Amendment W564KV25RA0020003 SF 30.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form Continuation

The following changes have been made:

INFORMATION FROM TO

Response Due Date 28 Feb 2025 07 Mar 2025

List of Contract Documents, Exhibits, or Attachments

The attachments table has changed from:

Identifier Attachment Name Attachment Description Reference Identifier Date Line Item # Of Pages

Past Performane Questionnaire

Past Performance Questionnaire Attachment #1 10 Dec 2024

VAP PWS with Exhibits and Attachments 16DECv2

Performance Work Statement 16 Dec 2024

To:

Identifier Attachment Name Attachment Description Reference Identifier Date Line Item # Of Pages

Attachment 1 - VAP PWS with attachments and exhibits

Performance Work Statement 19 Feb 2025

Attachment 2 -Past Performane Questionnaire

Past Performance Questionnaire 19 Feb 2025

The following contract documents were added:

Attachment 1 - VAP PWS with attachments and exhibits Attachment 2 -Past Performane Questionnaire

The following contract documents were deleted:

Past Performane Questionnaire VAP PWS with Exhibits and Attachments 16DECv2

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Miscellaneous text in this section has been modified to:

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

W564KV25RA0020003

Paragraph (b) of FAR 52.212-1 is supplemented as follows:

(b) Submission of Proposals.

1. Purpose: The U.S. Government intends to award a Firm-Fixed Price (FFP) contract for this based on price and other factors in accordance with FAR 13.5. These instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposal data. They are designed to ensure the submission of information essential to the understanding and comprehensive validation of proposals. Offerors are cautioned to follow the instructions carefully

2. Submission of Proposals: Proposals shall be via e-mail, on or before the date set for receipt of proposals, to Ms. Jessica Spencer, Contract Specialist, at jessica.r.spencer2.civ@army.mil AND Mr. Carlos Mayorga, Contracting Officer at carlos.a.mayorga.civ@army.mil. The subject of the e-mail(s) shall include W564KV25RA002, VAP. Closing date for receipt of proposals is as stated in Block 8. titled "OFFER DUE DATE/LOCAL TIME" on page 1 of this document by the Local Time (Local Time means Central European Time) stated in said block. Proposals shall be valid for a least 180 days after final proposal submission deadline date and time.

1. Contract Inquiry/Questions: All questions shall be received by Ms. Jessica Spencer and Mr.

Carlos Mayorga no later than five (5) business days after the issue date of this solicitation. The subject of the e-mail shall include W564KV25RA002 (Questions - VAP). Questions shall annotate a reference to the specific solicitation factor to which they pertain. All timely submitted questions will be taken into consideration and answered appropriately.

2. Questions along with the answers will be provided to all Offerors via SAM.Gov All prospective offerors are advised that this solicitation will remain unchanged unless it is specifically amended in writing. If an amendment is issued, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

3. Any resulting amendments and/or responses will be distributed as an amendment to the solicitation. The Contracting Officer may limit the number of questions answered. Questions received after the cut-off date may not receive a response.

4. The request for proposal does not commit the Government to pay any costs incurred in the preparation and submission of offerors proposals or in making any studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the proposal or for preparation for negotiation.

(1) Maximum size limitation for e-mail receipt for the contracting office is 20 MB (including all attachments). If the offeror's proposal is larger than 20 MB, the offeror may submit a proposal via separate e-mails. When submitting a proposal via separate e-mails, the offeror shall state how many other e-mails will be submitted (i.e. 1 of 3, 2 of 3, etc.). It is the Contractor's responsibility to ensure the Government receives all e-mails with appropriate attachments timely.

A complete proposal received after the "exact" time stated above shall be considered late and handled in accordance with FAR 52.212-1(f)(2). With regard to e-mail submission, there must be acceptable evidence to establish that the proposal was received at the Government installation designated for receipt of proposals and was under the Government's control prior to the time set for receipt of proposals.

