Final RFP SOFAST-E II W900KK-20-R-0013 Amendment 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0003 is to provide an update to the proposal deadlines depicted in Section L.2.1 of the solicitation. No attachment updates.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W900KK20R0013

X 9B. DATED (SEE ITEM 11)

31-Oct-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Dec-2019

CODE

ARMY CONTRACTING COMMAND - ORLANDO

ATTN: BRAVO DIVISION

12211 SCIENCE DRIVE

ORLANDO FL 32826-3224

W900KK 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

x

W900KK20R0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

Submission Instructions

L.0.0 INTRODUCTION

L.0.1 The following information contains instructions for bidder responses to the Special Operations Forces

Aviation Systems Trainers – Enhancements II (SOFAST-E II) solicitation W900KK-20-R-0013.

L.0.2 The SOFAST-E II requirement is a Small Business Set-Aside, to be competed among Small Businesses qualifying under NAICS 333318, with a size standard of 1,000. The SOFAST-E II technical requirements and the details for the IDIQ contract, and Delivery Orders 0001-0002 are defined within section J of this solicitation.

L.0.3 The Government is not responsible for nor will the Government pay any portion of the costs associated with the development of the offeror’s written proposal.

L.1.0 WRITTEN PROPOSAL

L.1.1 The offeror’s written proposal will be comprised of (1) Factor 1, Program Execution, Factor 2, Simulation

Modification and Factor 3, Simulation Manufacturing; (2) Written information for Factor 4, Past Performance, and

Factor 5, Cost/Price; and (3) Administrative Information. In preparing the written proposal, each offeror is encouraged to focus on their unique ideas and solutions to satisfying the Government requirements.

L.1.2 The POCs for this solicitation are identified below:

Primary

Jason N. Holden

Contract Specialist

Phone: 407-208-3312

E-mail: jason.n.holden.civ@mail.mil

ACC-ORL-OPB,

U.S. Army Contracting Command - Orlando

12211 Science Drive

Orlando, FL 32826-3224

Secondary

Justin R. Mauser

Contract Specialist

Phone: 407-208-3398

E-mail: justin.r.mauser.civ@mail.mil

ACC-ORL-OPB,

U.S. Army Contracting Command - Orlando

Alternate

Duane St. Peter

Procuring Contracting Officer (PCO)

Phone: 407-380-8444

Email: duane.a.stpeter.civ@mail.mil

ACC-ORL-OPB

U.S. Army Contracting Command - Orlando

L.1.3 All proposals must clearly and convincingly demonstrate that the offeror has a thorough understanding of the requirements and associated risks. The offeror is able and willing to devote the resources necessary to meet the requirements and has valid and practical solutions for all requirements. Mere reiteration of the requirement or standard reference material is unacceptable. It is the responsibility of the offeror to present enough information to be meaningfully evaluated by the Government without discussions. In presenting material in this proposal, offerors are advised that quality of information is more important than quantity.

L.1.4 Any data previously submitted in response to another solicitation, whether submitted to the Program

Executive Office for Simulation, Training and Instrumentation (PEO STRI), Army Contracting Command (ACC)

Orlando or another agency, should be assumed to be unavailable during this source selection process. Proposal data shall not be incorporated into the proposal by referring to another proposal or other source.

L.1.5 Elaborate brochures or other presentations beyond that sufficient to present a complete and effective proposal are neither necessary nor desired.

L.1.6 The paper and digital copy quantities are detailed in section L.3.0, Table L-1. If a discrepancy exists between the paper copy of the proposal and the digital (CD/DVD) copy, the digital (CD/DVD) copy will take precedence.

L.1.7 In accordance with FAR Subpart 52.215-1, Instructions to Offerors – Competitive Acquisition, the

Government intends to make award without discussions. However, the Government reserves the right to conduct discussions at the sole discretion of the Contracting Officer. The Government will evaluate all proposals in accordance with the solicitation evaluation criteria, and if discussions are to be conducted, establish a competitive range comprised of all of the most highly rated proposals, based upon the ratings of each proposal against all evaluation factors and subfactors. If discussions are held, they will be conducted in accordance with FAR 15.306.

After evaluating all proposals in accordance with FAR Subpart 15.305(a), the PCO may also determine that the number of most highly rated proposals that might otherwise be included in the competitive range exceeds the number at which efficient competition can be conducted. Offerors are therefore advised that the PCO, for purposes of efficiency, may also limit the number of competitive range offerors, at their sole discretion.

L.1.8 Files shall not contain classified information.

L.1.9 Offerors shall not make any changes to the solicitation. Any objections to the terms and conditions of the solicitation should be addressed to the PCO prior to submission of the proposal by filling out the Industry

Question/Comment Form (Section J, Attachment 10) provided with this solicitation.

