W50S80-26-Q-0023_RFI Questions and Answers.pdf

Questions and Answers

Vindicator Maintenance

W50S80-26-Q-0023

Q1. Electrical power for Vindicator system: Vindicator system utilizes 110 VAC power.

Who is responsible for ESS 110V power: CE, Comm squadron, contractor?

A1. 102d Civil Engineering Squadron

Q2. Data Switches: There are small data switches in Vindicator enclosures. Does this contract include these switches? Who is responsible for data switches (such as CISCO switches) for Vindicator ESS network: GOV or contractor?

A2. Yes and the contractor is responsible, please refer to paragraph 5.1 of the PWS.

Q3. Workstations and Servers: In BDOC, there are: 1 SAW2 workstation that is not working (Windows does not boot) and 1 VBM3 workstation that is not working (SQL issue). Is it going to be replaced or repaired? If replaced, What Windows version is going to be: Windows 7 or Windows 10? Who is responsible for purchasing, installation, data transfer/migration, and maintenance? Who is responsible for doing

RMA?

A3. Repair or replacement can be determined by the contractor. Please refer to paragraph

5.1 of the PWS.

Q4. In BDOC, there are 2 VCC2 workstations. Is there any other workstation/server to be included?

A4. No.

Q5. Spare materials: Does the government stock the spare devices and sensors for ESS system?

A5. No.

Q6. Daisy-changed sensors: It has been found that some sensors are daisy-changed.

In terms of sensor activity, it works; however, it may not provide correct numbers of sensors in the current working Vindicator system. What is the government plan for this?

A6. If the daisy chain does not meet industry standard and needs repair or replacement, the contractor shall repair or replace in accordance with paragraph 5.1 of the PWS.

Q7. The combined synopsis/solicitation states that the anticipated period of performance is September 1, 2026, through August 31, 2025. Please confirm that the intended period of performance is September 1, 2026, through August 31, 2027.

A7. In accordance with the PWS paragraph 1.3, the period of performance will be 1 Base Year of 12 month. The anticipated period of performance begins on 1 September 2026 through 31 August 2027.

Q8. Please confirm that four quarterly maintenance visits are required during the 12-month base period. Please also confirm whether the initial assessment and remediation required by PWS Section 5.1 will be performed during and counted as the first quarterly visit or is an additional effort separate from the four CLIN 0001 visits.

A8. There are 4 quarterly visits, one visit per quarter. The initial visit is separate from the quarterly visits.

Q9. Building 104 CAD drawings- PWS Section 5.2 requires the Building 104 installation to be performed in accordance with CAD drawings; however, CAD drawings do not appear to have been provided. Please furnish the applicable drawings, including room dimensions, device locations, cable pathways, penetration details, and the proposed communications route between Building 104 and the Building 197 headend.

A9. See attachment B104FP 11x7 (1) COMM.

Q10. PWS Section 5.2 refers to Room 15 and Office 07, while Attachment 2 identifies the Building 104 areas using different room descriptions. Please confirm the exact rooms and doors included in the Building 104 upgrade and identify the existing system or panel in Attachment 2 that will support the new devices.

A10. Rm 15 and office 07 are correct for room identifiers.

Q11. 5. Please identify the Government-furnished or existing infrastructure available for the Building 104 upgrade, including:

a. Available conduit and cable pathways: Contractor will need to run own conduits/pathways.

b. Existing fiber or copper connectivity: There is copper connectivity from the room 15 back to the comm space, however this is for the office space.

c. Available panel capacity and spare alarm points: Contractor to determine this during initial visit

d. Available network-switch ports and SFP capacity: There is no current switch in the location where the vindicator upgrade is going. There is a switch in Room 8 with connection back to room 15

e. Available primary and backup-power capacity: primary power availability is 120/208 and the backup power availability is 100% (Generator)

Q12. Does the Building 104 scope require the contractor to furnish and install new exterior or underground communications infrastructure between Buildings 104 and 197, or may the contractor use existing Government infrastructure? If new infrastructure is required, please provide the approximate distance, proposed routing, burial or conduit requirements, and applicable civil-work requirements.

A12. Infrastructure exists for the contractor to utilize.

