Solicitation_Amendment_03_Modification.docx

W900KK-18-R-0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL SUBMISSION

L.1 PROPOSAL SUBMISSION

L.1.1 Introduction. The offeror’s proposal shall be submitted on the digital media set forth below. All proposals shall be delivered to the U.S. Army Contracting Command, ACC-ORL-OPD, 12211 Science Drive, Orlando, FL 32826-3224 no later than 1700 Eastern Standard Time on 14 March 2018. Contractors can mail or hand deliver proposals early but a late proposal may not be evaluated. Proposals must be valid for at least 260 days from 14 March 2018 and clearly marked on each volume. The Government anticipates a 2018 3rd quarter award.

The offeror’s proposal shall consist of five (5) volumes. The Volumes are I – Technical Experience, II – Staffing Approach, III – Small Business Participation, IV – Cost/Price, and V – Contracting Information. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

Offerors are encouraged to use quantitative terms wherever possible and avoid the use of qualitative and subjective terms to the maximum extent practicable. Offerors are cautioned that while the Government will not evaluate every PWS requirement for the purposes of the source selection evaluation, the awardee/Contractor will be required to comply with all PWS requirements during performance of the contract.

L.2. PROPOSAL SUBMISSION REQUIREMENTS

L.2.1 Failure to submit in the correct format is grounds for non-compliance determination, at the sole discretion of the PCO.

L.2.2 It is the sole responsibility of the Offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening. All files shall be clearly identified with a filename appropriate to the content (e.g., Volume-I_Technical_Experience_Appendix-A). Use separate files to permit rapid location of all portions, including exhibits, annexes, and attachments, if any. If files are compressed, the necessary decompression program must be included. When submitting their proposal, Offerors shall follow these instructions.

L.2.3 Each volume shall be submitted on either separate CD-R / DVDs or on one CD-R / DVD. The disks shall be labeled with the Solicitation Number, Company Name, and Amendment Number (if applicable). No paper version shall be submitted.

L.2.4 All files on each disk shall be directly supported by Microsoft (MS) Office 2013 and verified to be free of any virus or malware.

L.2.5 Submit PDF documents using only Adobe Acrobat 9.0 or later. Submit a PDF version of all electronic documents produced and also submit a native format as a control copy. Do NOT submit any documents in PDF format that are copied as “images.” Signature pages, Teaming Agreements, or other embedded images are exempt as they may be a scanned copy.

L.2.6 When creating PDF and Microsoft Office files, always create to enable textual search and copy functions.

L.2.7 The following volumes of material shall be submitted:

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. The page counts does not include an acronym lists, cover pages, lists of tables or figures, or charts.

* A formal Technical Experience Volume Overview is not required and should only be used if the contractor needs to explain the supporting data submitted in responses to Solicitation Attachment (6) Technical Experience Project Worksheet or to summarize the Technical Experience Volume. The Contractor can provide as much data and/or pages as required for each Technical Experience Project.

** Organizational Charts, Teaming Agreement or similar documents are excluded from the page count.

L.3 PROPOSAL FILES

L.3.1 Format. The submission shall be clearly indexed and logically assembled. A Table of Contents should be created using the Table of Contents feature in Microsoft (MS) Word to delineate the subparagraphs within that volume. Table of Contents do not count against the page limitations for their respective volumes. Tab indexing shall be used to identify sections. Proposal font size shall not be smaller than 10. All pages of each volume shall be appropriately numbered (X of Y) and shall contain the company name, date and solicitation number in the header and/or footer. Pages shall be numbered sequentially by volume. All pages shall be marked: “SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104” in the footer. Additional data use restrictions shall be located in the header/footer area of each page where applicable. The signed Standard Form (SF) 33, SF30 and Section K – Certifications and Representations may be submitted in Adobe.pdf file format. MS Word files shall use the following page setup parameters:

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and can utilize an alternate paper size of 11x17 if necessary.

Failure to submit in the correct format is grounds for non-compliance determination, at the sole discretion of the PCO.

L.3.2 File Packaging. All of the proposal files shall be compressed (zipped) into one file entitled proposal zip using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc., and provided on disks. Zip disks are not permitted. Files shall be in read-only format. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2013. **Please note – Self extracting exe files are not acceptable.