L.1.10 Features or capabilities proposed by the offeror which exceed the requirements of this solicitation will be incorporated into the awardee’s contract award.

L.2.0 PROPOSAL DELIVERY/FORMAT/CONTENT REQUIREMENTS

L.2.1 Proposal Volumes (I-VI) are due by 12:00PM Eastern on December 23, 2019 to the POCs listed in paragraph L.1.2 above. All proposals submitted must be in compliance with the full solicitation. It is the Prime offeror’s responsibility to ensure that the entire proposal (to include any separate Subcontractor Cost/Price submissions) is submitted prior to the proposal due date and time. Subcontractor Cost/Price proposals submitted separately are considered part of the Prime offeror’s proposal. If Subcontractor Cost/Price Proposals are submitted separately directly to the POCs and are late, the entire proposal will be considered late.

L.2.2 The Government does not authorize submission of telegraphic or facsimile offers for this solicitation.

Offerors shall mark the outside shipping container with the solicitation number, W900KK-20-R-0013. Offerors shall mail or hand-carry the hard copy and digital copies (CD/DVD) of the proposal to the primary and alternate

POCs identified in paragraph L.1.2.

L.2.3 If the offeror hand-carries the proposal and/or any final proposal revision (as applicable), the offeror shall notify the POCs by email or phone at least 24 hours in advance of the intent to hand deliver the proposal. The email must include the name of the organization, along with the name and phone number of the individual delivering the proposal in order to arrange delivery.

L.2.4 For a hand-carried proposal, the offeror shall obtain a Proposal Receipt Form from the POC. The POC will annotate the date and time of proposal receipt, the number of boxes received and will sign in the “Signature of POC” portion of the form. The POC will also provide a copy of the Proposal Receipt Form to the offeror. The POC’s signature only denotes the receipt of the proposal; she/he is not responsible for the proposal delivery content or condition.

L.2.5 Electronic File Packaging. Offerors shall submit each proposal volume on a separate CD/DVD (number of electronic copies identified within L.3.0). CD/DVDs shall be appropriately marked with (1) offerors' Name and

Address, (2) Solicitation Number, (3) Volume Title, and (4) offerors' Proposal Reference Number and (5) distribution restrictions. All files on each CD/DVD shall be directly supported by Microsoft Office (MS) 2013, and verified to be free of any virus or malware. Data submitted in spreadsheet/workbook format shall be readable by

MS Excel 2013. All files shall be clearly identified with a filename appropriate to the content (e.g., Volume II

Technical Appendix-A). Please note, self-extracting ".exe" files are not acceptable. Note: Offerors may submit back-up documentation (e.g. letters of commitment, DCAA and/or DCMA rate agreements and vendor quotes), not available in a compatible MS Office 2013 format, in Adobe Acrobat (pdf.) file format.

L.2.6 All volumes of the paper copy shall be submitted in standard size 3-ring binders that will facilitate the insertion of change pages and additional information provided during the source selection process. A paper copy of

Attachment 6.4 Cost/Price Workbooks shall not be submitted as part of the Hard Copy due to the overall size.

L.2.7 The proposal shall use no smaller than industry standard word processor 12-point proportional font utilizing

Times New Roman or Arial font. If both sides of sheets of paper are used, each sheet will be counted as two pages.

Volumes shall be printed on 8-1/2 x 11-inch paper. Tables or figures may be printed on fold out sheets, which will be counted as one page and shall not exceed 11 x 17 inches. Font size for tables and figures shall be no smaller than

8-point. If proposal volumes/sections exceed the limitations set forth herein, excess text will be removed from the back of that volume/section and not evaluated. Use at least 1-inch margins on the top, bottom, left, and right side margins. Pages shall be numbered sequentially by volume and marked with the offeror’s name and any applicable data use restrictions as specified in FAR Subpart 52.215-1(e).

L.2.8 All information shall be confined to the appropriate volume. Pricing information shall not be included in any volume other than Volume V, Cost / Price. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal shall consist of a Table of Contents which does not count against the maximum number of pages.

Additionally, Lists of Figures and/or Lists of Tables accompanying the Table of Contents as well as Lists of

Acronyms do not count against the maximum number of pages. Proprietary information shall be clearly marked.

Additionally, in accordance with FAR 3.104-4(c);"Individuals responsible for preparing material that may be source selection information as described at paragraph (10) of the “source selection information” definition in 2.101 must mark the cover page and each page that the individual believes contains source selection information with the legend

“Source Selection Information-See FAR 2.101 and 3.104.”

