Attachment_11_Proposal_Adaquacy_Checklist.docx
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- Attached to
- National Training Center Mission Support (NTCMS)
- Solicitation number
- W900KK-18-R-0015
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Attachment 11 Proposal Adequacy Checklist
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Offeror
| Reviewer(s) |
| Name: |
| Title: |
| Date: |
| Name: |
| Title: |
| Date: |
Proposal Preparation Instructions - General
RFP
Provision
Requirement
IAW RFP Yes/No
Comment
| 1. |
| L.1.1 |
| - Proposal Due Date/Time - 23 March 2018/ 1700 EST |
- Method of proposal submission: Mail, hand carry
- Valid for at least 260 days from 23 March 2018; marked on each volume.
- Proposal marked valid until: _________________
| 2 |
| L.1.1 |
- Proposal received by: on ____________
| N/A |
| N/A |
| 3 |
| L.2.2 |
| - Files are not locked, encrypted or contain barriers to open. |
- Files identified with appropriate file name.
| 4. |
| L.2.3 |
| - Each Volume was submitted on CD-Rs or DVDs and labeled with the Solicitation Number, Company Name, and Amendment Number (if applicable). |
| 5. |
| L.2.4 |
| - Files on each disk are directly supported by Microsoft Office 2013 and verified to be free of any virus or malware. |
| 6. |
| L.2.5 |
| - PDF documents use Adobe Acrobat 9.0 or later. |
- Contains a PDF version of all electronic documents produced and a native format as a control copy.
-There are no "image" formatted PDF documents.
| 7. |
| L.2.6 |
| - PDF and Microsoft Office files have the textual search and copy functions. |
RFP
Provision
Requirement
IAW RFP Yes/No
Comment
| 8. |
| L.2.7 |
| - Proposal volumes are submitted using the correct titles. |
- Two (2) complete proposal were submitted.
- The Staffing Approach volume is 50 pages or less, not counting Organizational Charts, Teaming Agreement or similar documents.
| 9. |
| L.3.1 |
| - Each volume has a Table of Contents to delineate subparagraphs within that volume. |
- Proposal font size shall not be smaller than 10.
- Pages of each volume shall be appropriately numbered (X of Y) and shall contain the company name, date and solicitation number in the header and/or footer.
- Pages numbered sequentially by volume.
| 10. |
| L.3.1 |
| - All pages are marked: “SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104” in the footer. |
- Additional data use restrictions are located in the header/footer area of each page where applicable.
- The signed Standard Form (SF) 33, SF30 and Section K – Certifications and Representations may be submitted in Adobe.pdf file format.
- MS Word files use the following page setup parameters:
| Margins – Top, Bottom, Left, Right – 1” |
| Gutter – 0” |
| From Edge – Header, Footer 0.5” |
| Page Size, Width – 8.5” |
Page Size, Height – 11”
- Tables, charts, graphs and figures are uncomplicated and legible; can utilize an alternate paper size of 11x17
RFP
Provision
Requirement
IAW RFP Yes/No
Comment
| 11. |
| L.3.2 |
| - Files are in read-only format. |
- Price breakdown information is submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007.
- There are no self-extracting exe files.
| 12. |
| L.3.3 |
| - Two (2) sests of the proposal were submitted by hand delivery or by mail and not by telegraphic, facsimile, or email. |
| 13. | |
| L.3.4 | |
| - Offeror hand deliver their proposal to: | |
| Partnership III Building | |
| 3039 Technology Parkway | |
| Orlando, FL 32826 |
- Email notification of proposal receipt was sent on:________
| 14. | |
| L.3.5 | |
| - Offeror mailed proposal to: | |
| Army Contracting Command- Orlando | |
| ATTN: Mr. Jason Jerome | |
| U.S. Army Contracting Command, ACC-ORL-OPD | |
| 12211 Science Drive, Orlando, FL 32826-3224 |
- Email notification of proposal receipt was sent on:________
| 15. |
| L.3.6 |
| - All information is confined to the appropriate file. |
- Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion.
- The Summary Section shall contain a brief abstract of the file.
- Proprietary information shall be clearly marked.
L.3.7 Volume I – Technical Experience
RFP
Provision
Requirement
IAW RFP Yes/No Comment
| 16. |
| L.3.7.1 |
| - The offeror's proposed Technical Experience was submitted on Attachment (6) Technical Experience Project Worksheet. |
- The Technical Experience addressed the three (3) Key Points.
Key Point #1. Successful performance of all three (3) NTCMS Core Technical Experience areas.
