MODS_Questions_and_Answers_1_of_2_-_11May2018_Final.pdf

Page and Paragraph Offeror's Questions Government Response

1 of 218 - Block 8. 02:00 PM 21 May 2018 versus page 147 of 217 -- 3. Content

Requirements c) "It is the offeror's responsibility to ensure its proposal is delivered to Health Readiness Contracting

Office (HRCO), Joint Services Branch no later than 2:00 PM Central Time on May

24, 2018."

What is the correct date for proposal due to the government?

2:00PM CST, 21 May 2018. Corrections to this section were made on Amendment 0001 to this RFP.

28 of 217 - 52.222-42 STATEMENT OF

EQUIVALENT RATES FOR FEDERAL

HIRES (MAY 2014) …"THIS

STATEMENT IS FOR INFORMATION

ONLY: IT IS NOT A WAGE

DETERMINATION Employee Class

Monetary Wage-Fringe Benefits"

Does the employee titles represent the incumbent's type of labor mix performing the work now on current contract? Or does it represent the government's employee labor mix working on the MODS contract?

The title of the labor categories given in this FAR clause are only given as an example and it represents the type of labor categories the government would employ if we were to do this work within the government. Again, this is only an example.

35 of 217 - 1.2.1 This contract entails

MODS life-cycle management to include providing overall project management and integration support services to include:

system Configuration Management (CM) and Technical Management (TM) of requirements; maintaining current system operations and administering all facets of the system; providing service desk capability, adapting capabilities to current level of service (software modification

SW3), performing appropriate technology refresh work (software modification SW2), making significant enhancements to include modernization initiatives (software modification SW1), and performing other routine requirements.

What % of total work is incumbent performing providing overall project management and integration support services to include: system

Configuration Management (CM) and

Technical Management (TM) of requirements;

maintaining current system operations and administering all facets of the system;

providing service desk capability, adapting capabilities to current level of service (software modification SW3)?

Is incumbent performing appropriate technology refresh work (software modification

SW2)? If so what % of total work?

Is incumbent making significant enhancements to include modernization initiatives (software modification SW1)? If so what % of total work?

The incumbent performs all overhead support as described in the PWS. SW1, SW2, & SW3 work is

IDIQ/task order-based which is driven by policy and customer requirements; on 26 April Mr Hopkins indicated "We'll not use the estimated hours in the

IGCE for firm fixed price CLINS".

151 of 217 - 2.

SUBCONTRACTOR/TEAMING

PARTNER CONSENT LETTERS. Past

Performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime

Offeror/Contractor is a private party, the

USG will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime Offeror during discussions or negotiations. In an effort to assist the USG in assessing your Past Performance, Offerors must have each of their subcontractors and teaming partners complete Attachment 4 entitled

“Subcontractor/Teaming Partner Consent letter”. A completed consent form should be submitted as part of your Past Performance

Volume for each Subcontractor/Teaming

Partner identified in your Volume III.

Does the offeror need to include in their proposal subcontractor/teaming partner consent letter for all subcontractors? Does the offeror need to include in their proposal subcontractor/teaming partner consent letter for major subcontractors (performing 25% or more of the contract effort)? If we are not submitting a PAS from our subcontractors do we have to include subcontractor/teaming partner consent letter?

Yes, for all subcontractors. Yes you have to include subcontractor/teaming partner consent letters regardless of if you are submitting PAS for them.

151 of 217 - 3.

PARTNER TABLE. The Offeror shall complete Attachment 5 entitled

“Subcontractor/Teaming Partner (S/TP)

Table” which describes business arrangements in which the Offeror intends to participate during the performance of any resulting contract/TO. In the table, the

Offeror shall use the same designation (i.e.

S/TP-A) for each business partner as they use in their sanitized copy of their technical proposal.

Does the offeror need to include

Subcontractor/Teaming Partner (S/TP) Table for all subcontractors or major subcontractors

(performing 25% or more of the contract effort)? If we are not submitting a PAS from our subcontractors do we have to include

Subcontractor/Teaming Partner (S/TP) Table with Volume 3 - Past Performance with our subcontractor's information?

Yes, for all subcontractors. Yes.

152 of 217 - 5. PERFORMANCE

ASSESSMENT SUBMISSION c) …"The

Government requires each Offeror to submit completed Volume III requirements no later than 2:00 PM Central Standard

Time, 10 calendar days after issuance of this solicitation. Additionally, questionnaires received after the date and time required for submission of Volume III will be deemed late and will not be considered for evaluation."

We believe submitting the entire Volume III -

Past Performance no later than 10 days after issuance of this solicitation is an error.

Questions to the KO in regards to the solicitation are due the same time and answers back from the gov't are within 15 days after receipt of questions. If the offeror(s) submits questions to Volume III, this does not give the offeror time to correct Volume III based on gov't response to questions. Normally past performance volume is due with the proposal due date with the other volumes. Does the government want all Volume III requirements submitted no later than 10 calendar days after the issuance of this solicitation?

This was clarified in Amendment 0001 of this RFP.

Please refer to FAR Clause 52.212-1, Instructions to

Offerors--Commercial Items Addendum, Addenda to

52.212-1(b), Submission of Proposals of the solicitation for submission instructions in Amendment

RFP W81K04-18-R-0005-0001.

Pages 1 thru 217 - no historical government labor hours per labor category

What is the historical labor hours per labor category for a 12 month period for CLIN 1001

TO 1006 tasks?

Workload data has been provided for CLINs X003 -

Service Desk on Attachment 4 and Estimated labor hours have been provided on Exhibit C for CLINs

X004 and X006. No further historical data or labor hours will be provided for the remaining CLINs.

