Preproposal_Conference_Package.pdf

UNCLASSIFIED//FOUO

Version Number 2 As of 20 Feb 2018

Preproposal Conference for the National Training Center Mission Support

PCO:

Agenda

22 February 2018 0800-0900 Badge Issue & Sign in 0900-0930 Introductions and Updates 0930-1130 Solicitation Review 1130-1300 Lunch 1300-1500 Solicitation Review

23 February 2018 0800-0900 Badge Issue & Sign in 0900-0930 PWS Logistical - Transportation 0930-1130 PWS Walk-through Building 990 1130-1300 Lunch 1300-1500 PWS Walk-through Building 130 – 592

**All items must be removed from the theater on 23 Feb prior to lunch

Introductions

National Training Center Operations Group

Army Contracting Command

Visitors

Contractors

Purpose

Legal Disclaimer

• This brief does not add, remove, or alter the posted solicitation. If there is a conflict between what is discussed during this conference and what is posted, always revert to the official posted version. This conference is for informational purposes only and does not constitute an offer for services.

• All information on these slides are directly pulled from the Solicitation except the Transportation items identified on slides 9 through 25.

Purpose

• The purpose of the conference is to ensure that industry understands the solicitation and to eliminate any potential misunderstanding or miscommunication

Items to Discuss

Program Overview Updates Solicitation Review (No one on one)

• Detailed Review of Technical Experience Worksheet

• Detailed Review of Small Business Participation

• Detailed Review of Staffing Approach Factor

• Review of Documents to Submit and Where they Go

Program Overview

The NTCMS will procure mission support services for the NTC Operations Group that will assist in the execution of the FORSCOM directed training mission

• Provide mission support for up to 10 Brigade Combat Team (BCT) training events.

• Provide mission support for unscheduled training events as directed by

NTC HQ.

– Unscheduled training events can not exceed the labor hours/cost of one full training rotation.

Mission: To implement the NTCMS effort, allowing an unfettered training staff to plan and execute the training schedule without unwanted breaks in training.

Vision Statement: Provide mission support services that allow for tough, realistic, Unified Land Operation training that can develop the next generation of combat leaders.

Updated

Solicitation Amendment #1

• CLIN 0019 & associated Option CLINS changed to Cost Plus Fixed Fee

• CLIN 0021 & associated Option CLINS Contractor Manpower Reporting

– Changed to Enterprise Contractor Manpower Reporting Http://ecmra.mil

• Removed 252.204-7012 SAFEGUARDING COVERED DEFENSE

INFORMATION AND CYBER INCIDENT REPORTING (OCT 2016)

• Input correct data in FAR 52.217-9 OPTION TO EXTEND THE TERM OF

THE CONTRACT (MAR 2000)

• Removed the date in section 1 on Attachment 11 Proposal Adequacy Checklist, adjusted Question 34

• Removed the Total Compensation Rate from Attachment 9 Org Chart Example http://ecmra.mil/

Solicitation Review

CLIN Structure:

CLIN Description CLIN Type CLIN Description CLIN

Type 0001 Program Management FFP 0014 HUMINT Operations CPIF 0002 Access Control Services FFP 0015 Interagency (IA) Core Support CPIF 0003 AAR / THP Production CPIF 0016 Leader Training Program (LTP) CPIF 0004 LVC Sim Support CPIF 0017 Special Operating Forces (SOF) Support CPIF 0005 PROCOB Support Services CPIF 0018 Travel COST 0006 Fire Markers & Battlefield Effects CPIF 0019 Unscheduled Training Events CPFF 0007 DTOC & TAFF Operations CPIF 0020 Contractor Acquired Property NSP 0008 SOC Support for 52 ID Tactical Network CPIF 0021 Contractor Manpower Reporting NSP 0009 Network Operations CPIF 0022 Technical Reports NSP 0010 DCGS-A Integrator Operations CPIF 0023 Media on the Battlefield Materials COST 0011 Radio / TOCNET Support Operation CPIF 0024 52 ID System Material COST 0012 Joint Planner Support Operations CPIF 0025 Program Management Materials COST 0013 FBCB2 / BFT / JRC Support Operations CPIF

Solicitation Review

CLIN 0001 Program Management (FFP)

• Provide Program Management support IAW NTC-PWS-01. Manage all requirements listed in NTC-PWS-01 Section’s 1.3, 2, 3.17, 4, and 5 as well as manage and support the execution of all services contained in Section 3. This includes logistics, transportation and staff not directly providing training support.

Does not include transition supplies and materials.

• (3.17.2) The Contractor shall prepare a Program Management Plan (PMP). The PMP at award will include a detailed Staffing Plan.

• Transportation: (3.17.7.3.3) The Contractor shall provide all transportation to perform services unless transportation is specifically identified in the PWS.

• Transportation: (2.12) The Government will not purchase or authorize the purchase of vehicles to be delivered as Contractor Acquired Property. Transportation, unless specifically identified by the Government will be the responsibility of the Contractors Program Management.

Period of Performance: 31-JUL-2018 TO 30-JUL-2019 FAR 52.232-16 Progress Payments (Monthly Invoicing)

Solicitation Review

CLIN 0002 Access Control Services (FFP)

• Provide Access Control Services IAW NTC-PWS-01 Section 1.3, 2, 3.1, and 4 at the NTC facilities.

• (3.1) Access Control Operations consists of providing the physical security for building 990 and the remote viewing of buildings 989, 130 and the Command and Control (C2) facility located in the training area.