L.3.3 Submitting Electronic Proposals. Proposals can be submitted by hand delivery or by mail. Submission of telegraphic, facsimile, or email proposals is not authorized for this solicitation. Offerors shall provide two sets of electronic proposals on separate disks (one original and one copy). Proposals submitted in any format other than described in this paragraph may be considered noncompliant and will not be evaluated by the Government.

L.3.4 Hand Delivery of Proposals. Offerors wishing to hand deliver their proposal shall contact the Primary POC, Mr. Jason Jerome, by phone or email to coordinate delivery. If the Primary POC cannot be reached, Offerors are advised to contact the alternate POC Mr. Donald J. Wagoner. Coordination shall be confirmed at least 48 hours prior to delivery. The Primary and/or Alternate POC will meet the Offeror in the lobby of the Partnership III building. The physical address is:

L.3.5 Mailing Proposals. The outside shipping container shall be marked with the Solicitation Number. Proposals shall be mailed to the following address:

L.3.6 Content Requirement. The Government may evaluate proposals and award a contract without conducting discussions with Offerors. However, in the event the PCO concludes that conducting discussions is in the best interests of the Government, the PCO will establish a competitive range before entering into discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a price and non-price standpoint.

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

L.3.7 Volume I – Factor 1 Technical Experience

L.3.7.1 The offeror's proposed Technical Experience shall be submitted using Solicitation Attachment (6) Technical Experience Project Worksheet and must address the following (3) key points:

Key Point #1. Successful performance of all three (3) NTCMS Core Technical Experience areas. The three (3) Core Technical Experience areas are:

1. Experience managing / executing a service contract with similar scope and complexity. Must contain at least one service category listed in PWS sections 3.1 through 3.17.

2. Experience managing / executing a service contract with diverse military specific service categories. Must contain at least two service category listed in PWS sections 3.1 through 3.16.

3. Experience managing / executing the training and certifications of a large workforce.

Key Point #2. Technical Experience shall be between 02 January 2013 and 01 January 2018.

Key Point #3. The combined value of the Technical Experience must be equal to or greater than $20 million. No Individual Annual Project Value shall be less than $10 million.

L.3.7.2 Volume I – Factor 1 Technical Experience Definitions

Similar Scope and Complexity as it relates to Technical Experience is defined as "a service contract in support of a large maneuver range or live-fire training facility with one or more locations."

Diverse Military Specific Services as it relates to Technical Experience is defined as, "Contractor performed services that assist with military services consisting of (2) or more service categories including but not limited to role players, range control operations, training analyst, DoD Cyber security specialist, intelligence analyst or constructive simulation operators."

Large Workforce as it relates to Technical Experience is defined as, "a workforce in excess of 100 people, may include subcontractor, joint venture partners and independent contractors."

Training and Certifications as it relates to Technical Experience is defined as, "Provide, schedule, and verify training for a workforce."

L.3.7.3 The Offerors shall provide up to (3) Technical Experience Projects for evaluation. Submit using Attachment (6) Technical Experience Project Worksheet. The Offeror shall include all verification documents identified in the worksheet. Additional instructions are contained on the worksheet. There is no page limit to each project worksheet and verification documentation. Technical experience is tied solely to the project(s) submitted under this section. Teaming agreements and/or Joint Venture documentation shall be submitted in Volume V Contracting Information but may be referenced in the Technical Experience Project Worksheet. Each Technical Experience Project Worksheet shall be signed and certified.

L.3.7.4 In addition, offeror may submit a Factor 1, Technical Experience Overview. There is no benefit to submitting additional projects when a fewer number will suffice. Each Technical Experience Project shall meet the following conditions:

1. Involve the performance of at least one (1) out of the three (3) NTCMS Core Technical Experience areas.

2. Contain actions that were performed within a consecutive 12 month time period regardless of the contracts period of performance and within the past 5 years preceding 01 January 2018. The actions need not overlap but must fall within the same 12 month consecutive time period.

3. Project Value shall be equal to or greater than $10 million in a 12 month continuous time period. Rounding to the $100,000 is authorized.

