Att_0015_-_SCAAP_PWS_12_-_MIF_-_Draft_RFP.docx

SCAAP PWS 12

MAINTENANCE OF INACTIVE FACILITIES (MIF)

(DIRECT)

1. OBJECTIVE:

1.1. This PWS provides the Maintenance of Inactive Facilities (MIF) requirements and responsibilities of the contractor at the Scranton Army Ammunition Plant (SCAAP). The term MIF refers to activities performed on Government Furnished Property (GFP) that has been placed into a layaway status. These activities can include, but are not limited to: maintenance, storage, repair, exercising, and inspection. This PWS will detail the Government requirements for a contractor’s MIF plan.

2. REQUIREMENTS:

2.1. The intent of this PWS is to ensure that GFP at SCAAP is properly protected, stored, inspected and maintained to permit timely reactivation to meet Surge or future production requirements.

2.2. The contractor shall submit an annual MIF plan as part of its bid proposal for this Property Management contract. This plan shall describe how the contractor intends to meet the requirements and conditions set by this PWS, its enclosures and any applicable documents. (CDRL #xxxx)

2.3. Where no specific reference documents or guidelines are cited, the contractor shall cite the basis, e.g. manufacturer or industry guidance, used in preparation of its plans.

2.4. Given the historical nature of the buildings and structures at SCAAP, compliance with the National Historic Preservation Act, DoDI 4715.16 and when necessary consultation with the State Historical Preservation Office are required.

2.5. Based upon the contractor’s production plan and place of performance it shall use the scenarios found in section four (4) of this PWS, as the basis for its MIF plan. The appropriate scenario shall affect which items shall be included in its MIF plan and which shall remain on its maintenance plan. The Government reserves the right to change these requirements at its convenience.

2.6. Certain GFP at the Facility is needed to fulfill environmental or safety requirements and shall remain active regardless of the status of the facility. Any GFP meeting these requirements can be found in Enclosure 6: GFP Not to Enter Layaway.

2.7. The contractor shall submit all requests for changes to its MIF plan for Government review and approval.

2.8. The costs associated with requirements found within this PWS and the approved MIF plan will be directly funded by the Government pending availability of funds. If the facility is in Full Layaway, as described in the scenarios below, substantiated utility costs associated with these requirements will be directly funded by the Government pending availability of funds.

2.9. Any MIF costs as a result of contractor negligence shall be the responsibility of the contractor.

2.10. The contractor shall maintain all files and records of all activities required throughout this PWS until completion of the contract and any executed extensions. Any documents created as a result of this PWS shall be granted to the Government as Government Purpose Rights as described by DFARS 227.7103-5 and 252.227.7013. Copies of all documents shall be provided to the Government upon request. Electronic record keeping format is acceptable; the preferred electronic format is a searchable PDF.

2.11. All work shall be performed in accordance with any applicable requirements of the Property Management contract, its associated PWSs and all applicable state, local and federal regulations. The contractor shall ensure that all subcontractors comply with these requirements.

3. ENCLOSURES:

· Enclosure 1: Items Currently in Layaway at SCAAP

· Enclosure 2: Class 1 GFP List

· Enclosure 3: Class 2 GFP List

· Enclosure 4: Real Property GFP List

· Enclosure 5: Facility Drawings

· Enclosure 6: GFP Not to Enter Layaway

4. MIF SCENARIOS:

4.1. The purpose of this section is to provide the contractor with a list of likely production scenarios that will affect the scope of MIF at SCAAP. The scenarios will help to determine which GFP shall be included in the contractor’s MIF plan.

4.2. It is recommended that the contractor’s plan take into account one of these scenarios but the contractor will not be limited to them. The Government is open to other scenarios on a case by case basis. The provided scenarios are as follows:

· Status Quo

· Partial Layaway

· Full Layaway (Transfer Some GFP)

· Full Layaway

4.3. STATUS QUO:

4.3.1. This scenario would assume full occupation and production at SCAAP utilizing the GFP listed on Enclosures 2, 3 and 4. The contractor’s full MIF responsibilities are limited to the items in Enclosure 1.

4.4. PARTIAL LAYAWAY:

4.4.1. This scenario takes into account a hybrid production approach i.e. the contractor would either be performing certain activities at an alternate location and certain activities at SCAAP or utilizing only a portion of SCAAP. In this scenario the contractors MIF plan shall include all GFP not identified in its production plan.