– PWS Appendix (A) The Contractor will be required to provide the computer assets to perform the service.

– Solicitation Attachment (10) Government Recommended Labor: Front Desk (1-2 @ 24 hr post)

High traffic, must ensure active security measures are maintained, visual badge inspection

• Transportation: No regular required transportation

Period of Performance: 24-OCT-2018 TO 30-JUL-2019 FAR 52.232-16 Progress Payments (Monthly Invoicing)

Solicitation Review

CLIN 0003 AAR / THP Production (CPIF)

• Provide After Action Review (AAR) & Take Home Package (THP) Operation services IAW NTC-PWS-01 Section 1.3, 2, 3.2, and 4..

• (3.2.1) AAR production: The Contractor shall support the creation and presentation of an estimated 60 to 100 AARs per rotation for theater, mobile, and AVI sites.

– (3.2.1.5) The Contractor shall provide support for (5) permanent AAR theaters and (3) Audio/Visual

Instruction (AVI) sites.

– (3.2.3.2) The Contractor shall operate and provide lifecycle maintenance for the Media on the

Battlefield production site currently located in building 592.

• Transportation: The Contractor is responsible to transport employees to and from all locations (theaters, MOUT sites, AVI and other AAR sites listed in PWS).

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

FAR 52.216-10 INCENTIVE FEE (JUN 2011)

Solicitation Review

CLIN 0004 LVC Sim Support (CPIF)

• Provide Live Virtual Simulation support services IAW NTC-PWS-01 Section

1.3, 2, 3.3, and 4.

• (3.3) The Contractor shall provide integrated LVC simulation support for every training evolution.

– (3.3) The LVC and OneSAF staff may be required to assist in the testing and future integration of

JLCCTC integration activities.

– (3.3) Training for concurrency may be required and cross training of OneSAF, JLCCTC, SIMPLE and any fielded LVC software is required.

• Transportation: Transportation is required for ONESAF upload

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0005 PROCOB Support Services (CPIF)

• Provide Professional Civilians on the Battlefield (PROCOB) services IAW

NTC-PWS-01 Section 1.3, 2, 3.4, and 4.

• (3.4.1) The Contractor shall provide PROCOBs for each training exercise.

– (3.4.1.1) The Contractor shall provide PROCOBs with foreign language skill proficiency. Current language requirement is Arabic but future training scenarios may require additional languages.

– (3.4.2.2.1) The Contractor shall produce print media articles that comply with Associated Press style standards to replicate real-world print news..

• Transportation: The Contractor is required to transport employees to and from all locations during the training event.

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0006 Fire Markers & Battlefield Effects (CPIF)

• Provide Fire Markers and Battlefield Effect Operation services IAW NTC-PWS-

01 Section 1.3, 2, 3.5, and 4.

• (3.5) The Contractor shall provide and support simulated Full Spectrum Operations battlefield effects. This service category performs in tandem with the training unit and knowledge of range safety and operations is paramount.

– (3.5.1.1) The Contractor shall provide Battlefield effects such as Fire Marking, obscuration effects, and engineering obstacles. All equipment will be provided by the Government..

– (3.5) The NTC Staff shall provide up to (44) vehicles for operations, (12) of which have been altered to provide Battlefield Effects “Smokers”.

• Transportation: Vehicles are provided and maintained. The Contractor must be able to operate the provided vehicles. Additional transportation will be required to move employees to and from the training area.

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0007 DTOC & TAFF Operations (CPIF)

• Provide Division Tactical Operation Center (DTOC) and Training Analysis and

Feedback Facility (TAFF) Operation services IAW NTC-PWS-01 Section 1.3, 2, 3.6, and 4.

• (3.6) The Contractor shall provide Division Tactical Operations Center (DTOC) and Training Analysis and Feedback Facility (TAFF) support for every training evolution. The current training plan calls for one DTOC, numerous Blue Force TAFF’s and one OPFOR TAFF.

– (3.6.1) Government and Contractor employees will be co-located in the secure faciity in building

990. All DTOC and TAFF tasks are performed simultaneously.

– (3.6.1.4) The Contractor shall work as an integrated Government / Contractor team to provide continuous coverag for each rotation.

• Transportation: No regular transportation required

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0008 SOC Support for 52 ID Tactical Network (CPIF)

• Provide 52 ID Security Operation Center (SOC) Tactical Network services IAW

NTC-PWS-01 Section 1.3, 2, 3.7, and 4.

• (3.7) The Contractor shall provide real time monitoring, system data collection, computer operations, and data analysis functions for the Support Operations Center (SOC). The Contractor shall provide lifecycle support and maintenance for the fielded 52nd ID Tactical Network.

– (3.7.2) Contractor shall conduct a FISMA assessment for the NTC Instrumentation System (IS) and the 52ID Information System in order to remain compliant. FISMA requires all DoD Accredited Systems to undergo an Annual Security Review and Security Control Test.

• Transportation: Transportation to Fiber Network in Training areas

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0009 Network Operations (CPIF)

• Provide Mission Command Information System Support / Network Operation services IAW NTC-PWS-01 Section 1.3, 2, 3.8, and 4.

• (3.8.1) The Contractor shall be responsible for establishing and operating all C4I communication systems, networks, hardware, and software systems continuously during all training events.

– (3.8.4.1.1) Critical outages are considered any event that disrupts a training event, DTOC or TAFF operations in excess of 30 minutes.

– (3.8.6) The Contractor shall meet DoD 8570.01 DOD Information Assurance Work Force certification requirements to administer the Mission Command Information Systems and network.

