Runway Repair Pre-Bid Conference_Site Visit.pdf

Integrity – Excellence – Service

Selfridge ANG Base Pre-Bid Submission Meeting and Site Visit

• Project #VGLZ 172042 Repair Runway 5 December 23

Agenda

• Admin Maters/Contact info

• Process for Questions and Answers (Requests for Information)

• Project Overview

• Notable Items

• Bid Schedule

• Sealed Bid Requirements and procedures for submission of bids

• Determination of Responsibility

• Small Business Subcontracting Plan

• Questions

Administrative Matters - Attendance Roster

• Ensure you sign the attendance roster

• We plan to post the roster and this power point presentation on https://sam.gov to facilitate communication amongst potential suppliers and subcontractors.

• No other site visits will be granted.

Contact Information

• Contracting Officer Mr. Jeremy Starrett jeremy.starrett.1@us.af.mil

• Contracting Specialist Mr. Steven Stocking steven.stocking@us.af.mil mailto:jeremy.starrett.1@us.af.mil mailto:steven.stocking@us.af.mil

Process for Questions and Answers

• Submit questions (aka Requests for Information) to Steven Stocking.

See Section 00100 for instructions.

• Questions and Answers will be posted on SAM.gov on a non attributional basis with solicitation at https://sam.gov

• Submit questions not later than the fifth working day prior to bid opening.

• Any changes to the drawings, specifications, etc. will be issued in the form of an amendment. However, any answers that clarify or provide an interpretation to the drawings, specifications, etc. will NOT be posted via amendment.

https://sam.gov/

Project Overview

• Title: Repair Runway

• Project #:VGLZ 172042

• Magnitude: between $10,000,000.00 and $25,000,000.00

• A firm fixed price contract will be awarded

• Performance Period: 300 calendar Days after issuance of Notice to Proceed.

• The Notice to Proceed will be issued after formal approval of payment and performance bonds.

Project Overview

Project requirements include:

Mill and overlay approximately 6.5 inch of asphalt, full depth pavement repairs to three areas, shoulder replacement adjacent to full depth repairs, full length shoulder crack sealant, runway grooving, runway painting and Taxiway Bravo markings to create an alternate runway surface. The asphalt mill and overlay will extend the entire 150 foot width of the active runway and also include areas of Taxiway Hotel and Juliet. During construction Taxiway Bravo will be used as a daylight only runway for A-10 aircraft. The Contractors attention is called to the profiles provided on the drawings.

Runway Construction is complete.

• v. The milling and replacement of 6.25” of the Runway asphalt concrete pavement between the existing shoulders and the concrete over-runs (approximately 95,000 square yards), and the protection of the shoulders. Will require the transportation to, and the management of, millings to, and at, the identified stockpile area on base.

• vi. The milling and replacement of 4” to 6” of asphalt concrete pavement of the Taxiway/Runway interface areas between Taxiway Hotel and Taxiway Joliet Hold Lines and the Runway.

• vii. The full depth repair of the Runway at three identified areas.

The full depth repairs will include the adjacent shoulders and require the Contractor to locate and protect the lighting electrical conduits, counterpoise, and signage infrastructure.

• viii. The repair of all other Runway shoulder cracks greater than ¼ inch in width, approximately 9,500 LF of cracks.

• ix. Grooving of all new Runway surfaces a minimum of 30 days after new asphalt concrete placement, prior to runway painting.

• x. New painting and markings on all new Runway and Taxiway interface surfaces, and the removal/new painting on Runway surfaces that were not affected by construction to comply with the most recent UFCs.

• xi. The Contractor will be responsible for coordinating and funding any additional security requirements with Base Security Forces and DK Security to ensure adequate coverage for the anticipated volume of construction traffic. In the event the Southern Construction gate needs to be opened on a limited basis, the Contractor will be responsible for coordinating and funding the required security personnel.

• xii. The Contractor will be responsible for providing Contractor Escorts for the duration of the project. The Contractor Escorts will have to be trained and certified by Airfield Management for operating on an Active Airfield.

• b. Work is to be completed as a “Fixed Price Construction Contract.” Estimated quantities provided on the plans sheets are provided for the bidders use and to provide for a consistent basis for the Contract Fixed Price

Notable Items

• The Contractor’s Project Manager and Site Superintendent at a minimum shall attend a two-day US Army Corps of Engineers Transportation Systems Center Hot Mix Asphalt (HMA) Paving Workshop to be scheduled at Selfridge ANG Base prior to construction work commencing. Expenses for this attendance shall be part of the Contract’s firm fixed price contract offer. No additional travel costs shall be allowed

• The Contractor will be responsible for coordinating and funding any additional security requirements with Base Security Forces and DK Security to ensure adequate coverage for the anticipated volume of construction traffic. In the event the Southern Construction gate needs to be opened on a limited basis, the Contractor will be responsible for coordinating and funding the required security personnel.