34 of 217 - 1.1.8.1. Contracts to procure and maintain MODS Government-owned

Pentagon and COOP site equipment hardware and third party commercial software are separate from this PWS.

Who is responsible for installing and patching the OS for the MODS servers? Where is the boundary where another third party contractor maintain the MODS' servers versus the contractor for this solicitation?

As this moment, the current vendor is responsible.

The contract awardee will be responsible for installing and patching the OS for the MODS servers. Such tasks by Third party contractors are not a part of the requirement/PWS. However, it's likely the EDC providing Platform as a Service will be responsible by the time this contract starts. If so, then a contract modification will be required to descope the current task.

34 of 217 - 1.1.8.1. Contracts to procure and maintain MODS Government-owned

Pentagon and COOP site equipment hardware and third party commercial software are separate from this PWS.

Are there a demo training, prod test, development, development test, and production environments? Is not what environments are available? Where is the location of these environments?

Yes. The Production, Stage, and Test environments currently reside within the Pent-JSP Enclave (.mil).

The Development environment is hosted at the contractor site. Anticipate that all environments will reside on the EDC after the transition.

34 of 217 - 1.1.9. MODS is currently migrating into the Demilitarized Zone

(DMZ) firewall hosting environment at the

JSP Installation Processing Node (IPN), and simultaneously finalizing JSP’s Risk

Management Framework (RMF) Assess-

Only cybersecurity accreditation requirements in Enterprise Mission

Assurance Support Service (eMASS). The

MODS is required to relocate to an

Enterprise Data Center (EDC) in the near future.

What is the timeframe does the government expect the relocate MODS to an Enterprise

Data Center (EDC) in the future? Does the government plan to relocate to a commercial or government EDC?

Relocation to the EDC will likely be in progress during the planned transition period; no level of support from Offeror. However, the incumbent availability to support the transition may be degraded.

Anticipate that MODS will relocate to Government

EDC.

34 of 217 - 1.1.11. The MODS uses DOD

Evolutionary Acquisition … migration from

MODS’ mainframe dependency, and generating consistent products to analyze and extract data.

What is the timeframe does the government expect the migration from MOD's mainframe dependency?

After completing the relocation to the EDC, the target timeframe for converting and migrating the mainframe dependency is 9 months.

54 of 217 - 5.8.2.1 Plan, manage, maintain, and monitor MODS’ RMF posture for all

MODS software, servers, platforms, system connections, inherit enclave controls, and accreditation-based Plan of Action and

Milestones (POAMs). The MODS hosting site (JSP -Pentagon) requires close coordination and communication for all physical and remote system access via RMF packaging in the Assured Compliance

Assessment Solution (ACAS) and eMASS.

Is the contractor expected to updated accreditation artifacts directly in eMASS?

Yes, currently. However, when MODS relocates to

EDC, it is anticipated that the EDC will update accreditation artifacts in eMASS.

86 of 217 - Exhibit C MSR LABOR HOUR

PRICING SHEET

Are these the current labor categories based on the current work by the incumbent or for the tasks in the RFP document? The Program

Manager and Project Manager labor category are missing from the table and these positions are described multiple times in the RFP document. Also, there seems to be missing from the table for the Cyber/IA Security labor categories for all the Cyber/IA security related tasks in the RFP. What is the historical data with the labor categories and hours associated of the work being performed by the current incumbent? Please provide this information.

No, the MSR LABOR HOUR PRICING SHEET

Exhibit C will be used to established labor rates for the contractors proposals on future MSR projects.

These rates apply to CLINS X004 and X006 only.

The Program Manager, Project Manager and Cyber/IA security positions are not missing from the table. If you feel that these positions will be needed for your approach then this should be covered in your technical proposal. Estimated labor hours have been provided for each labor category listed on Exhibit C.

147 of 217 - 3. CONTENT

REQUIREMENTS. c) It is the offeror's responsibility to ensure its proposal is delivered to Health Readiness Contracting

Office (HRCO), Joint Services Branch no later than 2:00 PM Central Time on May

24, 2018.

Does the government receive FEDEX packages on the weekend? Does FEDEX packages go to a central mail room? For official date/time receipt of a proposal package is when the mailroom signs for the FEDEX?

The Government does not receive FEDEX or any packages on the weekend. However, proposal are received in a central point of delivery at Bldg 4197 and receive an official date/time stamp when the proposal package is received.

147 of 217 - Volume I - Business Proposal

1. COVER LETTER.

The cover letter shall be a no more than a 2-page introduction identifying the Offeror

(name, address, telephone and fax numbers, email address, cage code, DUNS number, the solicitation, number, and the contents of the proposal).

What information meets the "contents of the proposal"? Please clarify.

This is the Table of Contents as defined in the addendum to 52.212-1

149 of 217 - SUBFACTOR 1B:

PROGRAM MANAGEMENT AND

STAFFING (5) Identify the key personnel, their proposed responsibilities, and how they fit into the overall organization as relates to the size and scope of the PWS requirements. Offeror’s key personnel qualifications to include, at a minimum, education, professional, as well as specific, experience, professional awards and certifications, and other relevant activities and achievements. Offeror’s organization chart of the home office and management team.

What are the key personnel and responsibilities on the current contract? What are key personnel's minimum education, professional, and years of experience? See PWS Section 1.13.3

149 of 217 - SUBFACTOR 1B:

PROGRAM MANAGEMENT AND

STAFFING (6) Identify labor categories

(positions essential for contract performance) deemed necessary to satisfy the requirements of the PWS. The labor matrix (ices), which depicts: the productive man-hours for all necessary staffing to accomplish the workload; appropriate match of skill type and level; and effective supervision of personnel.

