/sports? | Offsite Only |
| 7.1.4.1 | The contractor is responsible for deign, development, production and printing of dressing and signage needs for the 2021 Warrior Games athletic events and venues according to the Government provided style guide | Is this only for the 3 off site venues/sports? | All Locations and Venues |
| 7.1.4.3 | The contractor shall provide way-finding signage at venues that provide personnel direction and information regarding venue and athletic competition | Is this only for the 3 off site venues/sports? | All Locations and Venues |
| 7.1.4.4 | The contractor shall obtain and place signage for off site athletic events. The contractor shall reuse and relocate signage as appropriate and/or as directed by the Government COR. The contractor shall provide solutions to the Government that are the more cost effective. | Is this only for the 3 off site venues/sports? | All Locations and Venues |
| 7.1.5.1 | The contractor shall provide the Joint Visitors Bureau (JVB) and Joint Information Bureau (JIB) as means to output various products to networked printers | What is the expected number and location of these printers? | 2 printers with available backups |
Cunningham, Patricia CIV: Cunningham, Patricia CIV:
Cunningham, Patricia CIV: Cunningham, Patricia CIV:This does not specifically answer the question. Suggest adding three in front of venue
Cunningham, Patricia CIV: Cunningham, Patricia CIV:
Suggest omitting 1st sentence.
I should be It "and is on a 9-hole event" does not sound right please review suggest omitting sentence "This change was…" Cunningham, Patricia CIV: Cunningham, Patricia CIV:
and removal acquire should be require suggest : require coordination with WWOS (Disney) through … omitting "with the owner of the" Cunningham, Patricia CIV: Cunningham, Patricia CIV: Yes, properly credentiated personnel does include family and friends. Say where in the document not just later Cunningham, Patricia CIV: Cunningham, Patricia CIV:
this does not answer the question.
Cunningham, Patricia CIV: Cunningham, Patricia CIV:
I recall a prior comment in the PWS about DMA and that the reference was to be removed. Was the correct PWS sent out with the solicitation?
CHRIS CROUCH: DMA is not referenced in this PWS, I think the question comes from their previous experience with DWG.
Cunningham, Patricia CIV: Cunningham, Patricia CIV:
Please correct I thought all the "external to the defined agreement was removed from the PWS?
Please clarify and correct this answer
Set up and removal of tables and chairs. Specify what additional seating. Equipment is spelled incorrectly. movement of equipment state where in the PWS the requirement is set forth Cunningham, Patricia CIV: Cunningham, Patricia CIV:
Again it was my undertanding that the "unmet' language was to be removed from the PWS? This answer is ambigous Please clarify Cunningham, Patricia CIV: Cunningham, Patricia CIV:
| add off-site only at the beginning of this answer. | 7.1.5.2 | The contractor shall connect printers to the Disney/ESPN network and accessible to the JVB and JIB staff computers | What is the expected number and location of these printers? | 2 printers with available backups |
| 7.1.5.5 | The contractor shall provide designated areas with either laptop and desktop computers or a combination of both that are wifi enabled. | What is the expected number and location of these workstations? | A total of 10 are required |
Microsoft_Word_97_-_2003_Document1.doc M0026420Q0051
52.212-1 ADDENDUM
Instructions to Quoters
This is a FAR Part 12, Acquisition of Commercial Items, procurement that uses FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items
I. Submission Information
Quotes are solicited on an “all or none” basis. Quoters shall not submit multiple quotes representing alternative terms and conditions for satisfying the requirements of this solicitation. Failure to submit a quote for all requirements of the Performance Work Statement (PWS) shall be the cause for rejection of the quote. Non-compliance with any of the provisions herein may lead the Government to determine that a quote is non-compliant and may result in removal from the evaluation. The Government reserves the right to select a response that provides benefit to the government that exceeds the minimum, but is not required to do so.
