Attachment 0004 - PWS 04 RFAAP Gov Property.pdf

DRAFT

RADFORD ARMY AMMUNITION PLANT

PERFORMANCE WORK STATEMENT (PWS)

PWS 4 – GOVERNMENT PROPERTY IN POSSESSION OF THE

CONTRACTOR

1. GENERAL INFORMATION

1.1. INTRODUCTION

1.1.1. In addition to the Contractor’s stewardship responsibilities to adhere to the requirements specified in the Federal Acquisition Regulation (FAR) 52.245-1, FAR 52.245-1 Alternate I, associated FAR and Defense FAR Supplement (DFARS) clauses, and the contractual requirements; this PWS establishes tasks that the Contractor shall perform in support of the Army’s accountable records and fiduciary compliance from acquisition of property to disposal and contract closeout. The property discussed in this section is Government Real Property (RP), Personal Property/General Equipment (PP/GE), Plant Equipment, Special Tooling, Special Test Equipment, and Ammunition Peculiar Equipment (APE).

1.2. BACKGROUND

1.2.1. The Contractor is responsible for property management of 100% of property of the entire facility, both the Main Plant (Montgomery/Pulaski County) and the New River Unit (Dublin), covering ~6,901 acres in total. Property Administration of GFP must be conducted and documented such that the requirements prescribed in this PWS and the documents and citations in section 1.4 of this PWS are met.

1.2.2. Unless otherwise prescribed within this PWS, maintenance of property at RFAAP shall be performed IAW PWS 7 requirements.

1.2.3. The Contractor administers the ARMS program at RFAAP which facilitates tenants to utilize Government property at RFAAP. The Contractor is required to ensure that tenants within the ARMS program comply with all requirements prescribed in this PWS, PWS 12 and documents and citations in section 1.4 of this

PWS.

1.2.4. The Maintenance of Inactive Facilities (MIF) program at RFAAP is a separate task order that inspects and provides maintenance to facilities that are in Caretaker status at RFAAP. The Contractor is required to comply with all requirements prescribed in this PWS and PWS 7 while executing the MIF program.

1.2.5. The Contractor is not accountable for downgraded property items unless they are currently being used. If a downgraded item is being used, these items shall be brought back to accountable property record. If not used, proceed with disposal efforts.

1.3. SCOPE

1.3.1. The scope of this PWS includes property administration for all buildings and Government Furnished Property (GFP) at RFAAP, regardless of acquisition value, to include but not limited to Real Property (RP), Personal Property/General Equipment (PP/GE), Plant Equipment, Special Tooling, Special Test Equipment, Non-tactical Vehicles (NTV), Ammunition Peculiar Equipment (APE), Government Furnished Material (GFM) and all pieces of property included in the Table of Distribution and Allowances (TDA).

1.4. APPLICABLE DOCUMENTS OR CITATIONS

1.4.1. FAR 52.245-1

1.4.2. FAR 52.245-1 Alternate I

1.4.3. DoDI 5000.64

1.4.4. DoD FMR 7000.14-R

1.4.5. DoDI 4165.14

1.4.6. DoDI 4161.02

1.4.7. AR 405-45

1.4.8. AR 700-20

1.4.9. AR 710-4 chapter 10

1.4.10. DFARS 252.211.7008

1.4.11. DFARS 252.245-7005

1.4.12. DFARS 252.245-6

1.4.13. DoDM 4160.28-M

1.4.14. DoDI 4165.56

1.5. DEFINITIONS

1.5.1.1. Abbreviations Personal Property (PP)

1.5.1.2. General Equipment (GE)

1.5.1.3. Real Property (RP)

1.5.1.4. Government Furnished Property (GFP)

1.5.1.5. Property in the Possession of Contractor (PIPC)

1.5.1.6. Government Property Administrator (GPA)

1.5.1.7. Government Plant Clearance Officer (PLCO)

1.5.1.8. Real Property Accountable Officer (RPAO)

1.5.1.9. Property Book Officer (PBO)

1.5.1.10. Accountable Property System of Record (APSR)

1.5.1.11. Table of Distribution and Allowances (TDA)

1.5.1.12. Ammunition Peculiar Equipment (APE)

1.5.2. Definitions

1.5.2.1. The FAR, DFARS, DoDMs and Army Regulations referenced in section

1.4 should be used to define any terms used in this PWS, specifically FAR 52.245-1(a).