On page 86 of 217 Exhibit C has labor category names. Are these the current labor categories by the incumbent? What is the historical data with the labor categories and hours associated of the work being performed by the current incumbent? Please provide this information.

Exhibit C was updated on Amendment 001 of this

RFP. Please refer to this amendment.

146 of 217 - 2. PROPOSAL FILES. Vol II

… NOTE: 3 CD-Rs must be sanitized, to include the label/cover of the CD-R which should reference the Offeror’s CAGE code instead of the name of the company (See

Solicitation Attachment 2)

For the sanitized version, besides the company name not being reference what other information does the government do not want to include in the sanitized version? Please specify.

The government requires nothing further.

149 of 217 - SUBFACTOR 1B:

PROGRAM MANAGEMENT AND

STAFFING … (6) Identify labor categories

… The positions that are covered under the

Service Contract Act, are identified by the position description number.

What is the Service Contract Act? Where is the Service Contract Act?

All the information for the Service Contract Act can be found on the Department of Labor website at www.dol.gov

151 of 217 - 2.

PARTNER CONSENT LETTERS.

If the offeror has no major subcontractor, then does the offeror have to submit a subcontractor/teaming partner consent letter?

If the offeror has a major subcontractor and is not submitting a past performance from their major subcontractor, then does the offeror have to submit a subcontractor/teaming partner consent letter?

No and No

151 of 217 - 3.

SUBCONTRACTOR/TEAMING

PARTNER TABLE.

If the offeror has no major subcontractor, does the offeror have to complete and submit the subcontractor/teaming partner table?

Yes

151 of 217 - 4 PERFORMANCE

ASSESSMENT INFORMATION.

For the Performance Assessment Information, does the offeror only have to submit the

Attachment 6 - "Performance Assessment

Information"? Is there other information that needs to be submitted for the Performance

Assessment Information?

Please refer to FAR Clause 52.212-1, Instructions to

Offerors--Commercial Items Addendum, Addenda to

52.212-1(b), Submission of Proposals of the solicitation for submission instructions. All information can be found in the Volume III - Past

Performance (Factor 2) section.

152 of 217 - 5. Performance Assessment

Submission … The Offeror shall submit a summary of each performance assessment submission, which shall be limited to two

(2) pages for each submission.

Does the Performance Assessment Submission only include the Attachment 7 "Reference

Customer Information Sheet" and the

"Statement of Relevancy" within the 2-page limit? Does it include other information?

What other information?

Please refer to FAR Clause 52.212-1, Instructions to

Offerors--Commercial Items Addendum, Addenda to

52.212-1(b), Submission of Proposals of the solicitation for submission instructions. All information can be found in the Volume III - Past

Performance (Factor 2) paragraph 5.

155 of 217 - Attachment 3 Proposal Cross

Reference Matrix

Is Attachment 3 - "Proposal Cross Reference

Matrix" only included in Volume II as shown in Attachment Proposal Naming Convention?

Yes

155 of 217 - Attachment 4 Sample Sub-

Contractor/Teaming Partner Consent Letter

Does the offeror have to submit subcontractor/teaming partner consent letter even they do not have a major subcontractor, but just only subcontractors? Does the offeror have to submit subcontractor/teaming partner consent letter even if the offeror is not submitting any subcontractor past performance?

No and no

156 of 217 - ATTACHMENT 5

SUBCONTRACTOR/TEAMING

PARTNER (S/TP) TABLE

Does the offeror only put their team's major subcontractor in the S/TP-A and S/TP-B? Or does offeror put all their subcontractors in this table under S/TP-A an S/TP-B? If you have more than two subcontractors (not major subcontractor), then can you add S/TP-C?

You must put all your subcontractor in this table. You can add to the table if necessary.

Is the MODS relocation to the Enterprise Data

Center going to happen during solicitation contract period? What level of support will the offeror need to provide and related tasks?

Relocation to the EDC will likely be in progress during the planned transition period. This is the entire

MODS enterprise with the exclusion of the mainframe dependency. No level of support from Offeror.

However, the incumbent availability to support the transition may be degraded.

Exhibit A Page 35 1.3.3

If the Offeror is a Small Business JV, do all members of the JV have to have CMMI Level, or just the managing member?

Just the managing member since a JV is considered one entity.

Exhibit A Page 35 1.3.3

Can the Offeror have more than 1 subcontractor? Yes

Exhibit A Page 35 1.3.3

If more than 1 subcontractor is allowed or more than 2 members of a JV, do all the subs or members have to be at CMMI level 3 or can 1 be CMMI level 2 working towards level 3 after award.

In a Prime/Subcontractor relationship, both need to be

Level III certified. In a JV, only the managing member needs to be level III certified since the JV is considered one entity.

Exhibit A Page 35 1.3.3

Can the Government relax the requirement for the subcontractor to also be rated at CMMI level 3? No

Page 212 1 b. (6)

To help assist non incumbent offerors, can the

Government provide historical number of hours required per CLIN to complete the workload in addition to the workload data already shared? No further historical data will be given for this RFP.

Page 151 2 b)

If one of the subcontractors is also a Small

Business under the NAICS code can they complete some of the work so that the total

Small Business percentage is above the 51% or does it have to be completed by the Prime only? By the Prime only.