Quotes must be prepared in accordance with these instructions. Failure to do so may result in the Quoter’s submission being determined unacceptable and ineligible for award. Each Quoter’s submission shall be screened by the Contracting Officer upon receipt to ensure completeness and compliance with the instructions contained in the Request for Quote (RFQ). Elimination of a Quote is at the sole discretion of the Contracting Officer.
II. Submission of Questions and Quotes
Questions
All questions must be received by 24 February 2020 at 9:00 AM Eastern Time. All questions submitted for this solicitation must be submitted electronically to cynthia.guthridge@usmc.mil. All question must be submitted in the format provided on the accompanying “Question and Answer” spreadsheet.
Quotes
Quotes must be received by the Contracting Officer no later than 16 March 2020 at 9:00 AM Eastern Time. Electronic quotes via electronic email are preferred, but Quotes may also be sent via Federal Express, private courier, hand delivered, or mailed, to the following address:
MCINCR, Regional Contracting Office
2010 Henderson Road
Attention: Cyndi Guthridge
Marine Corps Base (MCB) Quantico
Quantico, VA 22134
The following site provides information for Marine Corps Base Quantico access: https://www.quantico.marines.mil/Base-Access/
Electronic quotes shall be submitted to the following email address by the date and time specified above: cynthia.guthridge@usmc.mil.
Note: Due to the firewall at Marine Corps Base Quantico, please be advised that it is the Quoter’s responsibility to ensure all electronic submittals are received by the Contracting Officer in the timeframe given above.
III. Quote Format
In order to maximize efficiency and minimize the time for quote evaluation, it is required that the Quoter submit its quote in accordance with the format and content specified throughout and below:
· Pages are to be typewritten;
· Single-spaced typed lines;
· No smaller than Times New Roman, 10 point type; Graphs, tables, charts, and diagrams shall be no smaller that 10 point type;
· 1 inch margins (all sides);
· Printable to an 8.5 x 11 inch paper;
- Spreadsheet files shall include all formulas. All rows, columns, cells and worksheets shall be visible. Formulae shall be rounded to two decimal places (i.e. $12.34);
· Page limitations specified below shall not be exceeded. All material in excess of the specified page limits will neither be read nor evaluated. Graphs, tables, charts, attachments and diagrams are included in the page count unless otherwise noted. The following are not included in the page limits:
· Title/cover pages;
· Tables of content;
· Proposal cross-reference table;
· Glossaries of abbreviations and acronyms;
· Pages shall be numbered consecutively and each page must include the solicitation number, and the Offeror’s name; and
· Each page of the Proposal should be affixed the following footer: “Source Selection Information: See FAR 2.101 and 3.104”.
IV. Quote Content
The quote must demonstrate an understanding of and an ability to meet all of the requirements set forth in the RFQ’s PWS. The Contractor shall provide sufficient detail to substantiate the validity of all statements. The Contractor shall demonstrate that the quote is in compliance with the requirements, terms, and conditions of the RFQ. Comprehensive responses to the requirements of the RFQ are required to enable the Government to evaluate the Contractor’s understanding of and capability to accomplish the requirements of the PWS. General statements that the Contractor can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrasing the solicitation’s requirements in whole or in part, will NOT constitute compliance. Failure to conform to any of the requirements of the solicitation may form the basis for rejection of the quote.
Brochuremanship is NOT desired; clarity, completeness, and conciseness are essential and the overall quality of the quote will be evaluated in the context of being representative of the Contractor’s services. Since only the quote submitted in response to this solicitation will be evaluated, the Contractor must make certain that its quote is complete with regard to the information provided. Data previously submitted, or presumed to be known, e.g., previous projects performed for the Government, will not be considered in the evaluation unless that information is physically contained in the quote. Information provided must be consistent amongst all content.
The Contractor is advised that the Government may selectively verify any information provided in the quote. The Contractor is cautioned that it is responsible to ensure that material that it desires to have evaluated for a particular section is contained in that specific section.
