Exhibit_D_-_Radars_SOP_Fielding_29_Jan_16.pdf

Product Manager Radars Standard Operating Procedure for System Fielding

29 January 2016

Prepared by

Counter-Rocket, Artillery, Mortar (C-RAM) Program Directorate Program Executive Office Missiles and Space

Building 6006, Aberdeen Proving Ground, MD 21005

DISTRIBUTION STATEMENT D: Distribution authorized to Department of Defense and U.S. Department of Defense contractors only because of critical technology. Other requests for this document shall be referred to Product Manager Radars, ATTN: SFAE-MSL-CRR, Aberdeen Proving Ground, MD 21005

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System Fielding

TABLE OF CONTENTS

GENERAL

1.1 PURPOSE

1.2 SCOPE

1.3 OVERVIEW

1.4 DOCUMENT SUMMARY LIST

2.0 RESPONSIBILITIES

2.1 PRODUCT MANAGER RADARS RESPONSIBILITIES

2.2 PRODUCT MANAGER RADARS FIELDING TEAM RESPONSIBILITIES

2.2.1 Fielding Team Organization

2.2.2 Fielding Team Duties

2.2.3 Fielding Team Position Description

3.0 FIELDING TEAM PROCESSES

3.1 INITIAL COORDINATION

3.2 NEW MATERIEL INTRODUCTORY BRIEFING

3.3 DE-PROCESSING

3.4 DAILY FIELDING REPORT

3.5 PROPERTY INVENTORY, RECOVERY, AND TRANSFER

3.6 FINAL JOINT INVENTORY

3.7 PROPERTY BOOK TRANSFER

3.8 FIELDING CLOSE OUT

3.9 EQUIPMENT RECOVERY

3.10 TRANSPORTATION AUTHORIZATION CODES

3.10.1 First Destination Transportation Authorization Codes

3.10.2 Second Destination Transportation Authorization Codes

3.10.3 Federal Express Shipping

3.11 COMMUNICATIONS SECURITY/CONTROLLED CRYPTOGRAPHIC ITEM SHIPPING AND

HANDLING

3.12 CHANGE OF CUSTODY/ SHIPPING REQUIREMENTS

ANNEX A: ACRONYMS

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General

1.1 Purpose

This standard operating procedure (SOP) identifies policies, procedures, processes, and responsibilities for the effective implementation of total package fielding (TPF) for radar systems managed by Product Manager (PdM) Radars. These radar systems include the AN/TPQ-36/37, AN/TPQ-50, and AN/TPQ-53 radar systems.

1.2 Scope

This SOP applies to all elements of PdM Radars that perform or conduct fielding actions. The PdM Radars’ Product Support Manager (PSM) shall modify procedures when necessary to accomplish the mission.

1.3 Overview

Total package fielding is the Army's standard concept for fielding new weapons, equipment, and other materiel systems. Total package fielding is used to ensure that fully supportable materiel systems and their required support are provided to gaining units with minimal disruption of the unit's day-to-day missions. Total package fielding requires the PdM to determine, plan, and deliver all requirements up front to minimize the gaining unit workload associated with the fielding of new systems and equipment.

The actions required to accomplish fielding vary based on the system type and complexity.

1.4 Document Summary List

The following documents and forms are referenced in this SOP.

a. PdM Radars internal documents are not provided.

b. Department of Army (DA) Forms are available at: http://armypubs.army.mil

c. Defense Department (DD)and Standard Forms (SF) are available at:

http://www.dtic.mil/whs/directives/forms http://armypubs.army.mil/ http://www.dtic.mil/whs/directives/forms

Product Manager Radars Internal Documents

Assumption of Command Orders Not Applicable

Computer Security (COMSEC) Controlled Item and Other Classified Material Handing/Shipping Checklist

Not Applicable

Daily Fielding Report Not Applicable

Equipment Recovery Checklist Not Applicable

Federal Express Shipping Request Form Not Applicable

Fielding Checklist/Training Outline Not Applicable

Hot Topic Format Not Applicable

Memorandum of Agreement Not Applicable

Memorandum of Record, Classification of Equipment”

Not Applicable

New Materiel Introductory Briefing Worksheet Not Applicable

Out Brief Format Not Applicable

Property Book Unit Supply-Enhanced Serial Number Checklist

Not Applicable

Field Service Representative Deprocessing Checklist

Not Applicable

Soldier Critique Form Not Applicable

System Hand Receipt Book Not Applicable

Department of Army (DA) Forms

DA Form 1687 Notice of Delegation of Authority: Receipt for Supplies

May 2009

DA Form 2062 Hand Receipt/Annex Number January 1982

DA Form 2404 Equipment Inspection and Maintenance Worksheet

February 2011

DA Form 2407 Maintenance Request July 1994

DA Form 3161 Request for Issue or Turn In (Hand Receipt) August 2011

DA Form 5666 Gaining Command Fielding Evaluation January 2013

DA Form 5680 Material Fielding Team After Action Report July 2004

DA Form 5682 Materiel Requirements List July 2004

DA Form 5684 Joint Inventory Report July 2004

Defense Department (DD) Form

DD Form 361 Transportation Discrepancy Report June 2006

DD Form 1149 Requisition and Invoice/Shipping Document January 2016

DD Form 200 Financial Liability Investigation of Property Loss July 2009

Standard Forms (SF)