L.3.8 Volume II - Factor 2 Staffing Approach

The offeror shall provide its staffing approach to satisfy the PWS requirements listed in sections 3.1 through 3.17. The Government has provided Solicitation Attachment (9) Volume II - Staffing Plan Template as a guide (or starting point), however, the offeror is free to use their own format. The Staffing Approach Volume shall include the following:

L.3.8.1 Provide an Organizational chart for each service category to include the Program Management CLIN 0001. The Organizational chart must identify the structure, qualifications, and certifications for each proposed position to include if the proposed position is exempt or not exempt to the Service Contract Labor Standards. Organizational charts may reference a specific location in the Staffing Approach Volume. Organizational Charts are not included in the page count. Contractors are encouraged to label the Organizational Charts similar to the PWS sections.

L.3.8.2 Key personnel (chosen by the offeror). Identify personnel and / or the methods for obtaining personnel who are exempt to the Service Contract Labor Standards (29 CFR 541) within the transition period. Provide letters of commitment for key personnel (if available). Letters of Commitment are not included in the page count.

L.3.8.3 Identification of all subcontractors, teaming partners, committed distributers and joint ventures. Teaming Agreements, Letters of Commitment, Distribution agreements and other legal agreements are required for team members identified. A group of potential subcontractors or vendors can be utilized but an agreement or verifiable proof of an agreement must be submitted. Identify what services or percentage of a service each subcontractor will perform. All partners will be identified as a large or small business in conjunction with the contractor determined North American Industry Classification System (NAICS) code.

L.3.8.4 Identify labor categories for each position (ensure consistency with the categories proposed in Volume IV, Cost/Price - do NOT include pricing in Volume II). Discuss back-up rationale and provide calculations showing the staffing build-up that clearly identifies the methodology used to arrive at the labor categories designated for each service category listed in PWS section 3.1 through 3.17.

L.3.8.5 Discussion of how the offeror plans to accommodate fluctuating workloads, specifically the ability to surge amount of employees to meet training requirements. Include a discussion of the factors considered in determining your proposed approach.

L.3.8.6 Discussion of the offeror’s employee recruitment, retention, and development programs.

L.3.8.7 Discussion of the offeror’s approach to successfully interfacing with multiple employee Unions and mitigation of related performance risk.

L.3.9 Volume III - Factor 3 Small Business Participation

All Offerors, both small and large businesses, are required to submit a Small Business Participation Commitment Document that clearly demonstrates a viable Commitment Document for meeting or exceeding the Small Business Participation requirement of no less than 40% of the total contract value in the base period and each of the four 12 month options. For example, a contract award funded in the amount of $1,000,000 would have a small business participation requirement of at least $400,000. Small business offerors can meet the small business participation requirement through performance as a prime small business, or a combination of performance and small business subcontracting.

Offerors shall submit Small Business Participation Commitment Document information in accordance with DFARS 215.304. The Commitment Document shall include the following:

a. Type of Business of prime contractor (Check all applicable boxes):

b. Total Contract Value: $___

Note 1: Small includes: Small Business (SB), Small Disadvantaged Business (SDB), Women-Owned Small Business (WOSB), Historically Underutilized Business Zones (HUBZones) and Service-Disabled Veteran-Owned Small Business (SDVOSB). Only include once regardless if represented in multiple groups.

Note 2: Include the prime offeror’s dollars and percentage. When combined, large and small business totals must equal 100% of Total Contract Value.

e. The Offeror shall populate the following table to identify all anticipated Prime and subcontracted supplies/services. When combined, Prime and anticipated subcontracted totals must equal 100% of the Estimated Contract Ceiling Value of $_______________. The sum of the Estimated Total Dollars for Each Service/Supply for the stated SB subcontractors should ultimately lead to achieving the Small Business Participation requirement of no less than 40%. The Offeror shall create as many rows in the table and as many tables necessary to adequately identify all subcontractors in the base period and each of the four 12 month options.

Pursuant to Section 8(d) of the Small Business Act, a concern is Small for subcontracts which relate to Government procurements if it does not exceed the size standard for the North American Industry Classification System (NAICS) code that the prime contractor believes best describes the product or services being acquired by the subcontract. In other words, the size of the Offeror’s subcontractors and suppliers is determined by the NAICS code of the subcontract, which may or may not be the same NAICS code as the one for Offeror’s contract with the Government.

