B.07. Pre-Proposal Slides - B522 28APR21.pptx
PPTX presentation 9 MB Posted
- Solicitation number
- W50S9G-21-R-0001
About this file
This document provides details for a solicitation to renovate Squadron Operations Building 522 at the 128th Air Refueling Wing in Milwaukee, Wisconsin. The project magnitude is over $10 million and will be awarded as a firm-fixed price contract through a tradeoff best value procurement. Proposals are due May 19, 2021 and the period of performance is 365 days from notice to proceed. Evaluation criteria include technical merit, past/present performance, small business participation, and price. Technical factors relating to experience, quality control, and schedule are weighted approximately equal to past/performance and small business participation, with all non-price factors together equal to price. The solicitation, questions and answers, and any amendments are accessible at https://beta.sam.gov under solicitation number W50S9G-21-R-0001. The Department of the Army Wisconsin Army National Guard is the contracting agency.
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Renovate Building 522, Squadron Operations Solicitation No. W50S9G-21-R-0001 Project No. HTUV152005 1000 hours, 28 April 2021
PRE-PROPOSAL CONFERENCE
128th Air Refueling Wing
Always Ready
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Construction Location 128th Air Refueling Wing General Mitchell International Airport Milwaukee, Wisconsin
INTRODUCTION
Zachary R. Tevis, Procuring Contracting Officer (WI USPFO) Matthew Lee, Base Civil Engineer, Contracting Officer Representative (128th ARW) Dionne Holloway, Base Contracting Officer (128th ARW) John Stribling, Deputy Base Civil Engineer (128th ARW)
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Scope (work) of Contract Renovate Building 522, Squadron Operations Magnitude – greater than $10M A Firm-Fixed Price Contract will be awarded Project is being solicited as an Unrestricted action The Contract will be awarded using Tradeoff Source Selection Procedures resulting in the Best Value to the Government Evaluation Factors – Technical, Past/Present Performance, Small Business Participation and Price
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Period of Performance Base + Options 1 thru 8 365 Days after Notice to Proceed (NTP) Contract Line Item Number (CLIN) Structure:
Base = CLIN 0001 – 0003 Option = CLIN 1001 – 1008
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SOLICITATION, PLANS & SPECIFICATIONS
Website – https://beta.sam.gov Solicitation Exhibits Questions & Answers (Q&A) Document Amendments Check Regularly Specifications & Plans/Drawings – must be registered and have password on beta.Sam
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IMPORTANT REMINDER
The following is a brief overview of the proposal requirements
The Government intends to award without discussions and there may not be a chance for discussions, corrections, or revised proposals.
DISCLAIMER
Offerors are strongly cautioned to carefully read ALL requirements of the solicitation and comply accordingly Give only the information being requested Understand ALL requirements Have a clear and organized proposal
Proposal Evaluation Evaluation Factors for Award is detailed in RFP section 00120
Carefully review section 00120 when preparing proposal
Comply with section 00100 and 00110 requirements
Failure to furnish a complete proposal may result in elimination from consideration
BEST VALUE
Best value is defined as an award based on the greatest overall benefit in response to the requirement. Award is based on price and other non-cost related factors.
Award in this process does not necessarily mean the lowest price wins
Evaluation Factors and Relative Importance Factors 1, 2 and 3 are approximately equal.
When combined, the non-cost factors are approximately equal to the Price Factor.
Factor 1: Technical Merit Listed in descending order of importance Sub-Factor 1, Demonstrated Experience and Key Personnel Sub-Factor 2, Quality Control Sub-Factor 3, Construction Schedule and commissioning approach/timeline Factor 2: Past/Present Performance Factor 3: Small Business Participation Factor 4: Price Not rated Price evaluation will determine if the proposed prices are fair and reasonable
I KNOW YOU ARE ALL ANXIOUS TO GET TO THE SITE, HOWEVER, KNOWING HOW YOUR PROPOSALS ARE GOING TO BE EVALUATED AND KNOWING WHAT TO SUBMIT IS JUST AS IMPORTANT. YOUR PROPOSAL CAN BE ELIMINATED IF YOU DO NOT FOLLOW THE PROPOSAL INSTRUCTIONS. SO PLEASE STICK WITH ME IN THE COMING SLIDES.