(2) Page Limitation:-

(a) The following chart identifies the page limitations for each of the required proposal parts:

Pa rt

Part Title

Format

Page

Limitation

I

General Documents

a. Offeror's name, address, contact person & telephone number, CAGE Code, UEI, Federal Tax ID Code number.

b. Signed and dated proposal and acknowledgement of receipt of the solicitation and all amendments, including all required fill-ins.

c. Teaming Agreements

d. Authorized negotiators

MS Word or PDF document

No page limitatio n

II

Technical Offer and Approach to include:

a. Phase-In Plan

b. Management and Staffing plan

MS Word, Excel or PDF document

25 page limit

II

Past Performance n

V

Price n

(b) The identified page limits do not include, and the Government will not count: manpower charts, table of contents, cover pages glossary for abbreviations, section dividers, resumes, and indices. Section dividers will be counted if they contain any other material information required for the evaluation of the proposal. Also, pages marked "This page intentionally left blank" will not be counted.

(c) If the identified page limits are exceeded, the Government will only evaluate the first 25 pages of the submission.

(1) Proposals shall be in the English language. Page size is identified as follows: Pages shall be 8.5 x 11 inches or A4 size, font style shall be Times New Roman, single-spaced lines, and font shall be no smaller than 10pt. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on each side. The contractor shall number each page to avoid confusion. Text shall be framed in such a way that it should be able to be copied to an 8.5.x 11- inch paper without losing data.

This is an all-electronic solicitation release. Hard copies of the solicitation are not available.

5. Proposals will be evaluated using the criteria under the Clause 52.212-2, "Evaluation - Commercial Products and Commercial Services." Failure to submit the information requested in the Pre-Award Compliance instructions below may result in the offeror's proposal being deemed noncompliant, and subject to elimination from further consideration.

Offerors are encouraged to present their best technical proposal in their proposal submission.

6. If an offeror believes the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify Jessica Spencer AND Mr. Carlos Mayorga, by e- mail with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

7. The use of hyperlinks is prohibited.

8. Interested offerors shall submit their proposals and other information in four (4) separate sections in electronic format as follows:

i. Part I - Signed offer (with acknowledgement of receipt of all solicitation amendments).

ii. Part II - Technical Offer Factor 1. Technical Approach

1) Element 1 - Phase-In Plan

2) Element 2 - Management and Staffing Plan

iii. Part III - Past Performance

iv. Part IV - Price Factor

Each section shall be submitted clearly marked with the solicitation number and part number, e.g.

"PART I OF PROPOSAL FOR (OFFEROR's NAME)".

Compliance Checks:

To be eligible for award, prospective offerors shall have an active registration in SAM (www.sam.

gov) on the date proposals are due. The U.S. Government will use the offeror's CAGE Code to determine the following:

a. Offeror's Representation and Certifications applications are current and complete, and they are registered under the NAICS code for the requirement, which is 624190, Other Individual And Family Services.

b. The U.S. Government will consider Risk in accordance with the DFARS Provision 252.204- 7024, Notice on the Use of the Supplier Performance Risk System (SPRS). The U.S. Government will consider Supplier Risk as described in the provision. The U.S. Government WILL NOT consider Item Risk or Price Risk as described in the provision. For purposes of this risk assessment, the Government will only consider information contained in SPRS. Any questions or concerns the Offeror has concerning SPRS risk assessments should be addressed as described in paragraph (d) of DFARS 252.204-7024. To be eligible for award with the U.S. Government, the Offeror must have an acceptable Supplier Risks Score of: "Green," "Purple," "Blue," or "Black."

Part I: Signed offer

The offeror shall submit the filled, signed and dated SF1449 along with acknowledgement of all solicitation amendments. Offeror shall ensure name, address, contact person & telephone number, CAGE code, UEI, and Federal Tax ID Code number are included. Offeror shall fill in all the required provisions, clauses and representations/certifications. The following provisions and clauses shall be completed and included in this part of the proposal:

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-26 Covered Telecommunications Equipment or Services--Representation (Oct 2020) FAR 52.209-7, Information regarding Responsibility Matters FAR 52.212-3 Offeror Representations and Certifications -Commercial Products and Commercial Services (May 2024) FAR 52.229-11, Tax on Certain Foreign Procurements--Notice and Representation DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications DFARS 252.229-7001, Tax Relief (Alt I)

Note:

i. The offeror shall complete only paragraph (b) of FAR 52.212-3 if the offeror has already completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov.

ii. If the offeror has not completed the annual representations and certifications electronically in SAM, then the offeror shall complete paragraphs (c) through (v) of FAR 52.212-3.

iii. If identified as the apparently successful offeror for award, the offeror shall submit the certification required by FAR 52.222-56 (Certification Regarding Trafficking in Persons Compliance Plan) prior to award. As an alternative, the offeror may submit the required certification with its offer.

iv. For provisions completed by the offeror electronically as part of its annual representations and certifications, the contracting officer will consider that information instead of requiring the offeror to complete and submit those provisions. For those provisions and clauses that have not been completed electronically, the offeror must submit them with the offer, or in the specific case of FAR 52.222-56, with the offer or prior to award.