L.2.9 OFFERORS ARE HEREBY ON NOTICE THAT A FAILURE TO SUBMIT ALL THE REQUIRED

DOCUMENTATION IN EXACTLY THE MANNER (TIMELINESS AND FORMAT) SPECIFIED IN THE

SOLICITATION MAY CONSTITUTE A BASIS FOR THE GOVERNMENT TO REJECT A PROPOSAL AS

NON-COMPLIANT AND THEREFORE UNACCEPTABLE AT THE SOLE DISCRETION OF THE SOURCE

SELECTION AUTHORITY.

Furthermore, should an offeror indicate in its proposal that it cannot or will not meet any contract requirement;

provide an approach that clearly does not meet any contract requirement; or include data which prompts the

Government to question the offeror's compliance with any contract requirement, the Government may determine at its discretion that the offeror's proposal is non-compliant and therefore ineligible for award.

L.2.10 Following the release of the Final solicitation, offerors shall submit questions to the POC identified in paragraph L.1.2 by electronic mail (e-mail) with the solicitation number in the subject line. Questions to the Final solicitation are due not later than 12:00PM Eastern on November 12, 2019. Each question shall be submitted on an individual basis utilizing the SOFAST-E II Industry Question/Comment Form (Section J, Attachment 10) provided with this Final solicitation. The Government will address questions via the Federal Business Opportunities

(FedBizOpps) website. Answers will be posted, without offeror identification. The Government will not provide responses to questions that would reveal a potential’s offeror’s confidential business strategy, technical solution or any information that is considered unique to a particular offeror.

L.2.11 Award Date. The Government anticipates an award on September 28, 2020. This information is provided for use as a basis for schedules and burden (labor, overheads, G&A, etc.) mid-point calculations. The contractor is not entitled to an equitable adjustment in contract price in the event the Government awards the contract before or after the specified award date.

L.3.0 Proposal Volumes The proposal must consist of Volumes I through VI, as follows:

Volume I Factor 1 Program Execution

Volume II Factor 2 Simulation Modification

Volume III Factor 3 Simulation Manufacturing

Volume IV Factor 4 Past Performance

Volume V Factor 5 Cost/Price

Volume VI Administrative Information

Table L-1

VOLUME TITLE COPIES LIMITS

I

Factor 1 Program Execution

1 Hard Copy

2 Digital Copies

Volume I –

Program Execution:

35 total pages

II

Factor 2 Simulation Modification

Volume II –

Simulation Modification:

50 total pages

III

Factor 3 Simulation Manufacturing

Volume III –

Simulation Manufacturing:

50 total pages

VOLUME TITLE COPIES LIMITS

IV

Factor 4 Past Performance

Volume IV – Unlimited

V

Factor 5 Cost/Price

Volume V – Unlimited

VI

Administrative Information

Volume VI – Unlimited

Note: The papers shall have page numbers and include a cover sheet, proprietary data sheet, and table of contents.

The paper’s cover sheet, proprietary data sheet, and table of contents are excluded from the page limitations detailed in Table L-1.

L.3.1 Pricing information shall not be included in any volume other than Volume V Cost / Price. Page Count:

Those pages that exceed the page counts in the Table L-1 above for each volume and/or individual paper or presentation will not be evaluated. If there are more pages than specified above, the additional pages will be removed from the back of the particular volume and/or individual paper and will not be evaluated.

L.4.0 VOLUME I – FACTOR 1 – PROGRAM EXECUTION

The offeror shall prepare and submit a standalone Program Execution Volume in accordance with the following criteria:

The offeror shall describe the expertise of their key personnel. The offeror shall describe their understanding of

Program Risks, Technical Risks, and Cybersecurity Risks to the program and how they will manage them. The offeror shall describe their teaming approach and the team members’ influence on program execution. Binding

Teaming agreements will be provided in an annex, and will not affect page count. The offeror shall describe their approach to engage with key stakeholders in collaboration with Government Program Management Office. The offeror shall describe their expertise and approach to System Configuration Management Process with rapid software/hardware baseline changes, incorporating subsystems interfaces, and correlating supporting documentation across various baselines. The offeror shall describe their capability to handle GFE/GFI and their process using the digital integrated environment for modification, review, and delivery. The offeror shall describe their approach to handling potentially incomplete, delayed, defective GFE/GFI, and missing information/components that cannot be provided as GFE/GFI. The offeror shall describe their manufacturing capabilities and bandwidth, including their proposed approach to surge for potentially simultaneous delivery orders, as well as upgrade/modification experience of flight simulation systems. The offeror shall describe their experience and ability to field products at different locations, potentially simultaneously, including FMS efforts. The offeror shall describe their approach and expertise with crew training systems and maintenance training systems.