The Contractor is reminded it is the Government’s desire that the most cost-effective solutions are provided.
THE TECHNICAL QUOTE MUST NOT CONTAIN ANY PRICING DATA.
Cover Letter
The following information shall be provided on the cover letter:
· The RFQ number;
· Company Information. The name, address, DUNS number, CAGE Code, telephone number, and Tax Identification Number (TIN);
· Authorized Personnel. Provide the name, title, telephone number, facsimile number, and e-mail address of the company/division point of contact who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government and who can answer questions regarding your Quote;
· Terms of any express warranty;
· “Remit to” address, if different than mailing address;
· Acknowledgment of Solicitation Amendments (if applicable);
· Agreement with terms. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ. Quoters are to clearly detail any exceptions taken and the rationale for the exceptions taken to the RFQ. Please note that exceptions taken to the RFQ may render the Quote unacceptable to the Government;
· Confirmation of DFARS 252.204-7012 compliance;
· A completed copy of all solicitation representations and certifications. If the Quoter completed the representations and certifications in the System for Award Management (SAM), it shall include a statement stating its representations and certifications are up to date in SAM. Any representations and certifications that are not available for completion within SAM must be submitted in this volume; and
· Proposal expiration date.
· Include an affirmative statement that you both understand and intend to meet or exceed all requirements in the PWS.
Technical Quote
Each Factor in the Technical Quote must be clearly labeled and separated from one another by a cover page.
Factor 1: Technical Capability (Page limitation: 5 pages. Each draft plan is limited to 5 pages. Venue evidence and the equipment list is excluded from the page limit. Cover pages, table of contents and other front matter are not included in the page limit.)
The Contractor must demonstrate its approach to plan, manage, and execute the activities required to ensure a successful 2020 DoD Warrior Games. The Contractor shall submit two (2) plans required in the PWS, in Draft form. The Draft Comprehensive Plan shall include evidence of the Contractor’s ability to provide all Government designated venues and the services necessary to support the event(s) in the venue; a timeline of critical events; as well as a list of the non-sport and sport equipment, lists must include all equipment required to meet PWS requirements, both contractor-sourced and Government furnished, indicating which is which. Due to the criticality of the requirement, in addition to the list evidence, the Contractor’s ability to specifically provide flooring, and archery and shooting equipment must also be included. Evidence is defined as quotes, 3rd Party Agreements, proposals, or other documentation that supports the Contractor’s capability to obtain each of the designated venues and the above specified equipment upon award. The Draft Production Plan shall address how the Contractor will provide the production elements in accordance with the PWS and demonstrate its ability to provide a “spectator-friendly show” specifically at the main venue and at the cycling venue.
Factor 2: Staffing (Page limitation: 3 pages excluding resumes; each resume limited to 2 pages [front and back])
The Contractor must demonstrate its ability to provide personnel with experience planning and executing events in the San Antonio area, and with requisite adaptive sport management experience.
The Contractor must provide a resume for individual designated as key personnel demonstrating their requisite knowledge, experience, and skills to meet PWS requirements.
Factor 3: Corporate Experience (Page limit: 5 pages. Cover pages, table of contents and other front matter are not included in the page limit.)
The Contractor must provide a narrative demonstrating its adaptive sport management experience, and experience in planning, producing, and executing similar events including coordinating with local officials in obtaining required event permits. The narrative shall specifically include the Contractor’s adaptive sports management experience with a focus on executing an adaptive sport competition (for minimum of 120 athletes) and should identify lessons learned, challenges encountered, and actions taken to overcome these challenges. The experience of subcontractors and other teaming arrangements are acceptable.
Price Quote (Page limit: 5 pages. Excel spreadsheet is not included in the page count.)
All information relating to pricing/cost data shall be included in the price quote. The price quote shall cover all resources required to complete the requirements of the fixed-price aspects of the proposed effort, and include labor rates for all labor categories which may be used under the Time & Materials contract line item number (CLIN). This quote should contain the Quoter’s most competitive price and terms.