1. Teaming Agreements. If the resources of a parent company, affiliate, partner, subcontractor, or joint venture member; will be provided or relied upon for contract performance, (collectively hereafter referred to as team members) the offeror shall:

Provide a complete list of the corporate names (no abbreviations) of all the team members, and their addresses, points of contact, phone numbers, UEI numbers/CAGE Codes if applicable.

Explain the roles (such as subcontractor) and responsibilities of each team member and the resources that each team member will provide to the offeror or be relied upon by the offeror during performance of the contract.

Please note that contractors seeking to perform this requirement under NATO SOFA Article 72, Supplementary Agreement (SA) to the NATO Status of Forces Agreement (SOFA) as Troop Care (TC); the SOFA does not allow the use of subcontractors. If an offeror chooses to use a subcontractor to perform the services required under this solicitation, all contractor and subcontractor employees will not receive DOCPER SOFA logistical support. Offerors using subcontractors will need to have their employees obtain a host country Tax ID number and pay full host nation taxes.

The information above may be used as part of the evaluation of Part II and/or Part III.

2. List of persons authorized to negotiate or conduct discussions.

Part II: Technical Offer

The technical proposals should be specific and complete in every detail. Proposals that do not comply with these offer instructions or that do not address the evaluation criteria may be considered unacceptable and may not be considered for award.

FACTOR 1 - Technical Approach - This factor is divided into the following elements:

Element 1: Phase-In Plan. The offeror shall provide a detailed plan that demonstrates how it plans to conduct phase-in activities with a timeline/milestone schedule to be ready to begin full performance on the first day of the period of performance. The phase-in period shall be no longer than (2) two months; an offeror may propose a shorter period. The phase-in plan shall address, at a minimum, detailed processes and a schedule with respect to:

- Employee Recruitment, Training, and Retention IAW 1.28 of all required personnel listed in PWS 1.10 IAW Specialized Work Experience PWS 1.27.1, and Attachment 6, Minimum Staffing Level

- Provide a Contract Service Manager IAW PWS 1.10.1

- Background Check Reverification Requirements IAW PWS 1.6.2.3

- Identification of Contractor Employees IAW PWS 1.11

- Provide signed non-disclosure agreements IAW PWS 1.16

- Prepare to assume full responsibility of all areas of operation IAW Phase in/Phase out Period

PWS 1.18

- For Troop Care (TC) requirements, submit Troop Care Status Accreditation (TCSA) documentation for all proposed HCPs (for Germany and Italy only) IAW PWS 1.23.2 and submit documentation for proposed full time providers (based on total annual hours stated in the task order) IAWS PWS 1.23.3

- Training and Certification, during the phase-in period to assure readiness prior to full performance under the contract IAW PWS 1.18

- Attend Post Award Meeting IAW PWS 1.29

If the offeror is proposing to use subcontractor(s), a description of how services will be phased-in without SOFA logistical support.

Element 2: Management and Staffing Plan

The Offeror shall submit a detailed management and staffing plan demonstrating its feasible and practical approach to performing the requirements of the PWS. The plan must, at a minimum, include a narrative describing the offeror's: a) approach for employment, recruitment, and retention of their employees (PWS 1.28) to meet the qualification requirements (PWS 1.27); b) approach to address the challenges of maintaining a qualified workforce outside the continental United States (OCONUS); c) approach to ensuring the required number of qualified staff are on board to meet the requirements of the PWS; d) approach to ensure contract support is available at all locations listed in Attachment 2 at all times, including hours of support, short notice resignations, leave, and other instances that my result in lack of continuous services.