L.5.0 VOLUME II – FACTOR 2 – SIMULATION MODIFICATION

The offeror shall prepare and submit a standalone Simulation Modification Volume in accordance with the following criteria:

The offeror shall describe their capability to conduct upgrades and modifications to Combat Missions Simulators and Flight Training Devices as well as peripheral systems. The offeror shall provide a detailed Integrated Master

Schedule of Delivery Order 0001. The offeror shall describe their approach to minimize schedule impacts to training systems. The offeror shall demonstrate their understanding and approach to address the risks associated with upgrading fielded flight simulators in parallel with aircraft upgrades. The offeror shall describe their utilization of the System Integration Lab for upgrades and modifications. The offeror shall describe their expertise and process for cybersecurity throughout the modification process. The offeror shall describe their test expertise and approach, specifically in flight training systems, working with multiple systems and subsystems. The offeror shall describe their capability to integrate stimulated cockpit systems, complex visual systems, and supporting simulation systems.

The offeror shall describe their capability to interoperate simulation devices, peripheral training equipment, and external simulation from external stakeholders.

L.6.0 VOLUME III – FACTOR 3 – SIMULATION MANUFACTURING

The offeror shall prepare and submit a standalone Simulation Manufacturing Volume in accordance with the following criteria:

The offeror shall describe their capability manufacture flight training devices with complex systems and subsystems using stimulated aircraft components. The offeror shall provide a detailed Integrated Master Schedule of Delivery

Order 0002. The offeror shall describe their capability and approach to cybersecurity management throughout the supply chain. The offeror shall describe their manufacturing process and anticipated risks of producing flight simulators in parallel with aircraft fielding. The offeror shall describe their process for foreign disclosure of systems and subsystems for delivery to FMS customer. The offeror shall describe their approach and anticipated visual system risks and tradeoff process to deliver complex visual systems that achieve training goals. The offeror shall describe their approach for a crew member station.

L.7.0 VOLUME IV – FACTOR 4 – PAST PERFORMANCE

Offerors shall submit five (5)* Government and/or commercial contracts for the prime and major subcontractors, in performance or awarded, during the past 3 years, from the issue date of this solicitation, which are relevant to the efforts required by this solicitation. Areas of relevancy include past performance (within the past 3 years) that is similar to cost, schedule, and performance requirements on programs in the context of SOFAST-E II efforts which includes tasks such as: 1. Flight simulator manufacture, development, and modification; 2. Flight visual system integration; 3. Integration of stimulated avionics components into flight simulators; 4. Integration of computer generated forces into flight training systems; 5. Cyber Security Management of complex flight simulators.

*Offerors are limited to a total of 5 contracts combined.

Contract data concerning the prime offeror shall be provided first, followed by any major subcontractors, in alphabetical order. At least one (1) relevant contract shall be submitted for at least one major subcontractor if applicable. A major subcontractor for the purpose of Past Performance is defined as one who will be providing critical hardware/services or whose subcontracts are estimated to be cumulatively more than 10% of the total contract value over the life of the SOFAST-E II contract. The Government is not limited to Past Performance information submitted by offerors in conducting Past Performance evaluations. The Government may consider a wide array of information from a variety of sources, but is not compelled to rely on all of the information available.

This volume shall be organized into the following sections:

L.7.1 Section 1 – Contract Descriptions

This section shall include the following information in the following format:

a. Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name and prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

b. Government contracting activity or Commercial entity, and current address, Procuring Contracting Officer or

Contract Manager’s name, e-mail address, telephone and fax numbers.

c. Government or Commercial entity’s technical representative/COR, and current e-mail address, telephone and fax numbers.

d. Government contract administration activity and the Administrative Contracting Officer’s name, address and current email address, telephone and fax numbers, as applicable.

e. Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts and Blanket Purchase

Agreements, include Delivery Order numbers.

f. Contract Type (specific type such as Firm-Fixed Price (FFP), Cost Reimbursement (CR), Time and Material

(T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FFP, CR, T&M, etc.)).

g. Awarded price/cost.

h. Final or projected final price/cost.

i. Original Delivery schedule, including dates of start and completion of work.

j. Final or projected final, delivery schedule, including dates of start and completion of work.

L.7.2 Section 2 – Performance

Offerors shall provide a specific narrative explanation of the contracts listed in Section 1 (L.7.1) describing the objectives achieved and detailing how the effort is relevant to the requirements of this solicitation.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All requests for deviation and requests for waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide a copy of any Cure Notices or Show Cause letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor.

The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

L.7.3 Section 3 – Subcontracts

Offerors shall provide an outline of how the effort required by the solicitation will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS number and type of work to be performed by citing the applicable Government SOW subparagraph number. This section shall also include written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the offeror. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered.