SF 153 Computer Security (COMSEC) Materiel Report September 1988

SF 364 Report of Discrepancy February 1980

SF 368 Product Quality Deficiency Report May 2011

2.0 Responsibilities

2.1 Product Manager Radars Responsibilities

Product Manager Radars shall lead the TPF of radar systems for which it is the materiel developer. In support of the fielding mission, PdM Radars shall:

a. Prepare, coordinate, approve, and update required fielding-related plans for each of PdM-managed radar systems. These plans include, but are not limited to:

(1) Unit fielding schedules

(2) Memorandums of notification (MoN)

(3) Materiel fielding plans (MFP)

(4) Materiel fielding agreements (MFA)

b. Implement and execute the strategies documented in the plans in accordance with (IAW) the United States (U.S.) Army approved Basis of Issue Plan (BOIP) and the Table of Organization and Equipment (TOE).

c. Coordinate with the supporting command (SC), combat developer, and APM to identify the materials, facilities, personnel, and training requirements identified in the MFP. Coordinate with other materiel developers to ensure that separately fielded support items such as test, measurement and diagnostic equipment (TMDE) and communication security (COMSEC) are available as required to support fielding milestones.

d. Together with the Life Cycle Management Command (LCMC), coordinate and negotiate with the gaining command (GC), Defense Logistics Agency (DLA), SC, contractors, and other stakeholders to ensure the skilled personnel, facilities, and materiel needed for consolidation, shipment, de-processing, inventory, handoff, and new equipment training (NET) are available as dictated by the MFP and MFA.

2.2 Product Manager Radars Fielding Team Responsibilities

2.2.1 Fielding Team Organization

To effectively and efficiently accomplish the fielding mission, PdM Radars has established a fielding team which is responsible for the TPF of all PdM Radars product lines (see Figure 1, Fielding Team Organizational Chart).

The fielding team is led by a Government fielding manager, who reports to the Product Support Manager (PSM). The fielding team includes a Government accountable property manager who reports directly to the Government fielding manager. As reflected in Figure 1, a fielding coordinator has been assigned to each of the product lines. The fielding coordinator does not perform GC functions, but ensures an efficient and effective fielding operation. This fielding coordinator oversees a multi-functional team of fielders, trainers, and subject matter experts (SMEs). This multi-functional team is responsible for materiel requirements list (MRL) coordination. Although each person is assigned to a specific program, all of members of the multi-functional team are cross-trained to provide maximum flexibility and ensure the coverage required to satisfy mission requirements. Specific duties associated with each position are provided in paragraph 2.2.2, Fielding Team Duties. The composition of the fielding team for each product line varies, and is driven by the fielding schedule, complexity of the system, and the degree of assistance to be provided by the GC.

Product Support Manager

Fielding Manager

YUMA Proving Ground Site Lead

AN/TPQ-50

Fielding Coordinator

AN/TPQ-53

Fielding Coordinator

AN/TPQ-36/Q-37

Fielding Coordinator

Fielder/Trainer

Fielder/Trainer Fielder/TrainerFielder/Trainer

Subject Matter Expert

Subject Matter Expert

Fielder/Trainer

Support

Fielder/Trainer

Fielder/Trainer

Fielder/Trainer

Fielder/Trainer

Fielder/Trainer

Fielder/Trainer

Fielder/Trainer

Fielder/Trainer

Fielder/Trainer

Maintenance Trainer

Accountable Property Manager

(PBUSE Data Manager)

On-Site YUMA Support

On-Site YUMA Support

On-Site YUMA Support

Maintenance Trainer Maintenance Trainer

Maintenance Trainer

On-Site YUMA Support

Fielding Support Organizations

(TYAD, LEAD, RSC, YPG)

Figure 1: Fielding Team Organization

2.2.2 Fielding Team Duties

The fielding team duties include, but are not limited to the following:

a. Documentation of all problems, shortages, and deficiencies encountered during the fielding to each unit.

b. Preparation of Department of Army (DA) Form 5680, which is provided to the gaining unit within 30 days of equipment handoff. This after action report (AAR) is posted to the Total Army Fielding System (TAFS) portal at http://aeps.ria.army.mil.

Once posted, tpf@hqda.army.mil shall be notified that a new report has been posted.

c. De-processing and assembly needed to put all equipment in an operational condition.

d. Executing operational checkout prior to handoff or NET.

e. Joint inventory with the gaining unit property book officer (PBO), commander, or designated representative using a Property Book Unit Supply Enhanced (PBUSE) generated DA Form 3161.

f. Providing a complete automated customer documentation package based upon information annotated in the MRL, including processing instructions and, in some cases, delivery of the documentation to the servicing supply support activity (SSSA) and the gaining unit PBO.

g. Processing of discrepancy reports, maintenance requests, warrant forms, quality deficiency reports (QDRs), and equipment improvement recommendations.

h. Ensuring equipment to be fielded is placed on to Program Executive Officer (PEO) PdM PBUSE accounts at the time they are prepared for shipment to the GC or forward fielding sites.

i. Following up with GC to ensure that the gaining PBO accepts the PBUSE transfer and assets are removed from the Program Executive Officer (PEO) and/or PdM Radars PBUSE account.

2.2.3 Fielding Team Position Description

a. Fielding Manager (Government)

(1) Manages PdM Radars’ fielding and NET teams, displaced equipment training (DET), and new software training (NST) schedules by initiating, tracking, and coordinating all PdM Radars’ products being delivered to the end user.