• Transportation: Transportation to Fiber Network in training areas

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0010 DCGS-A Integrator Operations (CPIF)

• Provide Distributed Common Ground System-Army (DCGS-A) Integrator

Operation services IAW NTC-PWS-01 Section 1.3, 2, 3.9, and 4.

• (3.9) Provide technical support for the integration of the DCGS-A into the NTC Operations Group to ensure the full range of DCGS-A capabilities is integrated into scenario design to achieve desired training outcomes.

– (3.9.15.1) The Contractor shall maintain an inventory of DCGS-A equipment and will assist the

Government with hand receipt verification when issuing and receiving equipment.

• Transportation: Sporadic trips during RSO&I to training area

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0011 Radio / TOCNET Support Operation (CPIF)

• Provide Radio Operations / TOCNET Support Operation services IAW NTC-

PWS-01 Section 1.3, 2, 3.10, and 4.

• (3.10) The Radio Operations/ TOCNET Support and rotation training support shall include setup, maintenance of the FM communications systems to include TOCNET, Crew Access Units and the FM infrastructure.

– (3.10.1) The Contractor shall set up and maintain FM Communications System, using over 130 FM nets.

– (3.10.2) The Contractor shall implement, manage, and maintain the military-accredited software and web-server applications (TOCNET).

• Transportation: Required continuously

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0012 Joint Planner Support Operations (CPIF)

• Provide Joint Planner Support Operations services IAW NTC-PWS-01 Section

1.3, 2, 3.11, and 4.

• (3.1) The Contractor shall provide SMEs to provide Joint Planner Support Operations. The Contractor is required to provide exercise planning, execution, AAR support, and joint subject matter expertise in support of integrating Green Flag Support.

– PWS Appendix (B) A work space for the Joint Planner Support Operations will be provided in building 661.

• Transportation: Not usually required, provided by Joint Planning

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0013 FBCB2 / BFT / JRC Support Operations (CPIF)

• Provide Force XXII Battle Command Brigade / Below / Blue Force Tracker /

Joint Capabilities Release (FBCB2 / BFT / JCR) Operation services IAW NTC- PWS-01 Section 1.3, 2, 3.12, and 4.

• (3.12) The Contractor shall install, remove, troubleshoot, store, and maintain the FBCB2/BFT/ JCR provided communications. The Contractor is responsible for completing, submitting, tracking the DD 2404 Parts Request and basic maintenance.

– (3.12.8.1) The Contractor shall purchase any required tools / equipment needed for the performance of all listed services. All tools / equipment will become Government property at the end of the contract.

– (3.12.8.2) The Contractor shall maintain the outside work area. The work area shall have a functional sunshade. The Contractor is required to purchase any materials to repair / replace the sunshade or environmental support equipment.

• Transportation: Transportation required continuously

• Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0014 HUMINT Operations (CPIF)

• Provide Replication of Human Intelligence (HUMINT) Operations services IAW

NTC-PWS-01 Section 1.3, 2, 3.13, and 4.

• (3.13) The Contractor shall provide a SME to advise on replication of HUMINT operations.

• Transportation: Transportation will be required sporadically during training events

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0015 Interagency (IA) Core Support (CPIF)

• Provide Interagency (IA) Core Support services IAW NTC-PWS-01 Section

1.3, 2, 3.14, and 4.

• (3.14) The current operation conditions require a Senior Management Curriculum and Scenario Developer, Part Time IA Team Lead, and on average

(6) Part Time IA Consultants but not more than (10) ten Part Time IA Consultants.

– (3.14.2) The Senior Management Curriculum and Scenario Developer service is required daily during training events as well as during non-training days.

– (3.14.3.2) The duration for IA is estimated at twenty (20) days (eighteen (18) working days and two

(2) travel days) with an estimated ten (10) hours of daily exercise coverage.

• Transportation: The Contractor is required to transport employees to and from all locations during the training event.

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0016 Leader Training Program (CPIF)

• Provide Leader Training Program (LTP) services IAW NTC-PWS-01 Section

1.3, 2, 3.15, and 4.

• (3.15) The Contractor shall provide SMEs to conduct the LTP training package.

The mission of the Leader Training Program (LTP) is to coach BCT leadership, staff and subordinate Battalion leadership. The Contractor shall provide the SMEs identified below to coach and teach an (8) day training package.

• Transportation: Government Provided Transportation; may require minor transportation support.

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0017 Special Operating Forces (SOF) Support (CPIF)

• Provide Special Operating Forces (SOF) Support services IAW NTC-PWS-01

Section 1.3, 2, 3.16, and 4.

• Transportation: Transportation is not Required on a regular basis.

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0018 Travel (COST) NTE $60,000

• Official Travel IAW Federal Travel Regulations and NTCMS-PWS-01. Travel for trade shows, marketing events and non-official purposes are prohibited.

• (2.7) Offsite travel will only be authorized for services or training courses that directly support the training mission, Contractor re/certifications and must be reviewed and approved by the COR and the Contracting Officer.

– (3.8) The Contractor may be required to travel to receive concurrency training.

– (3.9.13) The Contractor shall routinely attend video teleconferences with outside agencies or travel to key conferences reference DCGS-A.