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SUBMISSION REQUIREMENTS
Section 00110 of the RFP Details the Required Information and Format of the Proposal Proposal 3 Volumes (Electronic copies shall be submitted on CD/DVD saved in Microsoft Word format or Adobe Acrobat or dropped to DoD Safe)
Volume 1 – Price Proposal (to include bid schedule) & Pro forma
Volume 2 – Part 1: Technical Proposal Part 2: Past/Present Performance Info
Volume 3 – Small Business Participation Plan
READ THROUGH THOROUGHLY FOR SUBMISSION REQUIREMENTS. ONLY GIVING SUMMARY OF REQUIREMENTS IN THIS SLIDE PRESENTATION, YOU MUST FOLLOW THE PROPOSAL. THIS SLIDE SHOW IS NOT BINDING. THE SUBMISSIONS DO NOT HAVE TO BE FANCY. WE ARE NOT EVALUATING ON HOW MANY GRAPHICS YOU INCLUDE OR HOW FANCY YOUR BINDERS ARE.
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Volume 1 Cost/Price Info & Pro Forma Docs Basis of Estimate
Section 00110-Introductory Page. Refer to paragraph 4.1.1.2 for details.
Offer-SF 1442, Offeror portion, Blocks 14 to 20c
Put pricing in CLINs in Section 00010 & Exhibit H, Proposal Schedule
Original Bid Bond & Power of Attorney
Section 00600 – Representations & Certifications Complete Reps & certs on sam.gov Complete & return Reps & Certs in Section 00600
Executed Joint Venture Agreement (if applicable)
Subcontracting Plan (large business only)
Volume 2 Part 1 – TECHNICAL
NO PRICES/COST IN THIS VOLUME
| Sub-Factor 1 | Max No. of Pages |
| Experience & Capability Proposal | 10 single pages and resumes to 2 pages each, exclusive of table of contents, tabs, and dividers. If more than 10 submitted, only first 10 pages will be evaluated. |
| Sub-Factor 3 | Max No. of Pages |
| Construction Schedule and commissioning approach/timeline | 2 pages per topic (items a through h). Schedule itself is not subject to page limits; however any narrative accompanying the schedule submission is limited to 5 pages, excluding tabs and indexes |
| Sub-Factor 2 | Max No. of Pages |
| Quality Control | 5 single pages. If more than 5 submitted, only first 5 pages will be evaluated. |
Volume 2 Part 1 – TECHNICAL
NO PRICES/COST IN THIS VOLUME
Submission Requirements
Demonstrated Experience
Min of 2 max of 3 completed or currently well underway projects.
Turn over no more than 6 years preceding this solicitation
Letters of Commitments from subcontractors, Exhibit D
Exhibit A-Performance Relevancy Questionnaire
Key Personnel
Project Manager, Site Superintendent, Quality Control Manager and Safety Manager
Section 01000 for min qualifications
Exhibit B-Subcontractor/Team/ Key Personnel Info and Consent Form
Letter of commitments from subcontractors, Exhibit D
Technical Approach Plan
Will be incorporated into the contract
Complete all topics listed (a – h)
Construction Schedule
Gantt chart
Estimated NTP date
Within period of performance in 52.211-10
Volume 2 Part 1 – TECHNICAL
Technical Ratings (Section 00120):
Utilizes combined technical/risk rating method descriptions
VOLUME 2
PAST/PRESENT PERFROMANCE INFORMATION
Past/Present Performance
Current/on-going performance complete to 50% or greater
Within 6 years preceding this solicitation
Performance Relevancy Questionnaire, Exhibit A. No more than 3
Reference Package, Exhibit C
JVs and Formal Teaming Agreements: each company shall complete Exhibit A and obtain Exhibit C
Consider the currency and the relevancy
Final CPARS in lieu of references packages for a project
Key Personnel may be evaluated
Gov may use: PPIRS, FAPIIS, eSRS, interviews or personal business experience
Volume 2 Part II – PAST/PRESENT PERFORMANCE INFORMATION
Exhibit A – Part 1 – Performance Relevancy Questionnaire Use Exhibit Format Complete no more than five (3) forms for Relevant Contracts Quality > Quantity Completed or Substantially Completed (50%) in the last six (6) years Send Questionnaires for the Exhibit A Projects to your references Do this Early! – Must be received by the Contracting office by the solicitation close date
Exhibit A - Part 2 –Provide the following one (1) time:
Describe compliance with FAR 52.219-8, Utilization of Small Businesses (2A) 2B problems/corrective actions 2C assessed Liq Dam in last 6yrs 2D terminated projects in last 6yrs 2E compliance with safety standards Exhibit C – Reference Questionnaire Package “Prepare & submit to the owners of the projects listed in Exhibit A”
Volume 2 Past/Present Performance (cont.)
