Trophy Kit Solicitation Questions 1-60 Final Q and A.pdf

TROPHY KIT

Questions for the Government Solicitation Number: W56HZV-19-R-0209

Question

Reference

Filename Page # / Paragraph #

1 Is performance re-qualification required for the kit weldment for years 2-5? Have the source-controlled items been pre-qualified as currently provided in the solicitation TDP?

12591311, 12591354, N/A

The Government is unsure of what “re-qualification” is referring to. Prime contractors should contact source control vendors regarding qualification status.

2 Critical Welds/Radiographic Drawing – Would the Government please provide the locations and the radiographic drawing for the ballistic critical welds for each weldment? Either pre or post award?

12591311, 12591354, SD-X121140F

Section 3.6.1 & 5.10.1

Yes, this information will be provided upon award

3 Who pays for the APG ballistic tests on the test plate specimens and how long does it typically take to complete APG ballistic tests and receive approval?

SD-X12140F,

Section 5.8.4.1

The vendor would pay for the required ballistic tests. Ballistic test duration depends on APG test range and personnel availability.

Ballistic test plate specimens – Do test specimens need to be collected from all independent raw material lots used to produce kit weldments? For First article kits?

For Year 2-5 kits?

Section 5.7.1

Submit test articles for a new "lot" (the same melt) of materials for each thickness.

First Article Inspection is not required if acceptable plates have been submitted within the last 37 months and manufacturing conditions have not changed. See SD-X12140F and Section E.5 for First Article Inspection requirements.

See MIL-DTL-12560 and MIL-DTL-46100.

5 Please provide the specific ballistic armor weld pass definition (buttering, fusion and filler passes) for critical welds applied to each material type and thickness, and joint configuration to be used for each weldment?

12591311, 12591354

Requirements for all parts are defined within drawings and associated specifications.

6 Who will approve the test plate radiographic films after ballistic testing at APG? SD-X121140F Section 5.8.6 &

5.8.7 Contractor

7 How long does it typically take to complete the ballistic tests regiment at APG for one complete set of specimens?

Ballistic test duration depends on APG test range and personnel availability.

8 Critical Welds/Radiographic Drawing – Will the Gov provide the radiographic power levels, and film and position charts for production critical welds to winning Bidder at time of award?

Section 5.10.3.1

Requirements for all parts are defined within drawings and associated specifications; contractor is responsible for all supplies/materials for testing.

9 Will the Gov inspect and approve the production critical welds identified as Random?

SD-X121140F

12591311, 12591354

Section 5.10.1-g(1)

Inspection IAW inspection clauses and section E terms and conditions.

10 Are random spot checks required if no defects are detected? If so, please provide the frequency of these random spot check years 2-5 for each weldment.

Section 4.6

Inspection IAW inspection clauses and section E terms and conditions.

11 Will weld repair procedures for the weldments be provided to the winning bidder at time of award?

Section 5.5

Repair requirements are defined within drawings and specifications.

12 Ultrasonic Testing: Will the Gov provide after approval of ballistic test specimens, the ultrasonic testing procedures to support Years 2-5 kit weldment fabrication?

Section 5.11.4

Contractor is responsible for all UT and interpreting results. Requirements for all parts are defined within drawings and associated specifications.

13 What pre-qualification process will be necessary to support the pre-plating, and finishing requirements?

a. Paint coupons?

b. Tape peel tests?

In reference to all painted parts in all kits in First Article.

Requirements for all parts are defined within drawings and associated specifications.

14 Is the Eaton motor (Part #12648666) considered a non-development item (NDI) and is it considered a line replaceable unit (LRU) item?

57K7364 BOM

57K7358 BOM

Part #12648666

The USG does not believe that the requested information is necessary for proposal submission.

15 What on-location ABRAMS kit assembly/disassembly support activities are required for the Offeror for year 1 first article acceptance at Destination?

c. Where is FOB Point: Destination?

Solicitation Number:

W56HZV-19-R-0209

Pages 5-47 in Solicitation section C

The FOB point is listed within the solicitation. Please provide additional information regarding the remaining questions.