Key Point #2. Technical Experience shall be between 02 January 2013 and 01 January 2018.
Key Point #3. The combined value of the Technical Experience must be equal to or greater than $20 million. No Individual Annual Project Value shall be less than $10 million.
| 17. |
| L.3.7.3 |
| - The Offerors provided no more than (3) Technical Experience Projects for evaluation. |
- The number of Projects received _____________.
- The projects were Submited using Attachment (6) Technical Experience Project Worksheet.
- The Offeror included all verification documents identified in the template.
- Each Project Worksheet was signed and certified.
RFP
Provision
Requirement
IAW RFP Yes/No
Comment
| 18. |
| L.3.7.4 |
| - Did the Volume contain the optional Technical Experience |
Overview? _________
- Did each Project meet the three conditions: ______
1. Involve the performance of at least one (1) out of the three (3) NTCMS Core Technical Experience areas.
2. Contain actions that were performed within a 12 month time period and within the past 5 years preceding 01 January 2018.
3. Project Value shall be equal to or greater than $10 million in a 12 month continuous time period. Rounding to the $100,000 is authorized.
Volume II Staffing Approach
| # |
| RFP |
Provision
Requirement
IAW RFP Yes/No
Comment
| 19 |
| L.3.8.1 |
| - Proposal contains at a minimum one Organizational Chart for each PWS Service Category (17). |
- The Organizational charts identify the structure, qualifications, and certifications for each proposed position to include if the proposed position is exempt or not exempt to the Service Contract Labor Standards.
| 20. |
| L.3.8.2 |
| - Identified personnel and / or the methods for obtaining personnel who are exempt to the Service Contract Labor Standards (29 CFR 541) within the transition period. |
- Provided letters of commitment for key personnel (if available).
- Are Letter of Commitment included: ______, how many_____
| 21. |
| L.3.8.3 |
| - Identified all listed subcontractors, teaming partners, committed distributers and joint ventures. |
- Are Teaming Agreements, Letters of Commitment, Distribution agreements and other legal agreements provided for the listed subcontractors, teaming partners, committed distributers and joint ventures.
- All partners identified as a large or small business in conjunction with the contractor determined NAICS code.
| 22. |
| L.3.8.4 |
| - Labor categories for each position are identified. |
- Back-up rationale and calculations showing the staffing build-up are provided for each service category listed in PWS section 3.1 through 3.17.
| # |
| RFP |
Provision
Requirement
IAW RFP Yes/No Comment
| 23. |
| L.3.8.5 |
| - Provided discussion on how the offeror plans to accommodate fluctuating workloads, specifically the ability to surge amount of employees to meet training requirements. |
- The proposal include a discussion of the factors considered in determining the contractors proposed approach.
| 24. |
| L.3.8.6 |
| - The proposal discusses the offeror’s employee recruitment, retention, and development programs. |
| 25. |
| L.3.8.7 |
| - The proposal discusses the offeror’s approach to successfully interfacing with multiple employee Unions and the mitigation of related performance risk. |
Volume III Small Business Participation
| # |
| RFP |
Provision
Requirement
IAW RFP Yes/No Comment
| 26. |
| L.3.9 |
| -The proposal contains a Small Business Participation Commitment Document that meeting or exceeding the Small Business Participation requirement of no less than 40% of the total contract value in the base period and each of the four 12 month options. |
- The Offeror populated Table 1 through Table 5 and identified all anticipated Prime and subcontracted supplies/services.
- Is the proposal from a large or small business? __________
- Large Business provided proof of compliance with the requirements of FAR 52.219-9, Small Business Subcontracting Plan, for the past three calendar years under three separate contracts, including copies of SF 294 Individual Subcontract Report using the Electronic Subcontracting Reporting System or SF 295, Summary Subcontract Report if the Offeror has a Comprehensive Small Business Subcontracting Plan.
*This does not take the place of the instructions contained in Section L of the Solicitation when preparing a proposal. This is to be used by the Government as an adequacy checklist. The Government will use this checklist to ensure each proposal is compliant with Section L. This is not an evaluation sheet and will not be incorporated into the final Contract.
SOURCE SELECTION INFORMATION – SEE FAR 2.101 and 3.104 SOURCE SELECTION INFORMATION – SEE FAR 2.101 and 3.104
L.3.10 Volume IV – Cost / Price Proposal
RFP
Provision
Requirement
IAW RFP Yes/No
Comment
| 27. |
| L.3.10.1 |
| -Is the Offeror assigned / not assigned to DCMA for contract administration |
- Is the Offeror assigned / not assigned to to DCAA for contract audit.