– (3.11.1.1.1) “as well as TDY travel to (10) ten Army planning conferences per year at various Army installations in the United States”

– (3.13.1) The Contractor shall provide a qualified subject matter expert (SME) who shall be able to travel to other military installations to work with the Operations Group…

• Transportation: No regular required transportation

Period of Performance: 31-JUL-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0019 Unscheduled Training Events (CPFF)

• Provide a combination of all or any service categories contained in the NTC-

PWS-01. Emerging Training and Mission Support to meet operational training needs IAW NTC-PWS-01 Section 3. Not to exceed the hours / cost of one full training rotation. Funded prior to an approved event.

• (1.3) Events such as an unscheduled Leadership Training Program (LTP) exercises for Saudi Arabia may be required. Unscheduled training events collectively will not exceed the length of a normal Armor BCT training event per year.

• (3) Unscheduled training events may be required. The NTC facility may have to provide mission support services for emerging missions and unforeseen events.

Period of Performance: 24-OCT-2018 TO 30-JUL-2019

Solicitation Review

CLIN 0020 Contractor Acquired Property (FFP) *NSP*

• Deliver all Contractor Acquired Property (CAP) for use in the execution and management of all services IAW NTC-PWS-01. Specific guidelines for CAP management is identified in the NTC-PWS-01 Section 3.17.

• (3.17.7.2) The Contractor shall use Contracting Officer approved CAP for the performance of NTCMS requirements only. The Contractor shall not use equipment purchased for the NTCMS effort on non-NTCMS work.

• (3.17.7.3) The Contractor will deliver all CAP at the end of the contract.

Solicitation Review

CLIN 0021 Contractor Manpower Reporting (FFP) *NSP*

• Perform the Contractor Manpower Reporting requirement IAW NTC-PWS-01

Section 2.5.5. Register information at http://ecmra.mil. Required for the duration of the contract.

Period of Performance: 31-JUL-2018 TO 30-JUL-2019 http://ecmra.mil/

Solicitation Review

CLIN 0022 Technical Reports (FFP) * NSP*

• Deliver all technical reports and publications IAW NTC-PWS-01, Exhibits A and

B to include all MIS data.

• (5) Deliverables

Period of Performance: 31-JUL-2018 TO 30-JUL-2019

Number Name CDRL

DI-FNCL-80912 Performance and Cost Report (Cost Contract or T&M) A001

DI-SAFT-81563 Accident/Incident Report A002

DI-MGMT-81468 Contract Funds Status Report (CFSR) B001

DI-MGMT-81651 Contract Invoicing and Payment Report B002

DI-MGMT-81334D Contract Work Breakdown Structure B003

DI-MGMT-81797 Program Management Plan (PMP) B004

DI-MGMT-81945 Phase-Out Transition Plan B005

DI-MGMT-80934C Operations Security (OPSEC) Plan B006

Solicitation Review

CLIN 0023 Media on the Battlefield Materials (COST) NTE $250,000

• Provide materials and supplies for lifecycle maintenance on the Media on the

Battlefield and all Audio Visual Production system IAW NTCMS-PSW-01 Section 3.2. The materials and supplies must have PCO approval prior to ordering. Annual cost are not to exceed $250,000.00 for this system. All items must ordered and received within the CLIN period of performance.

• (3.2.3.2) The Contractor shall operate and provide lifecycle maintenance for the Media on the Battlefield production site

– The Contractor will be required to repair and/or replace any or all of the A/V equipment currently in building 592 during the performance of the contract.

– The Contractor shall maintain a current software license for the NLE system in the Media on the

Battlefield production site. (AVID)

Solicitation Review

CLIN 0024 52 ID System Material (COST) NTE $250,000

• Provide material and supplies for the lifecycle maintenance on the 52 ID

Tactical Network and the Mission Command Information System IAW NTCMS- PSW-01 Section 3.7, 3.8 and Appendix (D). The materials and supplies must have PCO approval prior to ordering. Annual cost are not to exceed $250,000.00. All items must ordered and received within the CLIN period of performance. Army C.H.E.S.S shall be used for applicable items.

• (3.7) The Contractor shall provide lifecycle support and maintenance for the fielded 52nd ID Tactical Network.

– The Contractor is required to perform all maintenance for the 52 ID network and replace / repair as needed.

• (3.8 Mission Command Information System Support / Network Operations)

– (3.8.1.1) The Contractor shall utilize CHESS procedures to purchase any support equipment.

Support equipment is limited to computer work stations.

Period of Performance: 31-JUL-2018TO 30-JUL-2019

Solicitation Review

CLIN 0025 Program Management Materials (COST) NTE $100,000

• Provide material and supplies for the Program Management and initial

Transition of all services IAW NTCMS-PSW-01 Section 2.5.6 and 3.17. The materials and supplies must have PCO approval prior to ordering. Annual cost are not to exceed $100,000.00. All items must ordered and received within the CLIN period of performance. Army C.H.E.S.S shall be used for applicable items. Materials and supplies must directly support the services listed in the PWS. All materials and supplies must be used delivered to Ft Irwin and utilized on or about Ft Irwin.

• (2.5.6.1) The Contractor will prepare and execute a Transition Plan for Phase-in operations.

• (3.17.6) The Contractor shall be responsible for maintaining the cleanliness of all spaces in which they occupy, provide services and common areas that they utilize.

Solicitation Review

Section A & B

• Page one should be filled in and signed by an agent of the Company that is authorized to bind the Company to the contract.