2. WORK REQUIREMENTS

2.1. TECHNICAL REQUIREMENTS

2.1.1. Records Management

2.1.1.1. Stewardship records of Government Furnished Property (GFP)/Property in the Possession of Contractor (PIPC): Contractor shall maintain stewardship records and be responsible and accountable for all GFP provided under the contract and shall comply with the Federal Acquisition Regulation (FAR) 52.245-1 and applicable Defense FAR Supplement (DFARS) clauses cited in the contract pertaining to acquisition, use, management and disposition of

GFP.

2.1.1.2. Government Asset Records: Contractor shall perform actions necessary to create, update, correct and sustain records for acquisition through disposition of all PP/GE and RP asset documentation and the Government’s Accountable Property Systems of Record (APSRs), which comprise the official Government records for Government Property (GP). This encompasses all Government records for all GP located at Radford Army Ammunition Plant (RFAAP) to include both PIPC and property used by the Government staff.

2.1.1.2.1. Currently, the Government’s designated APSRs are the Defense

Property Accountability System (DPAS) for PP/GE and the General Fund Enterprise Business System (GFEBS) for RP. If the designated APSRs for PP/GE or RP change, the Contractor shall be responsible for the transition of records from the current APSR to the new APSR. In addition, if record requirements of the current or new APSR change (i.e.

change from paper to digital records), the contractor shall be responsible to adjust to those changing record requirements.

2.1.1.3. The Contractor shall separately maintain accountability and records for the following:

2.1.1.3.1. List of Government Furnished Equipment (GFE) requiring contractor stewardship records and support in maintaining Government records

2.1.1.3.2. List of Incidental items that are newly acquired including previous listing of low value property. Historical Incidentals and downgraded property not required

2.1.1.3.3. List of Table of Distribution and Allowances (TDA) equipment

2.1.1.3.4. List of Real Property assets

2.1.1.3.5. List of Ammunition Peculiar Equipment (APE)

2.1.1.3.6. List of Equipment used by Government personnel requiring

Contractor support in maintaining Government records

2.1.2. Property Management

2.1.2.1. Contractor shall be responsible for establishing and maintaining a Contractor Property Management System (CPMS) that includes a Property Management Plan (PMP) and detailed procedures for processes used to manage the contractor stewardship records and the Government records as defined in this PWS, FAR 52.245-1, DoDI 5000.64 and AR 710-4 chapter 10.

2.1.2.1.1. The CPMS shall comprise of plans, systems and detailed operating procedures utilized to accomplish tasks for the 10 lifecycle outcomes addressed in FAR 52.245-1(f); i.e., Acquisition, Receipt, Records, Physical Inventory, Subcontractor Control, Reports, Relief of Stewardship Responsibility, Utilization, Maintenance, and Property Closeout. It shall provide procedures for the stewardship processes of accountable GFP, processes that track incidental assets, and processes supporting the management of GP asset, fiduciary, and APSR records

IAW DODI 5000.64.

2.1.2.1.1.1. The contractor shall conduct self-assessments of the

CPMS processes on an annual basis to assure the 10 lifecycle outcomes listed in 2.1.2.1.1 above have adequate controls in place.

Results are to be submitted to the GPA by 30 September each year. (A04-07)

2.1.2.1.2. The PMP shall be reviewed and updated by 31 August each year, or more frequently if required by operational or equipment changes.

Proposed revisions to the PMP shall be highlighted in red and submitted in electronic format to the GPA for review and PCO approval. (A04-04)

2.1.2.2. The Contractor shall be responsible for accurate accountability, care, and maintenance of all GP in accordance with (IAW) FAR, DFARS, Property and Maintenance PWS requirements and the contractor’s approved Property and Maintenance Plans.

2.1.2.3. The Contractor shall supply information to the GPA and other Government personnel as appropriate for the type of asset (RP, PP/GE, and APE), by timeframes necessary to complete various site and higher headquarters’ taskers, information requests, site visits, and audit tests on RP and GE asset records.