L.7.4 Section 4 – New Corporate Entities

New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

L.7.5 Past Performance Questionnaire

For all contracts identified in Section 1 (L.7.1), Past Performance Questionnaires must be completed and submitted.

A Past Performance Questionnaire is provided as Attachment 9 to the solicitation. The offeror shall complete Part I of the Past Performance Questionnaire and email it to both the cognizant Program Manager and PCO of the

Government Agency or commercial entity representative responsible for the past/current contract. Any questionnaires submitted by other than the Government Agency or commercial entity will not be considered. The individuals shall be instructed to electronically complete Part II and III of the questionnaire and email the entire questionnaire to the primary solicitation POCs identified in Paragraph L.1.2 by the established proposal due date.

Questionnaires received late may be accepted and reviewed at the discretion of the PCO, if he/she determines that it will not cause an undue delay to the procurement process. Questionnaires that are return late that the PCO determines will not be reviewed and questionnaires that are not returned at all, will not be evaluated favorably or unfavorably on the past performance evaluation. The offeror shall also email to the solicitation primary POC a list of all the individuals who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The list shall be submitted in MS Word for Windows, Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency or commercial entity; POC

Last Name, First Name; POC Title; POC telephone number; POC email address; Date emailed to POC (month/day).

The Government reserves the right to send additional questionnaires as necessary or contact individuals identified by the offeror that have not completed or submitted questionnaires for evaluation.

The offeror is to advise the reporting Government Agency or commercial entity that the completed questionnaire is to be considered source selection sensitive in accordance with FAR 3.104.

L.8.0 VOLUME V – FACTOR 5 – COST/PRICE

L.8.1 General:

FAILURE TO PROVIDE ALL OF THE INFORMATION REQUIRED BY THESE INSTRUCTIONS TO

OFFERORS MAY BE CAUSE FOR REJECTION OF THE PROPOSAL. Information that is provided but determined to be insufficient to adequately evaluate the offeror’s proposed cost may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award. Under these circumstances, the offeror bears full responsibility for any adverse evaluation impact which may result from its failure to furnish cost information required by the solicitation.

All information shall be confined to the appropriate volume. Pricing information shall not be included in any volume other than the Cost/Price Volume. The Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

The Cost/Price Volume will consist of both Microsoft Excel and Word files and shall be compatible with Microsoft

Office 2013. The volume shall include an Excel model showing computation of the buildup of total proposed costs by cost element, in both total and by CLIN. All Excel files must be editable and executable by the Government evaluators, clearly showing the calculations and formulas used in each cell. There shall be no hidden formulas or protected cells. Spreadsheets shall show the formulas used to calculate the rates/factors for each entry and shall not be included as an un-executable, un-editable or flat file such as an embedded picture (Enhanced Metafile).

Mathematical explanations shall be provided for any embedded macro/extended formula utilized, clearly describing the functioning of the macro or extended formula. Each build-up of costs must be able to be traced back to the source data used to make the calculation. All information relating to pricing must be included in this section of the proposal and defined as pricing data. This volume shall stand alone in supporting the Offeror’s approach to reasonableness and completeness of the overall price for this effort. Under no circumstances shall pricing data be included elsewhere in the proposal.

All submissions of Cost/Price shall be submitted using a DVD/CD-ROM. No paper copies will be accepted. Please note – Self extracting exe files are not acceptable. All files on each DVD/CD-ROM shall be free of any virus or malware. Files shall not contain classified information. Files shall not be password protected and all cell formulas and cell references shall be intact and the worksheet shall be unprotected, not locked. Offerors shall not submit unstructured “flat files” where calculations are not supported by rate tables or formulas.

It is expected that this contract will be awarded based upon a determination that there is adequate price competition;

therefore, the Offeror is not required to provide certified cost/pricing data with its proposal. If, after receipt of the proposals, the Contracting Officer determines that adequate price competition does not exist in accordance with

Pursuant to FAR 15.403-1, if requested the Offeror shall provide certified cost/pricing data as requested by the

Contracting Officer.

Offerors are required to price Delivery Order’s 0001 and 0002 separately.

The content for the cost/price proposal shall include all of the following information. If a particular element is not applicable, then the offeror shall state why.

Index

General Information and Executive Summary

Uncompensated Overtime Information

Status of Systems

Direct Labor Rates (for cost CLINs)

Indirect Rates (for cost CLINs)

Materials (for cost CLINs)

Joint Ventures and Subcontracting Limitations

Subcontractor Costs

Travel (for cost CLINs)

ODCs (for cost CLINs)

Profit/Fee

Facilities Capital Cost of Money

Compensation Plan

Index: Include an index showing title and proposal page number.