(2) Tracks shipments to installations for testing, staging, fielding, NET, and DET.

http://aeps.ria.army.mil/

(3) Ensures de-processing, inventory, training, property transfer, and documentation are completed IAW AR 700-142.

(4) Provides status updates and input to briefings to the PdM Radars leadership.

(5) Works closely with Army G8 to develop and execute fielding schedules.

(6) Assists in the integration of separate sub-systems, procurement, testing, quality assurance, configuration management, logistics, engineering, production, transportation, maintenance, and logistic support for all PdM Radars’ products.

(7) Evaluates posture and mission readiness.

(8) Maintains database of field artillery (FA) target acquisition radars by system, serial number, and location.

b. Accountability Property Manager (Government)

(1) Provides property accountability, inventory management, and supply support to the fielding team.

(2) Serves as the PBUSE data manager.

(3) Executes all PBUSE transactions. Prepares, coordinates, and conducts all property book activities.

(4) Reviews, coordinates, and monitors implementation of policies governing the property accountability of equipment handed off during as part of the TPF process, allowing for total asset visibility IAW AR 700-142.

(5) Provides technical advice, guidance, and assistance regarding application of

Army regulations and DA pamphlets (i.e. AR 735-5, AR 710-2, DA PAM 710-2-1).

b. Fielding Coordinator

(1) Manages fielding, NET, DET, and NST schedules by initiating, tracking, and coordinating the fielding of radar systems to gaining units.

(2) Tracks shipments to various installations for testing, staging, fielding, NET and DET.

(3) Ensures de-processing, inventory, training, property transfer, and documentation are completed IAW AR 700-142.

(4) Provides status updates and input to briefings to the PdM Radars leadership.

(5) Assists in the integration of separate sub-system, procurement, testing, quality assurance, configuration management, logistics, engineering, production, transportation, maintenance and logistic support for assigned radars systems.

(6) Evaluates posture and mission readiness of the radar system.

(7) Prepares and staffs the new materiel introductory briefing (NMIB).

(8) Reviews and provides updates to the product MFP and MFAs.

(9) Provides mission details to the fielding team manager who is responsible for overall mission support.

(10) Immediately contacts units at the conclusion of the mission to obtain an assessment of the fielding event, and again after 30-days to obtain a system status update, ensure all shortages were filled and identify training issues.

(11) Maintains database of radars by system, serial number and location.

c. Subject Matter Experts

(1) Provides initial training, refresher training, and cross training to the fielding team members on PdM managed radar systems.

(2) Provides instructor training and certification on PdM managed radar systems.

(3) Evaluates instructor performance.

(4) Assists with all aspects of training development.

(5) Develops practical exercises and exams to assess the effectiveness of the training provided.

(6) Works with fielding coordinators to determine required staffing levels, and assigns team members to missions consistent with the cross training plan and mission needs.

(7) Maintains individual training records.

(8) Provides training status reports to ensure leadership is apprised of team objectives, accomplishments, and future plans. Identifies actual/potential issues and recommends courses of action for resolution.

b. Fielders/Trainers

(1) Provides advice, guidance, and assistance to the gaining command, Tobyhanna Army Depot (TYAD), Letterkenny Army Depot (LEAD), Yuma Proving Ground (YPG) and the original equipment manufacturer (OEM) on issues related to

TPF.

(2) Conducts training of all highly complex, high value, FA target acquisition radar systems.

(3) Communicates and coordinates all mission requirements with the fielding coordinator and GC.

(4) Performs as the designated team lead for assigned fielding missions.

(5) Tracks all equipment and resources to ensure training needs are supported prior to and during the mission.

(6) Ensures that de-processing, inventory, hand-off, training, and documentation are compliant with the requirements of AR 700-142.

(7) Resolves short-comings and/or concerns of GC, with assistance from the fielding coordinator.

(8) Makes decisions and/or recommendations that significantly affect the successful fielding of all radar systems.

(9) Serves as the primary NET instructor for the all PdM Radars managed systems.

(10) Trains soldiers on radar system operation and maintenance. Provides an AAR for each NET event.

(11) Responds to questions and requests for assistance from units in the field.

(12) When not actively involved in planning and execution of mission requirements, the fielders/trainers are under the supervision of the SME and fielding coordinator who ensure all cross training and professional development requirements are satisfied.

c. Maintenance Trainers

(1) Provides new equipment maintenance training instruction for fielding missions, for each of the radar systems managed by PdM Radars.

(2) Trains soldiers on all maintenance tasks for radars being fielded in accordance with AR 350-1.

(3) Provides an AAR for each NET event.

(4) Responds to questions and requests for assistance from gaining units.

(5) When not actively involved in planning and execution of mission requirements, the maintenance trainers are under the supervision of the SME and fielding coordinator who ensure all cross-training and professional development requirements are met.

d. Yuma Providing Ground Site Lead

(1) Serves as the PdM Radars site lead for all testing, logistics, and fielding support at Yuma Proving Ground (YPG) (Yuma, AZ).

(2) Provides administrative oversight of support personnel.

(3) Reviews and approves timesheets and leave requests; processes travel request; and ensures timely submission of all required reports.

(4) Ensures equity in mission support, cross-training, and effective utilization of personnel.

(5) Assists in the integration of separate sub-system testing, quality assurance, configuration management, logistics, engineering, production, transportation, maintenance, and logistic support for all PdM Radars managed systems.

g. On-Site Yuma Support

(1) Oversees all tests conducted on PdM Radars managed systems at YPG and other remote locations.