Page 147 3. c) and 1449

Which is the correct proposal due date? 3.c) states, “no later than 2:00 PM Central Time on

May 24, 2018.” 1149 states “02:00 PM 21 May

2018”? This was clarified on Amendment 0001 of this RFP

Page 152 5 c) and Paragraph 5 (not numbered) following 5 c)And 1449

It is not clear when the PRAQs and the Past

Performance Volume III are due. 5 c) states

“date and time established for receipt of proposals” which per the 1449 is 02:00 PM 21

May 2018. The next paragraph appears to contradict the 1449 by stating “completed

Volume III requirements no later than 2:00 PM

Central Standard Time, 10 calendar days after issuance of this solicitation” Based on teaming arrangements and answers to Questions posed, can the government clarify and accept the

PRAQs and Past Performance Volume III on the original proposal due date 02:00 PM 21

May 2018? This was clarified on Amendment 0001 of this RFP

Page-35, Section 1.3.3: CMMI-DEV

Certification

This section indicates “The Prime and

Subcontractor shall possess, as a minimum, CMMI DEV Level 3 certification.” Could the Government please clarify if CMMI DEV

Level 3 certification is required for all

Subcontractors or only the ones who’s Past

Performances are used for Evaluation?

This will be clarified on Amendment 002

Page-153, Attachment 1 Question and

Answer Template And Page-146, Section

(3) Questions and Answers

Page-153 indicates “Offerors who determine that the technical requirements of this RFP require clarifications in order to permit submittal of a responsive proposal are requested to submit all questions in writing to the maximum extent possible within 15 calendar days of release of the RFP.” while

Page-146 indicates submission to be “no later than no later than 2:00 PM Central Standard

Time. 10 calendar days after issuance of this solicitation”The solicitation was issued on

4/19/2018; could the Government please clarify the questions submission date and time?

This will be clarified on Amendment 002.

Page 82, Section 1.3.3

Does that apply to the requirement for CMMI

DEV Level 3 certification apply to all subcontractors or only the major subcontractors as defined On Pg 12 Volume 3 -Past

Performance Factor 2, paragraph 2, subfactor B which states that major subcontractor is defined as a subcontractor performing more than 25% of the contract effort This will be clarified on Amendment 002

Page-82, Section 1.3.3: CMMI-DEV

Certification

Page-30, Section SUBFACTOR 1E

This section indicates “The offeror provides their current CMMI-DEV Level III rating certificate.” Could the Government please clarify if the offeror needs to submit CMMI

DEV Level 3 certification for PRIME contractor only; OR PRIME contractor and

MAJOR Could the Government please clarify if CMMI DEV Level 3 certification for PRIME contractor only; OR PRIME contractor and

MAJOR Subcontractor; OR PRIME contractor and all of the Subcontractor/ Teaming Partner as part of the team?

This will be clarified on Amendment 002

This section indicates “The Prime and

Subcontractor shall possess, as a minimum, CMMI DEV Level 3 certification.”Could the

Government please clarify if CMMI DEV

Level 3 certification is required for all

Subcontractors or only the subcontractors who are considered as MAJOR

SUBCONTRACTORS as per definition provided in solicitation document?

This will be clarified on Amendment 002

A conformed copy of the solicitation will be provided when Amendment 002 is posted.

Page-30, Section SUBFACTOR 1E

Page-11, Section SUBFACTOR 1E

This section indicates “The offeror provides their current CMMI-DEV Level III rating certificate.” Could the Government please clarify if the offeror needs to submit CMMI

DEV Level 3 certification for PRIME contractor only; OR PRIME contractor and

MAJOR Subcontractor; OR PRIME contractor and all of Subcontractor/Teaming Partner as part of the team?

This will be clarified on Amendment 002

This section indicates “The offeror provides their current CMMI-DEV Level III rating certificate.” Could the Government please clarify if the offeror needs to submit CMMI

DEV Level 3 certification for PRIME contractor only; OR PRIME contractor and

MAJOR Could the Government please clarify if CMMI DEV Level 3 certification for PRIME contractor only; OR PRIME contractor and

MAJOR Subcontractor; OR PRIME contractor and all of the Subcontractor/ Teaming Partner as part of the team?

This will be clarified on Amendment 002

Page-13, Section “Volume IV – PRICE

PROPOSAL (Factor 3) Section”, point (1)

This section indicates “the offeror’s proposed prices in the SF1449 inclusive of all contract line items (Schedule B);”. Page-3 and Page-4 of

Amended RFP document references modifications for Schedule B; however, updated Schedule B is not provided in the

Amended RFP.Could the Government please provide updated Schedule B similar to what was provided in the original RFP document?

Volume II only list those subfactors that will be used to evaluate your proposal. Section 5.6 of the PWS is separate from Volume II because the PWS describes all the work that is required for you to do on this contract. All work listed in the PWS is not listed as a separate subfactor in Volume II.

A conformed copy of the solicitation will be provided when Amendment 002 is posted.

The task and subtask to be performed is provided in this section; however, there is no reference to provide write-up by offeror for this task under any of the SUBFACTORS in

Volume II.Could the Government please provide the SUBFACTOR NUMBER in

Volume II where the write-up for this task is expected or clarify if this task will be excluded from the contract award?

Volume II only list those subfactors that will be used to evaluate your proposal. Section 5.6 of the PWS is separate from Volume II because the PWS describes all the work that is required for you to do on this contract. All work listed in the PWS is not listed as a separate subfactor in Volume II.

Page-13, Section “Volume IV – PRICE

PROPOSAL (Factor 3) Section”, point (1)

Page-100, Section 5.6 – Interface Control

Agreements

Page-101, Section 5.7 – System/Program

Documentation

The task and subtask to be performed is provided in this section; however, there is no reference to provide write-up by offeror for this task under any of the SUBFACTORS in

Volume II.Could the Government please provide the SUBFACTOR NUMBER in

Volume II where the write-up for this task is expected or clarify if this task will be excluded from the contract award?

