Att_0014_-_SCAAP_PWS_11_-_LIF_-_Draft_RFP.docx

SCAAP PWS 11

LAYAWAY OF INDUSTRIAL FACILITIES (LIF)

(DIRECT)

1. OBJECTIVE:

1.1. This PWS provides the Layaway of Industrial Facilities (LIF) requirements and responsibilities of the contractor at the Scranton Army Ammunition Plant (SCAAP). The term LIF refers to the process of placing Government Furnished Property (GFP) including: real property, production equipment and infrastructure into a layaway status. This process may include, but is not limited to; cleaning, minor repair, preservation, and storage. GFP may be placed into layaway by Government direction or at the request of the contractor with Government approval. This PWS will detail the Governments requirements for the contractor’s LIF plan.

2. REQUIREMENTS:

2.1. The intent of this PWS is to ensure that GFP at SCAAP is properly protected and stored to permit timely reactivation to meet Surge or future production requirements.

2.2. If the contractor does not intend to actively utilize any equipment or facilities at SCAAP that are currently active, the contractor shall submit a LIF plan as part of its bid proposal for this Property Management contract. This plan shall describe how the contractor intends to meet the requirements and conditions set by this PWS, its enclosures and any applicable documents. (CDRL xxxx)

2.3. As needed, future LIF project may be submitted for Government review and approval as a Production Base Support (PBS) projects.

2.4. Where no specific reference documents or guidelines are cited, the contractor shall cite the basis, e.g. manufacturer or industry guidance, used in preparation of its plans.

2.5. If historical buildings or structures are to be laid away, compliance with the National Historic Preservation Act and consultation with the State Historical Preservation Office are required.

2.6. Based upon the contractor’s production plan and place of performance, it shall use the scenarios found in section four (4) of this PWS, as the basis for its LIF plan. The appropriate scenario shall affect which GFP shall be included in its LIF plan. The Government reserves the right to change these requirements at its convenience.

2.7. Certain GFP at the Facility is needed to fulfill environmental or safety requirements and shall remain active regardless of the status of the facility. GFP meeting these requirements can be found in Enclosure 6: GFP Not to Enter Layaway.

2.8. The contractor shall submit all requests for changes to its LIF plan to the Government for review and approval.

2.9. The costs associated with requirements found within this PWS and the approved LIF plan will be directly funded by the Government pending availability of funds.

2.10. Any LIF costs as a result of contractor negligence shall be the responsibility of the contractor.

2.11. The contractor shall maintain all files and records of all activities required throughout this PWS until completion of the contract and any executed extensions. Any documents created as a result of this PWS shall be granted to the Government as Government Purpose Rights as described by DFARS 227.7103-5 and 252.227.7013. Copies of all documents shall be provided to the Government upon request. Electronic record keeping format is acceptable; the preferred electronic format is a searchable PDF.

2.12. All work shall be performed in accordance with any applicable requirements of the Property Management contract, its associated PWSs and all applicable state, local and federal regulations. The contractor shall ensure that all subcontractors comply with these requirements.

3. ENCLOSURES:

· Enclosure 1: Items Currently in Layaway at SCAAP

· Enclosure 2: Class 1 GFP List

· Enclosure 3: Class 2 GFP List

· Enclosure 4: Real Property GFP List

· Enclosure 5: Facility Drawings

· Enclosure 6: GFP Not to Enter Layaway

4. LIF SCENARIOS:

4.1. The purpose of this section is to provide the contractor with a list of likely production scenarios that will affect the scope of LIF at SCAAP. The scenarios will help to determine which GFP shall be included in the contractor’s LIF plan.

4.2. It is recommended that the contractor’s plan take into account one of these scenarios but the contractor will not be limited to them. The Government is open to other scenarios on a case by case basis. The provided scenarios are as follows:

· Status Quo

· Partial Layaway

· Full Layaway (Transfer Some GFP)

· Full Layaway

4.3. STATUS QUO:

4.3.1. This scenario would assume full occupation and production at SCAAP utilizing the GFP listed on Enclosures 2, 3, and 4. Under this scenario the contractor does not need to include a LIF plan as part of this solicitation but may be required to submit one at a future date.

4.4. PARTIAL LAYAWAY:

4.4.1. This scenario takes into account a hybrid production approach i.e. the contractor would either; be performing certain activities at an alternate location and certain activities at SCAAP or utilizing only a portion of SCAAP. In this scenario the contractors LIF plan shall include all GFP not identified in its production plan.

4.5. FULL LAYAWAY (TRANSFER SOME GFP):

4.5.1. This scenario is similar to the Full Layaway scenario in section 4.6, however this scenario allows for the transfer of some GFP, at the contractor’s expense, from SCAAP to a Government approved alternate place of performance. The contractors LIF plan shall include all requirements as in section 4.6 with the exception of any GFP to be transferred to the alternate location.