Q13. PWS Section 5.2.7.2 references recorders, monitors, network switches, patch panels, fiber cables, SFPs, and related equipment. Are these items known to be required for the Building 104 upgrade, or are they identified only as contractor responsibilities if determined necessary? Please provide the known quantities and minimum specifications for any required equipment not expressly quantified in PWS Sections 5.2.1 through 5.2.6.

A13. These are the Contractors responsibility if the items are deemed necessary.

Q14. PWS Section 5.1 requires the contractor, during the initial visit or first quarter, to repair, replace, or upgrade nonfunctional, degraded, or noncompliant hardware and software. Please clarify whether the firm-fixed prices for CLINs 0001 and 0002 must include all parts, materials, equipment, licensing, software upgrades, and labor necessary to correct deficiencies that could not reasonably be identified or quantified before award.

If only routine labor and incidental parts are to be included in the firm-fixed prices, please identify the applicable cost threshold, distinguishing incidental parts from major component replacements. Please also confirm whether corrective work exceeding that threshold will be separately authorized through a contract modification or another Government-approved parts-and-materials process.

A14. Please refer to paragraph 1.1 of the PWS.

Q15. Please provide a list of all known open deficiencies, communication failures, alarm or camera trouble conditions, obsolete components, pending software or firmware upgrades, and equipment currently considered nonfunctional, degraded, or noncompliant.

A15. Refer to attached IBDSS Data Call and Vindicator Maint. Excel – The Maint excel doc is generated based on the monthly/quarterly alarm testing by SSOs and personal site walks by ESS. If there are any software or licensing issues, that is unknown at this time and Contractor must identify as outlined in the PWS paragraph 5.1.

Q16. Please identify the currently installed Vindicator and VICADS software and firmware versions, active licenses, manufacturer-support status, and any known mandatory upgrade requirements. Will the Government provide the necessary system credentials, existing licenses, installation media, and manufacturer support entitlements?

A16. No active licenses, Vindicator Firmware version according to the SmartPAK is 3.3.

Q17. PWS Section 5.1 includes remote support for issues that can be resolved by telephone or email. Please clarify the required hours of availability, response time, anticipated volume, and any other response details required for “remote support”.

A17. The remote support should be available during the base hours (0600-2130 local time), response times should be immediate/same day for telephone or email support but if the contractor/system owner decides that the remote support cannot/did not resolve the issue and physical assessment is required, the contractor should have a response time which is outlined in the PWS paragraph 5.3.

Q18. For CLIN 0002, please confirm whether the unit price for each emergency service call must include all travel, per diem, labor for up to three working days, and incidental materials required for one service call.

A18. Please refer to paragraph 1.1 of the PWS.

Q19. Please identify the required completion date or performance window for CLIN 0003, the Building 104 upgrade. May this work be scheduled concurrently with one of the quarterly maintenance visits?

A19. Yes.

Q20. Please define “within scope” for the two required federal past-performance examples. Will federal contracts involving Vindicator installation, integration, or upgrades qualify even if an example does not include the exact combination of quarterly maintenance and emergency service calls required under this solicitation?

A20. Yes

Q21. The Addendum to FAR 52.212-1 requires offerors to submit documentation demonstrating Honeywell Vindicator Platinum, Gold, or Silver partner status, and the Name Brand Justification contemplates competition among businesses holding one of these partner designations. USIDC has Honeywell Vindicator-certified technician(s) (Honeywell certificates available upon request), an established relationship with Honeywell, and an application in process for the Honeywell HIS partner program.

Please confirm whether the Government will:

a. Accept documentation of the offeror’s Honeywell Vindicator-certified technicians, together with evidence of a pending HIS partner application, as satisfying the intent of this requirement; or

b. Permit an offeror to submit evidence of its pending application with its quotation and provide final partner-status documentation within a specified period following quotation submission but prior to award.

A21. Yes

Q22. Please advise whether a site visit or pre-award site walk-through will be available to offerors, particularly given the installation and integration requirements identified in Section 5.2.

A22. A site visit is possible prior to solicitation closeout. A site visit request must be sent to the contracting officer who will coordinate the visit.