B26_27 Pre-proposal Conference Slides.pdf

W50S8J-20-R-0002

RENOVATE COMM (B27) &

SECURITY FORCES (B26)

PRE-PROPOSAL CONFERENCE

DATE: 10 APRIL 2020

INTRODUCTION

• Contracting Officer (KO)

• SMSgt Nick Bastiani

• Contracting Specialist

• TSgt Christina Shorkey

• Contracting Officer Representative (COR)

• Ms. Kim Kotkoskie

INTRODUCTION

• Your Name

• Company

• Your Position in Company

• Are you a Prime or a Subcontractor

SYNOPSIS

• Renovate Bldgs. 26 & 27

• Magnitude-$1,000,000 TO $5,000,000.

• A Firm-fixed Price Contract Will Be

Awarded.

• 100% Small Business Set-aside

• The Contract Will Be Awarded Using

Source Selection Tradeoff Procedures

• Evaluation Factors – Price, Technical & Past

Performance

SOLICITATION, PLANS

& SPECIFICATIONS

• On The Web – http://beta.sam.gov

• Solicitation

• Exhibits

• Plans & Specifications •Questions & Answers (if applicable)

• Amendments

• Check Regularly & Refresh Web Page

PERIOD OF PERFORMANCE

Construction Period Is 270 Calendar Days After Receiving The Notice To

Proceed

DISCLAIMER

THE FOLLOWING IS A BRIEF OVERVIEW OF THE

PROPOSAL REQUIREMENTS – THIS INFORMATION MAY

NOT BE ALL-INCLUSIVE – IT IS THE OFFERORS

RESPONSIBILITY TO READ AND COMPLY WITH ALL

INSTRUCTIONS, TERMS AND CONDITIONS PER THE

SOLICITATION (SF1442) – THESE SLIDES WILL NOT BE

UPDATED AFTER 0900 ON 10 APRIL

Offerors Are Strongly Cautioned To Carefully Read The Requirements Of

The Solicitation And Comply Accordingly

IMPORTANT REMINDER

The Government Intends To Award Without Discussion And There May Not Be A Chance

For Discussions, Corrections, Or Revised Proposals

Bottom Line – Double check your proposal & submit your “best and final” the first time

WHAT YOU MUST SUBMIT

• Section 00110 (begins on page 15) Of The RFP Details The Required Information And Format For The Proposal

• 2 Volumes Are Required

• VOL 1 – Price/Cost (Original & 1 electronic copy)

• Pro forma documents

• VOL 2 – Technical and Past Performance (Original, 2 hard copies & 1 electronic copy)

VOLUME 1- PRICE/COST

•Offeror portion of SF1442

• Section 00010 – Pricing Info

• Section 00600 – Representations and

Certifications (R&C)

• Complete R&Cs in SAM on the web

• Complete and Return 52.209-7 as well as any updates to Reps and Certs Submit Bid Bond (See 52.228-1, Page 29)

VOLUME 1- PRICE/COST

CLIN 0001 is for “Info Only” and is not priced and does not need to be filled in

SubCLINS 0001AA –

0001AK & CLIN 0002

are priced & must be filled in

VOLUME 2 PART I -

TECHNICAL CAPABILITY

•Part 2 – Technical Capability •Comprised of two (2) subfactors:

• 1. Experience

• 2. Construction Schedule

TECHNICAL SUBFACTOR 1-

EXPERIENCE

• Instructions on Page 18 of RFP

• -Submit Exhibit A for up to three (3) most relevant projects considering Key Points

• -Limited to four (4) Pages per Exhibit A (3 Projects =12 pages max for Subfactor 1)

• -Address each Key Point in terms of relating identified project to the current project

TECHNICAL SUBFACTOR 2-

SCHEDULE

• Instructions on Page 18 of RFP

• -Submit Gantt chart considering NTP date of 03 August (estimated)

• -Schedule itself not limited to page count;

narrative limited to 5 pages

• -READ Instructions for complete requirements

VOLUME 2 PART 2 -

PAST PERFORMANCE

• Instructions on Page 19 of RFP

• -Include same three (3) projects as Exhibit A

• -Exhibit B (Instructions) and Exhibit C (Past Performance Questionnaire)

• -Past Performance Evaluation (how well a contractor performed in the past) is separate from Subfactor 1 which examines offerors experience with similar projects

PAST PERFORMANCE

• An offeror that does not have relevant experience shall be evaluated as Neutral.