4.5. FULL LAYAWAY (TRANSFER SOME GFP):

4.5.1. This scenario is similar to the Full Layaway in section 4.6, however this scenario allows for the transfer of some GFP, at the contractor’s expense from SCAAP to a Government approved alternate place of performance. The contractors MIF plan shall include all requirements as in section 4.6 with the exception of GFP to be transferred to the alternate location.

4.6. FULL LAYAWAY:

4.6.1. This scenario would assume full layaway of SCAAP and its associated GFP. The contractor’s MIF plan shall include all GFP on Enclosures 1, 2, 3 and 4. As previously noted, certain GFP at the Facility is needed to fulfill environmental or safety requirements and shall remain active regardless of the status of the facility. GFP meeting these requirements can be found in Enclosure 6: GFP Not to Enter Layaway.

5. GENERAL MIF REQUIREMENTS:

5.1. This section of the PWS deals with the MIF requirements of GFP that has been placed into a layaway status. Information from this section shall be used to form the basis of the contractor’s MIF plan.

5.2. The contractor’s MIF plan shall include a detailed schedule broken out by month of all MIF activities included in this PWS.

5.3. The contractor shall maintain a monthly schedule of inspections of the laid away equipment, and make that schedule available upon request.

5.4. Desiccant bags, preservatives or volatile corrosion inhibitor blocks shall be replaced according to the manufactures recommendation or when issues are discovered. The condition of these materials are to be assessed monthly until an appropriate inspection and replacement frequency has been determined.

5.5. GFP shall be stored in a secure, weather tight and Government approved location. This location shall be kept at a minimum temperature of 50 degrees F year round.

5.6. INSPECTION SCEHDULE:

5.6.1. Annually, 100 percent of laid away GFP (including tools and gages) shall be inspected, utilizing the processes specified below. Equipment shall not be inspected more frequently than annually. Visual inspections are not needed on GFP that have undergone periodic inspection during the same performance period.

· Visual Inspection - 50 percent of all GFP

· Periodic Inspection - 50 percent of all GFP

5.6.2. Any fractional number encountered in determining number of inspections shall be rounded up to the next integer. However, the sum of equipment to be inspected shall not exceed 100 percent of laid away GFP, with preference being given to periodic inspections.

5.6.3. The inspection schedule shall be arranged to allow periodic inspection of all equipment once during a 2 year cycle.

5.6.4. All inspections shall be recorded and reported to the Government via submission of a completed Storage Quality Control Report, DD Form 1225 within 30 days of completion of the inspection. (CDRL #xxxx)

5.6.5. During all inspections, the laid away GFP shall be inspected for missing parts, damage and degradation. If a part is missing or damage or degradation is found, that deficiency shall be indicated on the inspection record tag affixed to the GFP, as well as in Block 35 of DD Form 1225.

5.7. TYPE OF INSPECTION:

5.7.1. VISUAL:

5.7.1.1. Visual inspections shall consist of visual examination of the machined precision surfaces such as ways, slides, spindles, etc., to detect evidence of rust/corrosion and rub-off or evaporation of preservatives. This may require removal of shrouds/dust covers, it is not necessary to remove any preservatives during a visual inspection. Preservatives inadvertently removed during the inspection process shall be immediately replaced with a like preservative. Any GFP exhibiting defects in the preservation of critical surfaces during a visual inspection shall be placed on the top of the schedule for a periodic inspection.

5.7.2. PERIODIC:

5.7.2.1. External Examination: Remove shrouds/dust covers as necessary and visually examine the machined precision surfaces such as ways, slides, spindles, etc., to detect evidence of rust/corrosion, rub-off, or evaporation of preservatives. It is not necessary to remove any preservatives during a periodic inspection. Preservatives inadvertently removed during the inspection process shall be immediately replaced with a like preservative.

5.7.2.2. Internal Examination: Internal mechanisms which can be observed through available access holes, hatches, panels, and covers designed to be easily accessible shall be observed for evidence of rust corrosion, rub-off, or evaporation of preservatives. Electrical or pneumatic control boxes, gear boxes, shafts, etc., are to be similarly inspected.

5.7.2.3. Electrical control boxes shall be examined for evidence of rust/corrosion on contact points, existence of desiccant bag or volatile corrosion inhibitor block, and ensure the boxes are free of debris.

5.7.2.4. Pneumatic control panels shall be examined for cracked or broken lines and ensure the boxes are free of debris.

6. SPECIFIC MIF REQUIREMENTS:

6.1. This section of the PWS deals with MIF requirements that are specific to a certain item of GFP or Group of GFP. These specific MIF requirements are in addition to the general MIF requirements, unless otherwise noted.