(2) Coordinates with YPG and PdM Radar personnel to ensure all radar and associated test equipment, production units for fielding, and supply parts meet shipping, receiving, and maintenance requirements to support test events.

(3) Performs research regarding equipment sourcing, maintenance and operation.

(4) Ensures adequate resources are coordinated and present at start of each test event.

(5) Attends test events to ensure data collected from tests are adequate to support engineering, developmental, operational, and acceptance test requirements.

(6) Support PdM Radar's production team, range scheduling integrated product teams (IPT), test IPT, logistics IPT, and fielding IPT.

(7) Performs Quality Assurance (QA) inspections/inventories for all production units at YPG including all hardware, software/firmware, and Government furnished equipment (GFE) and follows-up on DD Form 250s.

(8) Coordinates with YPG Test Director to develop and tailor the shot matrix for each individual system based on range conflicts at YPG and the time allotted to have the system certified.

(9) Coordinates with the system fielding chief and YPG transportation POC to get the system shipped to the next fielding location and also coordinates the receipt of a new system with the customer.

(10) Supports additional exercises and systems as required such as C-RAM Live Fire Tests, Limited User Tests, Initial Operational Test and Evaluation, Capstone Events, and system demonstrations.

h. Fielding Support Organizations

Fielding support organizations are those outside the control of PdM Radars, but which play a critical role in achieving fielding mission requirements. Support organizations include TYAD, LEAD, and YPG. These organizations provide the following support to the PdM Radars’ fielding team.

(1) Work with the fielding coordinator to establish the required delivery date (RDD) for equipment at fielding location for DETs/NETs.

(2) Provide updates to the fielding coordinator once the materiel release order

(MRO) has been submitted and equipment is being shipped to the final destination. This includes vehicles, generators, and COMSEC controlled items (CCI).

(3) Provide transportation contact information to the fielding coordinator to ensure timely and accurate delivery of equipment, including the DD Form 1149 and relevant driver information.

(4) Provide the tracking number associated with all CCI that has been shipped to ensure equipment accountability at all times.

(5) Provide immediate updates to the fielding coordinator for mission critical issues that may impact the mission.

(6) Provide estimated shipping cost for the system and CCI to the fielding coordinator, prior to transportation account code (TAC) authorization.

(7) Provide TAC to the appropriate transportation agency to authorize shipment of materials. The fielding coordinator is responsible for acquiring the TAC and providing it to the fielding support organization.

(8) Prepare and handle shipment of all system equipment, to include CCI, within the required timeline.

(9) Provide one hard copy of the following documents to accompany the system to the fielding site.

(a) DA Form 3161

(b) DD Form 1348

(c) DA Form 2062

(d) Test and evaluation data

(e) DD Form 1149

(10) Provide digital copies of the following documents to the fielding coordinator, who is responsible for uploading to the PdM Radars Sharepoint.

(a) DA Form 3161

(b) DD Form 1348

(c) Standard Form 153

(11) Conduct inventories and complete the authorized hand receipt book for systems that arrive at either YPG or LEAD within 48 hours to ensure accountability of all assets.

As a fielding support organization, TYAD manages CCI/COMSEC. TYAD is specifically responsible for the following relative to CCI/COMSEC.

(1) CCI/COMSEC equipment for product lines shall be stored, organized, and labeled in order to ensure integrity of individual system CCI.

(2) CCI/COMSEC shall be shipped from the TYAD COMSEC location to the receiving unit.

(3) All CCI shall be updated and remain current on the master CCI tracking spreadsheet. This spreadsheet shall be maintained by the fielding coordinator with equipment serial number information updates provided by the responsible agency (ie, YPG/TYAD) to ensure it is accurate at all times.

(4) A current and signed SF-153 shall be kept on file and maintained for all CCI at

YPG/TYAD to ensure accountability. When CCI possession changes, it shall be accompanied with a new SF-153 for tracking and accountability purposes. The SF-153 shall have a signature and the “Inventory” box checked. The system should be identified on the form as well in the upper right hand corner.

(5) Quarterly inventories shall be conducted on all CCI at the storage facility to ensure proper serial number accountability of equipment on-hand.

(6) The fielding coordinator shall be responsible for ensuring the most current SF- 153 for fielded COMSEC equipment is uploaded to PdM Radars’ SharePoint site.

3.0 Fielding Team Processes

3.1 Initial Coordination

The fielding coordinator shall be the primary POC throughout the entire fielding process from the NMIB through completion of the fielding event. As part of the initial coordination process, the fielding coordinator shall:

a. Contact the GC that is receiving new equipment and training. This direct coordination allows for more accurate and timely communication that shall provide for a seamless fielding process.

b. Contact the force modernization POC for the installation to establish a tentative date for the NMIB. This coordination occurs 90-180 days before the start of NET.

c. Contact the gaining unit command to cultivate a relationship with the commander or designated representative, and unit equipment representatives.

d. Compile a list of personnel attending the NMIB, and tailor the briefing to that audience as required.