• Offeror’s are cautioned that while a contractor with no relevant experience shall be evaluated as “Neutral” for Past/ Present Performance, the Technical Evaluation, Subfactor 1 is a separate and distinct evaluation and lack of relevant experience may result in an “Unacceptable” Technical and/or overall rating

VOLUME 2 PART 2 –

PAST PERFORMANCE (CONT’D)

• Exhibit C- Past Performance Questionnaires – Use Exhibit Format!

• Complete not more than 3 forms for Relevant

Contracts Completed Or Substantially Completed (70%) In The Last Five Years

• Send Questionnaires For The Identified Projects to references instructing them to return (email preferred) directly to KO

• Do This Early – Must Be to KO NLT Closing Date

PAST PERFORMANCE (CONT’D)

•Offerors are advised that the information provided in the Subfactor 1 – Experience Proposal (Exhibit A) will be considered by the Government in determining a relevancy rating for each project provided

EXHIBITS

•Exhibit A = Technical Evaluation – Subfactor 1 Worksheet (Submit 3) •Exhibit B = Past Performance Reference Questionnaire •Exhibit C = Past Performance Questionnaire (Send out to References for projects identified in Exhibit A’s)

PROPOSAL DUE DATES

• Proposal Due: 04 May 2020 @ 12PM EST

• Proposal Must Be Signed By Officer Of Your Company

• No Facsimile Offers; See Section 00110 on Page 15 of RFP for instructions on proposal content, required copies and delivery address (may be mailed or hand carried Send or deliver to: (follow instructions in Section 00100 for base access)

Proposals must be received NLT closing date and time identified in RFP

PROPOSAL

EVALUATION

• Process Is Detailed In RFP Section 00120

• Carefully Review Section 00120 When

Preparing Proposal

• Comply With Section 00100 And 00110

Requirements

• Failure To Furnish A Complete Proposal

May Result In Elimination From Consideration

PROPOSAL

EVALUATION

• The award will be made based on the best overall (i.e. best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration give the to the three

(3) evaluation factors: Technical, Past Performance and Price.

• The Technical Factor is approximately equal to the Present/Past Performance and when combined however, the non-cost factors are somewhat more important than the Price Factor.

• The firm that represents the Best Value to the Government will be selected for an award IAW FAR 15.1 Source Selection Processes and Techniques

AWARD

The Contractor Whose Proposal Provides:

• The Best Value To The Government- Read carefully Section 00120

• The Best Value May Not Be The Lowest Price

IMPORTANT REMINDERS

• Submit a Complete Proposal In Accordance With Instructions – Use Formats Provided

• Award Without Discussions Is Intended, You May Not Have An Opportunity To Correct Or Revise Proposal

• 52.219-14 Limitations on Subcontracting Apply- See Page 46 of RFP

IMPORTANT REMINDERS

• Submit Complete, signed, priced proposal to include acknowledgment of amendments

• Submit Completed Reps & Certs (Section 00600)

• Submit Bid Guarantee (See Clause 52.228-1; page 29 of RFP)

• Submit 3 Projects using Exhibit A

• Submit Construction Schedule/ Narrative

• Request 3 Past Performance Questionnaire’s using Exhibit B & C (Must be same projects as Exhibit A’s)

HOW QUESTIONS WILL BE

HANDLED

• Questions Must Be Submitted in the format shown in Section 00100, Paragraph 3 (Page 111 of RFP) Via Email To: nicholas.b.bastiani.mil@mail.mil and wanda.d.yarbor.mil@mail.mil

• Submit Questions as early as possible but NLT 5th day prior to RFP Close

• Do Not Call Technical Personnel Or A&E Firm - This Will Delay Getting An Answer

ANSWERS TO QUESTIONS

• All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The Web Site https://beta.sam.gov

• If Necessary Addendums, Issued By An Amendment, Will Also Be Posted

• Check Web Site Regularly And Don’t Forget To Refresh Web Page

WEBSITES

•https://beta.sam.gov (to download RFP, plans and specs; be sure you are registered)

QUESTIONS