Additional specifics to be included in the Management and Staffing plan are:

i. The measures taken to provide a quality program IAW PWS 1.5.1

ii. Development of work schedules, explanation of degree requirements, transfer policies, variety of catalogs and other materials with student-relevant information, listing of applicable fees IAW

PWS 1.10.1, 1.27.1.1

iii. The approach to providing requested VAP services and required personnel throughout the identified places of performance IAW PWS 1.10, 1.27.1, 1.28, 5.1, 5.2, 5.3, 5.4, 5.5, 5.6, 5.7, 5.8, and Attachment 2.

iv. The offeror's approach to managing the program and operating under the Status of Forces Agreements (SOFA), to include seeking approval from an individual country's authorities such as Germany, Italy, and Belgium IAW PWS 1.22.

v. If the offeror is proposing to use subcontractor(s), a description of how services will be performed without SOFA logistical support and any incentives to be used to address attrition rates as a result of higher tax burdens to employees due to lack of SOFA logistical support.

Part III: FACTOR 2 - Past Performance.

This part shall contain past performance information of up to (3) three service contracts meeting the recency and relevancy standards as described in evaluation Factor 2: Past Performance.

Offerors may submit past performance references for the prime offeror and/or team members as identified in Part I: General Documents (iii). Data concerning the offeror shall be provided first, followed by each proposed team member, in alphabetical order. This part shall be organized into the following sections:

(1) Past Performance References. The Offeror is afforded the opportunity to provide up to three

(3) past performance references. If an offeror submits more than three (3) references, only the first three (3) as listed sequentially in Part III will be considered in the past performance evaluation at the discretion of the Government. The Government is under no obligation to search for additional information in order to identify contracts/performance references. Any additional information or narrative provided beyond what is requested in this section is not required or desired and may not be evaluated if provided.

This section shall include the following information in the following format to the extent the information is available. If the information is not available, please provide an explanation for why it is not.

(a) Contractor/Team Member place of performance, CAGE Code and DUNS (and/or UEI) Number if applicable. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer's name, e-mail address, telephone, and fax numbers.

(c) Government's technical representative/Contracting Officer's Representative and current email address, telephone, and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer's name, and current e-mail address, telephone, and fax number.

(e) Government contract administration activity's Pre-Award Monitor's name, and current e-mail address, telephone, and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Past Performance Reference Narrative: For each reference provided, the offeror must provide a specific narrative explanation describing the objectives achieved and detailing how the effort is relevant to the PWS requirements of this RFP. The narrative should also discuss how the reference meets the recency and relevancy standards as described in addendum 52.212-2 Factor 2:

Past Performance. For relevancy consideration, the offeror may request the Government to consider the aggregate value of multiple recent contracts performed by the same entity within a 12-month time period. If the offeror so requests, then the offeror shall provide the aggregate value and provide an explanation for its aggregate value determination. For any contracts that did not /do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offeror shall also either provide a copy of any Cure Notices or Show Cause Letters received on each contract listed, or state that there were none. If copies are provided, the offeror shall also provide a description of any corrective action implemented. The offerors shall indicate if any of the contracts listed were terminated, in whole or in part, and the type and reasons for the termination. If none of the contract references were terminated, the contractor shall state such.

(3) This paragraph does not apply to proposed subcontractors (see paragraph (4) below which provides requirements for proposing past performance reference of a proposed subcontractor). If proposing the past performance reference of a concern affiliated with the offeror (see the definition of "affiliates" at FAR 2.101) or, if the offeror is a Joint Venture (JV) and the JV is proposing the past performance reference of a partner/member of the JV, then the proposal shall specifically identify the resources of the affiliate or JV partner/member that will be provided or relied upon during performance and explain how the affiliate or JV partner/member will have meaningful involvement in contract performance.

If proposing a subcontractor's past performance reference, that subcontractor is required to be a major subcontractor for this requirement to be considered under the solicitation's evaluation criteria. A major subcontractor is defined as one which will provide services which value is for more than 20% of the total proposed price. Provide the name of the subcontractor along with the information required in paragraphs (1) and (2) above for the subcontractor's project. The offeror's proposal must also:

a. Identify the legal name of the subcontractor.

b. Describe the subcontractor's role in this effort. The Offeror will be expected to maintain that arrangement during the life of the resulting contract.

c. The proposed percentage of the total proposed price to be completed by the subcontractor.

(4) Past Performance Questionnaire(s)

(a) For each reference provided, the Offeror shall complete and submit Part I of Attachment #1:

Past Performance Questionnaire.

