1. PWS Vindicator Maintenance_22 July 2026.pdf
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- Attached to
- (102) Vindicator Maintenance
- Solicitation number
- W50S80-26-Q-0023
- Issued by
-
Department of the Army National Guard
About this file
This is a Performance Work Statement (PWS) for Vindicator Maintenance Services at Otis Air National Guard Base, Joint Base Cape Cod, Massachusetts, effective July 22, 2026, with a one-year base period of performance.
The contractor shall provide quarterly preventative maintenance on the Vindicator Intrusion Detection System (IDS) across multiple 102IW buildings. Three of four quarterly visits require eight days of maintenance (seven working hours per day) including system diagnostics, troubleshooting, Security Archive Workstation (SAW) inventory reports, application backups, communication failure resolution, device optimization, spare parts inventory, and maintenance trip reporting. One quarterly visit requires seven days of maintenance plus one day of 102d personnel training covering system diagnostics, rebooting, operator capabilities, and system backup procedures. Additionally, the contractor must install and upgrade Building 104 Vindicator Security System Equipment per CAD drawings, including upgrading existing PIR sensors from 180-degree to 360-degree motion detection, installing additional BMS door sensors, duress buttons, and related infrastructure. The contractor assumes sole responsibility for end-to-end installation, integration, wiring, communications routing to Building 197 Headend processor, and all hardware components. All procured equipment must comply with Trade Agreements Act (TAA), Buy American Act (BAA), and National Defense Authorization Act (NDAA) requirements and be listed on the Non-Nuclear Configuration Management Database at time of installation. The contractor must also provide on-call support for two urgent repair/maintenance requirements with travel, per diem, and up to three working days to resolve issues, arriving on-site within seven calendar days. Services are performed 0730-1530 Monday through Friday at the installation, telework is not authorized, and the contractor must comply with all security, safety, and environmental regulations. Maintenance reports must be submitted within two days of trip completion. Payment is submitted electronically through WAWF within five calendar days of each performance period completion, and the contractor must maintain an active Cage Code and current SAM registration.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 7.2 OTIS IBDSS 2026 FINAL.xlsx | XLSX spreadsheet | |
| 7.1 OTIS IBDSS 2026 FINAL.xlsx | XLSX spreadsheet | |
| 8. Vindicator Maint..xlsx | XLSX spreadsheet | |
| W50S80-26-Q-0023_RFI Questions and Answers.pdf | ||
| 7. IBDSS Data Call Sheet OTIS ANGB MA Aug 11 2026.xlsx | XLSX spreadsheet | |
| 6. B104FP 11x17 (1) COMM.pdf | ||
| 4.1. Provisions & Clauses_W50S80-26-Q-0023_Updated.pdf | ||
| 1.1. Attachment 1_ESS_Non-Nuclear CMD 20260323.pdf | ||
| 2. Name Brand Justification_KO Signed_Redacted.pdf | ||
| 3. Combined Synopsis & Solicitation_W50S80-26-Q-0023.pdf | ||
| 5. RFQ W50S80-26-Q-0023_Vindicator Maintenance.pdf | ||
| 1.2. Attachment 2_OTIS IDS Programming Sheet ESS.xlsx | XLSX spreadsheet | |
| 4. Provisions & Clauses_W50S80-26-Q-0023.pdf |
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Text version
Ver. March 2026
PERFORMANCE WORK STATEMENT (PWS)
FOR
Vindicator Maintenance Services
22 July 2026
1.0 General:
1.1 Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and quality control necessary to perform quarterly maintenance on the Vindicator system, which is detailed on Attachment 2_Otis Intrusion Detection System (IDS) Programming Sheet. The Government shall not be responsible for providing any of the above-mentioned categories to the Contractor, unless there is a mutual agreement for any Government Furnished Property (GFP). GFP is not anticipated for this requirement.
1.2 Background: 102IW has multiple buildings with Intrusion Detection system and has an ongoing requirement for preventative maintenance.
1.3 Period of Performance (PoP): The Period of Performance shall be 1 Base Year of 12 months.
1.4 General Information:
1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0730 to 1530 on Monday thru Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Otis ANGB, Joint Base Cape Cod, MA. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.
1.4.1.2 Teleworking is not authorized.
1.4.1.3 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.