3.2 New Materiel Introductory Briefing

The fielding coordinator is responsible for the NMIB. In support of the NMIB process, the fielding coordinator shall:

a. Ensure the NMIB briefing is tailored to the intended audience, and is completed with sufficient lead-time to support successful execution of the NMIB.

b. Ensure that the location for the NMIB is suitable.

c. Ensure the coordination worksheet is provided to the force modernization POC prior to the NMIB for GC to complete. Once this document is complete, the force modernization POC is responsible for emailing the document to the fielding coordinator to facilitate continued coordination.

d. Brief the NMIB to the gaining unit command. Provide complete, correct and comprehensive responses to participant inquiries with regard to fielding, capabilities, and limitations of the equipment during the NMIB.

e. Conduct all required coordination upon completion of the NMIB, while ensuring the fielding manager remains informed of all follow-on coordination efforts with the gaining installation and unit command.

f. Communicate with PdM Radars, Regional Support Center (RSC), TYAD, and

LEAD to ensure that an MRO is sent for all necessary equipment to meet the RDD and training requirements.

g. Monitor and track the status of all equipment required to execute the fielding event to include systems, vehicles, power units, tool boxes, basic issue items (BII) and CCI. Ensure the fielding manager remains informed of all actions.

h. Work with the fielding manager to ensure required automation training equipment is scheduled for transportation to the fielding location.

i. Coordinate with the gaining unit command and key installation personnel to finalize equipment shipping and arrival dates, the training timeline, and property book transfer dates.

j. Upon completion of the NMIB, the fielding coordinator shall designate a fielder/trainer from the fielding team that shall serve as the designated fielding team lead for the mission. This designated fielding team lead shall be given the NMIB coordination worksheet for continued coordination and planning.

k. Ensure there are relevant S-4 points of contact for property accountability transactions (i.e. PBUSE).

l. Ensure the following personnel are included on all communication associated with the fielding.

(1) Installation force modernization POC

(2) Unit commander and/or designated representatives

(3) Transportation POCs

3.3 De-Processing

The fielder/trainer who has been designated as the fielding team lead for a specific fielding mission is responsible for conducting/overseeing all de-processing procedures.

De-processing shall consist of the following actions:

a. Accounting for all equipment at the shipping/receiving yard.

b. Transporting equipment to the staging area.

c. Conducting a 100% serial number and sub-component inventory.

d. Conducting system check out.

e. Ensuring the technical inspection (TI) of vehicles and generators is conducted by the RSC and unit maintenance personnel.

f. Conducting an initial joint inventory of all property with the unit supply representative.

g. Creating a shortage annex based on results of the joint inventory.

h. Setting up the classroom for NET/DET.

The designated as the fielding team lead shall do the following in support of de-processing:

a. Gain positive control of product line radar equipment at the shipping/receiving facility.

b. Conduct a visual inspection for potential damage to equipment that would impair operations and transportation to the de-processing location.

c. Secure all CCI equipment at the Brigade COMSEC custodian’s location and conduct an inventory of all equipment utilizing the SF-153 provided by the shipping organization. Once the inventory is complete, the designated fielding team lead shall have a unit representative check the “Inventory” box on the SF-153 and sign the document, acknowledging a complete inventory. The inventory shall include a visual check of COMSEC keys as well. A copy of the signed SF-153 by the unit representative shall be digitally scanned and emailed to the fielding coordinator within 24 hours of receipt.

d. Conduct an initial property inventory of all major end items and sub-components to ensure all mission essential equipment is on hand and operational. The serial number inventory shall be conducted on the property accountability listing. Once completed, the serial number inventory data shall be emailed to the PBUSE data manager and the fielding coordinator.

e. Notify the fielding coordinator of shortages identified during de-processing. The fielding coordinator shall request shortages from the issuing organization (i.e. RSC, TYAD). The fielder/trainer designated as the fielding team lead for the particular mission shall generate shortage annexes for each major end item based on results of the ability to fill shortages.

f. Conduct the initial classroom set-up to ensure adequate resources and facilities are available. If there are any immediate concerns the fielder/training designated the fielding team lead for the mission shall contact the unit representative to resolve the issue, and then follow-up with the fielding coordinator.

g. Conduct a joint inventory with the unit commander or designated representative to account for all items provided in the fielding. The joint inventory occurs on day three of de-processing. Both the designated fielding team lead and unit command/supply representatives shall sign the DA Form 5684. The designated fielding team lead shall obtain a copy of the commander’s appointment orders and DA Form 1687 prior to beginning the inventory.

h. Complete any necessary discrepancy reports for missing, damaged, or defective items discovered before or during property transfer. The designated fielding team lead shall provide requisition document numbers to the gaining PBO/unit in order to establish valid requisitions for inventory shortages.

i. Complete forms for missing, defective, or damaged items that shall be provided to the unit at no cost. All discrepancies shall be included on DA Form 5684, be reported on the appropriate forms (SF 364, SF 368, or DA Form 2407), and be promptly submitted through channels.

j Ensure system checkout procedures are conducted by the field service representative (FSR)/TYAD technician and/or RSC personnel supporting the fielding.

k. Ensure unit maintenance personnel conduct a TI utilizing DA Form 2404 on all vehicles and generators assigned to the system. System check-out and TI of trucks and generators shall occur on day two and three of de-processing. The designated fielding team lead shall maintain hard copies of system check-out procedures and TI results of vehicles and generators.

l. Compile any vehicle and generator deficiencies identified during the TI, and provide those results to the fielding coordinator for determination of a course of action to correct discrepancies.

m. Maintain copies of the system-check out checklist and TI forms for inclusion in the final fielding document file, upon completion of the fielding/NET.

n. Provide digital copies of the following documents to the fielding coordinator upon completion of de-processing:

(1) Signed SF-153

(2) Shortage annexes

(3) PBUSE serial number inventory spreadsheet

(4) DA 3161 signed by PBO and stamped “Posted”

(5) DA Form 2062 by system serial number

3.4 Daily Fielding Report

The fielder/training designated as the fielding team lead for the mission shall submit the daily fielding report upon completion of the training day, and shall disseminate the report IAW the approved PdM Radar email distribution list. If the designated fielding team lead is unavailable to submit the daily report, an alternate fielding team member shall submit the report. A minimum of two photos shall be sent as attachments in the daily fielding report.