(b) For each reference provided, the Offeror shall email a copy of Attachment #1 Past Performance Questionnaire (PPQ), with the completed PPQ Part I, to its customer or appropriate Government or Prime contractor representative, requesting they complete the PPQ in its entirety.

Completed questionnaires shall be emailed directly to both Ms. Jessica Spencer (jessica.r.

spencer2.civ@army.mil) and Mr. Carlos Mayorga (carlos.a.mayorga. civ@army.mil). The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to the same email addresses. The list of POCs who were sent a questionnaire shall be submitted as part of the proposal. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency;

POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and

Date E-Mail to POC (month/day). Questionnaires received after the proposal due date may not be considered.

(c) Completed PPQs are not to be reviewed by the Offeror. Once the questionnaire is completed, it is considered Controlled Unclassified Information (CUI). The names of the individuals who complete the questionnaires will not be disclosed to the Offeror. Note that Past Performance Questionnaires returned directly to the contracting office will not be subject to page limits per the proposal instructions of this section.

(5) Submissions. Offerors are discouraged from providing points of contact with another contractors' facility, i.e., in case an offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency POCs in lieu of subcontract numbers or prime contract POCs in situations as described above.

Part IV: FACTOR 3 - Price

(1) Offerors shall provide prices for each separately priced Contract Line Item Number (CLIN) in the Solicitation (SF1449) to include Unit Prices and Extended Prices. Offeror proposed prices shall be based on the PWS requirements and workload data provided. The burden of proof for the credibility of all proposed prices rests with the Offeror. Prices shall be in U.S. Dollar only.

(2) Phase-In Price. The offeror shall submit a total firm fixed price for phase-in. This price must be inclusive of all costs associated with the phase-in actions to become fully operational on day one of operations/start of full performance. No additional phase-in costs will be considered in the future. The phase-in period shall be no longer than two (2) months, but an offeror may propose and price a shorter period.

(3) Estimating Techniques and Methods. When responding to the Price Proposal requirements in the solicitation, the Offeror may use any generally accepted estimating technique to develop its proposal. These techniques and basis of estimates shall be described in a word or PDF document.

This shall include assumptions made to determine the monthly price (e.g. number of employees, hours).

(4) Pricing assumptions. Summarize all significant pricing assumptions, scope limitations, exceptions and/or qualifications of the Price Proposal.

(5) Period for Acceptance of Proposals. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the offer due date.

(6) This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of offeror's proposal(s) or in making any necessary studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the proposal or for preparation for negotiations.

Paragraph (c) of FAR 52.212-1 is replaced as follows:

Period for Acceptance of Proposals. The offeror agrees to hold the prices in its proposal firm for 180 calendar days from the date specified for receipt of proposals.

Paragraph (f) of FAR 52.212-1 is supplemented as follows:

Late submissions, modifications, revisions, and withdrawals of proposals: The time specified in the solicitation for receipt of proposals is 1600 local time, Kaiserslautern, Germany.

Paragraph (h) of FAR 52.212-1 is replaced as follows:

Multiple Awards. Only one award will be made, and multiple awards will not be considered.

(End of addendum)

Addendum to Evaluation - Commercial Product and Commercial Services

Miscellaneous text in this section has been modified to:

Addendum to Evaluation - Commercial Product and Commercial Services

FAR 52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES -

ADDENDUM

1. Basis for Award

(a) This competitive solicitation for victim advocacy services will use FAR Part 12 - Acquisition of Commercial Items, FAR Part 13 - Simplified Acquisition Procedures, and FAR Part 15 - Contract by Negotiation under the authority at FAR 13.5 as supplemented by the DFARS and AFARS; therefore, the offer that is determined to be the most beneficial to the Government given appropriate consideration to the following three (3) evaluation factors will be awarded: Technical Approach, Past Performance and Price.

The Government will consider the technical approach, past performance, and price in determining the best value. Past Performance will be evaluated initially as "Acceptable" or "Unacceptable". All proposals that are evaluated as "Acceptable" for Past Performance, will then be evaluated on the Technical and Price factors.

The technical approach and past performance factors, when combined, are approximately equal to price.