6.2. Tooling and Gauges shall be kept in secure weather tight, humidity appropriate rooms. Access to these rooms shall be limited to help with accountability and traceability.

6.3. Steps shall be taken to eliminate or remove the collection of water as a result of precipitation from the cooling towers.

6.4. MIF FOR SEWAGE SYSTEMS:

6.4.1. Annually inspect sewer lines and manholes for structural integrity, remove excessive sediment and repair severe defects.

6.5. MIF FOR ELECTRICAL SYSTEMS:

6.5.1. The electrical system shall be inspected following the normal inspection schedule and after severe thunderstorms or floods.

6.5.2. The inspection of electrical systems shall include, but is not limited to: inspection for poor connections, corrosion or other moisture damage, animal intrusion, etc.

6.6. MIF FOR BOILER AND HEATING PLANTS:

6.6.1. Inspections for evidence of condensation and corrosion shall be performed quarterly.

6.6.2. If it is suspected that moisture could have been absorbed by the refractory, follow the recommended refractory dry out procedure.

6.7. MIF FOR THE NATURAL GAS SYSTEM:

6.7.1. During inspections, ensure that regulator vents are operating properly.

6.8. MIF FOR SURFACE AREAS:

6.8.1. No Chloride chemicals shall be used for deicing surface areas.

6.9. MIF FOR BUILDINGS AND REAL PROPERTY:

6.9.1. Building and Real Property shall be inspected semiannually, except as otherwise noted in this PWS or any referenced documents.

6.9.2. Roofing and roof drainage systems shall be inspected and maintained according to CERL TR M-91/23, Appendix B, Inspection and M&R Checklists for Roofs, CERL Technical Report M 90-04 for bituminous built up roofs, ERDC TR 12-15 for metal panel roofing, and CERL TR FM 93-11 for single ply membrane roofs.

6.9.3. Building exteriors shall be inspected and maintained according to CERL TR M-91/23, Appendix C, Inspection and M&R Checklists for Exterior Closure. Exterior closure consist of the architectural and structural elements of the building envelope, plus the exterior elements immediately adjacent to the building. Its subcomponents are Exterior Perimeter, Exterior wall, Windows and Louvers, and Doors.

6.9.4. Building interiors shall be inspected and maintained according to CERL TR M-91/23, Appendix D, Inspection and M&R Checklists for Interior Construction. The interior construction component consists of the architectural and structural elements contained within the building envelope. Its subcomponents are Walls, Floors and Bases, Ceilings, Doors, Specialties, and Exposed Structural Elements. This component does not include furniture, furnishings, or equipment.

6.9.5. Personnel and Freight Elevators shall be inspected and maintained IAW Local, State and Federal regulations. They shall be inspected semi-annually for safety and proper operation, records of these inspections shall be kept onsite. Elevators shall be repaired, as required.

6.10. PREVENTATIVE MAINTENANCE AND EQUIPMENT EXERCISE:

6.10.1. Bridge Cranes and hoist shall be kept active and exercised every three (3) months.

6.10.2. Hydraulic and Mechanical Presses are to be cycled for 4 hours every three (3) months. Each press shall be removed from preservation, cycled for 4 hours and placed back in preservation.

6.10.3. Mild Steel Tanks and rollers to be inspected every three (3) months and if needed cleaned and coated with preservative.

6.10.4. Maintain the conveyor systems (main system and support systems) per manufactures specifications, including exercising and lubricated every six (6) months.

6.10.5. Rotary screw and turbine air compressors shall be rotated through two full turns twice a month.

6.10.6. Fans and motors shall be manually rotated during inspections to ensure smooth rotation.

7. DOCUMENTATION REQUIREMENT:

7.1. When necessary the contractor’s maintenance plan shall be updated to include any Government approved changes in the status of GFP moved from the maintenance plan to the MIF plan.

7.2. A tagging and recordkeeping system shall be developed based upon the layaway equipment tags as found in the LIF PWS to ensure critical components and systems are identified, inspected and maintained.

7.3. Tags shall be attached to all GFP on the contractors MIF plan showing when and by whom, inspections and/or exercising were performed; and showing what if any, corrective action was taken and the date that action was taken.

7.4. Real property inspection records showing inspection dates, inspector name, what was inspected, defects found, and what, if any, corrective action was taken and the date corrective action was taken shall be maintained.

7.5. All defects due to corrosion and deterioration shall be identified on the DD 1225 form for correction via a separately funded project. Efforts to correct all defects shall be initiated within 30 days after receipt of appropriate funding. (CDRL #xxxx)