Attachment 0003 - PWS 03 RFAAP Fire Protection and ES.docx
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- W519TC-25-R-0045
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This Performance Work Statement (PWS) details Fire Protection and Emergency Services requirements for the Radford Army Ammunition Plant (RFAAP). The contractor must provide comprehensive 24/7/365 fire and emergency services, including maintaining a fully equipped Hazardous Materials (HAZMAT) Level III response team, conducting fire prevention inspections, developing emergency management plans, and performing emergency medical services. Key responsibilities include establishing a robust training program for firefighters, maintaining fire equipment, conducting annual risk assessments, participating in emergency exercises, and providing incident reporting and communications.
The PWS specifies detailed requirements for personnel qualifications, including mandatory certifications such as Emergency Medical Technician (EMT) certification, annual physical examinations, drug testing, and National Incident Management System (NIMS) training. The contractor must also develop and track Key Performance Indicators (KPIs) to measure the effectiveness of fire protection and emergency services, with an initial KPI report due 30 calendar days after transitioning as the Operating Contractor. The scope aligns with multiple Department of Defense, Army Regulation, and National Fire Protection Association standards, emphasizing a comprehensive approach to fire protection, emergency response, and installation safety.
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RADFORD ARMY AMMUNITION PLANT
PERFORMANCE WORK STATEMENT (PWS)
PWS - 3: FIRE PROTECTION AND EMERGENCY SERVICES
1. Objective:
1.1. To provide Radford Army Ammunition Plant (RFAAP), Fire and Emergency Services, and Emergency Management capabilities.
2. Responsibilities:
2.1. The Contractor shall provide Fire and Emergency Services (F&ES) 24 hours per day, 7 days per week, 365 days a year in accordance with (IAW) DoD Fire and Emergency Services (F&ES) Program, DODI 6055.06. The Contractor shall have a contingency plan to supplement staffing levels as required for special operations, such as HAZMAT or Confined Space Rescue. The Fire Chief or Ranking Fire Officer at the scene shall be responsible for conducting all F&ES operations IAW with the F&ES Strategic Plan (STRAP). Additionally, the contractor shall provide a dedicated Full time Emergency Management Specialist. The Contractor shall develop all necessary Emergency Management related plans IAW AR 525-27, DODI 6055.17, DA PAM 525-27, regarding Emergency Management on the installation in cooperation with the Army staff.
2.2. As it applies to F&ES, the contractor shall participate with Government staff in risk assessments using an all-hazards approach in alignment with vulnerability assessment programs IAW AR 525-27 and DA PAM 525-27. The Contractor shall also develop and participate in annual Anti-Terrorism (AT) exercise, and Weapons of Mass Destruction (WMD) exercise in cooperation with the Army staff. An After Action Report (AAR) will be generated from these exercises that identify capability gaps and deficiencies. Corrective Action Plans (CAP) shall be developed and executed to resolve identified gaps and deficiencies. (A03 -15)
2.3. The Contractor shall comply within known and existing capabilities. All plans generated under this PWS, shall not decrease the requirements of this PWS. The Contractor and the Contractor’s F&ES staff shall not share with or address the public on F&ES related incidents.
2.4. The Government Fire and Emergency Services Staff shall be given unrestricted read only access, via Contractor/subcontractor network computers in each Government Fire and Emergency Services Staff work area. To review the Operating Contractor/subcontractor databases, archived records, information repository of all data related to past and present RFAAP / NRU Operations related to PWS 1 thru 18. Including, but not limited to, blueprints, drawings, operating procedures, maintenance procedures, management manuals, reports, letter log/correspondence files and plant protection standards. Hard copies and or electronic copies shall be made available upon request.
3. Fire Prevention:
3.1. The contractor shall perform Fire risk management surveys (Prevention Inspections) as outlined in the National Fire Protection Association (NFPA) Standards, and IAW AR 420-5. Non-emergency hazardous conditions shall be reported to the Contractor Safety Manager, (PWS-9) Safety Operations Management, and (PWS-7) Facilities Maintenance Management. Corrective actions shall be logged until the observed deficiency is corrected. Inspections shall be performed of active, inactive, and caretaker, facilities. The contractor shall provide a monthly Corrective Action Report to Government Staff that shows outstanding deficiencies and explains any delays. (A03-01)
3.2. The Contractor shall formulate and execute a fire prevention program IAW DODI 6055.06, Section 10 “Fire Prevention”, and IAW AR 420-5, CH 9 “Fire Prevention.