Offerors are cautioned that the award may be made to other than the lowest price offeror or the most highly rated proposal. The perceived benefits associated with the technical approach and price will be considered in the trade-off to determine best value. All proposals must meet the acceptability standards of all factors. In arriving at the award decision, the government will conduct comparative evaluations of the proposals as allowed under the Simplified Acquisition Procedures (FAR 13).

Additionally, the Government may incorporate into the contract, in whole or in part, performance or capabilities proposed above workload estimates or other attributes of a proposal deemed beneficial to the Government.

To be eligible for award, proposals must be compliant with all terms and conditions; the Price factor must be determined to be fair and reasonable; the Past Performance factor must be rated "acceptable"; the Technical Approach factor must be rated "acceptable" or higher; and the awardee must have an acceptable SPRS Risk Score.

2. Compliance (Part I)

(a) The SF1449, and any amendments if applicable, must be signed and dated, and any exceptions and/or assumptions noted.

(b) The proposal's pricing must be valid for at least days after the proposal due date.180

(c) Exceptions / Assumptions (if applicable) - the proposal properly identified all exceptions or assumptions.

(d) All required provisions and clauses are satisfactorily completed.

(e) The Offeror must have an active registration in SAM.gov under North American Industry Classification System (NAICS) Service Classification code 624190 - Other Individual And Family

Services

(f) Offeror's Supplier Risk Score (SPRS) must be "Green", "Purple", "Blue", or "Black".

Proposals that do not conform to the requirements of the solicitation may be rejected at any time after evaluation begins without any further evaluation, deliberation, or notice.

3. Evaluation Approach

(a) The Government intends to make a single award without discussions resulting from the evaluation of proposals in accordance with this provision and addendum. However, the Government reserves the right to conduct discussions.

(b) All proposals shall be subject to evaluation by a team of Government personnel. Contents of written proposals and written responses to Evaluation Notices (ENs) (if applicable) will be evaluated IAW with the criteria set forth below. No assumptions will be made by Government evaluators regarding areas not defined in the Offeror's written proposal.

(c) Prior to award, the Government shall make an affirmative determination of responsibility by analyzing whether the apparent successful proposal complies with the requirements of FAR 9.1. An apparent awardee found not to be responsible will not receive an award. The Government may directly determine the responsibility of the apparent successful proposal subcontractor(s) with the requirements of

FAR 9.104-4.

4. Evaluation Criteria

Factor 1. Technical Approach

Element 1 - Phase-In Plan Element 2 - Management and Staffing Plan

Factor 2. Past Performance

Factor 3. Price

The Technical factor overall ratings and definitions are as follows:

Table 1 - Combined Technical/Risk Ratings

Adjectiva l Rating

Description

Outstan ding

Proposal demonstrates an exceptional approach and understanding of the requirements and contains multiple strengths and

/or at least one significant strength, and risk of unsuccessful performance is low.

Good

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength or significant strength, and risk of unsuccessful performance is low to moderate.

Accept able

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Margin al

Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacce ptable

Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is un-awardable, and/or risk of performance is unacceptably high.

Note: The combined technical/risk rating will utilize the combined/technical risk definitions listed in Table 1, above in conjunction with the definitions in Table 2, below.

Table 2 - Technical Risk Rating

Adje ctiva l Rat ing

Description

Low

Proposal may contain weakness/weaknesses which have low potential to cause disruption of schedule, increased cost, or degradation of performance. Normal contractor emphasis and normal Government monitoring will likely be able to overcome any difficulties.

Mod erate

Proposal contains a significant weakness or combination of weaknesses which may have a moderate potential to cause disruption of schedule, increased cost, or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome any difficulties.

High

Proposal contains a significant weakness or combination of weaknesses which is likely to have high potential to cause significant disruption of schedule, increased cost, or degradation of performance. Special contractor emphasis and close

Government monitoring will unlikely be able to overcome any difficulties.

Unac c e p table

Proposal contains a deficiency or a combination of significant weaknesses that causes an unacceptable level of risk of unsuccessful performance.

Evaluation Definitions:

Significant Strength: An aspect of a proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

Strength: An aspect of a proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness: A flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness: A flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency: A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Uncertainty: Any aspect of a non-cost/price factor proposal for which the intent of the proposal is unclear (e.g., more than one way to interpret the proposal or inconsistencies in the proposal indicating that there may have been an error, omission or mistake).