2.1.2.3.1. The Contractor shall provide auditable support documentation (i.e.

contract, contract modification, invoice, etc.) for real and personal property assets acquired/improved through modernization projects and other acquisition methods. The support documents will identify the final cost (to include allowable costs per DOD 7000.14-R) that substantiates the cost of each asset identified on applicable acceptance forms; i.e. DD Form 1354 for Real Property and DD Form 250 (or alternate form designated by Government) for Personal Property/General Equipment and data recorded in the APSRs.

2.1.2.4. Documentation for contractor stewardship records and formal

Government records are often the same. However, unless otherwise approved by the Procuring Contracting Officer (PCO), separate sets of records will be maintained IAW with requirements of FAR, DOD policy/instructions, and Army regulations for audit compliance.

2.1.2.5. The Contractor shall notify the GPA within 5 days after loss or damage of GP provided under this contract and shall submit a report IAW FAR 52.245- 1(f)(1)(vii) and DFARS Clause 252.245-7005. Note Real Property is not required to be processed in Procurement Integrated Enterprise Environment (PIEE). The Contractor shall use PIEE for Property Loss (PL) and disposals. A quarterly report in EXCEL format shall be submitted to the GPA indicating:

description of loss, date occurred, date closed, and if open provide status of investigation/resolution and estimated completion date, report shall be submitted NLT the 10th day after quarter end. (A04-03)

2.1.2.6. The Contractor shall comply with applicable local, state and Federal codes, laws, and Executive Orders (EO) in the execution of this contract.

2.1.3. Repair / Modification

2.1.3.1. Any repair or modification of property furnished “as is” shall not affect the title of the Government unless expressly agreed to by the Administrative Contracting Officer (ACO). Unless approved as temporary, or for a specific/limited time period identified by the ACO, modifications are considered to be permanent. The Government shall take complete ownership of the property and any associated intellectual property (IP) for any permanent changes. For modifications approved by the ACO as temporary or for specific/limited time periods, the modifications shall be removed and item shall be returned to its original condition, less reasonable wear and tear, for acceptance by GPA at end of the contract. Should the Contractor modify GP without GPA or ACO approval, the Government may take complete ownership of the property and any associated IP or require the Contractor to restore the GP to its original condition at no cost to the Government, at the PCO’s sole discretion.

2.1.3.2. Prior to any modification of GP, the Contractor shall submit a written request to the GPA for ACO approval of the proposed modification. The request shall include: property number, location, and a description of the item to be modified to ensure identification.

2.1.3.3. Modifications that are incidental (i.e. does not affect routine maintenance or repair) to routine maintenance or repair of Government property do not require approval but do require notification to the GPA and ACO via email three working days after the modification.

2.1.3.4. Contractor agrees to grant rights to technical data associated with the modifications or modified Government property in accordance with requirements of the basic contract.

2.1.3.5. Prior to any movement of GP, the GPA shall be notified. Notification shall include: property number, location, and a description of the item to be moved.

Movement for repairs, previously approved project SOW and or Disposition activities does not require submittal .

2.1.4. Government Reviews

2.1.4.1. The RFAAP Government Staff shall have access to all GP, including GP in possession of subcontractors/tenants, for purposes of reviewing, inspecting, and evaluating the CPMS. This shall include plans, records, systems, and supporting documentation that pertain to accountability, preventative maintenance, and protection of GP.

2.1.4.2. The Contractor shall support information requests, pre-visits, on-site visits, and follow- up activities. Before the visit, the Contractor may be required to review past findings, gather information and maps, plan meetings, and arrange escorts. During the visit, the Contractor may be required to discuss its programs, provide information and maps, plan and participate in meetings, and escorts visitors to various locations on the installation.

2.1.5. Personal Property

2.1.5.1. GFP is furnished “as is” IAW FAR 52.245.1(d)(2)(iii). Generally, the

Government will not replace GFP provided ‘as is, where is’ when it becomes uneconomical to maintain. Replacement of any item by the Government is discretionary; contractor shall submit formal request to the PCO and approval will be determined on a case-by-case basis.