3.3. The Contractor shall conduct fire risk management surveys as outlined in the NFPA Standards, and IAW AR 420-5, Chapter 9, “Fire Prevention” 4 using qualified inspectors. Hazardous conditions and deficiencies shall be reported to the RFAAP Government staff and logged. Corrections shall be made to active, and caretaker facilities. (A03-13)
3.3.1. Deficiencies shall be logged and scheduled for correction using the reproducible DA Form 538-1 (Building-Fire Risk Management Survey) which provides a checklist and recording document. Each building shall have a separate file folder containing past survey records, hazard/deficiency survey records, fire extinguisher inventory and maintenance information, a copy of the pre-fire plan, and other pertinent data. Fire departments shall establish an automated record keeping system to monitor the building survey program. The reproducible DA Form 538-2 (Hazard/Deficiency Inspection Record) informs the building manager of fire hazards or deficiencies noted during surveys.
3.4. Fire risk management surveys (fire prevention inspections), survey frequencies shall be determined IAW National Fire Codes (NFC) according to building hazard, known fire loading, and mission criticality.
3.5. Fire equipment systems inspections, testing, and maintenance shall be performed IAW NFPA Standards and Codes to include smoke detectors, fire pumps, hydrants, standpipes, fire doors and fire extinguishers. Inspections, testing, and maintenance shall be performed in coordination with and adherence to requirements contained in (PWS – 7) Maintenance of Facilities, as per contract.
4. Fire and Emergency Services Operations:
4.1. The Contractor shall be prepared and respond to emergencies (i.e., structural, vehicle, equipment fires, hazardous materials, confined space rescue, emergency medical responses, and natural disasters, etc.). The Contractor shall obtain the necessary training to respond to emergencies HQDA ACSIM “Army Fire & Emergency Services Scope of Services Policy Memorandum, 18 January 2017”.
4.2. The Contractor shall conduct F&ES duties as outlined in DODI 6055.6, DODM 6055.06M, AR 420-5, CFR 1910.120, Unified Facilities Criteria (UFC), and all applicable NFPA standards/codes.
4.3. The Contractor shall establish and maintain a fully equipped, trained and certified Hazardous Materials (HAZMAT) Level III response team capable of implementing mitigation actions in the event of a HAZMAT or CBRNE incident. Operations shall be based on an offensive posture with the capability to provide incident command, site management, hazard identification and risk analysis, PPE selection, implementing response objectives, decontamination and termination of the incident. The Operating Contractor shall develop an Incident Action Plan (IAP) for Hazardous Materials incidents. If the incident is beyond the capability of the HAZMAT Response Team or Fire Department; additional help shall be obtained via mutual aid or other available sources. (A03-16)
4.4. The Fire Chief shall define and document, on an annual basis, the scope of services, risk assessments, and service delivery performance standards the fire department is expected to provide. This review shall be based on the mission and unique characteristics of the installation as outlined in DODI 6055.06. A Community Risk Assessment/Standard of Cover shall be completed as outlined in the Center for Public Safety Excellence (CPSE) Standard of Cover manual, as well as directed in HQDA ACSIM, “Army Fire & Emergency Services Scope of Services Policy Memorandum”, 18 January 2017. The Fire Chief shall use the Army Adaptation of the CPSE Three-Axis Calculator to determine standards of cover. (A03-10)
4.5. The Contractor shall provide a Commander Critical Information Request (CCIR) Notification for all significant events that require such notification. The Joint Munitions Command (JMC) CCIR Matrix will be used as reference for notification criteria to the Installation Commander.