4.6. FULL LAYAWAY:

4.6.1. This scenario would assume full layaway of SCAAP and its associated GFP. The contractor’s LIF plan shall include all GFP on Enclosures 1, 2, 3, and 4. As previously noted, certain GFP at the Facility is needed to fulfill environmental or safety requirements and shall remain active regardless of the status of the facility. GFP meeting these requirements can be found in Enclosure 6: GFP Not to Enter Layaway.

5. GENERAL GFP LAYAWAY REQUIREMENTS:

5.1. The following are the Government’s general specifications and requirements for the layaway of GFP. These specifications apply to all GFP at SCAAP unless otherwise noted or where superseded by further sections of this PWS.

5.2. CLEANING:

5.2.1. Minimum disassembly shall be adopted for this PWS. Minimum disassembly is limited to that amount of disassembly required to adequately clean and prepare the GFP for preservation.

5.2.2. All surfaces which are to receive any type of preservative (including paint) shall be thoroughly cleaned and prepared prior to application of preservatives using the method specified by the preservative to be used.

5.2.3. All critical exterior surfaces of GFP shall be cleaned and preserved. All non-critical surfaces shall not be cleaned except where rust exists and rust transformer shall be used.

5.2.4. All exposed interior surfaces of GFP shall be cleaned and preserved.

5.2.5. All electrical and control boxes shall be inspected and cleaned.

5.3. PRESERVATION:

5.3.1. Painting is restricted to minor touchup as required.

5.3.2. Any GFP containing oil, hydraulic fluid or liquid lubrication shall be drained, flushed and completely refilled with preservative fluid or the appropriate fluid to remove any remaining air and moisture. This shall include, but is not limited to: gear boxes, headstocks, hydraulic systems, oil systems, quench tanks and lubrication systems.

5.3.3. Fluids are not to be removed from GFP which are otherwise inaccessible for flushing, unless it is determined that the fluids are contaminated.

5.3.4. GFP shall be powered down and where appropriate disconnected from electrical, steam and compressed air service.

5.3.5. Electrical and control boxes shall have appropriately sized desiccant bags enclosed. GFP containing desiccant shall be visibly marked.

5.4. STORAGE:

5.4.1. After preservation, GFP shall be protected by shrouding or hutments made from clear polyethylene with a minimum thickness of six mils. Shrouds or hutments shall extend to approximately 6 inches above the floor or skid to allow proper ventilation. Minor GFP such as hoppers, tables and conveyors that do not have intricate parts shall not be covered.

5.4.2. Where feasible, storage in place is the preferred method of storage.

5.4.3. Tooling and Gauges shall be kept in secure, weather tight and humidity appropriate rooms. Access to these rooms shall be limited to help with accountability and traceability.

5.4.4. GFP that will be retained as spares shall be properly identified as such and preserved in accordance with section 4.7. GFP of this type which are of an appropriate size and shape to permit shelf storage shall be stored on shelves in lieu of shrouds or hutments.

5.5. TAGGING AND DOCUMENTATION REQUIREMENT:

5.5.1. Each item of GFP in layaway shall have a tag attached which shall be visible and accessible. This record tag shall list the date of layaway, the layaway procedure, the preservative used, and the initials of the contractor employee who inspected the GFP after completion of layaway.

6. SPECIFIC GFP LAYAWAY REQUIREMENTS:

6.1. This section of the PWS deals with layaway requirements that are specific to a certain item of GFP or group of GFP. These specific layaway requirements are in addition to the general layaway requirements, unless otherwise noted.

6.2. LAYAWAY OF PROCESS & POTABLE WATER SYSTEMS:

6.2.1. Where possible, process and potable water systems shall be drained and winterized.

6.2.2. Cooling towers shall be drained of all water and chemicals including storage tanks and lines. Steps shall be taken to eliminate or remove the collection of water from precipitation from the cooling towers. Cooling towers shall be winterized.

6.2.3. Where possible storage tanks shall be drained and coated with an appropriate preservative.

6.2.4. Close valves inside the building to the domestic water side of the system.

6.2.5. When practical remove any remaining water from lines by blowing compressed air through the system.

6.3. LAYAWAY OF SEWAGE SYSTEMS:

6.3.1. Add propylene glycol to drains and traps sufficient to seal them from sewer gases.

6.4. LAYAWAY OF ELECTRICAL SYSTEMS:

6.4.1. When possible or practical, electrical systems shall be de-energized.

6.4.2. Where appropriate at the time of deactivation, lubricate and clean all mechanical operating linkages and contacts.