Will the Gov expedite contractor approval for all necessary import and export licenses and authorizations?

Prime contractors are responsible to understand import/export concerns with its chosen suppliers.

Any requests will be handled according to standard procedure.

17 How much in-field ABRAMS kit assembly/disassembly support activities is required from the Offer for years 2-5 given acceptance is FOB Destination?

Solicitation Number:

W56HZV-19-R-0209

15-47 in Solicitation section C

This is a hardware supply contract only.

18 Who validates the correct revision level for each part drawing in the kit CLIN in the out-year orders?

Parts are the same in all years. Revisions in subsequent years will be addressed with an Engineering Change Proposal (ECP) and contract modification.

19 Will we have access to confirm electrical and hydraulic cable lengths for first article fitment for the V2 & V3 kit configurations?

FAI should be built to technical data specifications.

20 Are there weld fixtures and machine tooling drawings available to support fabricated items, specifically for the Brackets?

No

21 Is this a Buy America BAA/TAA mandatory manufacturing program?

The relevant clauses are included and all sections of the Federal Acquisition

Regulation apply to this solicitation.

22 How will the first kit be validated for form, fit, and function? Where will this validation occur?

This is not a development effort. See section E for quality testing requirements.

23 Does the Gov have an estimated delivery schedule to first kit deliverables?

The USG has provided a schedule in terms of days after award for each kit.

See Section F of W56HZV-19-R-0209.

24 Would the Government provide drawings for the V2/V3 bracket crates post award?

12591354 and

12591311 N/A This information is provided in the referenced drawings.

25 Will the Government please provide Offeror’s 3D mechanical models and drawings for the kit parts prior to proposal submission? Pre and Post contract award?

The USG does not currently have possession of the 3D mechanical models and drawings.

Is this Program funded above the 87 minimum delivery quantity levels?

This will be an Indefinite Delivery Indefinite Quantity contract with a minimum of 87 pieces on CLIN 1005 (Trophy Ready V3 Kit) and additional requirements will be based on future needs and funding.

27 Are there wire board drawings to support construction of the defined electrical and hydraulic cable harnesses?

All drawings are provided. Please provide more information if you believe specific information is missing.

28 Are there any inspection tool/gauge blocks/ inspection fixtures to date that the winning Bidder will have access to in support of fabrication of all applicable parts?

No

29 Firmware PN: 12675031 - Will the Government supply all firmware files as GFE? N/A N/A No GFP or GFE will be provided

30 Will the Government supply all flat patterns and CAD models? N/A N/A No

31 Are weld fixtures available from previous suppliers on welded parts? N/A N/A No

32 Would the Government provide Offerors the name of the source of supply for the 57K7355 Energy Storage Unit?

57K7355

The USG does not know of a restricted source(s) and it’s up to the offeror to locate the vendors capable of manufacturing the ESU.

33 IC’s in the ESU are currently experiencing year-long lead times. Has chip availability/long lead times been considered in timeline projections for this effort?

The delivery schedule has been revised and please see answer to question 60.

34 For the 12592270 PWB (for ESU), Would the Government please provide 0HGX3- 12592271 Gerber file?

12592270

Files will be provided.

35 For the 12591781 Circuit Card Assembly (For ESU), will pick and place files be provided?

12591781

Drawings have been provided. Please provide more information as to what “pick and place files” are ?

36 Would the Government please explain inconsistencies between the 57Kxxxx drawing parts lists and those included in the Attachment 0001 and 0002 parts lists? We are using the Kit drawings BOM as our master BOM for each kit unless the Government specifies otherwise.

There appear to be some duplicate components between kits used on the same SEPvX vehicle. Do the Attachment 0001 and 0002 parts lists eliminate those duplicates relative to the 57kxxxx kit drawings?

Attachment 0001, Attachment 0002

Kits describe full requirements by CLIN.