1.4.1.4 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.
1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.
The contractor shall not perform services on these days:
1.4.2.1 New Year’s Day: January 1st
1.4.2.2 Martin Luther King, Jr.’s Birthday
1.4.2.3 President’s Day
1.4.2.4 Memorial Day
1.4.2.5 Juneteenth National Independence Day: June 19th
1.4.2.6 Independence Day: July 4th
1.4.2.7 Labor Day
1.4.2.8 Columbus Day
1.4.2.9 Veteran’s Day: November 11th
1.4.2.10 Thanksgiving Day
1.4.2.11 Christmas Day: December 25th
1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements addressed in PWS.
1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s). The Contracting Officer’s Representative (COR) will ensure QA is conducted.
1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.
1.4.6 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.
The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.
1.4.7 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.
1.5 Security and Safety Requirements
1.5.1. Security Clearances are not required. The Government reserves the right to deny access at any time, for any reason.
1.5.2. Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by 102 Security Forces Pass and Identification (ID) Office. Contractor workforce shall comply with all personal identity verification requirements as directed by the Department of Defense (DoD), United States Air Force (USAF), and local policy.
Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.
1.5.3. Entrance to Joint Base Cape Cod (JBCC) and specifically the 102IW are controlled and security is strictly monitored. IAW the 102IW Policy for Contractor
Access, the Contractor shall complete a unit developed “Contractor Matrix”, “Day Pass Request Form” or “102IW Request for Identification Application” in order to obtain access. Submissions of these documents are required no later than 10 calendar days prior to start of work. Any additions or changes shall be submitted to the COR no less than 3 workdays prior to the required period of performance to allow timely processing.
Access credentials will only be issued following an approved identification process to include vetting against authoritative government databases from the 102IW Security Forces Pass and ID Office. The Contractor is cautioned that these requirements shall be strictly enforced, and any delays and/or costs associated with not adhering to these requirements shall be at the Contractor’s own expense.
1.5.4. The Contractor will coordinate with the COR on all security issues and to gain access to the base and all areas necessary to execute this service.
1.5.5. The Contractor shall ensure that all employees, suppliers, and subcontractors and their employees comply with established security procedures for entering the installation and its facilities, including special security procedures for entry to restricted or controlled areas.
1.5.6. All prospective contractors MUST be U.S. citizens or MUST have established and maintain legal residence in the U.S. and be authorized by the US government to work in the United States (i.e. Green card, worker authorization, etc.). All prospective contractors MUST have at least one form of US government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the installation. Security Forces will review any questionable identification documents for determination as to whether said identification is authorized for access to the installation.
1.5.7. All personnel, the vehicles and property under their control are subject to search upon entering or exiting the installation, or at any point while on the installation. Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities.
1.5.8. The Government will not be held liable for any delays or breach of contract caused by refusal of the Security Forces to allow entry.
1.5.9. All contractors and their subcontractors who are issued passes to gain access for the 102 IW return all local access credentials to the COR when the contract is completed or when a contractor employee no longer requires access to the installation (e.g., quits or the contract is terminated). Failure to do so will initiate immediate notification to SF for an appropriate update in Defense Biometric Identification System (DBIDS) when a contractor refuses to return issued access media. If a local access credential is not returned, the Installation Commander may consider debarment.
1.5.10. Physical Security. The Contractor shall safeguard all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. The Contractor shall ensure that all parts of the facility where work is being performed are adequately protected against vandalism and theft.
1.5.11. Areas controlled by Contractor employees shall comply with installation operations plans/instructions for Force Protection Condition procedures, Random Antiterrorism Measures (RAMS) and local search /identification requirements. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work shift, all Government facilities, equipment, and materials shall be secured.
1.5.12. The Contractor shall establish and implement methods of ensuring that all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control.
1.5.13. Anti-Terrorism (AT) Level 1 Awareness Training. All contractor employees, to include subcontractor employees, requiring access to National Guard Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training no later than 30 calendar days after contract start date and no later than 30 calendar days of new employees commencing performance. AT level 1 awareness training can be completed at the following website: https://jkodirect.jten.mil/pdf/atl1/launch.html or by locally approved training provided by the installation. The Contractor shall submit certificates if completed through the website or by submitting roster with employee signature validating completion.