FACTOR 1 -TECHNICAL APPROACH

The government will evaluate the proposal's technical approach used in addressing Element 1- Phase-in Plan, and Element 2 - Management and Staffing Plan as described in the addendum to 52.212-1 as each element applies to the PWS to determine an overall combined Technical/Risk rating for the Technical Approach factor.

FACTOR 1 - Technical Approach - This factor is divided into the following elements:

Element 1: Phase-In Plan

The Government will evaluate the required content as described in 52.212-1 addendum to determine the extent to which the phase-in plan is feasible and will result in successful execution of full contract performance at all locations within or before the end of the two (2) month phase-in period. The evaluation will take into consideration the proposal's approach in respect to:

- Employee Recruitment, Training, and Retention IAW 1.28 of all required personnel listed in PWS 1.10 IAW Specialized Work Experience PWS 1.27.1, and Attachment 6, Minimum Staffing Leve

- Provide a Contract Service Manager IAW PWS 1.10.1

- Background Check Reverification Requirements IAW PWS 1.6.2.3

- Identification of Contractor Employees IAW PWS 1.11

- Provide signed non-disclosure agreements IAW PWS 1.16

- Prepare to assume full responsibility of all areas of operation IAW Phase in/Phase out Period PWS 1.18

- For Troop Care (TC) requirements, submit Troop Care Status Accreditation (TCSA) documentation for all proposed HCPs (for Germany and Italy only) IAW PWS 1.23.2 and submit documentation for proposed full time providers (based on total annual hours stated in the task order) IAWS PWS 1.23.3

- Training and Certification, during the phase-in period to assure readiness prior to full performance under the contract IAW PWS 1.18

- Attend Post Award Meeting IAW PWS 1.29

- If the offeror is proposing to use subcontractor(s), a description of how services will be phased-in without SOFA logistical support.

Element 2: Management and Staffing Plan. The Government will evaluate the required content as described in 52.212-1 addendum to determine the extent to which the management and staffing plan is feasible and will result in successful performance of contract requirements in consideration of the following:

i. The measures taken to provide a quality program IAW PWS 1.5.1

ii. Development of work schedules, explanation of degree requirements, transfer policies, variety of catalogs and other materials with student-relevant information, listing of applicable fees IAW PWS 1.10.1, 1.27.1.1

iii. The approach to providing requested VAP services and required personnel throughout the identified places of performance IAW PWS 1.10, 1.27.1, 1.28, 5.1, 5.2, 5.3, 5.4, 5.5, 5.6, 5.7, 5.8, and Attachment 2.

iv. The proposal's approach to managing the program and operating under the Status of Forces Agreements (SOFA), to include seeking approval from an individual country's authorities such as Germany, Italy, and Belgium IAW PWS 1.22.

v. If the offeror is proposing to use subcontractor(s), a description of how services will be performed without SOFA logistical support and any incentives to be used to address attrition rates as a result of higher tax burdens to employees due to lack of SOFA logistical support.

FACTOR 2 - PAST PERFORMANCE

a. The Government will evaluate in the proposal, the record of past performance to ascertain the probability of successfully performing the required efforts of the PWS.

b. The Government will focus its inquiries on the offeror's (and major subcontractor's) record of performance as it relates to the solicitation requirements, including cost, schedule, performance and management of subcontractors. For the purposes of this evaluation factor, major subcontractors are defined as members of an offeror's overall team who are expected to perform 20% percent or more of the proposed effort. A significant achievement, problem, or lack of relevant data in any element of the work can become an important consideration in the evaluation process. Therefore, offerors will be reminded to include the most recent and relevant efforts in their proposal. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will be assigned a "neutral confidence rating" and its proposal will not be evaluated either favorably or unfavorably on past performance. The Government may use data provided by the offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State, Local, or foreign government or commercial contracts meeting the recency and relevancy criteria discussed further below.

c. If the offeror is a joint venture, the Government may consider relevant past performance information of the joint venture or individual joint venture members.

d. The past performance factor considers each proposal's demonstrated recent and relevant record of performance. The recency and relevance of the information, source of the information, context of the data, and general trends in contractor's performance will be considered. Relevant past performance will typically be a good predictor of future success and influence on the past performance acceptability assessment than not relevant past performance. A significant achievement, problem, problem resolution or lack of relevant data in any element can become an important consideration in the assessment process.