Table 1 Base

Prime Offeror:

N/A

Large:

Small:

Table 2 Option 1

Prime Offeror:

N/A

Large:

Small:

Table 3 Option 2

Prime Offeror:

N/A

Large:

Small:

Table 4 Option 3

Prime Offeror:

N/A

Large:

Small:

Table 5 Option 4

Prime Offeror:

N/A

Large:

Small:

f. Large Business Offerors shall provide proof of compliance with the requirements of FAR 52.219-9, Small Business Subcontracting Plan, for the past three calendar years under three separate contracts, including copies of SF 294 Individual Subcontract Report using the Electronic Subcontracting Reporting System or SF 295, Summary Subcontract Report if the Offeror has a Comprehensive Small Business Subcontracting Plan.

L.3.10 Volume IV - Factor 4 Cost/Price

This volume shall consist of all information, required to support proposed costs and prices. Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award. The information submitted in this volume shall comply with FAR 15.408, Table 15-2, and the requirements set forth below. There are no page limitations for this volume.

L.3.10.1 The Offeror shall submit contact information (name, telephone number and email address) for their cognizant Defense Contract Management Agency (DCMA) ACO and cognizant DCAA supervisory auditor. If the Offeror is not assigned to DCMA for contract administration or is not assigned to DCAA for contract audit, the Offeror will identify their cognizant federal auditing agency or agencies (and include the individual contact information). The Offeror shall submit a copy of the most recent ACO letter regarding the status of their accounting system. If that letter is more than a year old and the Offeror has a more current DCAA audit report commenting on the status of their accounting system, a copy of that report will also be submitted and included in the Proposal Volume IV– Cost/Price.

L.3.10.2 If applicable, the Offeror(s) shall disclose information pertaining to any proposed Joint Venture (JV), JV mentor-protégé or mentor-protégé agreement. If a subsidiary or JV, then the Offeror shall provide information identifying all affiliates and provide a copy of the binding documentation (e.g. Contract, Agreement, Evidence) validating the legally binding business relationship. A properly executed Corporate Guaranty Agreement should also be provided. DCMA Form 1620 is provided in Section J, and shall be completed and submitted where applicable.

L.3.10.3 In accordance with Clause 52.222-46 - Evaluation of Compensation for Professional Employees, the Offeror and its major subcontractors or other firms within its JV structure shall provide a copy of its Professional Compensation Plan for those professional services (as defined by 29 CFR 541) to be utilized under this contract. This Plan should, at a minimum, set forth the process and procedures for salaries and fringe benefits afforded to its professional employees and it process for ensuring uninterrupted high-quality work. Individual compensation disclosure is not required. For example, submission of general compensation practices copied from the Offeror’s Employee Handbook and submitted with this Volume is sufficient.

L.3.10.4 The offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 and continuation sheets.

L.3.10.5 The proposal shall set forth a summary of the total estimated costs by cost element and shall provide a breakdown of the proposed estimated costs of each CLIN separately, including all direct and indirect charges and fees. Proposals will use unit prices without cents, all CLINs will be rounded to the dollar.

L.3.10.6 Estimated phase-in costs shall be included separately in the offerors cost proposal. Phase-in operations are estimated to begin 31 July 2018. If a delay in the schedule results in a change to the contract period of performance, the Government will allow a minimum of a 60 day phase –in period.

L.3.10.7 The specific direct labor rates utilized to price the proposal must be identified in the cost and pricing proposal only. The proposal shall set forth a complete breakdown of the direct and indirect rates by category and the rationale thereof. The Offeror shall provide the burdened rate build-up for each labor category to include (Fringe, Overhead, Other Indirect(s), General & Administrative (G&A) and Profit) and shall be IAW the Offeror’s provided Disclosure Statement or Established Practices Documentation. A separate rate build-up shall be included for each labor category provided for the base and each out year. Provisions for overtime and shift differential charges shall be clearly addressed on a per-hour basis. Bid codes (applicable codes used to identify a labor category in the offerors accounting system), employee names and/or other documentation (such as assigned letter of commitment for key personnel not currently employed by the offeror) to support the rates proposed shall be provided. Letters of commitment shall clearly identify the prospective employees’ agreed-to salary/hourly rate and other pertinent conditions of employment. The same detailed support data shall be furnished for all major subcontractors. The Government will accept sealed subcontractors packages in the proposal.

