Pre-Bid Conference minutes_B420 HVAC.pdf
PDF 101 KB Posted
- Attached to
- B420 HVAC Repairs Federal contract opportunity
- Solicitation number
- W50S8R-24-B-0002
About this file
This document is the pre-bid conference minutes for Solicitation W50S8R-24-B-0002 for B420 HVAC Repairs at the 179th Cyberspace Wing in Mansfield, Ohio. The key details are:
The solicitation is set aside for small businesses with a NAICS code of 238220 and a size standard of $19 million average annual revenue. The estimated magnitude of the project is between $100,000 and $500,000. The pre-bid conference and site visit were held on April 17, 2024, and the bid opening is scheduled for May 16, 2024 at 2:00 PM EST. Contractors were instructed to submit all questions through the Request for Information (RFI) process, with a deadline of May 8, 2024. Contractors were cautioned not to contact 179th personnel directly and were advised to check the SAM.gov website daily for solicitation updates. The government will be issuing drawings for the required work. Any questions related to the pre-bid conference minutes or the project should be directed to the Contracting Officer, Gordon Strom.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Abstract_B420 HVAC REPAIRS.pdf | ||
| sign in sheet_bid opening.pdf | ||
| W50S8R-24-B-0002 02.pdf | ||
| RFIs and Responses_14 May 2024.pdf | ||
| RFI 02_attachment_SOW Rev 01.pdf | ||
| W50S8R-24-B-0002 01.pdf | ||
| Attachment 03_Drawings.pdf | ||
| Pre-Bid Conference-slides.pptx | PPTX presentation | |
| Pre-Bid sign in sheet.pdf | ||
| W50S8R-24-B-0002.pdf | ||
| Attachment 02_Specifications.pdf | ||
| Exhibit A_Sealed Bid Checklist_Reminders.pdf | ||
| Attachment 01_SOW_B420 HVAC.pdf | ||
| Exhibit B_Checklist for Bid Bonds.pdf |
Show all 14
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Text version
W50S8R-24-B-0002 - PRE-BID CONFERENCE - SITE VISIT MINUTES
179 CW/MSC 17 April 2024
MEMORANDUM FOR RECORD
SUBJECT: Pre-Bid Conference, Site Visit
Solicitation: W50S8R-24-B-0002, B420 HVAC Repairs
Location and/or Unit: 179th CW, Mansfield Ohio ANG
1. The site visit was conducted on 17 Apr 24, @ 1:00 pm. List of contractor attendees is attached.
The following Government personnel were present:
a. Gordon Strom, 179CW Contracting Officer
b. Clayton McCarthy, 179CW Deputy Base Civil Engineer
c. Elena Stelmaszak, 179CW Base Civil Engineering
2. Everyone was welcomed; handouts of slide show presentation were provided. The following was discussed (slides attached):
a. Subcontractors present (that are not accompanying prime contractors) are not to be considered as an endorsement by the Government; they are welcome to attend, interact with other contractors as they choose.
b. Pictures are authorized.
c. Bid opening will be in building 164, Aircrew Briefing room. Contractors are cautioned – should they choose to hand-walk bid package to bid opening, to ensure they hand-deliver package to Contracting Officer no later than bid closing time.
d. Ensure solicitation is read thoroughly. Note the complete bid package submission requirements.
e. Submission of RFI’s should be in as timely a manner as possible, and will be answered in as expeditiously a manner as possible. In the event that pertinent RFI(s) submitted within the stated timeframes of solicitation are not answered in a timely manner, the bid opening date will most likely be extended to accommodate via solicitation amendment (Contracting
Officer determination). Any questions asked/responded to during site visit shall be submitted through RFI process, if contractor determines need for Government response to be in writing.
f. ALL RFI’s will be answered on a non-attribution basis; Contracting Opportunities (via
SAM.gov site) will be sole site/source for obtaining answers/supporting documents if applicable, as well as any official solicitation amendments and/or addendums.
g. All were reminded that RFI’s shall be in writing (utilizing RFI format in section 00 21 00 of solicitation), and due no later than at least 5 business days prior to bid due date (with bid opening day/time of 16 May 24/2:00PM (EST), that would make RFI no-later-than submission day/time of 08 May 24/2:00PM (EST).
W50S8R-24-B-0002 - PRE-BID CONFERENCE - SITE VISIT MINUTES
h. Contractors (primes and any subcontractors) SHALL NOT contact 179th personnel. All
RFI’s/contact related to this project is restricted to submission to the Contracting Officer
(Gordon Strom). Subcontractors shall route their RFI’s through prime contractor.
i. Contractors shall ensure BOTH the specifications and the drawings are reviewed, and that disciplines that cross-impact each other’s efforts are coordinating where necessary.
j. Contractors were reminded to check SAM.gov daily (at least once a day), for solicitation updates.
3. Site visit followed pre-bid conference, where the following was noted.
a. Attendees viewed mechanical room, current HVAC equipment, and accessed applicable areas on rooftop.
b. Contractor inquired regarding available drawings for required work (building, etc.).
Government will be issuing drawings. ***CE ACTION ITEM***
Note: If there are any questions related to these minutes or any aspect of this project, please contact
Gordon Strom via email gordon.strom.1@us.af.mil (questions asked over the phone will be taken out of courtesy; however, the Government will only be responsible for those that are answered in writing).
Ensure that you receive a response when submitting RFI, that it has been received. Also note SAM updates, to ensure all RFI’s have been answered.
GORDON STROM, GS-12, DAF
Contracting Officer mailto:gordon.strom.1@us.af.mil
File details come from the government source that posted it. Updated .