6.5. LAYAWAY OF BOILER AND HEATING PLANTS:

6.5.1. Boilers, heating plants, steam distribution and condensate return systems to be laid away shall be drained and prepared for dry storage.

6.5.2. The unit shall be cooled down according to manufacturer’s instructions and then completely drained. Make sure that no pockets of water remain in the drum, piping, water column, etc. Open all vents to assure complete drainage.

6.5.3. Open all the man ways and thoroughly wash the water side surfaces to remove any sludge deposits. Mechanically clean residual particulate from the gas side metal surfaces and inspect the system thoroughly.

6.5.4. Dry the system thoroughly. If an air hose is used, be sure condensate from the air tank is not blown into the tubes and that the air is oil free.

6.5.5. Place flat trays of desiccant, inside the units to absorb any moisture that will be trapped when the unit is closed up. The trays shall be placed on supports to allow air to circulate under them. Signs shall be placed in conspicuous places around the unit to indicate the presence of desiccant and that these materials must be removed before any water is introduced into the boiler and the boiler is fired.

6.5.6. After the entire system is dried the boiler system should be pressurized with nitrogen to approximately 5 psig. Close the steam outlet, drain valves, and feed water block valves. Ensure that the system has been purged completely before pressurizing.

6.5.7. Close all the openings to prevent water, steam or air leakage into the unit. Leave open the code required drain valve between the process steam stop valves to prevent back-leakage of condensate from any downstream header that may be pressurized.

6.5.8. All components of the steam distribution, condensate return and steam-to-hot-water systems shall be drained, dried and preserved.

6.6. LAYAWAY OF COMPRESSED AIR SYSTEM:

6.6.1. Where possible or practical compressed air generation and distribution equipment shall be drained and purged.

6.6.2. Compressors shall be prepared for long term storage according to manufacturer’s instructions or as follows:

6.6.2.1. RECIPROCATING COMPRESSORS:

6.6.2.1.1. Remove suction and discharge valve cover plates and spray preservative fluid over valves and unloader parts

6.6.2.1.2. Remove air filter and tape openings shut with moisture resistant tape or plug with plastic pipe plugs.

6.6.2.2. ROTARY SCREW AND TURBINE COMPRESSORS:

6.6.2.2.1. Remove air filter and/or ducting.

6.6.2.2.2. Close axial air inlet with fluid resistant tape.

6.6.3. All components of the compressed air distribution system including: air dryers, storage tanks and distribution lines shall be drained, dried and preserved.

6.7. LAYAWAY OF THE NATURAL GAS SYSTEM:

6.7.1. Layaway the natural gas system as described in the manufacturers recommendations.

6.7.2. Inspect and correct coating deterioration on systems to be laid away.

6.7.3. Ensure that regulator vents are operating properly.

6.7.4. Replace valves to laid away areas with locking valves. Close and lock valves.

6.8. LAYAWAY OF AIR HANDLING UNITS:

6.8.1. Permanent filters shall be removed and cleaned. Disposable filters shall be discarded and the filter bank tagged with the size and type of filter required for reactivation.

6.8.2. Fans, dampers, coils and associated equipment shall be cleaned prior to deactivation to minimize old, mildew and other microbial growth.

6.8.3. Belts shall be removed and hung by the motor/drive system.

6.9. LAYAWAY OF REFRIGERATION SYSTEMS:

6.9.1. All water-side plumbing shall be drained and dried.

6.9.2. Dielectric couplings shall be intact between all dissimilar metal components in the plumbing loops.

6.9.3. Pumps and motors shall be lubricated and protected.

6.9.4. Refrigerant shall be pumped down into the receiver. Excess refrigerant shall be recovered. All leaking receiver connections and valves shall be repaired or replaced. The compressor crankcase shall be filled with the normal operating oil to cover the seal and main bearings and the compressors tagged to prevent operation until the excess oil is removed. The compressor valve plate and housing shall be flooded with oil.

6.10. LAYAWAY OF PETROLEUM PRODUCT STORAGE SYSTEMS:

6.10.1. Remove all product from tanks and lines.

6.10.2. Lock out pumps and valves.

6.11. LAYAWAY OF BUILDINGS AND STRUCTURES:

6.11.1. Buildings and Structures shall be inspected and repaired to ensure weather tightness.

6.11.2. All exterior openings including, but not limited to: windows, doors, exhaust stacks, vents and louvers shall be closed and where appropriate locked.

7. REFERENCE DOUMENTS:

7.1. It shall be noted that these documents are provided for reference only.

7.1.1. CERL TR M-91/23, Layaway Procedures for U.S. Army Facilities, Volume I and Volume II.

7.1.2. Army TM 38-260.