If you do not have relevant past/present performance and are using the experience of key personnel, predecessor companies or subcontractors, ensure you clearly state this in the proposal.
In order to consider the work of subs and teaming partners not currently employed by proposing contractor, the subcontractor must complete Exhibit B – Information and Consent form.
Volume 2 – Part II Past/Present Performance Information
Past/Present Performance Ratings (Section 00120):
Volume 3 Small Business Participation Plan
Offerors shall use Exhibit F
Offerors shall identify the extent to which all listed SB categories in the solicitation will be utilized
Goals are an estimated percentage of total contract dollars (total proposed amount including options)
This is not a subcontracting plan and it is required from both, small businesses and large businesses.
Min goals for each category are identified in Section 00120 of the solicitation
Volume 3
Small Business Participation Plan Ratings (Section 00120):
Important Reminders Award is contemplated to be made without discussions. Do not anticipate a chance to make corrections or changes.
Your first proposal will probably be your ONLY proposal.
Read the solicitation requirements carefully and then read them again. Read through all the exhibits.
Consider using Sections 001100 and 00120 to “rate” yourself before submitting the proposal. Is it complete?
Important Reminders When using a subcontractor to obtain/enhance relevancy provide Subcontractor Information and Consent Form (Exhibit B) and provide a Letter of Commitment (Exhibit D) or it will NOT be considered.
The subcontractors you submit with your proposal have to be used for the project after award.
Important Reminders Submit a complete proposal in accordance with instructions-use formats provided.
Prime Contractors are responsible for coordination among the divisions with subcontractors.
All amendments will be posted on beta.sam.gov-only OFFICIAL site where information will be disseminated.
After closing, no information will be available until award.
Award will be posted to beta.sam.gov.
PLEASE DO NOT CONTACT THE CONTRACTING OFFICE REGARDING AWARD. WE CANNOT GIVE RESULTS OVER THE PHONE NOR GIVE A TIME FRAME FOR AWARD. YOU WILL HAVE TO CHACK BETA.SAM.
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Important Reminders Page 2 of SF 1442, acknowledge all amendments.
IF DO NOT ACKNOWLEDGE AMENDMENTS, CAN BE ELIMINATED.
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How Questions Will be Handled See Section 00100 paragraph 3 for details.
Questions and RFIs are due NLT fifth day prior to closing (COB May 16th).
Answers to questions should be posted not later than two working days prior to closing (COB May 17th).
DO NOT call technical personnel or AE directly.
Amendments will only be issued if there is a change in the solicitation, specifications, or plans.
How Questions Will be Handled
TODAY
We will not be answering any questions today. You must submit them in writing following the process in the solicitation. This gives everyone, even those who are not attending this conference, an opportunity to see the Q&A’s.
PLEASE, read through everything first before submitting questions. Do not read through a section, send a question, read through another section, and send a question….
Answers to Questions All questions and answers will be posted on beta.sam.gov.
Will not be answering directly to emailed questions. Check beta.sam.gov regularly for Q&A’s.
If there are necessary addendums, they will be posted.
Helpful Websites https://beta.sam.gov Solicitation posting, amendments, Q&A’s Wage determination https://www.acquisition.gov FAR/DFAR/AFAR-Clauses https://sam.gov Must be registered prior to submitting proposal or will be disqualified
Proposal Due Dates Proposal Due 2:00PM CDT on Wednesday, May 19, 2021 Don’t forget to have references sent in by this time
Proposal MUST be signed by Officer of your Company
No Facsimile
Address in proposal if sending. If mailing, please email me the tracking number
Instructions for drop off are in Attachment 7. Must contact me by 3:00PM on May 17th if dropping off via DoD Safe.
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