4.5.1. The senior fire department representative or dispatcher shall immediately notify the Government Staff of any fire or incident involving an injury, fatality, equipment, real property damage, or disruptions to production. The Joint Munitions Command (JMC) CCIR Matrix will be used as reference for notification criteria to the Installation Commander. (A03-07)
4.6. The Fire Chief shall develop and implement a comprehensive F&ES training program and designate a training officer and department instructors as required (IAW) AR 420-5, Chapter 11. The Training Program shall include: (1) A development of monthly, quarterly, semiannual, and annual training schedules, approved by the fire chief, and posted in each operational fire station, and (2) Preparation of lesson plans, or use approved accredited lesson plans in accordance with the DOD Firefighter Certification Program and/or International Fire Service Training Association (IFSTA Standards). (A03-17)
4.7. The Fire Chief shall verify that the designated training officer is conducting a recurring proficiency training program with recommended training subjects as outlined in AR 420-5, Chapter 11. Each fire department member will receive a minimum of 120 hours proficiency training per year (IAW) AR 420-5, Chapter 11. (A03-08)
4.7.1. The RFAAP Fire Department shall conduct Live Fire training annually to include one day and one night fire utilizing an approved training device, while adhering to AR 420-5 Chapter 11, and NFPA 1403 Standard on Live Fire Training Evolutions requirements. (A03-11)
4.8. The contractor fire department shall prepare and maintain Pre- Fire Plans for all structures or operations and review them as per NFPA-1620 “Pre-Incident Planning”. All major and mission-critical facilities, and those having a high life safety factor shall be reviewed at least every other year, and whenever there is a change to the structure or occupancy/mission. Facility response plans (Pre-fire plans) shall be submitted to the PCO, ACO, and Army Installation Emergency Manager (IEM) no later than 60 days after the effective date of this contract, or when a change is made. Pre-Fire plans shall include, at a minimum, the elements required by NFPA-1620 “Pre-Incident Planning” or most current version. (A03-14)
4.9. The contractor fire department shall be a member of the Installation Emergency Management/Protection Working Group IAW DoDI 6055.17 and AR 525-27.
4.10. The contractor fire department shall perform a self-assessment annually using the most current Army Material Command (AMC) Fire and Emergency Services Program Assessment (FESPA) Self-Inspection Checklist. The AMC FESPA Checklist will be provided by Government Staff to the contractor. Results shall be provided to the Installation Emergency Manager (IEM). (A03-04)
4.11. The RFAAP Fire Department shall conduct familiarization and hands-on Fire Extinguisher training annually for RFAAP command staff and the contractor’s employees.
4.12. The RFAAP Fire Department shall train to respond to Wildland Fires on RFAAP property. Annual training will be to the RFAAP “Red Card” level (A03-09)
4.13. The RFAAP Fire Department shall provide Emergency Medical Services (EMS), Basic Life Support (BLS) to all RFAAP personnel, visitors, tenants, and sub-contractors, and stock the ambulance to the BLS service level.
4.14. The Contractor’s training program shall interface with DoD Certification System requirements, including DoD F&ES certification program, Firefighter I and II, Fire Instructor II, and III, Fire Officer I, II, and IV, Fire Inspector I and II, Incident Commander, and HazMat Incident Commander. IAW DoD Manual 6055.06 “DoD FIRE AND EMERGENCY SERVICES CERTIFICATION PROGRAM (F&ESCP)”. (A03-18)
4.14.1. The firefighters shall complete National Incident Management Training (NIMS) requirements FEMA Independent Study (IS) Courses IS - 100, IS - 200, IS - 700, IS - 800. Firefighters shall receive training and familiarization with Hazardous materials response (per DA PAM 525-27, Chapter 18-11; Hazardous Materials Response). Firefighters shall meet NFPA 472, “Standard for Competence of Responders to Hazardous Materials/Weapons of Mass Destruction Incidents”.
4.14.2. Firefighters will be trained and receive continuing education to maintain emergency medical technician (EMT) or paramedic certification IAW DoDM 6055.06.
4.14.3. Fire Chief and Captains shall comply with Incident Commander Requirements per AR 525-27, Chapter 11-6 Table 11-1 by completing NIMS requirements IS - 100, IS - 200, IS - 700, IS - 800. ICS (In Person courses) ICS - 300, ICS - 400, E – 0105 “Public Information Basics”, and “NIMS ICS All – Hazards Incident Commander Course” – E/L - 950.
4.14.4. Dispatchers will complete NIMS training requirements IAW AR 525-27, Chapter 11, Table 11-1, NIMS IS -100, IS - 200, IS – 700, and IS – 144 “Emergency Telecommunication Course”.
4.14.5. Emergency Operations Center (EOC) staff shall complete NIMS training requirements IAW AR 525-27, FEMA IS - 100, IS - 200, IS - 700, IS - 800, and IS – 2900 “National Disaster Recovery Framework (NDRF) Overview”.
4.14.6. For all F&ES and EOC personnel, Contractor shall provide the Government Staff proof of completion of training requirements IAW AR 525-27, Chapter 11-6 Table 11-1 position listings. (A03-12)
4.14.7. The contractor fire department shall use the current Army F&ES enterprise information system (IMS), as it becomes available, changes vendor, or upgrades for data maintenance and recordkeeping IAW AR 420-5 Chapter 2.