- Does the proposal contain contact information (name, telephone number and email address) for their cognizant Defense Contract Management Agency (DCMA) ACO and cognizant DCAA supervisory auditor - or - does the proposal identify their cognizant federal auditing agency or agencies (and include the individual contact information).
- Did the Offeror submit a copy of the most recent ACO letter regarding the status of their accounting system? If that letter is more than a year old and the Offeror has a more current DCAA audit report commenting on the status of their accounting system, a copy of that report will also be submitted.
| 28. |
| L.3.10.2 |
| - Did the proposal contain a properly executed DCMA Form 1620 Corporate Guaranty Agreement? |
| 29. |
| L.3.10.3 |
| - In accordance with Clause 52.222-46 - Evaluation of Compensation for Professional Employees, did the Offeror and its major subcontractors or other firms within its JV structure provide a copy of its Professional Compensation Plan for those professional services (as defined by 29 CFR 541). |
RFP
Provision
Requirement
IAW RFP Yes/No
Comment
| 30. |
| L.3.10.4 |
| - Is the proposal information consistent with the amounts set forth in the SF33 and continuation sheets? |
| 31. |
| L.3.10.5 |
| - Does the proposal contain a summary of the total estimated costs by cost element and provide a breakdown of the proposed estimated costs of each CLIN separately, including all direct and indirect charges and fees. |
- Do the CLINs contain cents, all CLINs will be rounded to the dollar.
| 32. |
| L.3.10.6 |
| - Are the estimated phase-in costs included separately in the offerors cost proposal? |
| 33. |
| L.3.10.7 |
| - Are the specific direct labor rates utilized to price the proposal identified in the cost and pricing proposal only? |
- Does the proposal set forth a complete breakdown of the direct and indirect rates by category and the rationale thereof?
- Are the provisions for overtime and shift differential charges clearly addressed on a per-hour basis?
- Are bid codes, employee names and/or other documentation to support the rates proposed provided.
- Does the proposal contain letters of commitment? ________
- If so do they identify the prospective employees’ agreed-to salary/hourly rate and other pertinent conditions of employment?
| 34. |
| L.3.10.8 |
| -Does the proposal contain escalated wage determination rates higher than 3 percent per year? ______________. |
-Does the proposal contain rate information for FAR 52.217-8 or acknoldge the clause?
RFP
Provision
Requirement
IAW RFP Yes/No
Comment
| 35. |
| L.3.10.9 |
| - Are the direct labor hours and rates delineated by labor category and by contract year for the offeror and each subcontractor? |
- Is the labor hour delineation directly traceable to the same information proposed in the Technical Volume?
- Did the Offeror submit its actual average rates for the 2015, 2016 and 2017 contractor fiscal years, for every labor category proposed or did they provide the methodology and source references it utilized to develop the proposed direct labor rate.
| 36. |
| L.3.10.10 |
| - Are indirect expense rates proposed in the same manner as direct labor rates? |
- Did the Offeror provide supporting evidence (allocations, applications, calculations, and methodologies) for each indirect rate to be proposed?
| 37. |
| L.3.10.11 |
| - Did the Offeror and its major subcontractors provide the following information: FPRA, FPRR provided by the ACO? |
| 38. |
| L.3.10.12 |
| - Did the offeror provide a crosswalk of the proposed labor categories against the area Wage Determinations? |
| 39. |
| L.3.10.13 |
| Compliant with Section 39 of the Office of Federal Procurement Policy Act, as amended, which limits allowable costs for senior executive personnel compensation to $693,951 per year. |
| 40. |
| L.3.10.14 |
| Did the proposal use the sharing ratio of (80/20) and minimum and maximum fee of (0%/10%)? |
| 41. |
| L.3.10.15 |
| Does the proposal use the approximate date of 31 July 2018? |
| 42. |
| L.3.10.16 |
| Does the proposal contain a complete breakdown of costs by major subcontractor? |
| L.3.11 Volume V – Contracting Information |
| 42. |
| L.3.11.1 |
| Does the proposal contain a signed SF33 and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response? |
| 43. |
| L.3.11.2 |
| Does the proposal contain a signed Representations, Certifications, and Acknowledgements or Online Representations and Certifications Application (ORCA) reference the signed Standard Form (SF) 33, SF30 (if applicable), and the completed clauses in Section K, Certifications and Representations, Proof of SAMS Registration. |
| 44. |
| L.3.11.3 |
| How many Teaming Agreement, Letters of Commitment._______ |
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