37 Is the 12649346 thermal blanket required to be supplied within the scope of this proposal? 12649346 N/A 12649346 is included in 57K7364

38 Is there an assembly drawing for the 57K7345 weld fixture? The current drawing just shows a parts list.

57K7345

Hardware only is required in kit

39 Will the Government please provide Offerors the Contractor Modification Instructions 12675000 referenced in the high-level drawing notes?

57K7371

As this is a hardware procurement, installation drawings are not being provided.

40 We see the 12570261 Digital and Analog LRM assembly drawing included in the TDP for the 57K7364 Kit, but do not see this referenced in that kit’s parts list/BOM. Is this assembly included in the scope of this RFP? If the 12570261 Digital and Analog LRM assembly is part of the scope of this RFP, will the tech data for the components be provided (Circuit Card Assy, etc.)?

12570261

12570261 was erroneously provided. Only parts listed in 57K7364 are required.

Will USG consider using DoD SAFE to submit proposal information? If so, please revise Section L.2.2 “Proposal Method of Submission, Format, and Instructions” accordingly.

L.2.2

The USG believes that based on the proposal information required that DOD Safe will not be necessary as DOD Safe is typically used for files greater than 10 MB.

Please contact Contract Specialist and PCO immediately if offeror anticipates any difficulty with email transmission of proposal.

42 Page 60, section (f) states that “A prototype package is required to validate the sizes and fit requirements of the SPI”.

Does this prototype have to be submitted to the government for approval, or is it for our use only?

Section F

For its own purposes, a contractor may use a prototype package to validate the sizes and fit requirements of the SPI.

Please clarify the location(s) to which offerors will be required to deliver.

Section F

As noted in Section F of the Solicitation the delivery address is:

BR Williams

1535 Hillyer Robinson Parkway Anniston, AL 36207

44 How exactly does the Government want offerors to hyperlink to separate files in its Price Volume? Typically a hyperlink for a .pdf that links to a separate file uses that separate file’s location (e.g. computer hard drive), which is not applicable since offerors are emailing their responses. Offerors could hyperlink to pages within the response, but then they would reside within the .pdf and not be separate files.

L.4.2.1

Amendment 0002 was processed to update the reference in L.4.2.1 and eliminate the hyperlink requirement.

Are the top level spreadsheets separate and distinct from the pricing spreadsheet (new tab or separate spreadsheets)?

Should there be a separate file for each

CLIN?

Section L.4.2.4

The top level spreadsheets for each First Ordering Period CLIN required IAW L.4.2.4 are to be a separate and distinct file from the Attachment 0006 – Pricing Workbook required IAW L.4.2.2. For the top-level spreadsheets required IAW L.4.2.4, offerors may provide one file that contains separate worksheets for each CLIN, or provide separate files for each CLIN.

46 Does the Government have a recommended format it would like to see for the top level spreadsheets?

Section L.4.2.4

The top-level spreadsheets are to be provided in the offeror’s format, and are to contain all of the information detailed in L.4.2.4.

Is the requested BOM information numbers

(1) – (9) required for each and every part?

Section L.4.2.5

Yes, the requested BOM information is required for every part. However, if any of the information identified in numbers

(1) – (9) is not applicable or is not known yet for any of the parts, then input “N/A”.

48 Does the government have a recommended format/spreadsheet for this information?

Section L.4.2.5

The BOMs are to be provided in the offeror’s format, and are to contain all of the information detailed in L.4.2.5, NUMBERS (1) through (9).

49 Is the offeror required to submit evidence of their ISO certification? Section E references the need for these items, but nothing in Section L requires it to be provide

Section E

The offeror is not required to provide ISO 9001:2015 certification as part of their proposal submission.

50 Is the offeror required to submit information on their QMS/Supplier Management Program/APQP/PPAP? Section E references the need for these items, but nothing in Section L requires it to be provided.

Section E and L

Overall information on the offeror’s Quality Management System/Supplier Management Program/APQP/PPAP is not required as part of the proposal submission.

51 An offeror “wanted to confirm that all the CDRL requirements are applicable for this procurement effort. The majority of the CDRL’s pertain to a production vs spares program.”