2.1.5.2. Item Unique Identification (IUID):

2.1.5.2.1. DoD requires that all tangible items be marked with a Unique Item Identifier (IUlD).

2.1.5.2.2. The Contractor shall be responsible for fully implementing IUID requirements IAW DFARS 252.211.7005.

2.1.5.2.3. The Contractor shall assure that an IUlD is assigned, regardless of dollar value; items are physically marked with an IUID compliant 2-D barcode, as applicable, item information input to the IUID Registry and PMSR within 7 working days of receipt. Items to be tagged and registered include accountable assets (i.e. mission critical, sensitive, serially managed, pilferable items, or controlled inventory regardless of acquisition cost.)

2.1.5.3. Reconciliation between the Contractor’s GFP listing, the Government’s

APSR, and the contract GFP attachment shall be conducted annually to assure record adjustments resulting from any GP acquisitions, capital improvements, and disposals are accurately maintained. Reconciled listing shall be provided to the PCO by 31 October each year to update contract GFP attachment. (A04-08)

2.1.5.4. The contractor shall maintain control of GP furnished to its subcontractors, vendors, and tenants IAW FAR 52.245-1(f)(1)(v). The contractor shall track when equipment is shipped, received, and returned. The item will be tracked by property tag number and/or serial number utilizing DD FORM 1149. DD FORM1149 must be sent to the GPA for awareness prior to GFP being shipped off plant. Following review of the DD Form 1149, the GPA may request that the GFP be returned immediately and the Contractor shall honor that request as quickly as possible.

2.1.5.5. General Equipment Physical Inventories Contractor shall perform required inventories and make all adjustments to the Government APSR within 7 working days. The Contractor shall submit a Personal Property Physical Inventory Plan (A04-13) by 15 December each year for the upcoming calendar year. The inventory frequency is listed below:

2.1.5.5.1. General Equipment – Once every three (3) years. Therefore, 100% inventory will be conducted over the course of three (3) years. This pertains to accountable assets (i.e. mission critical, sensitive, serially managed, and pilferable items. Performance of the physical inventory will be IAW with DOD and Army Guidance and will entail verification of numerous elements to include but not limited to:

2.1.5.5.1.1. Visual verification that items recorded in the APSR exist.

2.1.5.5.1.2. Verification that all existing assets are recorded in the

APSR. (completeness)

2.1.5.5.1.3. Photographing of capital equipment.

2.1.5.5.1.4. Verification that APSR data is correct.

2.1.5.5.1.5. Document the physical verification and asset data review on a checklist with signature and date. Complete appropriate documents (i.e., Memorandums for Record, Loss of GP, disposals, etc.) to support data element changes/corrections where needed.

Assure copies of the checklist and support documents are added to the asset file.

2.1.5.5.1.6. Update the APSR with changes/corrections as necessary.

2.1.5.5.1.7. Update the APSR with the inventory date as well as schedule the next cyclic inventory due date.

2.1.5.5.1.8. Update the asset file with inventory information and supporting documentation.

2.1.5.5.1.9. The Contractor’s performance of this annual inventory shall be completed by 31 December each year. Contractor shall provide status on progress of performance of physical inventories on a quarterly basis in EXCEL format.

2.1.5.5.1.10. Final results of the inventory shall be provided to the GPA 30 days following completion, signed and dated by the Contractor Property Manager.

2.1.5.5.2. If the Contractor’s Property Management System is in an unapproved status, the contractor shall be required to inventory and report all equipment, special tooling, special test equipment, and all incidentals annually.

2.1.5.5.3. Other inventory frequencies as determined by the Government for mission essential, serially managed, radios, sensitive items or controlled inventory, such as weapons, precious metals, etc.

2.1.5.5.4. Prior to placement of buildings in Caretaker (inactive) status, the

Contract shall inventory 100% Government property in buildings being downgraded to Caretaker. Physical Inventories are required if over 30 days since last inventory. Government property currently located in Caretaker facilities are not required to be inventoried; the exception being when Caretaker facilities are scheduled for demolition or reactivation. All GP in Caretaker facilities shall be 100% inventoried prior to facility demolition. Disposal documents shall be created and records adjustments made upon completion of demolition. GP within facilities being demolished shall be decontaminated prior to leaving RFAAP.

2.1.5.5.5. While performing physical inventory of personal property or general equipment, the Contractor shall provide adequate evidence of physical inventory (i.e. stickers, markings, etc.).