• The Contractor will be responsible for providing Contractor Escorts for the duration of the project. The Contractor Escorts will have to be trained and certified by Airfield Management for operating on an Active Airfield.

• Brand Name Requirements:N/A

Bid Schedule

• CLIN 0001 – Base Bid Repair Runway Keel 1 Job

Sealed Bid Procedures

The following is a brief overview of the sealed bid requirements:

• BIDDERS ARE STRONLY CAUTIONED TO CAREFULLY READ THE

REQUIREMENTS OF THE SOLICIATION AND COMPLY ACCORDINGLY

REFER TO THE SOLICITATION AND FAR 14 FOR DETAILS.

• Public bid opening occurs. Prices are read to the public. There will be no discussions or negotiations.

• Bidders must submit sealed bids to be opened at the time and place stated int the solicitation for the public opening of bids

• After bids are publicly opened an award will be made to that responsible bidder whose bid conforming to the IFB will be most advantageous to the Government considering only price and price related factors.

• The bid abstract will be certified and posted on SAM.gov as soon as practicable.

Bid Requirements

• SF 1442, (Blocks 14-20c)-Do not enter less than 90 days in block 17

• Section 00010. Bid Schedule—all items must be priced.

• IAW Clause 252.236-7008, Contract Prices-Bidding Schedules (Dec

1991) the prices shown in the bidding schedule must reflect ALL COSTS involved in performing the work, as described in the plans and specifications.

• Section 00600 Reps and Certs: In addition, the bidder must have entered current and complete data within the past year via the Online Representatives and Certifications at https://sam.gov

• Acknowledge all amendments issued on an SF 30 on page 2 of SF1442 and/or by providing signed SF 30s with bid.

• Bid Bond/Guarantee shall be 20% of the complete bid price and be issued the most recent edition of the SF 24 with a complete power of attorney.

http://www.sam.gov/

Bid Requirements-Bid Submission

• The bid opening will occur at the date and time specified on Block 13 of the SF 1442 at Selfridge Air National Guard Base, MI Bldg. 105

• Hand carried bids must be dropped off prior to the time established for the opening of bids. A Base access form must be generated for individuals attending the bid opening or to drop off bids.

• Mailed bids must be received at the location specified on block 7 prior to the time established for opening of bids.

• Mailing address:

USPFO MI 127 MISSION SUPPORT CONTRACTING

43200 MAPLE ST

SELFRIDGE ANGB MI 48045-5213

• Late receipt of bids due to entry delays may not be deemed excusable and the Contracting Officer may declare the bid “late” in accordance with FAR 14.304 and the clause at FAR 52.214-7

Determination of Responsibility

• IMPORTANT: REFER TO THE SOLICIATATION AND FAR

PART 9 FOR DETAILS

• To establish its responsibility, the apparent low bidder may be requested by the Government prior to award, to submit a statement regarding his previous experience in performing comparable work, his business and technical organization, financial and bonding resources and plant available to be used in performing the work. This action may be requested to determine if the contractor is responsible.

Subcontracting Plan

• A Subcontracting Plan will be required of the apparent low bidder if they are a Large Business. The small business subcontracting plan will be requested by the Contracting Officer after the public bid opening. If required, Bidders shall prepare and submit their subcontracting plan in accordance with FAR Clause 52.219-9 Alt I and DFARS Clause 252.219-7003.

• The National Guard Bureau Subcontracting Goals for use in development of your plan are as follows: Small Business, 32%; Small Disadvantaged Business 5%; Woman-owned Small Business 6.9%; Service-Disabled Veteran Owned Business 4% and HUBZone 3%.

• Submit the Small Business Subcontracting Plan in a format to accommodate evaluation in accordance with AFARS 5119.705. In accordance with FAR 19.7, “The small business subcontracting Program” and FAR clause 52.219-9 (Small Business Subcontracting Plan), subcontracting plans shall be evaluated for acceptability by the contracting team using the criteria set forth in AFARS Appendix DD-Subcontracting Plan Evaluation Guide that can be found at https://www.acquisition.gov/content/regulations . Subcontracting goals shall be consistent with NGB goals unless non-consistency is well justified. Goals must be challenging but achievable. To be acceptable the plan must adequately address the required statutory elements.

https://www.acquisition.gov/content/regulations

Questions?

Questions will not be answered at the site visit. Please ensure that the Request for Information process is utilized.