L.3.10.8 Direct labor rates shall identify the baseline (takeoff point) plus projected escalation for each basic and option period, and the methodology for computing composite labor rates shall be shown. For example: 3 months of FY12 + 9 months of FY13 divided by 12 = the average labor rates for the contractual period of performance. The offeror and each subcontractor shall clearly state their fiscal year. Offerors are advised that projected escalation must be applied to both exempt and non-exempt labor categories. The direct labor rates, escalation factors, indirect rates, and fully burdened labor rates (exclusive of profit/fee) for the last year will be used, if required, to extend services if the Option to Extend Services (FAR 52.217-8) is exercised.

L.3.10.9 Direct labor hours and rates shall be delineated by labor category by contract year for the offeror and each subcontractor. The labor hour delineation must be directly traceable to the same information proposed in the Staffing Approach Volume. The Offeror shall submit its actual average rates for the 2015, 2016 and 2017 contractor fiscal years, for each and every labor category proposed. If no actual average direct rate exists, the Offeror shall provide the methodology and source references it utilized to develop the proposed direct labor rate.

L.3.10.10 Indirect expense rates shall be proposed in the same manner as direct labor rates, i.e., by contract year with the methodology used to derive any composite rates proposed. The Offeror shall provide supporting evidence (allocations, applications, calculations, and methodologies) for each indirect rate to be proposed in relation to the NTCMS effort. The Offeror shall submit base, pool and calculated actual rates for the 2015, 2016 and 2017 contractor fiscal years. If labor is the allocation base for indirect costs, the labor cost should be summarized in order that the application of overhead rate can be easily understood. If no historical data is available the Offeror shall provide the supporting evidence as required by this Section.

L.3.10.11 The Offeror and its major subcontractors shall provide the following information according to the following order of preference as supporting information to enable the Government’s evaluation. Current Forward Pricing Rate Agreement (FPRA) or Current Forward Pricing Rate Recommendation (FPRR) provided by the cognizant Administrative Contracting Officer(s) (ACO). Forward Pricing Rate Proposals and provisional billing rates are not acceptable.

L.3.10.12 Pursuant to the Service Contract Act of 1965, the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits will be made part of any resulting contract. For evaluation purposes only, the Government has incorporated the applicable Area Wage Determinations and the Collective Bargaining Agreement as Solicitation Attachment (8). The offeror shall provide a crosswalk of the proposed labor categories against the Area Wage Determinations.

L.3.10.13 Offerors are reminded of the requirements of Section 39 of the Office of Federal Procurement Policy (OFPP) Act (41 U.S.C. 1127, formerly 41 U.S.C. 435), as amended, which limits allowable costs for senior executive personnel compensation to $693,951 per year.

L.3.10.14 All CPIF CLINs provide for an initially negotiated fee to be adjusted later by a formula based on the relationship of total allowable costs to total target costs. The sharing ratio of (80/20) and minimum and maximum fee of (0%/10%) will be defined in the contract. An offerors proposed target fee on the cost plus incentive fee effort will be added to the bottom line value.

L.3.10.15 For proposal preparation purposes, the expected or approximate date for initiation of contract performance is 31 July 2018.

L.3.10.16 The offeror shall submit a complete breakdown of costs by major subcontractor. A major subcontractor is defined as a member of the offeror’s overall team who is expected to perform 10% or more of the proposed effort for evaluation purposes.

L.3.11 VOLUME V – CONTRACTING INFORMATION

This volume shall contain the following items:

L.3.11.1 Signed SF33 and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response. Input all proposed CLIN information into Section B to include the values provided by the Government.

L.3.11.2 Signed Representations, Certifications, and Acknowledgements, SF30 (if applicable), and the completed clauses in Section K, Certifications and Representations, Proof of SAMS Registration.

L.3.11.3 Teaming Agreement, Letters of Commitment

L.3.11.4 Small Business Subcontracting Plan. Large Business Offerors shall provide a Small Business Subcontracting Plan meeting the requirements of FAR 52.219-9 and DFARS 252.219-7003 (or DFARS 252.219-7004 if the offeror has a Comprehensive Subcontracting Plan). The Small Business Subcontracting Plan is not a requirement for evaluation in source selection, but rather a requirement for award to a Large Business and will be incorporated into the resultant contract. The Subcontracting Plan shall reflect and be consistent with the commitments stipulated in the Offeror’s proposed Small Business Participation Plan.