2.1.5.6. Vehicles/Equipment :

2.1.5.6.1. The quantity of vehicles (i.e., construction and engineering equipment, materials handling equipment, special purpose and special design vehicles) shall be consistent with mission requirements or purposes for which the vehicles were acquired and require approval of a Technical Exhibit to the contract that will be used by HQDA to update on the TDA. Equipment Control Records (DA Form 2408-9) and Utilization Records are required to be established and maintained on all TDA equipment.

2.1.5.6.2. The Contractor shall be responsible for the cost to acquire/replace vehicle license plates for Government owned vehicles.

2.1.5.6.3. The Contractor shall input required data into the Federal Automotive Statistical Tool (FAST). The input shall be completed in accordance with the annual tasker each year. (http://fastweb.inel.gov/).

(A04-05). All NTVs shall be registered in GSAFleet.com as the Fleet Management Information System (FMIS) for the Army. The Contractor shall identify and collect accurate inventory, cost, and use data that covers the complete lifecycle of each motor vehicle (acquisition, operation, maintenance, and disposal) and provides the information necessary to satisfy internal and external reporting requirements.

2.1.5.6.4. The Contractor shall support leasing, maintenance, marshalling service, and reporting requirements of GSA vehicles used by the Contractor and shall support maintenance and marshalling service requirements of GSA vehicles used by the Government staff.

2.1.5.6.5. The Contractor is not required to utilize GSA vehicles, however, if

GSA vehicles are used at RFAAP, the Contractor must comply with all Government and Army regulations, to include transition to Electric Vehicle (EV) Fleets.

2.1.5.6.6. The Contractor shall report vehicle accidents to the GPA and Government GSA Account Administrator within 24 hours after receipt of the security report.

2.1.5.6.7. The Contractor shall assure accuracy of the Table of Distribution and Allowances (TDA) (reference AR 71-32, paragraph 7-3 (3) and supplemental HQDA policy ). Contractor shall notify the GPA when mission requirements necessitate increases/decreases to TDA items and shall complete annual review of the TDA by 31 August each year.

Results/updates shall be provided to the GPA for submission to HQ, JMC for adjustment of TDA authorizations. (A04-02)

2.1.5.6.8. The Contractor shall support Taskers/Data Calls; such as but not limited to data calls on Base Level Commercial Equipment (BCE), Fire Fighting Apparatus (FFA), Non- Tactical Vehicle (NTV) Requirements, Energy Independence and Security Act (EISA) 246, Energy Policy Act (EPACT) 701 Waiver, and Vehicle Allocation Methodology/Vehicle Utilization Review Board (VAM/VURB).

2.1.5.6.9. Equipment operators shall possess appropriate licenses prior to operation of GP which is motorized (i.e., vehicles, construction equipment, and TDA equipment). A copy of these licenses shall be provided to the ACO as requested.

2.1.5.7. Government Asset Records and APSR:

2.1.5.7.1. The Contractor shall establish and maintain Government records with supporting documentation for all GP to facilitate Government financial reporting requirements, such as but not limited to capital asset depreciation reports and Chief Financial Officer Act financial statements.

Asset files will be created that follow DOD and Army guidance and policy for audit compliance. Supporting documentation may include but is not limited to, purchase invoices and procurement contracts and receiving documents (reference DODI 5000.64 and DOD 7000.14-R).

2.1.5.7.2. The Contractor shall perform actions to assure new and legacy asset documentation is audit sufficient. Transition documentation is sufficient to support legacy assets. Contractor will identify discrepancies and coordinate corrective actions needed with the GPA.

2.1.5.7.3. The Contractor shall use the Army Enterprise Systems Integration

Program (AESIP) to identify, verify, or create National Stock Numbers (NSNs) necessary for proper cataloging of new assets and to correct catalog records where needed. AESIP will be used for cataloging new assets as acquired. AESIP catalog verification/corrections shall be completed during Physical Inventory. AESIP requests shall be made after the DPAS record has been established, using the closest available description, FSC, and NSN that is available in the DPAS catalog. Once the NSN has been received from AESIP, the DPAS record will be updated to reflect new NSN number assigned by AESIP.