The daily fielding report shall contain only factual information regarding de-processing, equipment availability, equipment status, training, property transfer, and highlights of training for the day. Any subjective or negative remarks to be included in the report shall be reviewed and approved by the fielding manager before being included in the daily fielding report.

3.5 Property Inventory, Recovery, and Transfer

The fielder/trainer designated as the fielding team lead for the mission is responsible for submitting property accountability with verified serial number inventory to the PdM Radar PBUSE data manager. The inventory shall include all major end items and sub-components of the system being fielded. The designated fielding team lead is responsible for ensuring the property transfer is completed and provided a copy of the signed/stamped DA Form 3161. All copies shall be digitally scanned and emailed to PBUSE data manager at the completion of the fielding event. Hard copies of all documents shall be mailed to the PdM Radar PBUSE data manager. The designated fielding team lead shall:

a. Schedule the initial joint inventory with the unit commander or designated representative during day three of de-processing. If the designated representative conducts the inventory, a copy of the assumption of command orders and a DA Form 1687, signature card shall be provided to the designated fielding team lead at the time of the inventory.

b. Utilize the latest copy of the hand receipt to conduct the inventory and shall provide the unit commander or designated representative a copy. The designated fielding team lead shall have initial inventory results recorded in their copy while providing the unit a “clean” copy of the hand receipt.

c. Ensure all property is properly displayed in a professional manner. Unit personnel shall not be involved in the initial property layout unless the unit requests this to assist with familiarization of the equipment.

d. Upon completion of the initial joint inventory, the designated fielding team lead and unit commander or designated representative shall agree on the equipment that is present/serviceable, any shortages, or damaged equipment identified during the inventory process. It is preferred to provide the shortage annexes well in advance to allow the unit to verify the accuracy based on inventory results.

e. Generate DA Form 2062 shortage annexes for each major end item and provide this to the unit supply representative prior to the final inventory being conducted. It is preferred to provide the shortage annexes well in advance to allow the unit to verify their accuracy based on inventory results.

f. Complete DA Form 5684 upon conclusion of the inventory and provide a copy to the unit after the final inventory.

g. Upon completion of the initial joint inventory with the unit commander or designated representative, the designated fielding team lead shall notify the PdM Radars PBUSE data manager to schedule a PBUSE transaction date for the accepting unit.

h. Coordinate a date time group (DTG) with the gaining unit and PBO for the final property transfer upon completion of the training and final joint inventory. The designated fielding team lead shall follow-up with the unit representative and PBO to ensure the PBUSE transaction has been initiated by PdM Radars prior to the scheduled property transfer date.

3.6 Final Joint Inventory

The fielder/trainer designated as the fielding team lead for the mission shall schedule a final joint inventory with the unit commander or designated representative for a DTG after completion of NET on training day nine, unless otherwise approved by PdM Radars. The designated fielding team lead and unit shall allocate adequate time to conduct the final inventory and make corrections to any paperwork that may be required prior to conducting the final PBUSE transaction with the gaining PBO.

Upon completion of the final joint inventory, the designated fielding team lead and unit commander or designated representative shall agree on the status of equipment being signed for, and any shortages for major end items. The designated fielding team lead shall update existing shortage annexes DA Form 2062 and provide copies to the unit prior to property transfer.

3.7 Property Book Transfer

The fielder/trainer designated as the fielding team lead for the mission and unit commander or designated representative shall meet with the gaining unit PBO to conduct the property transfer based on equipment on-hand and shortages identified during the inventories.

Property transfer is complete when the gaining unit PBO accepts the PBUSE transaction and has provided the designated fielding team lead with a signed and PBO stamped copy of DA Form 3161. The designated fielding team lead shall complete an AAR and submit it to PdM Radars fielding manager and fielding coordinator within five working days after completion of the training event.

3.8 Fielding Close Out

The designated fielding team lead shall consolidate all fielding documentation and scanning a digital copy for submission to the fielding coordinator and PBUSE data manager at PdM Radars within three working days after completion of the training event. The original hard copy of all documentation shall be mailed to the PBUSE data manager.

The fielding coordinator shall write a hot topic (with photographs) and submit it to the fielding coordinator for review within one working day after conclusion of the fielding/NET event.

