Att_0004_-_SCAAP_PWS_1_-_Property_-_Draft_RFP.docx

SCAAP PWS 1

GOVERNMENT PROPERTY IN POSSESSION OF CONTRACTOR

(INDIRECT)

1. INTRODUCTION: Property in the Possession of Contractor (PIPC): Contractor shall be responsible and accountable for all Government property (GP) provided under the contract and shall comply with FAR 52.245-1; DFARS 245.6/70; DoDI 5000.64, Defense Property Accountability; and DoDI 4165.14, Real Property Inventory and Forecasting. The property discussed within this PWS covers all Real and Personal property, including Plant Equipment, Special Tooling, and Special Test Equipment. Further details for these requirements are delineated in Paragraphs 3 through 8 below.

2. APPLICABALE DOCUMENTS:

2.1 FAR 45.5

2.2 FAR 45.6

2.3 FAR 52.245

2.4 DFARS subpart 245-5

2.5 DFARS 245.6

2.6 DODD 4275.5

2.7 DoD FMR vol4, Chapter 6, Paragraph 060104

2.8 DoD 4161.2-M

2.9 DoDI 5000.64

2.10 DFARS 252.245-7001/7002

2.11 DFARS 245.7205

2.12 DFARS 252.211

2.13 AFARS subpart 5145.5

2.14 AFARS 5145.505

2.15 AFARS 5145.392

2.16 AFARS 5145.502

2.17 AR 405-70 Utilization of Real Property

2.18 AR 405-45

2.19 AR 405-45

2.20 AR700-90

2.21 AR 710-2, appendix F, paragraph 2-10,

2.22 AR 735-11

2.23 AR 735-5, paragraph 2-5 Army property with contractors

3. RESPONSIBILITIES:

3.1 Contractor shall be responsible for establishing plans as defined in this PWS.

3.2 Contractor is responsible for accurate accountability, care, and maintenance of all GP IAW FAR and DFARS requirements and the Property and Maintenance Plans IAW this immediate PWS and the Maintenance PWS.

3.3 Contractor shall comply with applicable local, state and Federal codes, laws, and EOs in execution of this contract.

4. PROPERTY PLAN (PP):

4.1 IAW FAR 52.245-1, the Contractor shall establish and implement a PP to include management plans, systems and procedures. The PP shall be submitted within 60 days after assumed operations through the Government Property Administrator (GPA) for concurrence by the PCO. The PP shall account for GP from acquisition through disposal and the PP shall be maintained in an electronic format. The PP shall be updated as needed to ensure property management processes meet contract requirement. At a minimum, the PP shall be reviewed and updated annually, and submitted with a summary change page to the PCO for approval. (CDRL A001)

4.2 GP is furnished “as is” IAW FAR 52.245.1(d)(2) (iii). Generally, the Government will not replace GFP provided ‘as is, where is’ when it becomes uneconomical to maintain. Replacement of any item by the Government is discretionary and will be determined on a case-by-case basis.

5. MODIFICATIONS:

5.1 Prior to any modifications to GP, the SCAAP Government staff shall be notified in writing and approval from the PCO must be received. The request shall include: property number, location, and a description of the item to be modified to ensure identification. If the modification is a repair which returns the GP to its original condition, this does not apply.

5.2 Any repair or modification of property furnished “as is” shall not affect the title of the Government unless expressly agreed to by the PCO. Unless approved as temporary, or for a specific/limited time period identified by the PCO, modifications are considered to be permanent. For modifications approved by the PCO as temporary or for specific/limited time periods, the modifications shall be removed and item shall be returned to its original condition, less reasonable wear and tear, for acceptance by GPA at end of the contract. Should the Contractor modify GP without GPA or PCO approval, the Government may take complete ownership of the property and any associated IP, or require the Contractor to restore the GP to its original condition, at the PCO’s sole discretion.

5.3 Prior to any movement of GP, the SCAAP Government staff shall be notified in writing. The notification shall include: property number, location, and a description of the item to be moved.

6. GOVERNMENT REVIEWS:

6.1 SCAAP Government staff shall have access to all GP, including GP in possession of subcontractors/tenants, for purposes of reviewing, inspecting, and evaluating the Contractor’s property control system and management procedures. This shall include plans, records, systems, and supporting documentation that pertain to accountability, preventative maintenance, and protection of GP (reference FAR 52.245-1(f) and (g).

6.2 Contractor shall support pre-visits, on-site visits, and follow-up activities. Historically, SCAAP has supported an average of 3 visits annually. Before the visit, the Contractor may be required to review past findings, gather information and maps, plan meetings, and arrange escorts. During the visit, the Contractor may be required to discuss its programs, provide information and maps, plan and participate in meetings, and escort visitors to various locations on the installation.

7. PERSONAL PROPERTY:

7.1 The quantity of vehicles (i.e., construction and engineering equipment, materials handling equipment, special purpose and special design vehicles) shall be consistent with mission requirements or purposes for which the vehicles were acquired and require approval in a TDA. Equipment Control Record and Reports and Usage Reports are required to be established and maintained on all TDA equipment.

7.2 The Contractor shall supply his own vehicles (i.e., automobile sedan, class II compact, truck cargo, truck carryall, and truck stake).

Equipment operators shall possess appropriate licenses prior to operation of GP which is motorized (i.e., vehicles, construction equipment, and TDA equipment). A copy of these licenses will be available upon request to the Administrative Contracting Officer (ACO).