(End of section)

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

EVALUATION FACTORS FOR AWARD

M.1 BASIS FOR AWARD

The award will be made on the best overall (best value) proposal using combination of Acceptable/Unacceptable and Subjective Tradeoff Source Selection Processes in accordance with FAR 15.101. Award will be made to the most beneficial proposal received by the Government, with appropriate consideration given to the four evaluation Factors: Factor 1 - Technical Experience, Factor 2 - Staffing Approach, Factor 3 - Small Business Participation, and Factor 4 - Cost/Price. The Technical Experience factor and the Small Business Participation factor are evaluated on an acceptable / unacceptable basis. The Staffing Approach and Cost/Price Factor are being evaluated utilizing Best Value Subjective Trade-Off. The Staffing Approach factor is significantly more important than the Cost/Price factor. To be eligible for award, an offeror must achieve a rating of acceptable or higher for all non-cost factors. An award will be made based on the best overall proposal that is determined to be the most beneficial to the Government, which may not necessarily be the lowest cost/price offered.

NOTE: ALL EVALUATION FACTORS OTHER THAN COST OR PRICE, WHEN COMBINED, ARE SIGNIFICANTLY MORE IMPORTANT THAN COST/PRICE.

M.2 FACTORS TO BE EVALUATED

The following evaluation factors will be used to evaluate each proposal: Award will be made to the offeror whose proposal is most advantageous to the Government based upon an integrated assessment of the evaluation factors described below.

Factor 1: Technical Experience

Factor 2: Staffing Approach

Factor 3: Small Business Participation

Factor 4. Cost/Price

M.3 EVALUATION APPROACH

Step 1 - The Government will evaluate Volume I -Factor 1 - Technical Experience on an acceptable / unacceptable basis. If an Offeror is determined to be Unacceptable under Factor 1, they will be notified as an Unsuccessful Offeror and no other Volumes/Factors will be evaluated. If an Offeror is determined to be Acceptable under Factor 1, then the Government will evaluate Volume III - Factor 3 in accordance with Step 2.

Step 2 - Volume III - Factor 3 - Small Business Participation will be evaluated on an acceptable/unacceptable basis. If an Offeror is determined to be Unacceptable under Factor 3, they will be notified as an Unsuccessful Offeror and no other Volumes/Factors will be evaluated. If an Offeror is determined to be Acceptable under Factor 3, then the Government will evaluate the Offeror's Volumes II - Factor 2 -Staffing Approach and Volume IV - Factor 4 -Cost/Price utilizing Best Value Subjective Trade-Off.

M.3.1 The overarching evaluation approach for all factors is as follows:

a. Adequacy of Response. The proposal will be evaluated to determine whether the offeror’s methods and approach have adequately and completely considered, defined, and satisfied the requirements specified in the RFP. The proposal will be evaluated to determine the extent to which each requirement has been addressed in the proposal in accordance with the proposal submission section of the RFP.

b. Feasibility of Approach. The proposal will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable. The proposal will be evaluated to determine the extent to which successful performance is contingent upon proven devices and techniques. The proposal will be evaluated to determine the extent to which the offeror is expected to be able to successfully complete the proposed tasks and technical requirements within the required schedule.

M.3.2 Volume I - Factor 1 Technical Experience: The Technical Experience factor will be evaluated on an acceptable / unacceptable basis in regards to meeting the minimum proposal submission requirements identified in Attachment (6) Technical Experience Project Worksheet.

Offers with acceptable Technical Experience will be forwarded for evaluation. Offerors with unacceptable Technical Experience will not receive further evaluation and will be notified as an unsuccessful offeror.

The Government cautions all offerors to complete the Technical Experience Project Worksheet questions for each Core Task Area ONCE. Answer the questions from your best example of performing that technical experience area.

For example: Firm A submits 2 projects:

Project 1 demonstrates experience managing or executing a service contract with diverse military specific service categories with similar scope and complexity to the NTCMS effort at a dollar value of $20.4 Million in a 12 month period that is within the 5 year period of performance restriction;

Project 2 demonstrates experience managing or executing a service contract with diverse military specific service categories with similar scope and complexity to the NTCMS effort at a dollar of value of $10.2 Million & experience managing or executing the sustainment and training of multiple military specific services in a 12 month period that is within the 5 year period of performance restriction.

Firm A may complete the questions for managing or executing a service contract with diverse military specific service categories from one and only one project, either from project 1 OR from project 2, and shall not combine them or pick and choose from the projects when answering the questions.