2.1.5.7.4. PP/GE records (documentation and APSR) for accountable assets shall be updated within 7 business days of acquisition, disposal, or other data changes to facilitate compliance with Department of Defense Instructions (DoDI) 5000.64 requirements for asset management, accountability, and financial reporting.

2.1.5.7.5. The Contractor is required to record within the APSR the actual acquisition cost to meet audit readiness guidelines. This would include purchase requests, purchase orders, packing slips, invoices, negotiated contracts, etc. for the equipment to support the acquisition cost of the item. A file asset folder for new acquisitions of general equipment shall be established within 7 business days of receipt of the equipment onto the installation.

2.1.5.7.6. The Contractor shall provide a monthly report of adjustments to the Government APSR and Contractor stewardship records (additions, deletions,). (A04-01)

2.1.5.8. Incidental Equipment Items:

2.1.5.8.1. Incidental items shall be accounted for separately from

Government Furnished Property and shall be annotated within the contract on a listing attached to the contract. The Incidental items listing shall be updated by the Contractor with 7 business days of acquisition, disposal or other data changes. Contractor’s stewardship records for incidental items can be managed through same method as accountable

GFE.

2.1.5.9. Disposal of Personal Property:

2.1.5.9.1. The Contractor shall be responsible for identification and disposal of excess personal property IAW requirements of the PMP, FAR 52.245- 1(j), and DFARS 252.245.7005 and 245.6. Serviceable Excess items shall be initially reported to the Plant Clearance Officer (PLCO) for screening by HQ JMC and HQ AMC for potential redistribution. The Contractor shall use PIEE IAW with DFARS 252.245-7005 (Management and Reporting of Government Property) to initiate Plant Clearance cases in coordination with the RFAAP Government PLCO.

2.1.5.9.2. The Contractor shall actively pursue the identification of excess and timely disposal of scrap located on the installation through reviews and inspections of facilities. Contractor shall identify scrap and provide P25s for anything that requires a project.

2.1.5.9.3. The Contractor shall prepare the Report of Disposition of

Contractor Inventory in excel format along with supporting documentation and submit to the GPA for review, approval and transmittal to HQ JMC, (reference DFARS 252.245-7005). This report shall be submitted on a quarterly basis (on or before 05 April, 05 July, 05 October, and 05 January). (A04-06)

2.1.5.9.4. Prior to disposal action, items shall be assessed for potential contamination, such as asbestos, explosives, etc. Contaminated items shall be disposed of IAW applicable laws and regulations, such as DoDM 4160-28M.

2.1.5.9.5. A scrap metal term sale shall be initiated for the period 1 October through 30 September each Government fiscal year. The Contractor’s Scrap Procedure shall detail the management of Government-owned scrap. The procedure shall include the Contractor’s process for the effective and efficient disposition of scrap, including sales to scrap dealers, so as to minimize costs, maximize sales proceeds, and provide the necessary internal controls for mitigating the improper release of non-scrap property (ref. DFARS 252.245-7005).

2.1.5.9.6. The Contractor’s Property Administration Personnel will maintain direct oversight of the disposal process throughout the installation to ensure appropriate paperwork is submitted and assist in disposal actions as required.

2.1.5.9.7. Upon completion of plant clearance requirements, the Contractor shall complete disposal action within 120 working days unless approved by the PLCO.

2.1.5.9.8. All proceeds from the sale of GP shall be deposited into an account to be used as directed by the PCO. Quarterly reports of the fund, showing projects/transactions, receipts and expenses shall be submitted to the Government. The Government reserves the right to examine all records relating to the sales. Funds are the property of the Government and upon completion or termination of the contract, the balance of the funds in the account shall be reconciled and check may be issued to the US Treasury, deposited into a new account or disbursed in a manner directed by the Contracting Officer. (A04- 10)

2.1.5.10. Ammunition Peculiar Equipment (APE):

2.1.5.11. The Contractor may request use of APE and Gages, if pre-approved by

HQ JMC. If use of APE is granted, the Contractor shall (at completion of the work for which use was granted) promptly request disposition from the PLCO.

The Contractor is responsible for the cost of receipt of the APE, as well as the cost for packing, crating, handling and transportation to return the APE to the Army’s engineering support depots or other designated destination. The Contractor is responsible for decontamination and coordinating return/disposition of the APE/Gages as directed by the Government. For Commercial and other users, reference AR 700-20, paragraph 2-2.