L.8.2 Contractor Business Systems:

The Offeror shall establish and maintain acceptable business systems in accordance with DFARS 252.242-7005

Contractor Business System. The Offeror shall submit contact information (name, telephone number and email address) for their cognizant Defense Contract Management Agency (DCMA) Administrative Contracting Officer

(ACO) and cognizant Defense Contract Audit Agency (DCAA) supervisory auditor. If the Offeror is not assigned to

DCMA for contract administration or is not assigned to DCAA for contract audit, the Offeror will identify their cognizant federal agency or agencies (and include the individual contact information). The Offeror shall submit a copy of the most recent ACO letter regarding the status of their applicable Business Systems. If any of the Offeror's business systems were disapproved or deemed to be not adequate, the Offeror will identify all deficiencies along with steps taken, or to be taken, to correct the deficiencies and a timeline to include audit by the cognizant audit agency after corrective action(s) have been implemented. If any of the Offeror's business systems have never been audited by their cognizant federal audit agency, the Offeror shall so state.

If the Offeror does not have an approved accounting system, the Offeror shall complete SF1408 - Pre-award Survey of Prospective Contractor Accounting System Checklist and a DCAA Pre-award Survey of Prospective Contractor

Accounting System Checklist and return these documents as part of the Cost/Price Volume of the proposal.

1. Mark “X” in the appropriate column.

2. On Page 2 provide a narrative describing how the current accounting system supports your response to each item.

L.8.3 Unbalanced Pricing:

Offerors shall avoid presenting unbalanced pricing information. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more cost elements is significantly overstated or understated.

Offerors are cautioned that a proposal may be rejected if unbalanced pricing exists and the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government. The Offeror shall include a statement acknowledging their understanding of unbalanced pricing and provide a basis if such pricing exist in the proposal.

The Government may utilize comparable cost information from other sources for purposes of completing its evaluation.

L.8.4 Cost Price Adequacy Checklist:

Although competition is expected and as a result certified cost and pricing data will not be required, the Offeror shall complete and comply with all items in the Cost Proposal Adequacy Checklist (DFARS 252.215-7009) and provide with their proposal as appendix A to the Offeror’s Price Volume.

L.8.5 Subcontracts:

The Offeror will provide support for any subcontract costs included in the costs proposed. In accordance with FAR

15.404-3(b), the prime contractor shall provide documentation to support the cost or price analysis performed along with the original analysis performed by the prime Offeror for each subcontractor in order to determine reasonableness of the proposed subcontract pricing. In regards to subcontracts to secure proprietary data from the originator of specific engineering required for this effort, the Offeror needs to provide support that these subcontracts have been negotiated and signed in their proposal.

Cost information submitted shall be for the prime contractor and each proposed major and non-major subcontractor/team member, unless otherwise indicated. Each major subcontractor in excess of $2,000,000 shall submit cost/pricing at the same level of detail as the prime. If at any time during the cost/price evaluation the prime offeror is required to submit “Cost and Pricing Data” whether certified or not, then all subcontractors with a proposed price in excess of $2,000,000 shall also submit “Cost and Pricing Data” at the same level of detail as required by the prime.

A major subcontractor is defined in Class Deviation 2018-00015 as any subcontractor supporting this effort with a cost of $2,000,000 or more. All Offerors shall conduct cost or price analysis to establish the reasonableness of any proposed subcontract pricing in accordance with FAR 15.404-3(b) that meet or exceed the $2,000,000 threshold.

The prime Offeror shall include the results of these subcontract analyses in their prime proposal.

Detailed subcontractor/team member cost information containing proprietary rates and factors for individual cost elements may be submitted directly to the Government. However, if a subcontractor chooses to submit their cost/pricing proposal separate from the prime, the subcontractor must still meet the submission deadlines outlined in this solicitation. The submission of proposal information to the Government direct from the subcontractor does not exempt the prime Offeror from completing and submitting their cost/price analysis for each subcontractor over the

$2,000,000 threshold.

L.8.6 Breakout of Costs for Cost CLINs:

DO 0001: CLIN 0004 Travel

DO 0002: CLIN 0003 Travel

All Offerors shall provide documentation to support the travel costs proposed.