This section indicates “the offeror’s proposed prices in the SF1449 inclusive of all contract line items (Schedule B);”. Page-3 and Page-4 of

Amended RFP document references modifications for Schedule B; however, updated Schedule B is not provided in the

Amended RFP.Could the Government please provide updated Schedule B similar to what was provided in the original RFP document?

Page-106, Section 5.10 – Training and

Presentation

The task and subtask to be performed is provided in this section; however, there is no reference to provide write-up by offeror for this task under any of the SUBFACTORS in

Volume II.

Volume II only list those subfactors that will be used to evaluate your proposal. Section 5.6 of the PWS is separate from Volume II because the PWS describes all the work that is required for you to do on this contract. All work listed in the PWS is not listed as a separate subfactor in Volume II.

Page 13, Section - VOLUME IV – PRICE

PROPOSAL (Factor 3)

The Schedule-B is missing in the Amendment of the RFP provided. Could you please clarify if the Government will be releasing an updated

Schedule-B? Or are the offerors expected to use the Schedule-B from the original solicitation applying changes documented in Amended

RFP document?

This section was not amended. Schedule B of the original solicitation remains unchanged.

Is the referenced solicitation a single-award contract or multiple awards are expected on it?

The Government anticipates awarding a single award contract.

There are two sections indicating 5.5.4Could the Government clarify if both 5.5.4 sections are valid for Section 5.5 OR provide updated version of Section 5.5?

Both are valid. This section will be renumbered on

Amendment 002 of the RFP

Page 98 and Page 99, PWS, Section 5.5.4

1. Introduction Page 6 of 117

The government states: “Each CD-R shall be submitted in a separate CD package (i.e. die-cut jacket, plastic case, CD sleeve, CD bag) clearly marked with the volume number and volume title and shall be submitted as a set.”

And “1 Printed copy of the Offeror’s complete

Volume IV, Price Proposal”. Does the government expect the printed copies of the

Price Proposal to also be separated from the other volumes? For example, should the all price proposal files be in a sealed envelope?

Yes, Please refer to FAR Clause 52.212-1, Instructions to Offerors--Commercial Items Addendum, Addenda to 52.212-1(b), Submission of Proposals of the solicitation for submission instructions.

Vol III – Past Performance Page 34 of 117

a. Organizational and Consultant Conflict of

Interest Mitigation Plan. Would the government please provide guidance on where they would like this to be in the response? b. Teaming

Arrangements and/or Letters of Intent Volume V has been added to the addendum to FAR

Clause 52.212-1 on Amendment 002 of this RFP.

Volume V is where you would put these items.

The government states that “The offeror shall submit with their price proposal pricing rationale in Microsoft Word format.” Will the government also accept the price proposal rationale in PDF?

1. Introduction Page 6 of 117 No, Please refer to FAR Clause 52.212-1, Instructions to Offerors--Commercial Items Addendum, Addenda to 52.212-1(b), Submission of Proposals of the solicitation for submission instructions.

Vol III – Past Performance Page 13 of 117

No

If a completed CPARS is available, will the government accept CPARS in lieu of a PPAQ?

4. Other Contracting Considerations Page

11 of 117 Would the government please clarify if they really want the complete agreement in the response? If yes, where should these be included? Will they be acceptable as

Appendices so that they are outside of the page count, if in a volume that has a page count. The government states: “Describe your experience during the last 5 years in the following areas”

Volume V has been added to the addendum to FAR

Clause 52.212-1 on Amendment 002 of this RFP.

Volume V is where you would put these items.

Subfactor 1F: Corporate Experience Page

17 of 117 Does corporate experience include from the prime and major subcontractors? Based on the instructions of the naming convention, it is safe to assume that each section will have its own file. However, for the Technical Volume, responses to Subfactors 1A-1G are included in the page count which cannot exceed the 50 page limit.

Yes that is correct.

Attachment 2 Proposal File Naming

Convention Page 18 of 117 To ensure contractors are meeting the 50 page limit, would the government instead consider having one file for the Technical Volume instead of separate attachments? Volume IV

Price Proposal include a compensation plan, but this is not listed as a requirement for this

Volume in the instructions on page 13.

There is no requirement for separate attachments. The

RFP states that each document shall be saved to the appropriate CD-R as a separate electronic file using the document titles provided in the solicitation

Attachment 2 entitled Proposal File Naming

Convention. One file for Technical addressing all the subfactors will not be allowed. The Compensation

Plan was removed from this RFP on Amendment 001 and 002.

Attachment 2 Proposal File Naming

Convention

Can the Government make the necessary changes to the RFP to clarify what an offeror must provide for this requirement?

This was amended in Amendment 001 and

Amendment 002 of this RFP

Page 79 to 117 Exhibit C

Exhibit C states “Estimated” labor hours. Is the contractor allowed to modify the hours based on the proposed solution?

No. The actual hours used will negotiated on the MSR task orders that will be issued after award. For evaluation purposes, the estimated hours need to remain the same for all offerors.

Page 79 to 117 Exhibit C

Exhibit C provides hours for 9 months and then

12 months. However, Exhibit C does not take into account the 3 month transition period. Can the government please clarify how they would like the contractor to price the transition period?

The transition period has a separate CLIN for pricing and does not utilize Exhibit C in any way. Exhibit C provides hours for full performance only.

Yes.

This is correct. CLINs X007 are applicable to fiscal year. However, the anticipated award will 1 July 2018

- 30 June 2023

OFFEROR Q3Page 145, (A) Proposal

Submission, 1. Introduction, (b)

Electronic Files No, PDF file formats are not acceptable.

OFFEROR Q4 Amendment Pg. 6

Section 1.c) (2) k. (middle of page) & Pg.