Hard copy fielding documentation required for submission to PdM Radars follows.

a. DA Form 3161 (signed by the gaining unit PBO and stamped)

b. Shortage annexes (if applicable)

c. Student examination answer sheets (if applicable)

d. Student AAR comments (if applicable)

e. Signed SF-153 (if applicable)

f. Copy of assumption of command orders (if applicable)

g. CCI classification memorandum (if applicable)

h. SF-361, SF-364 and SF-368s (if applicable)

i. DA Form 5988e for all equipment (if applicable)

j. FSR system checkout checklist (signed)

k. Failure analysis reports (if applicable)

Digital copies of the following documents shall be submitted digitally to the fielding coordinator immediately following the fielding event, in the following order:

a. Copy of the hand receipt book completed (DA Form 2062 pages only)

b. Shortage annexes

c. Signed/Stamped DA 3161 from PBO

d. Signed SF153

e. Failure analysis reports

3.9 Equipment Recovery

The fielder/trainer that has been designated the fielding team lead for the mission to recover equipment from a designated unit shall begin coordinating with the unit representative and the installation transportation agency upon notification by the fielding coordinator, prior to arrival to the mission site. The designated fielding team lead shall:

a. Provide the unit representative with a copy of the recovery checklist to ensure the unit meets all necessary recovery requirements prior to the fielding team arriving at the unit location.

b. Upon arrival at the installation for recovery of equipment, the designated fielding team lead shall conduct follow-on coordination with the transportation activity to ensure a complete understanding of administrative and equipment requirements for processing and shipping equipment from the installation to another location.

c. In conjunction with the fielding coordinator and PdM Radars, assist with any additional information requirements and provide the current authorized TAC for shipping equipment. All final destination shipping information shall be provided to the fielding team lead by the fielding coordinator with approval from PdM Radars.

d. Conduct a joint inventory of all equipment with the unit commander or designated representative for equipment being recovered utilizing a copy of the original DA 3161, the PBUSE serial number inventory spreadsheet, and copies of any shortage annexes that apply. The designated fielding team lead shall coordinate the DTG with the unit representative prior to arriving at the unit location.

e. Ensure receipt of a memorandum from the unit commander stating that there is no classified material on the equipment being recovered. If classified material is discovered, the appropriate handling and shipping requirements shall be followed.

f. During the joint inventory of equipment, if any additional shortages of equipment are identified, it is the responsibility of the unit supply representative to update shortages and provide copies to the designated fielding team lead.

g. Complete SF-153 upon conclusion of the CCI inventory and ensure that the

“Inventory” box is marked at the top left of the form and the document is signed by the fielding team lead stating that the equipment was inventoried. A copy of the signed SF- 153 shall be placed inside the CCI container and a digital copy shall be emailed to the fielding coordinator and PdM Radar PBUSE data manger within 24 hours of signing the document.

h. Work with the unit supply representative to coordinate with the unit PBO for a

DTG to conduct the PBUSE transaction for property being recovered. The property transfer should be scheduled for the morning of the final recovery day to allow for any unexpected issues.

i. Upon identification of missing equipment, the unit shall be required to requisition items and provide valid document number for their requisition. If the unit is unable to requisition these items, a DD Form 200 shall be initiated prior to property transfer. A copy of this paperwork shall be provided to the designated fielding team lead for submission to PdM Radars upon the completion of the recovery mission.

j. Provide the PdM Radars PBUSE data manager with copies of the PBUSE serial number inventory spreadsheet and any additional shortages identified during the inventory once the joint inventory is complete.

k. Secure all equipment and prepare for staging at the installation shipping/receiving site once the joint inventory is complete. The unit is responsible for assisting in preparing equipment for recovery and shipping.

l. Be responsible for any final transportation shipping requirements and shall receive copies of DD Form 1149 prior to completion of the recovery mission.

3.10 Transportation Authorization Codes

3.10.1 First Destination Transportation Authorization Codes

First destination transportation (FDT) is transportation required to deliver production items from the manufacturer’s plant or source of procurement to the first point of delivery where the military service or defense agency takes possession and/or ownership of that item. The procurement source, as used herein, is any supplier outside the Department of Defense (DoD) supply system or any DoD industrial activity that fabricates new materiel. The procurement source or the first point of delivery may be in the continental United States (CONUS) or outside CONUS (OCONUS). First destination transportation is not applicable to components or items reworked by an industrial activity. In the case where the Government accepts the production item at the manufacturer’s plant or source of production and legally owns the item, FDT extends to the first point of delivery for either use or storage by the military service or defense agency. For shipments destined to overseas locations that will enter the Defense Transportation System (DTS), FDT terminates at the port of embarkation (CONUS or OCONUS). First destination transportation is also required to move equipment to and from test events.

First destination transportation authorization code (TAC) will be requested through PdM Radars Business Management Division (BMD) transportation coordinator, using automated DA Form G44 (D). The originator must provide information for blocks A-K prior to sending the request to the transportation coordinator.

3.10.2 Second Destination Transportation Authorization Codes

Any transportation other than FDT is categorized as second destination transportation (SDT). Product Manager Radars’ transportation coordinator will forward SDT DA Form G44 (D) to the designated fielding team lead who will forward to the fielding coordinator.

The fielding coordinator will provide the form to the shipping requester for each shipment. The type of shipment requested will dictate the TAC to be used. The TAC will be provided to the fielding coordinator via memorandum for record. The fielding coordinator will provide the TAC to the appropriate personnel based on the type and content of the shipment. It is important to note that TACs change periodically, so direct coordination with the fielding coordinator is critical. The appropriate TAC must be circled in block k on DA Form G44 (D). The fielding coordinator is required to update the SDT tracker on PdM Radars SharePoint site on/about the first and fifteenth of each month.

The information required on the SDT tracker is TAC, date shipped, item description, and cost. The fielding coordinator is also responsible for estimating anticipated SDT usage up to 180 days out, depending on Army G4 direction.

3.10.3 Federal Express Shipping

A Federal Express (FedEx) request using the PdM Radars account code is processed from the requestor through the fielding coordinator, to the BMD shipping coordinator.

