STATEMENT OF WORK

Project Number VBDZ262106

Replace Bldg34 Auditorium Chairs and Carpet

DESCRIPTION:

The Contractor shall provide all labor, equipment, tools, materials, transportation, and supervision necessary to perform a complete replacement of the auditorium chairs and carpet within the Building 34 Auditorium at Stratton Air National Guard Base.

The work shall include the removal and disposal of approximately 198 existing chairs and 1,800 square feet of carpet; preparation of the concrete subfloor, including patching and sealing all old anchor holes; and the procurement and installation of new, code-compliant, floor-mounted auditorium chairs and commercial-grade carpet tiles. The work is limited to the main seating area and explicitly excludes the stage, podium, and stairs.

All work shall be executed in strict accordance with the terms, conditions, and technical specifications outlined in this Statement of Work and all applicable Federal, State, local, and military safety regulations.

Current Condition

Podium carpet is not replaced

Layout Drawing

CARPET

1.

1.1. Material Specification: Contractor shall supply and install commercial carpet tiles. The basis of design is Shaw Storm Cloud 17597, or an approved equal. All proposed equivalent materials must be submitted to the COR for approval prior to ordering.

1.2. Scope of Area: Carpet removal and new installation shall encompass approximately 1,800 square feet of the main auditorium seating floor. (Note: The stage/podium/stairs are excluded.

1.3. Installation Standards: Installation shall strictly follow the carpet manufacturer’s guidelines, to include all subfloor surface preparation, use of approved adhesives, primer, crack fillers, and post-installation treatment. All deviations from the manufacturer’s recommendations must be approved by the COR.

1.4. Transitions and Edges: The Contractor shall cleanly fit edges to door frames, abutting surfaces, and adjoining materials. The Contractor shall furnish and install appropriate transition strips/reducers where the floor covering terminates to expose the edges of the covering and/or matches the existing floor.

1.5. Environmental & Safety: The Contractor shall provide the Safety Data Sheets (SDS) for all adhesives, primers, and materials used at the site to the Government environmental manager.

2.

CHAIRS

2.1. General Requirement: Procure and install up to 198 floor-mounted standard auditorium chairs.

2.1.1. Provide commercial-style, upholstered auditorium seating with armrests.

2.1.2. The target quantity is 198 seats; however, a minimum of 171 seats is acceptable if the dimensions of the new chairs or updated egress code compliance do not allow for the full 198-seat replacement. The final quantity of new chairs shall be determined by the Contractor's approved layout design (optimized for sightlines and egress codes), with the understanding that minor variations in proposed chair dimensions may result in a slightly higher or lower final chair count.

2.1.3. Chairs must be "in-kind" to the existing seating (matching existing general style, functionality, and approximate dimensions).

2.1.4. The floor is sloped; the contractor must ensure all seats and mounting hardware are compatible with the existing floor gradient.

2.2. Alternate Approach (Reuse of Existing Back Row):

The Government has determined that a section of chairs in the existing back row of the auditorium is relatively new and in good operational and aesthetic condition. To maximize value to the Government, contractors are authorized to propose a partial replacement approach.

Approach A (Full Replacement): The Contractor shall remove all existing chairs and procure and install a complete, uniform set of new chairs for the entire auditorium as originally specified.

Approach B (Partial Replacement & Match): The Contractor shall retain and protect the existing newer chairs in the back row. The Contractor shall remove all remaining older chairs and procure and install new chairs that are an exact or highly comparable match (in color, style, upholstery, dimensions, and functionality) to the retained back row.

If the Contractor chooses Approach B, their Technical Submittal must clearly demonstrate how the proposed new chairs will aesthetically and functionally match the retained back row.

2.3. Submittals and Samples

2.3.1. Technical submittals (cut sheets/specifications for the chairs and mounting components) shall accompany the proposal.

2.3.2. The contractor shall provide physical upholstery options and color samples for Government approval at the time of contract award.

2.4. Design & Layout Approval: The contractor shall submit a comprehensive seating layout and installation design plan for formal Government approval prior to the manufacturing and installation of the chairs.

2.5. Pre-Installation: The contractor shall take all necessary field measurements to verify dimensions and floor slope prior to finalizing the design and manufacturing.

2.6. Installation: Install chairs in curved rows at a smooth radius in accordance with the approved design plan. The final installation layout must comply with all applicable life safety, egress, and ADA accessibility codes.

1.

2.

3.

4.

4.1. CONTRACTOR REQUIREMENTS

a. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

b. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (DODIO 2000.16V1_DAFI 31-145, DAFI 31-101 and DODM 5200.08v3_DAFMAN 31-101v3), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

c. All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on Joint Knowledge Online (JKO) at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. For those without a CAC, select "Non-CAC" user on the JKO site. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative.

d. Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 - OPSEC Fundamentals) located on the Defense Counterintelligence and Security Agency website: https://securityawareness.usalearning.gov/opsec/index.htm and the OPSEC Annual training- DAF-Operations Security Awareness Training located on My Learning https://lms-jets.cce.af.mil/moodle/course/view.php?id=11654#section-1.

e. The Contractor shall provide all personnel and necessary equipment to establish an adequate and safe work zone. OSHA is applicable at the site and inspectors appear unexpectedly.

f. Contractor is responsible for site cleanliness and shall remove any waste or debris after the work is complete. All materials shall be secured to prevent loose objects from blowing and hindering flying operations in any manner.

g. Contractor shall recycle to the greatest extent possible and turn in the manifest with the construction debris weight to 109 Environmental Management Office.

h. Contractor shall bring any unforeseen project conditions to the attention of the COR immediately. Unexpected or differing site conditions, which may alter the scope of work, shall be approved by the contracting officer (KO) prior to such work being performed.

i. Contractor shall notify the COR prior to delivery of any material or equipment to the site. The contractor shall ensure someone is available to receive delivered materials and able to store them safely in an area to be coordinated with the government project manager. Any materials delivered without prior coordination and without having someone to take receipt, shall not be accepted and turned away.

j. Contractor hours are 0700-1530 Monday thru Friday, excluding Government holidays. No work shall be performed on holidays.

5.

5.1. PROPOSED PROJECT SCHEDULE

The Project shall begin within 14 days after the Notice to Proceed is issued. The start date may be changed with approval of Contracting Officer. The project shall be completed within 90 days of the start date.

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