Not to exceed amounts will be provided for the following cost reimbursable line items:

DO 0001: CLIN 0002 Emerging Requirements and CLIN 0003 Spares

Direct Labor Rates: The offeror and each subcontractor/team member (where proposed costs are $2,000,000.00 or more) shall provide the information described below for proposed direct labor rates for the solicitation specified labor categories. The level of detail and clarity of the information provided will have a direct reflection on the evaluator’s ability to adequately understand and assess the offeror’s proposal. Labor rates shall be proposed for on-site (Government-site) and off-site (contractor site) locations.

a. Basis of Estimate: The offeror shall specify the basis of estimated direct labor rates for the labor categories it is proposed to perform. The offeror shall provide sufficient information for the Government to fully understand how the rates proposed were compiled. The rates proposed shall be on a contract year basis.

b. Provide rate build-up information for all proposed direct labor rates in the workbook provided as

Attachment 6.4 and described in section L.8.12. If derivative rates/factors were utilized in the development of rates, discuss how they were developed and applied.

c. Disclose whether the rates are based on a Forward Pricing Rate Agreement (FPRA) or Forward Pricing

Rate Recommendation (FPRR). If not, identify what the rates are based on and if the rates have been audited by

DCAA. If the rates are not based upon a FPRR or FPRA, then submit the last three (3) years of actual rates to include the base labor rates and the fully burdened labor rates.

d. Identify the escalation applied to direct labor rates throughout the ordering period and discuss the basis for the selected escalation factor(s). Describe the method by which the escalation factor(s) were applied to proposed labor rates. Offerors are advised that failure to escalate direct labor rates may be determined unrealistic and deemed a significant proposal risk.

e. Discuss any proposed direct labor rates that may appear significantly higher or lower than the normal industry compensation for the same or similar categories of labor, identifying what incentive(s) the offeror will provide to ensure sufficiently qualified personnel are obtained and retained.

Indirect Rates: The offeror and each subcontractor/team member shall provide the following information on proposed indirect rates applied to direct labor, travel, and other direct costs. The rates proposed shall be on a contract year basis. The offeror shall clearly explain the basis and application of the proposed rates, as well as discuss the basis for any changes in rates from year-to-year or between on-site and off-site locations.

a. Disclose whether the rates are based on a FPRA or FPRR. If so, include a copy of the agreement or recommendation in your proposal.

b. Offerors who do not have a Government-approved direct and/or indirect Forward Pricing Rate Agreement

(FPRA) (no older than one year) or only have provisional billing rates must provide:

1) Detailed historical background data indicating all of the cost elements proposed against this effort included in the applicable pool and a statement that such treatment is in accordance with the company's established accounting practice. Offeror will identify the start and end of their fiscal year and the allocation/application base for each rate to be proposed.

2) Offeror shall submit a narrative statement outlining the Offeror’s policies and practices for accumulating overhead costs and the method used to compute the proposed rate or rates. Offerors shall provide their base, pool and calculated actual rates for the last three (3) fiscal years and current fiscal year to date.

Offeror shall provide (2-year minimum) historical and projected sales.

3) Offerors shall provide a list of all expenses segregated by Overhead, G&A payroll, etc. along with the associated supporting documentation. Costs shall be summarized in order that the application of the indirect rate can be easily understood. Offerors shall also provide a list of their unallowable expenses. Indirect expense rates shall be proposed in the same manner as direct labor rates, i.e., by contract year with the methodology used to derive any composite rates proposed.

Materials: Provide a consolidated priced list of individual material quantities included in the various tasks, orders, or contract line items being proposed and the basis for pricing (vendor quotes, invoice prices, etc.) Provide a cost breakdown of the hardware costs broken down by item description, unit cost, quantity, total price, and source for all hardware proposed. Include all software packages, licenses and hardware that are required to meet the requirements of the solicitation. Include all associated software, licenses and/or hardware costs that are required to operate the system. Discuss all software maintenance and support costs. Discuss warranties if applicable. Provide a detailed priced summary of individual software, hardware and software license costs comprised of up-front and recurring costs (monthly or annually). Provide a priced summary of the individual software costs broken into unique categories such as new development, reuse, commercial off the shelf, modified code, etc. Provide a detailed cost breakdown of the proposed software license costs to include the cost of the license, how long the license will be in effect, number of users of the system, who owns the software rights, maintenance and support fees, installation and setup costs/fees, data migration costs/fees, customization/configuration costs/fees, training costs/fees, subscription costs/fees. List any third-party consultants and other ancillary fees. Provide a clearly described, detailed basis of estimate along with supporting documentation to support all material costs proposed.

L.8.7 Subcontractor Costs:

As previously stated, proposed cost information for major sub-contractors shall be furnished in the same format and level of detail as prescribed for the prime Offeror described in the first paragraph of the Cost/Price section above.