The requestor must fill out the form to include the items shipped, package dimensions, package weight, estimated cost of item and estimated cost of shipment. The BMD process can be accomplished manually or digitally, depending on requestor’s proximity to Aberdeen Proving Ground, MD. Once approved by the BMD shipping coordinator, the requestor uses the PdM Radars account number to process the shipment at the most convenient FedEx shipping location.

3.11 Communications Security/Controlled Cryptographic Item Shipping and Handling

CCI is cryptographic equipment that has an encrypted fill loaded onto it currently or previously. While this equipment is not considered CCI when not loaded, it should be treated in a similar manner to ensure accountability at all times.

CCI shall be accounted for and signed by the designated unit representative upon receipt of equipment or by the fielder/trainer designated as the fielding team lead for the mission, when equipment is being recovered. The designated fielding team lead shall:

a. Complete an accurate inventory of CCI by nomenclature and serial number, and annotate all information, to include a signature, on SF-153. The signature on the SF-153 document is to validate equipment was inventoried by that individual. The document is not valid unless signed.

b. Ensure there are three copies of the signed SF-153. The copies shall be distributed as indicated:

(1) One copy shall placed inside the shipping container.

(2) One copy shall be retained by the designated fielding team lead to accompany the close-out documentation.

(3) One copy shall remain with the unit from which the equipment is being recovered.

The CCI shall be packed inside a sturdy shipping container provided by the unit or transportation agency. The CCI shall always be shipping via FedEx, or USPS through Directorate of Logistics (DOL), with a valid tracking number and delivery receipt required. The most cost effective means of transportation that ensures delivery by the RDD shall be used.

All CCI/COMSEC shall be shipped to gaining installations IAW the installation POC list that is posted on the PdM Radars SharePoint site.

c. Complete a FedEx or other shipping request to the PBUSE data manager for review and approval prior to shipping being authorized.

d. Upon receiving authorization to ship CCI equipment, ensure all equipment is properly packed and shipped. The designated fielding team lead shall then contact the destination POC to provide tracking and delivery date information.

e. Provide shipping and tracking information to the fielding coordinator and the

PBUSE data manager once shipment has been made. The fielding coordinator and designated fielding team lead shall follow up with the destination POC to ensure the equipment was properly delivered.

Upon receipt of all CCI at the destination address, the gaining unit POC shall properly inventory and account for all property and sign the SF-153 confirming all equipment was accounted for and received. A copy of the final SF-153 shall be digitally scanned and emailed to the fielding coordinator and PBUSE data manager to be uploaded onto the PdM Radars’ SharePoint.

The following documents shall be provided to the fielding coordinator digitally, immediately following the recovery mission:

a. Copy of the HR (DA Form 2062 pages only)

b. Shortage annexes

c. Signed/stamped DA 3161 from PBO

d. Statement of charges/ Financial liability investigation of property loss (FLIPL)

e. DD1149 or commercial bill of lading from transportation

f. Memorandum for classification of equipment

g. Signed SF-153

3.12 Change Of Custody/ Shipping Requirements

All systems shipped to support a fielding event shall come with a set of keyed-alike locks provided at YPG. These locks shall be replaced by Government furnished locks that come with the system (8 each). All keys except for one shall be zip tied and secured to the left side of the communications rack inside the operations control shelter.

The remaining key shall be secured to the communications rack in the cab of the sustained operations group (SOG) in order to gain access to the operational control system (OCS) and keys inside. When a fielding event is complete, the maintenance trainer shall secure the original keyed alike locksets provided by YPG and return to YPG for future use during the shipment of systems.

When a system is shipped from one location to another, the following documentation shall be required. A digital copy of these documents shall be provided to the fielding coordinator and a hard copy shall accompany the system.

a. DD Form 1149 or commercial bill of lading

b. The approved hand receipt book (signed)

c. Shortage annex if applicable (signed)

d. SF-153 if applicable (signed)

Annex A: ACRONYMS

Acronym Definition

AAR After Action Report

APM Assistant Product Manager

BII Basic Issue Items

BMD Business Management Division

BOIP Basis of Issue Plan

CCI COMSEC Controlled Item

COMSEC Communications Security

CONUS Continental United States

DA Department of Army

DD Department of Defense

DET Displaced Equipment Training

DLA Defense Logistics Agency

DoD Department of Defense

DOL Directorate of Logistics

DTG Date Time Group

DTS Defense Transportation System

FA Field Artillery

FDT First Destination Transportation

FedEx Federal Express

FLIPL Financial Liability Investigation of Property Loss

FSR Field Service Representative

GC Gaining Command

IAW In accordance with

LCMC Life Cycle Management Command

MFA Materiel Fielding Agreement

MFP Materiel Fielding Plan

MON Memorandum of Notification

MRL Materiel Requirements List

NET New Equipment Training

NST New Software Training

OCS Operational Control Shelter

OCONUS Outside the Continental United States

PBO Property Book Officer

PBUSE Property Book Unit Supply Enhanced

PdM Product Manager

PEO Program Executive Officer

PSM Product Support Manager

QDR Quality Deficiency Report

RSC Regional Support Center

SC Supporting Command

SF Standard Form

SME Subject Matter Expert

SOG Sustained Operations Group

SOP Standing Operating Procedure

SSSA Servicing Supply Support Activity

TAC Transportation Authorization Code

TAFS Total Army Fielding System

TI Technical Inspection

TMDE Test, Measurement, and Diagnostic Equipment

TOE Table of Organization and Equipment

TPF Total Package Fielding

U.S. United States