The reporting period for CLINs X007 do not match the reporting period for other CLINs in the same option year. Will the government update as necessary?

SF1449 Continuation Sheet (from original solicitation)

The RFP States electronic files should be compatible with MS Office 2007. Are PDF file formats acceptable?

Under the list stating Each page shall be counted EXCEPT the following: ‘k. Points of contacts list completing performance risk assessment questionnaires.’ Is this

Attachment 7?

Yes.

OFFEROR Q6Amendment Pg. 7

‘Volume III”, Pg.12 Paras.1 & 7, & Pg.

On Pg. 12 Para. 1, it states “a complete Volume

III shall include all files described below’ with

4 listed as the following: PERFORMANCE

ASSESSMENT INFORMATION. The offeror shall list all performance assessment submissions in the format referenced on the attached excel spreadsheet, Attachment 6

(pg.22), entitled, “Performance Assessment

Information”. But the Performance Assessment

Information (Attch.6) is not listed in the

Proposal File Naming Convention Table of

Contents (located on pg. 7) for Volume III.

Please advise where the Performance

Assessment Information spreadsheet

(Attachment 6) should be included in the Past

Performance Volume?

This is listed in the Performance Table of Contents on the RFP. See the Volume III section. Performance

Assessment Submission 1 - 3

No, Attachment 7 does not count toward your 2 page limit. See addendum to FAR 52.212-1(1)c)(2)k

OFFEROR Q5 Amendment Pgs. 12-13

Section 5 (para. 8) & Pg. 23

OFFEROR Q4 Amendment Pg. 6

Section 1.c) (2) k. (middle of page) & Pg.

Regarding Performance Assessment

Submission, do we include Attachment 7 in each of the 3 PASs and, if so, does

Attachment 7 count towards our 2-page max limit? We are assuming Attachment 7 IS included as the 1 st page of each PAS and it is

NOT included in the 2-page max count if the answer to the question directly above is yes.

Under the list stating Each page shall be counted EXCEPT the following: ‘k. Points of contacts list completing performance risk assessment questionnaires.’ Is this

Attachment 7?

Customer Information refers to the company you performed the work for. This would be your customer. The Contracting Agency Information (if different than above) is in case your customer is not the contracting agency that awarded the contract. For example: The customer may be someone at Ft. Hood and the contracting agency may be at Fort Sam

Houston. In this case you would have two different

POCs.

OFFEROR Q7Amendment Pg. 23

Section 1 of Table`

OFFEROR Q6Amendment Pg. 7

‘Volume III”, Pg.12 Paras.1 & 7, & Pg.

On Pg. 12 Para. 1, it states “a complete Volume

III shall include all files described below’ with

4 listed as the following: PERFORMANCE

ASSESSMENT INFORMATION. The offeror shall list all performance assessment submissions in the format referenced on the attached excel spreadsheet, Attachment 6

(pg.22), entitled, “Performance Assessment

Information”. But the Performance Assessment

Information (Attch.6) is not listed in the

Proposal File Naming Convention Table of

Contents (located on pg. 7) for Volume III.

Please advise where the Performance

Assessment Information spreadsheet

(Attachment 6) should be included in the Past

Performance Volume?

This is listed in the Performance Table of Contents on the RFP. See the Volume III section. Performance

Assessment Submission 1 - 3

Under ‘Customer Information’, are you asking for the contractor’s information

(Company Name, address, POC, etc.) or the

Government’s information we performed the contract for? This is confusing as the last section of the Table (Contracting Agency

Information) states “if different than above.”

Yes

No

OFFEROR Q9 Page 145 of 117, (A)

Proposal Submission, 1. Introduction, c)

Additional Restrictions

The PWS and the Amendment both identify requirements related to Contractor Key

Personnel; however, there are no sections that describe what the Government feels are specific positions on the Contract team that are key personnel. Is it the Government’s intent that each Contractor "self-identify” and propose key personnel for their submission?

Due to the complexity of the response and seven sub-factors, would the Government consider increasing the page count to 75 pages to adequately respond to this RFP?

Without the increased page count, it will be hard to delineate between the proposal for a best value evaluation.

OFFEROR Q8Amendment, QASP, 1.13.4; PWS (pg 149) Instructions to

Offerors: SUBFACTOR 1B: PROGRAM

MANAGEMENT AND STAFFING;PWS

(pg 212) b. SUBFACTOR 1B:

STAFFING.

Yes it should be personnel. This will be corrected on

Amendment 002

OFFEROR Q11Attachment 9

Performance Risk Assessment

Questionnaire

Page 18 of 117 for Amendment 1 includes a file name for Vol IV: "VOL IV (Company

Name) Compensation Plan

DDMMMYY".Should this be/include the

Narrative Rationale for the Pricing presented in the other 2 files (SF 1449/Section B - assume this is a PDF - and Price Matrix/Exhibit C -assume this is MS Excel)? If not, what is the file name for the Narrative Rationale mentioned in Page 6 ("Submit price proposals on Schedule B and Exhibit C – MSO Labor

Hour Pricing Sheet. The Offeror shall submit with their price proposal pricing rationale in

Microsoft Word format.") And what are the requirements for the Compensation Plan?

OFFEROR Q10 Page 18 of 117 for

Amendment 1

Yes, your price narrative should be labeled accordingly and included in Volume IV - Price. A compensation plan is not applicable to this requirement and has been removed from the RFP.

Staffing – In Questions 2 and 3, there is a reference to ‘MODS.’ Should that reference be to personnel?