M.3.2.1 Volume I - Factor 1 Technical Experience Rating Definitions

Acceptable Technical Experience consists of verified experience of all three (3) Core Technical Experience tasks, with a collective value of $20 million, with no single project below the $10 million threshold.

Unacceptable Technical Experience consists of unverified and/or omitted experience with one (1) or more of the three (3) Core Technical Experience tasks, a collective value less than $20 million and/or a single project below the $10 million threshold.

M.3.3 Volume II - Factor 2 Staffing Approach: The Government will evaluate the proposed Staffing Approach utilizing Table 1 - Combined Technical / Risk Rating Evaluation Criteria. The Government will evaluate the proposed Staffing Approach factor to assess feasibility, the Offeror’s understanding of the requirement and the ability to provide the required knowledge, skills, experience, and qualifications to fulfill PWS section 3.1 through 3.17. The approach will be evaluated to ensure it is reasonable, comprehensive and minimizes the risk of unsuccessful performance. Significant consideration will be given to the following:

-Flexibility and efficiency, especially in providing support for surge requirements

-Ability to successfully provide and manage staffing when interfacing with multiple employee Unions

-Thorough description and innovative ideas for employee recruitment, retention and development of qualified personnel, minimizing employee turnover while maintaining successful performance

M.3.3.1 The Staffing Approach Factor Ratings, excerpted below focus on the strengths, deficiencies, weaknesses, risks and uncertainties of the offeror's proposal. The color rating depicts how well the offeror’s proposal meets the Staffing Approach factor requirements.

Table 6 Combined Technical / Risk Ratings

Definitions

Deficiency. A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Strength. An aspect of an offerors’ proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Significant Strength. An aspect of an offerors’ proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

Weakness. A flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

Significant Weakness. A flaw in the proposal that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

Uncertainty. Any aspect of a non-cost/price factor proposal for which the intent of the offeror is unclear (e.g., more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission or mistake).

M.3.4 Volume III - Factor 3 Small Business Participation: All offerors (both large and small businesses) will be evaluated on the level of proposed participation of small businesses in the performance of acquisition (as small business prime offerors or small business subcontractors) relative to the objectives and requirements established herein. The Small Business Participation factor will be evaluated on an acceptable/unacceptable basis in regards to meeting the minimum proposal submission requirements. Offerors with an unacceptable Small Business Participation factor will not receive further evaluation and will be notified as an unsuccessful offeror. The government will evaluate:

M.3.4.1 That such firms, as defined in FAR Part 19, are specifically identified in proposals;

M.3.4.2 (Large businesses only) Past performance in compliance with FAR 52.219-9, Small Business Subcontracting Plan (DEVIATION 2016-O0009) and maximizing opportunities for U.S. Small Business Subcontractors is verified.

M.3.4.3 That the offeror meets or exceeds the Small Business requirement of no less than 40% of the total contract value in the base period and each of the four 12 month option periods.

M.3.4.4 Volume III - Factor 3 Small Business Participation Rating Definitions

Acceptable Small Business Participation factor rating is defined as a Small Business participation rate of 40% or greater with a verified history of FAR 52.219-9 compliance (if applicable), and a completed Small Business Participation Commitment Document.

Unacceptable Small Business Participation factor rating is defined as a Small Business participation rate less than 40% and/or no verified history of FAR 52.219-9 compliance (if applicable), and/or an incomplete or omitted Small Business Participation Commitment Document.

M.3.5 Volume IV - Factor 4 Cost/Price: The contract will be a hybrid Cost Reimbursable and Fixed price contract. The Government will evaluate the realism of the offerors’ proposed cost for the cost reimbursable effort through a probable cost analysis. The Government will evaluate price reasonableness for the fixed priced effort. In determining the evaluated cost, the Government’s determined probable cost, will be added to the offerors’ proposed firm fixed priced effort to obtain the total evaluated price. If the Government evaluated cost is less than the proposed, the proposed becomes the probable cost. The base program and all option years "to include the 6 month option to extend" shall be included in the evaluation of the Total Evaluated Price. Should the Government determine proposed prices are unrealistically low (an indication of “buy-in”), this will be considered a performance risk. The offeror’s proposal will be evaluated according to Fair and Reasonableness, Completeness, Comprehensiveness and the Total Evaluated Price.