2.1.6. Real Property / Real Estate (RP/RE)

2.1.6.1. The Contractor performance of additional Government requirements for

RP/RE:

2.1.6.1.1. The PMS shall include management plans, systems and procedures for accountability, management and inventory of real property. The below must be included in PMS.

2.1.6.1.2. The Contractor shall establish and maintain document files with source documentation to support the financial and management information on all real property assets IAW the Real Property Handbook, DoDI 4165.14 and other DOD and Army policy.

2.1.6.1.3. The Contractor shall complete training and security access requirements to take on input and maintenance of the Real Property Inventory (RPI) in the Government’s APSR (currently identified as General Financial Enterprise Business System (GFEBS) website available upon request).

2.1.6.1.4. The RP documentation and RPI shall be maintained as transactions occur and IAW statutory and regulatory guidance to facilitate data extractions by JMC, AMC, DA and DoD or routine and special reporting requirements (Facility Reduction Program and Utilization Survey) (reference AR 405-45 and other policy documents available from the RPAO).

2.1.6.1.5. Physical Inventory: Real Property shall be physically inventoried

IAW AR 405-45 and Higher HQ guidance; once every five years, except for historic/heritage facilities, which are physically inventoried every three years. The Contractor shall submit a Real Property Physical Inventory Plan (A04-14) by 15 September each year for the upcoming Government fiscal year. In addition, the Contractor shall document within the CPMS how these perpetual inventories will be accomplished. The Contractor shall provide adequate evidence of physical inventory on the real property assets.

2.1.6.1.5.1. The Contractor will schedule a portion of the asset to inventory each year to be completed by 30 September of each year.

Contractor will provide status on progress of performance of physical inventories on a quarterly basis in excel format. Data elements established within DoDI 4165.14 must be updated/verified in GFEBS as part of the inventory process. All data elements must be validated by supporting documentation.

2.1.6.1.5.2. Conducting the RP physical inventory will entail verification of numerous elements, to include but not limited to:

2.1.6.1.5.2.1. Visual verification that items recorded in the APSR exist

2.1.6.1.5.2.2. Verification that all existing assets are recorded in the

APSR (completeness)

2.1.6.1.5.2.3. Verify operational status

2.1.6.1.5.2.4. Verification of the facility data

2.1.6.1.5.2.5. Photograph each RP asset

2.1.6.1.5.2.6. Document the physical verification and asset data review on a checklist with signature and date. Complete appropriate documents (i.e. Memorandums for Record, 1354s, 337s) to support data element changes/corrections where needed.

Assure copies of the checklist and support documents are added to the asset file.

2.1.6.1.5.2.7. Update the APSR with changes/corrections as necessary.

2.1.6.1.5.2.8. Update of the APSR with the inventory date as well as the scheduling of the next cyclic inventory.

2.1.6.1.5.2.9. Update the asset file with inventory information and supporting documentation.

2.1.6.1.5.2.10. Final results of the inventory will be provided to the RPAO within 30 days of completion. Contractor will submit a listing of assets inventoried to the RPAO indicating date inventoried, results/changes required for each asset where applicable and notation that GFEBS updates were completed and a listing of significant changes to the RPI to include additions (acquisitions/ capital improvements/Found on Site), conversions (category code changes) and disposals/demolition, etc. The inventory listings will be signed and dated by the Contractor Property Manager (A04-11)

2.1.6.2. The Contractor shall conduct annual Utilization Surveys (reference AR

405-70). (A04- 12)

2.1.6.3. Disposal of Real Property:

2.1.6.3.1. The Contractor shall identify excess real property (i.e., land, buildings, or other improvements) not needed for support of assigned mission, facility use or future production planning purposes. If the Contractor determines a Real Property asset to be excess, the Contractor shall submit a deactivation and/or demolition request to the Government for approval. The process for deactivation and/or demolition requests shall be specified in the PMP. Facilities that are not required for assigned mission or future production planning requirements but have potential future value in the Contractor’s facility use mission, require justification and approval to retain. The Contractor shall provide the information required to prepare Reports of Excess/Disposal Reports or DA Form 337 as stated in AR 405-90 and supplemental guidance.