1.5.14. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall also ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing clothing bearing the name of the company or by wearing an appropriate badge containing the company name and employee name. The military uniform, or any part thereof, may not be worn by contractor’s employees while performing work under this contract. Additionally, employees shall be full attired.
1.6. Take all necessary precautions to meet proper safety standards and regulations of all local, state and federal codes and regulations.
1.7. Comply with all Occupational Safety and Health Administration (OSHA) regulations and requirements shall apply to all work performed on the Installation.
1.8. Conform to any additional restrictions outlined by the Base Safety Officer (BSO) and the JBCC Fire Department (FD) during the course of the contract to ensure the safety of their employees, Government employees and the general public.
1.9. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.
1.10. Take such additional immediate precautions as the KO may reasonably require for safety and mishap prevention purposes.
1.11. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the Contractor.
1.12. Record and report promptly (within one hour) to the KO or COR all available facts relating to each instance of damage to government property or injury to either Contractor or Government personnel.
1.13. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the KO.
1.14. If the government elects to investigate of the accident/mishap, fully cooperate and assist Government personnel in the conduct of investigation until the investigation is completed.
1.15. Traffic Safety
1.15.1. While on the installation, use of a cell phone while operating a vehicle or other motorized equipment is prohibited by DoD regulations unless the operator is utilizing a hands-free device.
1.15.2. The installation speed limit is 40 miles per hour (mph) unless otherwise posted.
Motor vehicle regulations are strictly enforced, and excessive violations may result in the loss of driving privileges on the installation.
1.15.3. The Installation speed limit is reduced to 15 mph and strictly enforced adjacent to military troop movements (i.e., personnel, vehicle convoys, etc.) traversing installation roadways.
1.15.4. Failure to follow the on base requirements is grounds for removal from the installation.
1.16. Fire Prevention and Protection Plan
1.16.1 The emergency telephone number for JBCC is 911.
1.16.2. The Contractor shall strictly adhere to the attached “Joint Base Cape Cod (JBCC) Fire Prevention Standard 911-1” while performing work on any area of the
JBCC.
1.17. Environmental Controls
1.17.1. Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the KO pursuant to notice requirements and negotiate a modification to the contract.
1.17.2. Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.
1.17.3. All proposed chemicals for usage during the contract shall first be approved by the Base Environmental Hazardous Materials Management Team. The Contractor will provide the COR with a list of all proposed chemicals for approval. If the Contractor plans on storing chemicals on base, the Base Environmental Hazardous Materials Management Team needs to approve the location and record the quantities.
2.0 Definitions and Acronyms:
2.1 Definitions:
2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.
2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.
2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.
2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.
2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.
2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.
2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.
2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.
2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.
2.2 Acronyms:
AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BAA Buy American Act BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NDAA National Defense Authorization Act Section 889 NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan
QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TAA Trade Agreements Act TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence
3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):
The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:
3.1 Property: Government Furnished Property is not anticipated for this requirement.
3.2 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.
4.0 Government Roles and Responsibilities
4.1. The Contracting Officer (KO) is the only individual with the authority to authorize changes within this project that will have an effect on the scope and/or monetary value (increase or decrease) of contract.
4.2. The Contracting Officer’s Representative (COR) is the individual designated and authorized in writing by the KO at contract award to perform specific technical or administrative functions on contracts. The key role of the COR is to observe, document, and communicate contractor performance to both the KO and Contractor. All coordination and correspondence should be forwarded through the COR to the KO.
COR and alternate COR (if applicable) will be responsible for the inspection and acceptance of performance and any deliverables under the scope of the PWS and resulting contract. The COR does NOT have authority to change the terms and conditions of the contract.
4.3. All contracting actions and/or correspondence should be forwarded through the COR. The COR will act as the KO’s representative for technical matters, providing technical direction and discussion as necessary with respect to the specification or PWS, and monitoring the progress and quality of the Contractor’s performance. The COR does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other term and condition of the contract, or to direct the accomplishment of effort that goes beyond the scope of the PWS and resultant contract. When, in the opinion of the Contractor, the COR requests efforts outside the existing scope of the contract, the Contractor shall promptly notify the KO in writing. The Contractor under such direction shall take no action until the KO has resolved the issue or has otherwise issued a modification to the contract.