Additionally, the Offeror shall submit the following information for all subcontractor’s over the previously discussed $2,000,000 threshold:

a. A description of the items to be furnished by the subcontractor;

b. Identification of the proposed subcontractor and an explanation of why and how the proposed subcontractor was selected including the extent of competition obtained;

c. The proposed subcontract price, the Offeror's cost or price analysis thereof in accordance with FAR 15-

404-3(b), and performance/delivery schedule, and;

d. Identification of the type of subcontract to be used (FFP, CPFF, etc.).

e. Sub-contractor costs shall be delineated by cost element (labor, indirect, material, etc.) and CLIN.

f. Subcontractor pass through costs. In this section, the offeror shall identify its pass-through rate to be applied to all subcontract effort in task orders issued under the resultant contract. The offeror shall further disclose the specific elements/factors that form the basis for the proposed pass-through rate.

L.8.8 Joint Ventures and Subcontracting Limitations:

The Offeror shall state whether the Prime contractor roles are a single prime contractor, a formal joint venture (JV), or an informal JV. For purposes of this solicitation, the following definitions apply:

a. Joint Venture - an entity formed to engage in and carry out a specific business venture for joint profit.

b. Formal Joint Venture – a joint venture that has been formed as a separate legal entity, based upon a written legal agreement between all partners and will perform the contractual effort with its own separate employees (i.e., is populated) or with each of the individual entities’ own separate employees (i.e., is unpopulated).

c. Informal Joint Venture – a joint venture that merely exists through a written agreement between two or more individual business entities and will perform the contractual effort with each of the individual entities’ own separate employees (i.e., is unpopulated).

Note: If the proposal is submitted by a Joint Venture, then the offeror is required to submit a completed DCMA

Form 1620 – Guaranty Agreement as part of the Price Volume.

L.8.9 Travel and Other Direct Costs (ODC):

The offeror and each subcontractor/team member shall provide the following information on proposed travel and

ODC costs. The costs proposed shall be on a contract year/CLIN basis. The offeror shall clearly explain the basis and application of the proposed costs, as well as discuss the basis for any changes in costs from year-to-year or between on-site and off-site locations.

L.8.10 Profit/Fee:

Identify the profit percentage for FFP CLINs. For CPFF CLINs provide rationale for overall fixed fee proposed, both as a percentage of the total cost and expressed in monetary terms and discuss the basis thereof. Discuss how the proposed fixed fee or fixed fee rate was applied to labor category rates, and how profit/fee is allocated to subcontractor/team member costs/rates. Note that Profit/Fee cannot be applied to travel costs. For FPIF identify the

“Firm Target” profit percentage and provide rationale for rate proposed. Discuss how the proposed FPIF profit rate was applied to labor category rates, and how profit is allocated to subcontractor/team member costs/rates.

L.8.11 Compensation Plan:

Offerors shall submit a single, comprehensive Total Compensation Plan, in MS Word and/or Excel format, setting forth base salaries separated by fringe benefits proposed for the professional employees who will work under the contract in accordance with Federal Acquisition Regulation (FAR) 52.222-46. The Total Compensation Plan shall include details regarding the prime contractor, sub-contractors, and joint venture partners as applicable.

The Offeror shall describe the methodology to be employed by the Offeror to recruit, retain, and develop personnel with the requisite knowledge, skills, education, experience and clearances to ensure successful accomplishment of the PWS and individual delivery/task order requirements.

Offerors shall provide the assumptions used in developing the Total Compensation Plan and explain the market research and indicators used to validate these assumptions in developing its Total Compensation Plan. The Offeror shall provide sufficient information to enable the Government to evaluate that the plan reflects a sound management approach and understanding of the contract requirements.

L.8.12 Cost/Price Workbook (Attachment 6.4)

Each prime and major subcontractor/team member shall submit with their proposal a Cost/Price Workbook, Attachment 6.4, as discussed below.

a. Attachment 6.4 will capture labor rates along with their escalations over the PoP. Proposed fully burdened labor rates along with their escalations will be binding for the life of this contract. Each future delivery/task order shall be based upon these binding base labor rates and their corresponding escalation factors. However, at the discretion of the Contracting Officer, labor rates may be adjusted or re-negotiated due to unforeseeable factors.

b. The following TABs are found in the Attachment 6.4 spreadsheet. All Tabs shall be filled out.

i. Tab 6.4a Cost Inputs by CLIN: This Tab shall be used to input proposed unit price/costs for each

CLIN for both Delivery Orders 0001 and 0002.

ii. Tab 6.4b Rate Schedule: This Tab shall include the indirect rates being applied to compute the fully burdened labor rates for each year of the contract. All major subcontractors (> $2M) are required to submit

Attachment 6.4 separately from the prime. Information that is provided but determined to be insufficient may result in an adverse assessment of an offeror’s proposal.

iii. Tab 6.4c Rate Build up Table: This Tab shall list all proposed labor categories for each year of the contract and shall demonstrate the buildup of each fully burdened rate by indirect rate element.