Section C and J

Yes, all of the CDRL requirements apply.

52 An offeror “has discovered the following facts on Attachment 6:

• 70 of the parts are listed multiple times (as many as 4 times)

• 40+ parts are not recognized

Offeror” requests this attachment 6 to be cleaned up.”

Section C and J

Amendment 0001 was processed to update Attachment 0006 to eliminate any duplicate entries. However, the USG needs further information with respect to which “40+ parts not recognized”.

53 A potential offeror is requesting the RFP solicitation to be updated by removing the old requirement DoDI 5200.01 and replacing it with DoDI 5200.48.

Section C.4.6.1

Amendment 0002 was processed to update the reference in C.4.6.1 and change the reference from DoDI

5200.01 to DoDI 5200.48.

54 In our review of the Technical Data Package for the subject solicitation, we have found that the following drawings are missing. Can you please provide as soon as possible so that we can complete our material pricing activity?

8690464 STRAP

8690521 STRAP ASSY

12591210-2HIGH POWERLOAD

CONTROL MODULE, REVERSE

BLOCKING

12591792 HOLDING RING,

CAPACITOR, UPPER 12675041

DECAL

12674792-101 CABLE COVER

12675013-101 PLATE, GROMMET

UPPER

12675026-101 PLATE, GROMMET

UPPER

12592271 GERBER FILE FOR

12592270

12570298 GERBER FILE FOR

12570296

See list of referenced drawings in question

The USG is researching the listed drawings and will provide further guidance at a later date.

55 In what CLINs should scope contained in C.1 through C.10 be priced?

The two applicable CLINs, 1010 and 1011, state **NSP** (not separately priced). PG 14)

Section B, C, and J

It’s up to the offeror to determine how it wants to develop its proposed unit price for each CLIN.

56 Please clarify the Governments intent for pricing hardware deliverables (CLINs 1001- 1009; 2001 – 2009; etc.)

and non-hardware scope within those priced CLINs. Is it the Government’s intent that offeror’s price each hardware deliverable within the ranges, and then add in the price for the non- hardware scope as well? For example, hardware scope that is $100 at qty 1- 40, $90 at qty 41-83; etc.

and non- production scope that is a constant value of $50 – the range price would be $150 for qty 1-40, $140 for qty 41-83 Or is there a specific quantity range the Government would like the offeror to include these costs?

It’s up to the offeror to determine how it wants to develop its proposed unit price for each CLIN and range.

57 There is no CDRL or First Article Inspection CLINs for ordering years 2 through 5. Does the Government expect the Contractor to price CDRLs and FAI in these ordering years?

It’s up to the offeror to determine how it wants to develop its proposed unit price for each CLIN.

58 Section L5 identifies Volume 3 as the Administrative Volume but this should be Volume 4 according to the previous laid out proposal structure in L.2.1.1 of:

Volume 1 Technical Factor Volume 2 Price Factor Volume 3 Small Business Participation Volume 4 Administrative

Section L.5

Amendment 0002 was processed to update the reference in L.5 and change the reference to Administrative Volume 4.

59 Offeror requests the USG to provide the WBS identified for this solicitation and clarification that CSDR reporting is required at the whole contract level, rather than at the part level. Offeror needs to know if we can be compliant with their assumptions and WBS structure.

Section C

It’s up to the offeror to determine how it wants to develop its proposed unit price for each CLIN.

Given the scarcity of components and significant impact to our supply base, specifically electronic components, that has been seen worldwide since the onset of the Coronavirus disease (COVID-19) National emergency and classified as a pandemic. Offeror respectfully requests the USG to review and reconsider whether the delivery schedules listed in the solicitation are achievable.

Alternatively, Offeror requests the USG to consider allowing offeror's to bid their best competitive schedule, which may be outside the USG’s preferred delivery schedule.

N/A Section F The delivery schedule was updated. Also, a request For Information will be posted to SAM.gov seeking industry feedback on the delivery schedule.