An adverse finding in any element or a lack of relevant data in regards to a performance issue may result in an overall past performance unacceptable assessment rating. The Government may also consider past performance that occurs after the RFP closing date and prior to award provided the contract meets the relevancy and currency requirements discussed below.

e. There are three aspects to the past performance evaluation: recency, relevancy, and quality. To be considered, past performance references must meet the recency and relevancy standards below.

i. Recency is the time period that past performance references must meet to be considered. A recent contract is a contract under which any performance, delivery, or corrective action has occurred within

(10) ten years prior to the solicitation release date, even if the contract award date is outside this (3) three-year window.

ii. Relevancy: The Government will evaluate the relevancy of past performance in terms of scope, magnitude, and complexity as follows:

1. Relevant scope means contracts involving advocacy and training services to prevent harmful behaviors such as domestic violence, sexual assault, child abuse, problematic sexual behavior in children, foster care, substance abuse or suicide; as well as, providing response and advocacy to families in crisis.

2. Relevant magnitude means contracts with an estimated annual value equal to or greater than $800,000.00. Contracts with an annual value less than the aforementioned value are not relevant and will not be considered. However, the Government may consider the aggregate annual value of multiple contracts performed by the same entity during similar time periods to determine whether the $800,000.00 threshold has been met.

3. Relevant complexity means contracts providing Victim Advocacy Services for the United States Government outside the continental United States (OCONUS) to include 24/7 victim response simultaneously to at least 5 separate installations.

Victim Advocacy for this requirement is considered to involve advocacy and training services to prevent harmful behaviors such as domestic violence, sexual assault, child abuse, problematic sexual behavior in children, foster care, substance abuse or suicide; as well as, providing response and advocacy to families in crisis.

f. There are two levels of relevancy as described in the table below:

Table 3 - Past Performance Relevancy Rating Method

Adjectival

Rating

Description

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

g. Quality of Performance. The third aspect of the past performance evaluation is to establish the overall quality of the offeror's past performance. A separate quality assessment is not assigned.

h. Past Performance Acceptability Assessment: Using the table below, the Government will assess the acceptable confidence it has in the expectation that an offeror will perform the required effort based on the Offeror's demonstrated record of recent and relevant performance.

Note: In the case of an offeror without a record of recent and relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror will not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown (or "neutral") past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered acceptable.

Table 4 - Past Performance Acceptable/Unacceptable Ratings

Adjectiv al

Rating

Description

Accepta ble

Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown (see note above).

Unaccep table

Based on the offeror's performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Factor 3 - PRICE

Total Evaluated Price (TEP). The Government will evaluate offers for award by calculating a TEP for each offeror. The TEP will be calculated by adding the total price for all CLINs (phase-in, base period, and all option periods), the six-month option period allowed under 52.217-8 Option to Extend Services;

and if offered, GFP related charges. To account for the option period(s) possible under Clause 52.217-8, the Government will take the price for all CLINs of the last option year, prorate it to a six-month value, and add it to the sum of all CLINs. All unit prices that comprise the TEP are contractually binding.

Evaluation of options shall not obligate the Government to exercise the options. The offeror's proposed price must be determined fair and reasonable before receiving an award. An omitted price may result in offer elimination.

The price proposal will be evaluated for completeness, reasonableness, and balance.

1. Completeness: The Government will review the pricing submission for completeness and compliance with FAR 52.212-1 and its addendum. Incomplete price submissions may not be evaluated, and the proposal may be eliminated from the competition.

2. Reasonableness: The offerors price proposal will be evaluated based on the results of a price analysis, using the proposal analysis techniques and procedures as defined in FAR 15.404-1(b) and DFARS 215.404-1 to ensure a fair and reasonable price.

3. Balance: The Government will analyze the proposed prices for unbalanced pricing in accordance with FAR 15.404-1(g). An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

Note 1: The Government will NOT evaluate the realism of offered prices.

Note 2: Offers submitted in response to this solicitation shall be in dollars. Offers received in other than dollars will be rejected.

(End of provision)

KO DIRECTORATE OF CONTRACTING, UNIT 23156

APO, AE 09227

UNITED STATES

JESSICA SPENCER, EMAIL:…