• Fill in Target Cost / Target Fee / Min Fee / Max Fee / Share Ratios

• All CLINs in Section B should be filled out

– Total Target Cost + Fee or Net Amount

– Base Year & Option CLINs

Solicitation Review

Section C, D, E, & F

• Section C:

– The PWS is attached and is listed in Section J

• Section D:

– After Award any 52 ID or Media on the Battlefield will be marked as identified by NTC

Property Officer (DFARS 252-211-7008)

• Section E:

– All Inspection and Acceptance will take place at the NTC by the Government

• Section F:

– All items and services will have an annual Period of Performance estimated end date of 30 July

– PoP of 31 July 2018 to 30 July 2019 = CLIN 001, 0018, 0020, 0021, 0022, 0023, 0024, & 0025

– PoP of 24 Oct 2018 to 30 July 2019 = 0002 through 0017 & 0019

Solicitation Review

Section G & H

• Section G

– Payment Instructions for Type of Payment Requests Cost Voucher Invoice Progress Payments

• Section H

– Instructions on Fee distribution prior to Contract Award

Solicitation Review

Section I & J

• 52.222-41 Service Contract Labor Standards (f) Successor contracts

• 52.216-10 Incentive Fee (JUN 2011)

– Contractor can propose alternate Fee Structure. The Government has identified the 10% max fee as high but it counter balances the 0% min Fee. An alternate Fee Structure shall be explained, identifying the Risk calculations that merit a higher MAX or MIN fee.

– An increase in Min Fee would be countered with a reduced Max Fee

• 252-232-7006 WAWF only requires the DCAA & DFAS DoDAACs

• Section J will be updated at the time of award to removing:

– QASP

– Attachment 3

– Attachments 6 through 10

Solicitation Review

Section K

• Complete the Appropriate Reps and Certs and include in Volume V

• Cost and Accounting Standards Notices and Certification

– Complete and submit in Volume V

– Attach all Current DCMA and DCAA documents in Volume V

Solicitation Review

Section L

• Site Visit (FAR 52.237-1)

– Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

• Service of Protest (FAR 52.233-2)

– Address listed in Solicitation

• L.1.1 Proposal due at ACC Orlando on 7 March 2018

– Must be valid for 260 days

• L.2.3 Either on one CD-R / DVDs or multiple disks

• L2.5 Adobe files need to be searchable no files copied as “Images”

Solicitation Review

Section L

– NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. The page counts does not include an acronym lists, cover pages, lists of tables or figures, or charts.

– ** Organizational Charts, Teaming Agreement or similar documents are excluded from the page count.

Solicitation Review

Section L 3.7 Volume I – Factor 1 Technical Experience

• L.3.7.1 The offeror's proposed Technical Experience shall be submitted using Solicitation Attachment

(6) Technical Experience Project Worksheet and must address the following (3) key points:

– Key Point #1. Successful performance of all three (3) NTCMS Core Technical Experience areas.

The three (3) Core Technical Experience areas are:

1. Experience managing / executing a service contract with similar scope and complexity. Must contain at least one service category listed in PWS sections 3.1 through 3.17.

2. Experience managing / executing a service contract with diverse military specific service categories. Must contain at least two service category listed in PWS sections 3.1 through 3.16.

3. Experience managing / executing the training and certifications of a large workforce.

– Key Point #2. Technical Experience shall be between 02 January 2013 and 01 January 2018.

– Key Point #3. The combined value of the Technical Experience must be equal to or greater than $20 million. No Individual Annual Project Value shall be less than $10 million.

Solicitation Review

Section L 3.7.2 Volume I – Factor 1 Technical Experience Definitions

• Similar Scope and Complexity as it relates to Technical Experience is defined as "a service contract in support of a large maneuver range or live-fire training facility with one or more locations.“

• Diverse Military Specific Services as it relates to Technical Experience is defined as, "Contractor performed services that assist with military services consisting of (2) or more service categories including but not limited to role players, range control operations, training analyst, DoD Cyber security specialist, intelligence analyst or constructive simulation operators."

• Large Workforce as it relates to Technical Experience is defined as, "a workforce in excess of 100 people, may include subcontractor, joint venture partners and independent contractors.“

• Training and Certifications as it relates to Technical Experience is defined as, "Provide, schedule, and verify training for a workforce."

Solicitation Review

Section L 3.8 Volume II - Factor 2 Staffing Approach

• L.3.8.1 Provide an Organizational chart for each service category to include the Program

Management CLIN 0001.

• L.3.8.2 Key personnel (chosen by the offeror). Identify personnel and / or the methods for obtaining personnel who are exempt to the Service Contract Labor Standards (29 CFR 541) within the transition period.

• L.3.8.3 Identification of all subcontractors, teaming partners, committed distributers and joint ventures. Teaming Agreements, Letters of Commitment, Distribution agreements and other legal agreements are required for team members identified.

• L.3.8.4 Identify labor categories for each position (ensure consistency with the categories proposed in Volume IV, Cost/Price - do NOT include pricing in Volume II). Discuss back-up rationale and provide calculations showing the staffing build-up that clearly identifies the methodology used to arrive at the labor categories designated for each service category listed in PWS section 3.1 through 3.17.

• L.3.8.5 Discussion of how the offeror plans to accommodate fluctuating workloads, specifically the ability to surge amount of employees to meet training requirements. Include a discussion of the factors considered in determining your proposed approach.

• L.3.8.6 Discussion of the offeror’s employee recruitment, retention, and development programs.

• L.3.8.7 Discussion of the offeror’s approach to successfully interfacing with multiple employee Unions and mitigation of related performance risk.

Solicitation Review

Section L 3.9 Volume III - Factor 3 Small Business Participation L.3.9 All Offerors, both small and large businesses, are required to submit a Small Business

Participation Commitment Document that clearly demonstrates a viable Commitment Document for meeting or exceeding the Small Business Participation requirement of no less than 40% of the total contract value in the base period and each of the four 12 month options..