4.14.8. The contractor fire department, in coordination with PWS-7, shall maintain all fire and rescue equipment IAW NFPA standards and codes, to include annual pump and ladder testing, as well as quarterly air testing for compressors.
5. Fire Protection Engineering:
5.1. The Contractor shall notify the Government Staff and the fire department of the deactivation of automatic sprinkler systems or fire protection systems, such as hydrants and standpipes that will be out of service more than 24 hours. (A03-05)
5.2. The Contractor, IAW AR 420-5 Ch 3-1, will ensure procedures are established for processing electronic transfer of National Fire Incident Reporting System (NFIRS) reports monthly. NFIRS reports are submitted using the Army F&ES Enterprise IT system of record. IFCs will annually evaluate NFIRS and the Army F&ES records management system to identify high response facilities. Facilities identified as having high rates of false alarms will be submitted to Directorate of Public Works (DPW) for repair or replacement. (A03-02)
5.3. A registered fire protection engineer will conduct a technical design review of all military construction (sustainment, restoration, and modernization) projects to verify the project has the fire protection and life safety features required by DODI 6055.06 Section 10 “Fire Prevention” Plan Review, UFC 3-600-01 and applicable NFPA codes as implemented by the DoD Component.
6. Emergency Communications Center (ECC):
| 6.1 | Fire and Security or other dispatch services may be combined. RFAAP has full-time and part-time dispatchers that provide 24/7/365 coverage. Dispatchers, and dispatch centers shall receive required accredited training IAW NFPA 1221, 1061, 1225, AR 525-27 and DODI 6055.17. | |
| 6.1.1. | If the dispatch center provides emergency medical instructions dispatchers shall be dispatcher emergency medical certified IAW DOD 6055.06-M Table C2.T1. |
6.2. Fire and Emergency Services Dispatch Operations shall be conducted AR 420-5, CH 4.
7. Emergency Management (EM):
7.1. The Contractor shall adhere to all the provisions of IAW DODI 6055.17, DA PAM 525-27, and AR 525-27 regarding Emergency Management on the installation in cooperation and coordination with the Army staff. This includes but not limited to Emergency Management Plans, Weapons of Mass Destruction exercises, training of Contractor personnel, and Preparedness activities or task.
7.1.1. The Contactor shall provide documentation and verification of all EM related plans AR 525-27, DA PAM 525-27, and DODI 6055.17 review and update schedules. (A03-19)
7.2. Additionally, the contractor shall provide a dedicated Full time Emergency Management Specialist with appropriate experience, training, and certifications. The Contractor shall develop all necessary Emergency Management related plans in accordance with AR 525-27, DODI 6055.17, DA PAM 525-27, regarding Emergency Management on the installation in cooperation and coordination with the Army staff.
8. Fire Stations:
| 8.1. | The contractor shall ensure that all future fire station construction, fire station renovations projects, or existing structures being repurposed as a fire station on the installation shall comply with UFC 4-730-10. |
| 8.2. | If a new fire station is constructed, renovated, or existing structure repurposed as a fire station it shall be equipped with an Emergency Communications Center (ECC). The ECC shall be IAW AR 420-5, NFPA 1221, and NFPA 1500. This ECC shall serve as the alternate emergency communication facility, IAW AR 420-5. |
9. Medical Requirements and Certifications:
9.1. The Contractor shall require that all F&ES personnel receive an initial and annual Firefighter physical, to include an annual and random drug and alcohol test. Random testing shall occur on 20 percent of F&ES personnel per year, with no less than one test per month. Occupation medical examinations and surveillance shall be IAW DOD 6055.05-M (A03-06)
9.2. The contractor shall require that all F&ES personnel be Fit-Tested for the type of Self-Contained Breathing Apparatus (SCBA) and respirator utilized IAW OSHA 1910.134 and NFPA 1500, upon completion of annual Firefighter physical or when required.
9.3. All contractor fire fighter personnel shall be trained and certified as Emergency Medical Technicians (EMTs-Basic). Training of EMT personnel will be according to the Department of Transportation EMT National Standard Curriculum, or its equivalent, and accepted by the National Registry for Emergency Medical Technicians (NREMT) IAW AR 40-3. Newly appointed civilian EMTs who are not NREMT-certified must, as a minimum, possess EMT certification from the State in which the employing MTF is located and any neighboring State(s) in which emergency responses are required. These employees, who do not have the NREMT certification, will be given up to 1 year from date of hire to obtain national certification IAW AR 40-3. (A03-20)
9.4. The Contractor shall ensure that EMS services will be provided under the supervision of a qualified Operational Medical personnel (OMD).