PWS 5.9 / Pg. 103 Attachment 2

Please clarify that the government would like completed/Signed SF 1449s in Volume I and

Volume IV Volume I only

PWS Subfactor 1B (2) Pg. 10,Attachment 2

Subfactor 1B states in part, “(2) The Offeror provides a Program Management Plan, to include, but not limited to, coordination services/actions/plans between offeror’s

Program Manager and the Government.”A

Program Management Plan (PMP) is not included in the Proposal Table of Contents.

Please clarify the if PMP is to be provided separately or included in the Program

Management and Staffing Section of Volume

II?

Please refer to the addendum to 52.212-2 b. Subfactor

1B: Program Management and Staffing (2) which states the offeror shall provide a Program Management

Plan. This would be included in your Volume II technical proposal for subfactor 1B.

Page 152 Para 5c

It appears that the 10 calendar day submission requirement for Volume III falls on a weekend.

What specific day is the Volume III requirements required to be submitted

This was changed on Amendment 001. Past

Performance Questionnaires are due 21 May 2018.

Page 152 Para 5c

Are all of the requirements listed under

Proposal Submission Volume III – Past

Performance required to be submitted 10 days after solicitation release date?

This was changed on Amendment 001. Past

Performance Questionnaires are due 21 May 2018.

Page 152 Para 5c

Since we have questions on the 10 day Volume

III submission requirements and questions are due at the same time as Volume III, how is this to be rectified?

This was changed on Amendment 001. Past

Performance Questionnaires are due 21 May 2018.

Yes it should be personnel. This will be corrected on

Amendment 002

OFFEROR Q11Attachment 9

Performance Risk Assessment

Questionnaire

Staffing – In Questions 2 and 3, there is a reference to ‘MODS.’ Should that reference be to personnel?

Page 152 Para 5c

It is not clear if the 10 day Volume III submission requirement must be by paper and

CD-ROM or by other means. Given such a short timeframe, can the Offeror submit the 10 day Volume III Past Performance requirements by email?

This was changed on Amendment 001. Past

Performance Questionnaires are due 21 May 2018.

Email submittals will not be accepted.

Page 151 Para 2a &3

Can the Government clarify what is specifically required for the Teaming Arrangements component of Volume III?

Please refer to the addendum to FAR 52.212-1

Volume III - Past Performance (Factor 2)

Page 151 Para 2a

Are signed teaming agreements required to be submitted in the Volume III submittal (by 10 days after solicitation release date) for both major and non-major subcontractor teaming partners?

This was changed on Amendment 001. Signed teaming agreements and Past Performance

Questionnaires are due 21 May 2018.

Page 149 1. Table of Contents The Table of

Contents shall contain details which delineate the subparagraphs and sections within that volume.

Will including all headings in the table of contents meet the government's requirement to delineate the "subparagraphs and sections" within the volume?

You must follow the guidance in the RFP for the

Table of Contents. This is found in the addendum to

FAR 52.212-1.

Page 146 (4) Glossary of Abbreviations and

Acronyms

Will spelling out the abbreviations and acronyms used in the volume meet the government's requirement for including "an explanation of each" or is further explanation required? (i.e., Is defining DoD as Department of Defense sufficient explanation or is further explanation required?)

Spelling the acronyms/abbreviations out will suffice.

Page 146 Questions and Answers and Page

153 Question and Answer Template

Are questions and answers due to the government 10 or 15 calendar days after the release of the RFP?

This was clarified in Amendment 0001 of this RFP.

Page 150 Subfactor 1E 3, Page 149

Subfactor 1B 3, and Page 147 Cross-referencing

Page 147 states that "sub-factors under

Technical Quality Proposals shall not be cross-referenced" and the instructions for Subfactor

1E 3 state requirements for the System

Engineering Plan, which the instructions define as required in Subfactor 1B 3. If cross-referencing between 1E and 1B is not allowed, does the system engineering plan need to be included in its entirety in both sections?

Please refer to the first two sentences of that paragraph. It clearly states: "Each volume shall be written on a standalone basis so that its contents may be evaluated with no requirement to cross reference to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity."

Since Subfactor 1B and 1E are in the same Volume, cross-referencing would be permissible.

Page 150 Subfactor 1E 3, Page 149

Subfactor 1B 3, and Page 147 Cross-referencing

Page 147 states that "sub-factors under

Technical Quality Proposals shall not be cross-referenced" and the instructions for Subfactor

1E 3 state requirements for the System

Engineering Plan, which the instructions define as required in Subfactor 1B 3. If cross-referencing between 1E and 1B is not allowed, is a partial System Engineering Plan that addresses only the elements defined in 1E acceptable?

Please refer to the first two sentences of that paragraph. It clearly states: "Each volume shall be written on a standalone basis so that its contents may be evaluated with no requirement to cross reference to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity."

Since Subfactor 1B and 1E are in the same Volume, cross-referencing would be permissible.

Page 150 Subfactor 1E 3, Page 149

Subfactor 1B 3, and Page 147 Cross-referencing

Page 147 states that "sub-factors under

Technical Quality Proposals shall not be cross-referenced" and the instructions for Subfactor

1E 3 state requirements for the System

Engineering Plan, which the instructions define as required in Subfactor 1B 3. If the entire

System Engineering Plan is required in both 1E and 1B, can the System Engineering Plan be removed from page count or extra page count be allotted?

Please refer to the first two sentences of that paragraph. It clearly states: "Each volume shall be written on a standalone basis so that its contents may be evaluated with no requirement to cross reference to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity."

Since Subfactor 1B and 1E are in the same Volume, cross-referencing would be permissible.

Page 150 5 Proposal Cross Reference

Matrix

Number 5 on page 150 is immediately after number 1 ("Table of Contents") on page 149.