M.3.5.1 The Government will evaluate the Offeror’s proposal for price reasonableness and pricing balance in accordance with FAR 15.404-1. The Government will evaluate the Offeror’s proposed direct and indirect labor costs to determine cost reasonableness. For the purpose of this solicitation, reasonableness will be determined by evaluating the completeness and comprehensiveness of the Offeror’s proposed rates, the methodologies, source references and computational data used to develop the rates. Through these techniques the Government will determine whether prices are reasonable, complete and balanced. Price reasonableness will be evaluated in accordance with the proposal analysis techniques described in FAR 15.404-1. The Government may deem the Offeror ineligible for contract award if the Offeror’s pricing is deemed other than fair and reasonable.

M.3.5.2 When applicable, the Government will review all information pertaining to any proposed Joint Venture (JV), mentor-protégé agreement, or Subsidiary agreement to ensure it identifies affiliates and validates a legally binding business relationship.

M.3.5.3 The Government will evaluate the Offeror’s Professional Compensation Plan in accordance with FAR 52.222-46.

M.3.5.4 Cost Reimbursable Requirements:

a. Probable Cost is the Government’s estimation of the cost of completing the contract using the offeror’s technical and management approaches, adjusted by any additional cost to the Government, including use of the Government facilities and Government Furnished Equipment (GFE) requirements other than those specified in the PWS. If the evaluated total cost is less than the proposed, the proposed total cost becomes the recommended probable cost. In evaluating this area, the following criteria will be used:

1) The Government will perform a comparative analysis of the historical actual average direct labor rates submitted for the Offeror’s 2015, 2016 and 2017 fiscal years for each and every proposed labor category’s direct labor rate. If the Offeror does not possess any historical information for a proposed rate, the Government will evaluate the reasonableness of the supporting evidence (methodology and source references) the Offeror utilized to develop the proposed rate.

2) The Government will perform a comparative analysis of the historical actual indirect rates (to include the base, pool and calculated actual rate) submitted for the Offeror’s 2015, 2016 and 2017 fiscal years to assist in determining the reasonableness of the Offeror’s proposed indirect rates applied to develop the Offeror’s. The Government will utilize the Offeror’s supporting evidence (allocations, applications, calculations, and methodologies) used to develop the rate to assist in determining the reasonableness of the proposed indirect rates. If the Offeror does not possess any historical actuals for a proposed rate, the Government will evaluate the Offeror’s supporting documentation (allocations, applications, calculations, and methodologies) associated with the proposed rate to ensure reasonableness,

3) The Government may consider DCMA/DCAA audit information and other information it deems relevant to validate the Offeror’s proposed direct/indirect labor rates and escalation to determine that they are consistent with the Offeror’s labor rate applications, approved forward pricing rate agreement, and forward pricing rate recommendations.

4) Probable cost shall include a consideration of the evaluated quantitative and qualitative proposal in relation to the costs proposed against that resource mix. Probable cost shall include a comparison of proposed rates with factors, as determined by the Government to be equitable. These factors shall include wage determinations included in this RFP as well as proposed professional compensation plans and average salary/wage rates. The comparison serves as a basis for determining the amount of risk inherent in an offeror’s proposal.

5) The offeror shall ensure that a complete breakdown of costs is provided by major subcontractors. Major subcontractors are defined as members of an offeror’s overall team who are expected to perform ten (10) percent or more of the proposed effort. A complete evaluation of major subcontractors’ probable cost will be performed in the same manner as the offeror’s as defined in paragraphs (a), (b) and this paragraph.

b. Cost Plus Incentive Fee (CPIF) Offerors will be evaluated on their proposed Target Cost and Target Fee. The cost share ratio will be set at 80/20 - government/contractor ratio, do not assume any overruns or underruns for pricing purposes.

M.3.5.6 FFP Requirements

a. The RFP requires firm-fixed-prices contract line items. A price reasonableness approach will be utilized by the Government to determine that the proposed prices offered are fair and reasonable and that a “buy-in” or unbalanced pricing between CLINs or Option Periods is not occurring. In evaluating price reasonableness other than cost and pricing data may be utilized.

b. The Government will examine price proposals for artificially low prices. Offers found to be unreasonably high, unrealistically low (an indication of “buy –in”), or unbalanced, may be considered unacceptable and may be rejected on that basis.

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