9.5. The emergency medical system will actively participate in organizational process improvement (PI) activities which include developing and implementing a Quality Management Program to objectively, systematically, and continuously monitor, assess and improve quality & appropriateness of medical care. Occurrence screens specific to EMS will be part of the EMS PI process. (A03-03)
10. KPI Tracking:
10.1. In addition to any KPIs specified in this PWS, the Contractor shall identify a minimum of three (3) KPIs that measure performance, effectiveness, timeliness, and/or efficiency of Fire Protection and Emergency Services efforts at RFAAP. These additional KPIs shall be included in a PWS 3 KPI report (INSERT CDRL). The initial submission shall be submitted to the Government for approval 30 calendar days after transitioning as the Operating Contractor and monthly thereafter.
| 10.2. | The Contractor shall define the calculation method for each KPI and any sub-KPIs in the first submission of PWS 3 KPI report ACA for Government approval. |
| 10.3. | The PWS 3 KPI Report shall provide targets for improvement for each KPI, with justification as to why the target was determined. Targets may be based on industry standards or baseline data acquired in the first quarter of performance tracking. Targets may be adjusted on an annual basis or sooner, if necessary, with Government approval. |
| 10.4. | When KPIs are trending negative or consistently below target (for at least three consecutive months), the Contractor shall provide a plan or strategy adjustment to work back towards the target. The plan and/or strategy shall include details on actions to be performed, timeline for improvement and personnel responsible to achieve the target. |
| 10.5. | While the government reserves the right to assess contractor compliance with specific requirements of this PWS, the primary measure of the contractor’s success in performing the PWS will be determined by KPI goal attainment. |
Document Summary List Requirement
Code of Federal Regulations (CFR) 1910.120 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.120, Current On-Line
CFR 1910.134 “Respiratory Protection” https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=12716&p_table=standards, Current On-Line
Unified Facilities Criteria (UFC) 3-600-01 “DoD Fire Protection Engineering for Facilities” https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-600-01 Change/Revision Date, 24 September 2020
UFC 3-601-02 Operations and Maintenance – Inspecting, Testing, and Maintenance of Facility Fire Protection Systems” https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-601-02, 7 October 2021
Department of Defense (DOD) Instruction 6055.06 “DoD Fire & Emergency Service Program” https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/605506p.pdf, 3 October 2019
DOD 6055.06M “DoD Fire & Emergency Services Certification Program” https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/605506m.pdf?ver=2019-02-25-134108-673, 22 January 2020
DoD 6055.05M “DoD Occupational Medical Examinations and Surveillance Program” https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/605505m.PDF?ver=ag9MtySOX5CzK9HYHfkh3g%3d%3d , 27July 2022, Incorporating Change 1, 5 April 2024
DoD 6055.17 “DoD Emergency Management (EM) Program” https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/605517p.pdf?ver=2019-06-12-074129-323, 13 February 2017, Incorporating Change 3, 12 June 2019
DOD Manual 4165.63 “DoD Housing Management https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416563m.pdf?ver=2018-09-20-075812-223, 28 October 2010, Incorporating Change 2, 31 August 2018
AR 40-3 “Medical, Dental and Veterinary Care” https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r40_3.pdf, 23 April 2013
AR 525-27 “Army Emergency Management Program” https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN4163_AR525-27_FINAL.pdf, 29 March 2019
AR 420-5 “Army Fire and Emergency Services,” https://armypubs.army.mil/epubs/DR_pubs/DR_a/ARN39173-AR_420-5-000-WEB-1.pdf , 1 September 2024
AR 15-6 “Procedures for Administrative Investigations and Boards of Officers” https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=419, 1 April 2016
Assistant Chief of Staff for Installation Management (ACSIM) Army Fire & Emergency Services Scope of Services Policy Memorandum” 18 Jan 2017
AMC-R 525-4 “U.S. Army Materiel Command (AMC) Protection Program”, 22 November 2021
National Fire Codes (NFC) https://www.nfpa.org/Codes-and-Standards, various, current date On-Line
National Fire Protection Association (NFPA) Standards https://ihsmarkit.com/products/NFPA-standards.html, various, current date On-Line
Center for Public Safety Excellence (CPSE) Quality Improvement for Fire and Emergency Services, 10th Edition, 2022,
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