Are text intended to be in numbers 2-5 missing? This will be corrected on Amendment 002 of the RFP

Page 216 g Heading G follows heading e. Is text intended to be in a heading f missing? This will be corrected on Amendment 002 of the RFP

Page 150 1E (3), page 213 e 3, and page 33

(PWS Section 5.5.1.1)

The RFP references the Overview on

Evolutionary Acquisition in PWS section

5.5.1.1 on pages 150 and 213, but PWS section

5.5.1.1 merely states, "The Contractor shall produce a Configuration Baseline on a semi-annual basis (see PRS)." Is that section intended to reference a different section of the

PWS?

This should say PWS 1.1.11. This will be corrected on Amendment 002

Amendment 1, page 5, (A) PROPOSAL

SUBMISSION

1. INTRODUCTION.

Will the Government accept PDF documents for proposal submission?

No

Amendment 1, page 17, "Attachment 2

Proposal File Naming Convention"

It appears the Government wishes for the individual Subfactors in Volume II to be provided in separate files. Is this correct? If so, please provide guidance regarding how these files should be provided; e.g., should each file have a cover page, TOC, glossary, etc., as well as page-numbering conventions?

Please refer to FAR Clause 52.212-1, Instructions to

Offerors--Commercial Items Addendum, Addenda to

52.212-1(b), Submission of Proposals of the solicitation for submission instructions. Volume II should have individual files for each subfactor. See

Attachment 2 - Proposal File Naming Convention

Amendment 1, page 17, "Attachment 2

Proposal File Naming Convention"

Will the Government allow offerors to include additional files that are not listed in the "Attachment 2 Proposal File Naming

Convention"; e.g., Executive Summary.

No, Please refer to FAR Clause 52.212-1, Instructions to Offerors--Commercial Items Addendum, Addenda to 52.212-1(b), Submission of Proposals of the solicitation for submission instructions.

N/A

In the event there is a discrepancy between the hardcopy (paper) submission and the CDs, which will prevail? The hardcopy will prevail.

Amendment 1, page 10, "SUBFACTOR 1B:

STAFFING", item #6

Given the anticipated size of the tables required to adequately describe the qualifications of the labor categories, will the Government allow offerors to provide the LCAT descriptions as an appendix outside page count? No

Amendment 1, page 4, "IDIQ PLUG

FIGURES"

Amendment 1 provides IDIQ plug figures for

CLIN 1004 at $2,384,000. It also states that you should use Exhibit C to form the basis for

CLIN 1004. The Exhibit C (page 79) has 38K+ hours to bid by labor category. For the price proposal, is it the IDIQ plug figure for the 5

MSR Labor (O&M) CLINs or the resulting build up from the labor category prices and

Exhibit C hours, or do we have to get the two to match?

For the award of the base IDIQ contract the plug figure will be used for the overall awarded amount.

Only after award, when task orders are being issued, will the prices submitted on Exhibit C be used to form the basis of your MSR proposals.

Subfactor 1B: Program Management and

Staffing, (5) Identify the key personnel.

Does the government plan to identify the labor categories and number of key positions for this subfactor? No

Amendment 1, Attachment 9, page 27

Amendment 1 included changes to the PPQ

(i.e., Staffing). Some offerors already have these PPQs in process with their contracting officers as per the original deadline. Will the

Government accept the PPQs from the original

RFP if we are unable to get another KO signature?

No, PPQs are now due on 21 May 2018. This is sufficient time to correct these PPQs and obtain new signatures.

We plan to make a proposal for the above solicitation, perhaps partnering with another small company. I write this note to make sure that the due date (I assume this is the date of mailing) is May 5, 2018, since the current RFP posted date is April 25, 2018.

The due date of proposals is 21 May 2018. Please see

RFP for specific times and location.

Schedule B was not removed from the RFP. The amendment only shows you the changed/amended portions of the RFP. A conformed copy will be posted with Amendment 002 so that you will have a completed and corrected Schedule B.

Pg 10 , Para Subfactor 1B (5) Pg 31, Para 1.f. (1) & (2)

Based on the 2 references, it is confusing on what key personnel you are looking for us to provide? Can you help us understand what key personnel you are looking for us to provide and at what level - Corporate or

Staff? Is anything else required except information about their qualifications?

Page 28 of 217 Original RFP Para

52.222-42 Not included in amendment

Para 1 states, “Section 1, the offeror’s proposed prices in the SF1449 inclusive of all contract line items “(Schedule B) Para 2 states, “Failure to submit prices for all identified CLINS in Schedule B and on all labor categories in Exhibit C may render a proposal ineligible for award.” The

Schedule B was removed with the amendment however, there were references to changes to the CLINS. Are we supposed to use the Schedule B from the original and update the CLINS or is the Government going to re-provide?

Page 13 Para 1 of Amendment Pages 3-

16 Schedule B Original RFP

The Reference to GS wages was removed from the amended version. Are they no longer valid wages to consider for this solicitation

This is your proposed key personnel to provide the services we are asking for. Please submit to us your plan for this Subfactor. The government will not provide specific number of key personnel to use for this effort.

This clause was not removed. The amendment only shows the changed/amended sections of the

RFP. The GS Table identified in FAR Clause

52.222-42 STATEMENT OF EQUIVALENT

RATES FOR FEDERAL HIRES (MAY 2014) of the original solicitation is still part of the RFP.

Please refer to the original solicitation.

Page 12, Amendment 1, Paragraph 5, Performance Assessment submission

Please confirm that the offeror can use key personnel as one of the three performance assessment submissions.

Yes, confirmed

Page 34 of 117, Amendment 1, Section

4, Paragraph b

Please confirm Letters of Intent are not required for Key Personnel.

Yes, confirmed

Page 12-13, Amendment 1, Paragraph 5, Performance…