2.1.6.3.2. The status of excess actions will be maintained in the APSR. The real property accountable records shall be updated within 10 days of a demolition or disposal to reflect the completion of the disposal.

2.1.6.4. Reporting/Records:

2.1.6.4.1. The Contractor shall maintain new and existing installation maps and utility maps. Installation and utility maps prepared under this contract shall be created or maintained in electronic format and available for review on a common drive of the network. The Contractor shall review “as built” property drawings and update when required or when modifications are completed.

2.1.6.4.2. Management of ASIP and GIS are addressed in other PWSs that are interfacing requirements for RP accountability.

2.1.6.4.3. Contractor shall input and maintain Installations Status Report (ISR) data in a format compatible with the Army's automated database (currently known as ISR - Infrastructure (ISR-I). The Contractor will also comply with ACSIM annual (FY Implementing Instructions as posted on the ISR Web pages, https://isr.hgda.pentagon.mil) guidance and reporting requirements as supplemented by HQ AMC Program Manager.

The ISR-1 data shall be maintained in a manner to support electronic data extractions for ISR-1 on an annual, semi-annual, quarterly and special needs basis by JMC, AMC, DA and DoD IAW statutory and regulatory requirements. The Contractor shall be responsible for performing ratings of all facilities IAW AR 210- 14.

2.1.7. KPI Tracking

2.1.7.1. In addition to any KPIs specified in this PWS, the Contractor shall identify a minimum of three (3) KPIs that measure performance, effectiveness, timeliness, and/or efficiency of Government Property in Possession of the Contractor efforts at RFAAP. These additional KPIs shall be included in a PWS 4 KPI report (INSERT CDRL). The initial submission shall be submitted to the Government for approval 30 calendar days after to transitioning as the Operating Contractor and monthly thereafter.

2.1.7.2. The Contractor shall define the calculation method for each KPI and any sub-KPIs in the first submission of the PWS 4 KPI report ACA for Government approval.

2.1.7.3. The PWS 4 KPI Report shall provide targets for improvement for each KPI, with justification as to why the target was determined. Targets may be based on industry standards or baseline data acquired in the first quarter of performance tracking. Targets may be adjusted on an annual basis or sooner, if necessary, with Government approval.

2.1.7.4. When KPIs are trending negative or consistently below target (for at least three consecutive months), the Contractor shall provide a plan or strategy adjustment to work back towards the target. The plan and/or strategy shall include details on actions to be performed, timeline for improvement and personnel responsible to achieve the target.

2.1.7.5. While the government reserves the right to assess contractor compliance with specific requirements of this PWS, the primary measure of the contractor’s success in performing the PWS will be determined by KPI goal attainment.

2.1.8. Contract Close-out

2.1.8.1. The Contractor will define in their PMS how final contract close-out actions to include final inventory, loss of GP, and disposition of GP will be accomplished. The PMS will define established timelines for each of these actions, and procedures for conducting these operations.

2.1.8.2. Final reconciliation of stewardship inventories and Government APSRs will be performed to facilitate return transfer of GFP and incidentals through contract mod to a subsequent contractor or return to Government possession.

All files pertaining to Government property will remain on the installation.

2.2. DELIVERABLES

2.2.1. A04-01 Property Control Report

2.2.2. A04-02 Government Furnished Equipment Detail Transaction Status Data

2.2.3. A04-03 Contractor's Progress, Status and Management Report – Property Loss

(PL) Report

2.2.4. A04-04

2.2.5. A04-05 Contractor's Progress, Status and Management Report – FAST

2.2.6. A04-06 Contractor's Progress, Status and Management Report – Disposition of

Contractor Inventory

2.2.7. A04-07 Contractor's Progress, Status and Management Report – CPMS

2.2.8. A04-08 Contractor's Progress, Status and Management Report – APSR

2.2.9. A04-09 N/A

2.2.10. A04-10 Contractor's Progress, Status and Management Report – Excess

Equipment/Scrap Proceeds Report

2.2.11. A04-11 Property Control Report

2.2.12. A04-12 Utilization Survey

2.2.13. A04-13 Personal Property Physical Inventory Plan

2.2.14. A04-14 Real Property Physical Inventory Plan