7.3 Personal Property Reports/Records:

7.3.1 Contractor shall report to the GPA within four (4) hours after Lost, Theft, Damaged, or Destroyed of GP provided under this contract. (CDRL A003) The Contractor shall use the DCMA eTools software application for reporting loss of GP (reference DFARS 252.245-7002). Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

7.3.2 Contractor shall establish and maintain document files with source documentation for all GP to facilitate Government financial reporting requirements, such as capital asset depreciation reports and Chief Financial Officer Act financial statements. When no source document is available the contractor shall use DD Form 1342, DOD Property Record to establish the file.

7.3.3 The following reporting requirements are in addition to those identified in FAR 52.245-1:

7.3.3.1 Contractor shall prepare the Report of Disposition of Contractor Inventory (DD Form 1638) and submit to the GPA for review and approval AMSJM-ISM (DFARS 245.7205). This report shall be submitted on a quarterly basis (on or before 10 April, 10 July, 10 October, and 10 January). (CDRL A004)

7.3.3.2 Within 1 year after assumed operation, the Contractor shall establish and maintain accountability of personal property inventory in the Army’s automated database (currently identified as Defense Property Accountability System). Inventory accountability shall be updated within 20 days of acquisition, disposal, or other data changes to facilitate compliance with DoD requirements for asset management, accountability, and financial reporting. At a minimum, the database shall be used to track items with acquisition cost of $5,000 and greater; and mission essential, serial managed, sensitive, or pilferable items (i.e., blackberries, computers, binoculars (night vision), communication radios, cameras, etc.), regardless of acquisition cost.

7.4 Personal Property Inventories: Contractor shall inventory and make all adjustments to property data base of all Government Property. The inventory frequency is listed below:

7.4.1 GP with acquisition cost of $5,000 and greater shall be physically inventoried every three years.

7.4.2 Upon completion or termination of the contract, the Contractor shall perform 100% physical inventory of all personal property to include all Low Value Property.

7.4.3 Other inventory frequencies as determined by the GPA for mission essential, serially managed, sensitive items or controlled inventory, such as weapons, precious metals, etc.

7.4.4 Contractor shall support other inventories as directed by JMC, AMC and DA.

7.5 Disposal of Personal Property:

7.5.1 Contractor shall be responsible for identification and disposal of excess personal property IAW requirements of the PP, FAR 45.6 and 52.245-1(j), and DFARS 245.6/71. The Contractor shall use the DCMA eTools software application to initiate Plant Clearance cases in coordination with the SCAAP Government Plant Clearance Officer. The eTools “Plant Clearance Automated Reutilization Screening System” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm

7.5.2 Prior to excess action, items will be assessed for potential contaminations, such as asbestos, Polychlorinated Biphenyl, explosives, etc. Contaminated items shall be disposed of IAW applicable laws and regulations.

7.5.3 All proceeds from the sale of GP shall be deposited into an overhead account to be retained by the contractor and used as directed by the ACO. A monthly report of the funds, showing receipts and expenses, shall be made to the ACO, or his/her designee, who will have the right to examine all records relating to the sales. These funds will be the property of the Government and upon completion of this contract, will be assigned to any follow-on contract or a check issued to the U.S. –Treasury (CDRL A005).

7.6 Item Unique Identification (IUID):

7.6.1 Contractor is responsible to fully implement IUID requirements IAW DFARS 252.211.7003 and DFARS 252.211-7007 for the legacy GP provided to the Contractor and new GP acquisitions, as applicable.

7.6.2 Unless otherwise approved via the Property Plan, items to be registered and tagged include new property acquisitions and legacy GP with acquisition cost of $5,000 and greater, as well as mission essential, serially managed, sensitive/pilferable, or controlled inventory regardless of acquisition cost. The Contractor shall update the IUID Registry as items enter or leave their possession or control.

7.6.3 Information for the IUID Registry can be found in the DoD Guide to Uniquely Identifying Items. The Guide and other information on IUID implementation are available at the DoD IUID website: http://www.acq.osd.mil/dpap/pdi/uid/index.html.

8. REAL PROPERTY/REAL ESTATE:

8.1 The PP shall include management plans, systems and procedures for accountability, management and inventory of real property.

8.2 Real Property shall be physically inventoried once every three years.

8.3 Contractor shall conduct annual Utilization Surveys (reference AR 405-70).

8.4 Contractor shall establish and maintain document files with source documentation to support the financial and management information on all real property assets (reference DoDI 4165.14 and Real Property Audit Preparation Handbook).

8.5 Regulation/pamphlets for Real Estate/Property (405- Series) are available at Army Publication Directorate homepage: http://www.apd.army.mil/ to use as reference and guidance for Real Property acquisition, management/outgrant, inventory, utilization, and disposal. Such actions will be coordinated with the GPA for Army staffing and approval.

8.6 Reporting/Records:

8.6.1 Contractor shall maintain new and existing installation maps and utility maps. Installation and utility maps prepared under this contract shall be created or maintained in electronic format and available for Government review. The Contractor shall review “as built” property drawings and update when required or when modifications are completed.

8.6.2 Contractor shall current property information to the Government to enable the Government to maintain the Real Property Inventory (RPI) in the Army’s automated database (currently identified as General Fund Enterprise Business System (GFEBS)). The contractor’s property information shall be provided to the Government as transactions occur and IAW statutory and regulatory guidance to enable the Government to maintain the RPI. ) (reference AR 405-45).