Solicitation Review

Section L 3.9 Volume III - Factor 3 Small Business Participation L.3.9 Pursuant to Section 8(d) of the Small Business Act, a concern is Small for subcontracts which relate to Government procurements if it does not exceed the size standard for the North American Industry Classification System (NAICS) code that the prime contractor believes best describes the product or services being acquired by the subcontract. In other words, the size of the Offeror’s subcontractors and suppliers is determined by the NAICS code of the subcontract, which may or may not be the same NAICS code as the one for Offeror’s contract with the Government.

Solicitation Review

Section L 3.10 Volume IV - Factor 4 Cost/Price This volume shall consist of all information, required to support proposed costs and prices. Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award. The information submitted in this volume shall comply with FAR 15.408, Table 15-2

• L.3.10.1 The Offeror shall submit contact information (name, telephone number and email address) for their cognizant Defense Contract Management Agency (DCMA) ACO and cognizant DCAA supervisory auditor.

• L.3.10.2 If applicable, the Offeror(s) shall disclose information pertaining to any proposed Joint Venture (JV), JV mentor-protégé or mentor-protégé agreement. If a subsidiary or JV, then the Offeror shall provide information identifying all affiliates and provide a copy of the binding documentation (e.g.

Contract, Agreement, Evidence) validating the legally binding business relationship.

• L.3.10.3 In accordance with Clause 52.222-46 - Evaluation of Compensation for Professional Employees, the Offeror and its major subcontractors or other firms within its JV structure shall provide a copy of its Professional Compensation Plan for those professional services (as defined by 29 CFR

541) to be utilized under this contract.

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Section L 3.10 Volume IV - Factor 4 Cost/Price This volume shall consist of all information, required to support proposed costs and prices. Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award. The information submitted in this volume shall comply with FAR 15.408, Table 15-2

• L.3.10.4 The offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 and continuation sheets.

• L.3.10.5 The proposal shall set forth a summary of the total estimated costs by cost element and shall provide a breakdown of the proposed estimated costs of each CLIN separately, including all direct and indirect charges and fees. Proposals will use unit prices without cents, all CLINs will be rounded to the dollar.

• L.3.10.6 Estimated phase-in costs shall be included separately in the offerors cost proposal.

• L.3.10.7 The specific direct labor rates utilized to price the proposal must be identified in the cost and pricing proposal only. The proposal shall set forth a complete breakdown of the direct and indirect rates by category and the rationale thereof.

• L.3.10.8 Direct labor rates shall identify the baseline (takeoff point) plus projected escalation for each basic and option period, and the methodology for computing composite labor rates shall be shown.

• L.3.10.9 Direct labor hours and rates shall be delineated by labor category by contract year for the offeror and each subcontractor. The labor hour delineation must be directly traceable to the same information proposed in the Staffing Approach Volume.

• L.3.10.10 Indirect expense rates shall be proposed in the same manner as direct labor rates, i.e., by contract year with the methodology used to derive any composite rates proposed.

Solicitation Review

Section L 3.10 Volume IV - Factor 4 Cost/Price This volume shall consist of all information, required to support proposed costs and prices. Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award. The information submitted in this volume shall comply with FAR 15.408, Table 15-2

• L.3.10.12 Pursuant to the Service Contract Act of 1965, the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits will be made part of any resulting contract. For evaluation purposes only, the Government has incorporated the applicable Area Wage Determinations and the Collective Bargaining Agreement as Solicitation Attachment (8). The offeror shall provide a crosswalk of the proposed labor categories against the Area Wage Determinations.

• L.3.10.14 All CPIF CLINs provide for an initially negotiated fee to be adjusted later by a formula based on the relationship of total allowable costs to total target costs. The sharing ratio of (80/20) and minimum and maximum fee of (0%/10%) will be defined in the contract. An offerors proposed target fee on the cost plus incentive fee effort will be added to the bottom line value.

• L.3.10.15 For proposal preparation purposes, the expected or approximate date for initiation of contract performance is 31 July 2018.

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Section L 3.11 VOLUME V – CONTRACTING INFORMATION

• L.3.11.1 Signed SF33 and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

• L.3.11.2 Signed Representations, Certifications, and Acknowledgements or Online Representations and Certifications Application (ORCA) reference the signed Standard Form (SF) 33, SF30 (if applicable), and the completed clauses in Section K, Certifications and Representations, Proof of SAMS Registration.

• L.3.11.3 Teaming Agreement, Letters of Commitment

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Section M.1 BASIS FOR AWARD

• The award will be made on the best overall (best value) proposal using combination of

Acceptable/Unacceptable and Subjective Tradeoff Source Selection Processes in accordance with FAR 15.101.

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Section M.2 FACTORS TO BE EVALUATED The following evaluation factors will be used to evaluate each proposal: Award will be made to the offeror whose proposal is most advantageous to the Government based upon an integrated assessment of the evaluation factors described below.

• Factor 1: Technical Experience

• Factor 2: Staffing Approach

• Factor 3: Small Business Participation

• Factor 4. Cost/Price

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Section M.3 EVALUATION APPROACH

• Step 1 - The Government will evaluate Volume I -Factor 1 - Technical Experience on an acceptable / unacceptable basis. If an Offeror is determined to be Unacceptable under Factor 1, they will be notified as an Unsuccessful Offeror and no other Volumes/Factors will be evaluated. If an Offeror is determined to be Acceptable under Factor 1, then the Government will evaluate Volume III - Factor 3 in accordance with Step 2.