In addition to filling out each FFP CLIN, Quoters shall submit an Excel spreadsheet showing the labor rates for all labor categories which may be used under the Time & Materials CLIN which will become part of any resulting contract. The Contractor must include its material handling rate under the Time & Materials CLIN to be agreed upon prior to award.
For comparison purposes, the Government will use the sum of all CLINs.
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52.212-2 ADDENDUM
52.212-2 ADDENDUM
EVALUATION AND BASIS OF AWARD
I. Evaluation of Quotes
The Government intends to make a single award under this solicitation to the responsible Contractor whose quote demonstrates an understanding of and an ability to meet all the requirements set forth in the Performance Work Statement (PWS). Therefore, quotes proposing less than the entire effort specified herein shall be determined unacceptable and may be removed from consideration for award.
II. Basis of Award
A comparative evaluation of quotes will be performed in accordance with FAR 13.106-2(b)(3). A comparative evaluation entails comparing each technically acceptable quote to another technically acceptable quote to determine which quote provides the best benefit to the Government. Any quote found not acceptable will not be used in the comparative analysis. The Government is not bound to make award to a quote that exceeds the requirement if it provides no benefit or value to the Government, nor is it bound to award to the lowest price meeting the requirement.
It is the intention of the Government to award a single Firm-Fixed-Price and Time & Materials contract resulting from this solicitation. The quote will demonstrate it is in compliance with the requirements, terms, and conditions of the RFQ. Comprehensive responses to the requirements of the RFQ are required to enable the Government to evaluate the Quoter’s understanding of and capability to accomplish the PWS requirements.
III. Evaluation Criteria
The Government will evaluate the Contractor’s quote to determine whether it meets all requirements and the extent to which the Contractor has demonstrated its ability to accomplish the tasks listed in the PWS, as outlined in 52.212-1 Addendum, Instructions to Quoters as follows:
Factor 1: Technical Capability
The Contractor will be evaluated on the quality of its plans to manage and execute the activities required to ensure a successful 2020 DoD Warrior Games. In order to be considered acceptable, the Contractor’s Draft Comprehensive Plan must contain venue evidence for each venue; a timeline of critical events; a complete non-sport and sport equipment list; and description of how required flooring, archery, and shooting equipment will be obtained. The Contractor’s Draft Production Plan will be evaluated based on the quality of the Contractor’s plan to provide a “spectator-friendly show”.
Factor 2: Staffing
The Contractor will be evaluated based on its ability to provide personnel with the requisite knowledge, experience, and skills to meet the PWS requirements in the San Antonio area.
The Contractor will be evaluated based on the overall experience, knowledge, and skills of each Contractor’s proposed key personnel in accordance with the PWS’ Key Personnel requirements. In order to be considered acceptable, key personnel proposed for each position must meet minimum requirements established in the PWS.
Factor 3: Corporate Experience
The Contractor (including proposed subcontractors or other teaming arrangements) will be evaluated based on their adaptive sport management experience, and experience in planning, producing, and executing similar events including coordinating with local officials in obtaining required event permits. In order to be considered acceptable the contractor must have experience executing an adaptive sport competition for a minimum of 120 athletes.
Price
The evaluated price will be the sum of all Firm-Fixed-Price and the Government provided Time &Material (T&M) amount contract line item numbers (CLINs). Individual T&M labor rates and material handling rate will be evaluated for fairness and reasonableness. Due to budgetary limitations, in order to be considered acceptable the quoted price must not exceed $3,300,000 (including the Government provided T&M estimate). In order to be considered for award, the quoted price, including individual T&M labor rates and the material handling rate, must be determined to be fair and reasonable. This determination will made be in accordance with FAR 13.106-3(a).
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File details come from the government source that posted it. Updated .