Att_0016_-_SCAAP_PWS_13_-_Surge_-_Draft_RFP.docx

SCAAP PWS 13

SURGE FACILITIZATION

(DIRECT)

1. OBJECTIVE:

1.1. This PWS describes the Surge Facilitization requirements and responsibilities of the contractor at the Scranton Army Ammunition Plant (SCAAP). The end result of this PWS is for the contractor to provide a reasonable and executable Surge facilitization plan. The term Surge refers to Government production capacity that is either outside the scope of the current production contract or are in quantities above and beyond normal production quantities. Implementation of the Surge Facilitization plan is not guaranteed but could be executed based on changing global threats, war, or other emerging requirements. This PWS will detail the Governments requirements for the contractor’s Surge Facilitization plan.

2. REQUIREMENTS:

2.1. The contractor shall submit a Surge Facilitization plan as part of their bid proposal for this Property Management contract for review and approval by the Government. This plan shall describe how the contractor intends to meet the requirements and conditions described within this PWS and address any substantial risks raised as part of their Surge Facilitization plan. (CDRL #TBD)

2.2. The contractor shall update their Surge plan at the Governments request or when a significant change in available equipment, facilities, and/or subcontractor occurs. As part of this update the contractor shall provide a risk mitigation plan or alternate process for this change. Each update shall be submitted for review and approval by the Government.

2.3. The Government reserves the right to test or implement all or part of this PWS at a future date.

2.4. The contractor shall maintain all files and records created as a result of this PWS until completion of the contract and any executed extensions. Any documents created as a result of this PWS shall be granted to the Government as Government Purpose Rights as described by DFARS 227.7103-5 and 252.227-7013. Copies of all documents shall be provided to the Government upon request. Electronic record keeping format is acceptable; the preferred electronic format is a searchable PDF.

2.5. It shall be noted that there is no production within the solicitation associated with this PWS, rather this PWS is concerned with only facilitization costs. If Surge production requirements arise, the requirements, production related overheads, and production costs will be dealt with through a separate contract.

3. APPLICABLE SURGE ITEMS AND CAPACITIES:

3.1. For the purpose of this PWS only the following items shall be considered for the contractors Surge Facilitization plan. Maximum Surge capacities listed are given only for the contractor’s convenience and do not represent any current acquisition plans of the Government. While each item has its own unique requirements all items included in the Surge Facilitization plan must be produced concurrently over a given ramp-up time and time period. Ramp up time and applicable Surge timelines are discussed later in this PWS.

4. SURGE RAMP-UP AND TIMELINE:

4.1. The contractor is not required to meet the annual Surge Capacity detailed above immediately, instead there will be a ramp-up period of eighteen (18) months. During this ramp-up period the contractor shall implement its Surge Facilitization plan to meet the maximum annual Surge Capacity.

4.2. The contractor shall sustain the anticipated total annual Surge capacity until the end of the Surge period as determined by the Government. For the purposes of this PWS the Surge period, including ramp-up, is set at five (5) years, however the actual period can vary based upon actual requirements.

5. SURGE PLAN REQUIREMENTS:

5.1. The contractor’s Surge Facilitization plan shall detail its plan to meet the annual Surge Capacity within the provided ramp-up period and timeline. The plan shall detail the contractor’s strategy for increasing production capacity from the base award quantities to the Surge quantities. Paying specific attention to any changes in the manufacturing plan, facilities, equipment, and subcontractor responsibilities. The Surge Facilitization plan shall consist of the following three areas: Technical, Management, and Surge Integrated Master Schedule (IMS) and Risk Mitigation. Each of these areas is described in greater detail in the following sections.

5.2. The Technical section of the contractor’s Surge Facilitization plan shall explain in detail how the contractor intends to meet the technical requirements of its plan. While the Government will not tell the contractor how to meet the Surge Facilitization Capacity the contractor shall provide sufficient data to validate its plan. Areas that need to be discussed at a minimum include:

5.2.1. Production Plan; including process maps, flow charts, facility layouts, throughput analysis and any other deviations from the contractor’s base production plan. While the Surge production plan does not need to be as detailed as the contractor’s base production plan it shall detail any technical details needed to meet Surge capacities as well as justifications for any production rates or assumptions.

5.2.2. Equipment and Facility Plan; including procurement of facilities, equipment, gages, tooling and tool making, relocation or reactivation of Government Furnished Property (GFP), and/or subcontracted manufacturing. This section shall describe in detail how the contractor intends to meet the equipment and facilities requirements based upon its Surge production plan. Consideration should be given for long lead time items including: procurement of equipment and/or facilities, reactivation of equipment, etc.

5.3. The Management section of the contractor’s Surge Facilitization plan shall explain in detail how the contractor intends to meet the Management requirements of its plan. While the Government will not tell the contractor how to meet the Surge Facilitization Capacity the contractor shall provide sufficient data to validate its plan. Areas that need to be discussed at a minimum include:

5.3.1. Personnel Management; including Engineers, Laborers, Trained Equipment Operators, Quality Assurance, and any Union involvement or ramifications. This section shall describe in detail how the contractor intends to meet and manage any changes or increases in personnel required to meet Surge Capacities.

5.3.2. Supply Stream Management; including the management of GFP, Contractor Furnished Material (CFM), Raw Materials, Long Lead-Time Items and Supplies. This section shall describe in detail how the contractor intends to manage its Supply Stream to meet both the requirements of the current production contract and Surge requirements. The contractor shall provide insight into the abilities and capacities of their Supply Stream. The contractor shall also identify an alternative to their core Supply Stream. The contractor shall describe increases to both its ingoing and outgoing supply stream to meet Surge Capacities in an efficient and cost effective manner.

5.3.3. Subcontractor Management; including the management of both existing and future subcontractors. This section shall describe in detail how the contractor intends to manage any potential subcontractor involvement as part of its Surge Facilitization plan. While utilization of subcontractors is not necessary, a plan shall be in place to manage and track subcontractor involvement and activities to maintain an appropriate level of visibility and control.

5.4. The contractor shall include as part of its Surge Facilitization plan, a detailed IMS breaking out all significant activities by month for the twenty four (24) month Ramp-Up period as described in section four (4) of this PWS. This IMS shall show in detail, all significant activities and milestones as described in the contractor’s Surge Facilitization plan and identify the critical path. As part of the IMS, the contractor shall prepare a risk analysis identifying any areas of significant risk in relation to costs, schedule, and/or performance of the Surge Facilitization plan. The risk analysis shall include risk mitigation strategies or alternate plans. Significant activities and milestones include but are not limited to: equipment procurement, movement, installation and reactivation, facility procurement and reactivation, personnel hiring, training, First Article Testing (FAT), equipment certification, etc. The preferred format for the Surge IMS is Microsoft Project or similar.

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