• Step 2 - Volume III - Factor 3 - Small Business Participation will be evaluated on an acceptable/unacceptable basis. If an Offeror is determined to be Unacceptable under Factor 3, they will be notified as an Unsuccessful Offeror and no other Volumes/Factors will be evaluated. If an Offeror is determined to be Acceptable under Factor 3, then the Government will evaluate the Offeror's Volumes II - Factor 2 -Staffing Approach and Volume IV - Factor 4 -Cost/Price utilizing Best Value Subjective Trade-Off.

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Section M. 3.2 Volume I - Factor 1 Technical Experience:

• The Technical Experience factor will be evaluated on an acceptable / unacceptable basis in regards to meeting the minimum proposal submission requirements identified in Attachment (6) Technical Experience Project Worksheet.

• Answer the 10 Questions on 1, 2, or 3 Project Worksheets

– Complete the least amount of Project Worksheet to identify the 3 Key Points

– Have a standard method of Marking the Documentation Project 1 Question 4 = P1/Q4

– Total the Annual Project Value in Question #8.

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M.3.2 Technical Experience:

– Offers with acceptable Technical Experience will be forwarded for evaluation. Offerors with unacceptable Technical Experience will not receive further evaluation and will be notified as an unsuccessful offeror.

• M.3.2.1 Acceptable Technical Experience consists of verified experience of all three (3) Core Technical Experience tasks, with a collective value of $20 million, with no single project below the $10 million threshold.

• M.3.2.1 Unacceptable Technical Experience consists of unverified and/or omitted experience with one (1) or more of the three (3) Core Technical Experience tasks, a collective value less than $20 million and/or a single project below the $10 million threshold.

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M.3.3 Volume II - Factor 2 Staffing Approach

• The Government will evaluate the proposed Staffing Approach factor to assess feasibility, the Offeror’s understanding of the requirement and the ability to provide the required knowledge, skills, experience, and qualifications to fulfill PWS section 3.1 through 3.17. The approach will be evaluated to ensure it is reasonable, comprehensive and minimizes the risk of unsuccessful performance. Significant consideration will be given to the following:

– Flexibility and efficiency, especially in providing support for surge requirements

– Ability to successfully provide and manage staffing when interfacing with multiple employee Unions

– Thorough description and innovative ideas for employee recruitment, retention and development of qualified personnel, minimizing employee turnover while maintaining successful performance.

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Combined Technical/Risk Ratings Color Adjectival Rating Description

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable

Blue

M.3.3.1 The Staffing Approach Factor Ratings, excerpted below focus on the strengths, deficiencies, weaknesses, risks and uncertainties of the offeror's proposal. The color rating depicts how well the offeror’s proposal meets the Staffing Approach factor requirements.

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M.3.4 Volume III - Factor 3 Small Business Participation:

– M.3.4.1 That such firms, as defined in FAR Part 19, are specifically identified in proposals

– M.3.4.2 (Large businesses only) Past performance in compliance with FAR

52.219-9, Small Business Subcontracting Plan (DEVIATION 2016-O0009) and maximizing opportunities for U.S. Small Business Subcontractors is verified.

– M.3.4.3 That the offeror meets or exceeds the Small Business requirement of no less than 40% of the total contract value in the base period and each of the four 12 month option periods.

• Acceptable Small Business Participation factor rating is defined as a Small Business participation rate of 40% or greater with a verified history of FAR 52.219-9 compliance (if applicable), and a completed Small Business Participation Commitment Document.

• Unacceptable Small Business Participation factor rating is defined as a Small Business participation rate less than 40% and/or no verified history of FAR 52.219-9 compliance (if applicable), and/or an incomplete or omitted Small Business Participation Commitment Document.

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M.3.5 Volume IV - Factor 4 Cost/Price:

• M.3.4.1 The contract will be a hybrid Cost Reimbursable and Fixed price contract.

The Government will evaluate the realism of the offerors’ proposed cost for the cost reimbursable effort through a probable cost analysis. The Government will evaluate price reasonableness for the fixed priced effort.

• M.3.5.1 The Government will evaluate the Offeror’s proposal for price reasonableness and pricing balance in accordance with FAR 15.404-1.

• M.3.5.2 When applicable, the Government will review all information pertaining to any proposed Joint Venture (JV), mentor-protégé agreement, or Subsidiary agreement to ensure it identifies affiliates and validates a legally binding business relationship.

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M.3.5 Volume IV - Factor 4 Cost/Price:

• M.3.5.4 Cost Reimbursable Requirements:

– b. Cost Plus Incentive Fee (CPIF) Offerors will be evaluated on their proposed Target Cost and Target Fee. The cost share ratio will be set at 80/20 -government/contractor ratio, do not assume any overruns or underruns for pricing purposes.

• M.3.5.6 FFP Requirements

– a. The RFP requires firm-fixed-prices contract line items. A price reasonableness approach will be utilized by the Government to determine that the proposed prices offered are fair and reasonable and that a “buy-in” or unbalanced pricing between CLINs or Option Periods is not occurring. In evaluating price reasonableness other than cost and pricing data may be utilized.

– b. The Government will examine price proposals for artificially low prices. Offers found to be unreasonably high, unrealistically low (an indication of “buy –in”), or unbalanced, may be considered unacceptable and may be rejected on that basis.

Summary

All items discussed are informational and do not change the posted Solicitation or related documents.

• All Questions regarding the Solicitation have been received and answered.

• Proposals are due NLT 7 March 2018

• Estimated date for Contract Performance (L.3.10.15) is 31 July 2018.

• Transition Period is 31 July 2018 through 23 October 2018

• PWS Walk through with an emphasis on Logistics, Transportation, and Material Requirements.

NTCMS Solicitation W900KK-18-R-0015 Preproposal Industry Questions and Government Answers

The following Industry questions were asked before or during the Preproposal Conference on 2/23/2018. The Government provided answers were used as the basis for some of the changes that resulted in Amendment (2) to Solicitation W900KK-18-R- 0015.

Section Question Answer 1 Solicitation

L.3.2

The solicitation Section L.2.4 required the contractor to submit all Office Documents in the 2013 version but L.3.2 askes for the 2017 Excel?

Section L.3.2 was updated to the identify the correct Microsoft Excel 2013 version.

2 Solicitation Section B and PWS 1.3

For CLIN 0019 – Unscheduled Training Events: During the 22-23 February 2018 preproposal conference, the Government stated that that Offerors are to provide a NTE price for a full duration Armor Brigade Combat Team BCT) Rotation for CLIN 0019. Please confirm that, for CLIN 0019, Offerors are required to propose a cost and fixed fee for 1 unscheduled full duration Armor BCT Rotation. We recommend that the Government provide an RFP amendment to update to the solicitation to reflect the unscheduled event as an 11th rotation.

Section B CLIN 0019 and all associated option CLIN descriptions and PWS Section

1.3 were adjusted to reflect (1) additional Armor Rotation Option vice a not to exceed amount.

3 Solicitation L.3.11.1

In the contracts information section Volume V, do you want the schedule B filled out and completed and essentially the submission of a model contract?

Section L is a little vague as it just says SF33 without reference to submission of any other pages in Volume V.

Section L.3.11.1 was adjusted. The Government requires the signed SF33 with Section B CLIN cost/price filled out and Fill-in Clauses completed.

4 Solicitation L.3.11.2

There is also an OCRA reference in Section L under the contracting volume.

Was this a legacy thing that just didn’t make it out? Is a signature on the SF 33 and acknowledgement of all reps and certs acceptable?

Section L.3.11.2 was adjusted. The Contractor is required to fill-in Section K Reps and Certs and verify SAMS is accurate and complete.

5 Solicitation L.3.11.4

Where does the Government want the Contractor to submit the Subcontracting Plan?

The Government added Section L.3.11.4 and required the Subcontracting Plan to be submitted in Volume V.

6 Solicitation Attachment

10 & PWS

3.6

The DTOC AAR/THP prep team is not accurately identified on Attachment 10 nor on PW Section 3.6. What is the current service level for the Wolf TAFF?

Solicitation Attachment 10 was adjusted to capture the

(2) AAR/THP team and the

(11) current WOLF TAFF member per shift.

Section Question Answer 7 PWS Section

3.5.1.1

Does the Government intend to allow the contractor to use the Ammo ANEX for ammo storage or does the Government intend the Contractor to pick up the ammo from the ASP and deliver it to the AHA.

PWS Section 3.5.1.1 was adjusted to reflect the current DoD regulations for Ammo handling and storage.

8 PWS 3.17.6 During the 22-23 February 2018 preproposal conference, the Government stated that under PWS

3.17.6 for Government Provided Facilities, janitorial services were required. The last sentence of PWS Section 3.17.6, paragraph 1 states “The contractor shall be responsible for maintaining the cleanliness of all spaces in which they occupy, provide services and common areas that they utilize.”

This statement allows an offeror to elect to have employees “clean up after yourself” to meet the requirement.

Please confirm that it is the Government’s intent for Offerors to include janitorial services. Please confirm which common areas (buildings) are to be maintained by these janitorial services. If this is the Government’s expectation and requirement, we recommend that the Government provide an RFP amendment to update to the PWS.

PWS Section 3.17.6 was adjusted. The Government changed the PWS to “The Contractor shall be responsible for the general cleanliness of all spaces in which they occupy and/or provide services. This does not include facility janitorial services.”

The Governments intent is not to procure Janitorial Services but to ensure that the Contractor maintains a clean and safe work environment.

9 PWS 3.11 PWS 3.11 states “The Contractor service hours are “not” tied to the training schedule and shall be required to work a standard (5) five day work week consisting of (8) eight hours a day;

standard Federal Holidays apply.”

However, there are direct PWS requirements associated with the execution of training exercises. Please clarify if the PWS 3.11 tasking support that is tied to training exercises are only to be performed in a standard five day work week consisting of 8 hours a day.

The PWS is correct, “The Contractor service hours are “not” tied to the training schedule and shall be required to work a standard

(5) five day work week consisting of (8) eight hours a day; standard Federal Holidays apply.” The services are performed during the normal work day

10 Solicitation L.2

L.2.5 states, "Submit PDF documents using only Adobe Acrobat 9.0 or later.

Submit a PDF version of all electronic documents produced and also submit a native format as a control copy. Do NOT

This refers to the Volume submission and signature pages, embedded graphics, Teaming Agreement or similar documents do not apply. As stated in Section L.2.5 “and

Section Question Answer submit any documents in PDF format that are copied as “images.”

And L.2.6 states, "When creating PDF and Microsoft Office files, always create to enable textual search and copy functions." Because signed Teaming Agreements and other verification documents include signatures which are images, will the Government confirm that L.2.5 refers to the practice of placing jpg?