4.4. In the absence of the COR (due to reasons such as leave, illness, and official travel), all responsibilities and functions assigned to the COR shall be the responsibility of the KO until an alternate is assigned.
4.5. Government personnel other than KOs and the authorized COR, may, with KO coordination, observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract.
5.0 Requirements: The contractor shall:
5.1 Perform Quarterly Maintenance on the Vindicator System, which is detailed on the Otis Intrusion Detection System (IDS) programming sheet. The Contractor shall, upon the initial site visit or within the first quarter of contract performance, assess all system components and bring any non-functional, degraded, or non-compliant hardware and software into full operational status in accordance with current industry standards and manufacturer specifications. The Contractor shall identify, repair, replace, or upgrade components as necessary to ensure system reliability, security, and compliance.
Ongoing maintenance shall include regular updates and sustainment actions to maintain system performance and prevent obsolescence. This maintenance will also include remote support for issues solvable by phone or email, as determined by the
COR.
5.1.1 Three of Four Quarterly Visits will be 8 days (7 working hours each day) for maintenance descripted in 5.1.2 and 1 quarterly visit will be 7 days of maintenance and 1 day of 102d personnel training. All vindicator owning units receive system refresher training to include simple system diagnostics, rebooting, operator capabilities, and how to back up each system.
5.1.2 Quarterly Maintenance shall include, but is not limited to, the following:
5.1.2.1. System Diagnostics and troubleshooting
5.1.2.2. Discussion with Special Security Officers (SSO) about system functionality
5.1.2.3. Complete Security Archive Workstation (SAW) active inventory reports
5.1.2.4. Create backups of all applications
5.1.2.5. Resolve any comm fails or alarm point and camera trouble conditions.
5.1.2.6. Optimize each Vindicator device, check tables setting and configure per standard.
5.1.2.7. Create or validate system inventory list from the SAW IDS configuration report.
5.1.2.8. Inventory spare parts, confirm device firmware is matching system firmware.
5.1.2.9. Provide maintenance trip report including system status, actions performed, discrepancy status and resolution procedures.
5.2 Install and upgrade building 104 Vindicator Security System Equipment in accordance with (IAW) CAD drawings:
5.2.1. Current equipment: (1) V5FP in locked panel cabinet with Tamper, AC Fail, and Batteries. (1) SEC/ACC Touch Keypad. (2) BMS sensors on entrance door at Room 15 and midway door from Room 15 to office 07. (1) 1800 directional PIR sensor central ceiling mount in Room 15.
5.2.2. Upgrade PIR sensor(s) from 1800 motion detection to 3600 motion detection capability to cover the Entry door to Room 15 and the midway door to Office 07 either by two (2) corner fed PIR sensors or one (1) Central 3600 ceiling dome PIR sensor.
5.2.3. Install 3600 motion detection capability is required in Office 07 to cover midway door and Office 07 exit ramp door either by two (2) corner fed PIR sensors or one (1) Central 3600 ceiling dome PIR sensor.
5.2.4. Install two (2) BMS sensors for the rear exit door in Office 07 and adjacent closet door in Room 15.
5.2.5. Install two (2) fixed undermounted duress buttons at operating desks.
5.2.6. Install one (1) discrete wall mounted box with underside duress pull.
5.2.7. Contractor Systems Integration and Infrastructure Requirements. The Contractor shall be solely responsible for the end-to-end installation, integration, operation, and maintenance of all security system infrastructure and components under this effort.
5.2.7.1. Wiring and Communications Infrastructure: The Contractor is solely responsible for running all wiring, cabling, and communication lines. The Contractor shall ensure all communication and alarm annunciations are routed back to the Building 197 Headend processor. Furthermore, the Contractor shall ensure the system provides complete remote capability for the Base Defense Operations Center (BDOC) to secure and access the system.
5.2.7.2. Component and Hardware Responsibility: The Contractor shall assume sole responsibility for the complete installation, integration, and maintenance of all security system components. This includes, but is not limited to, recorders, monitors, network switches, patch panel cables, fiber patch cables, Small Form-Factor Pluggable (SFPs) transceivers, weatherproof conduit, weatherproofing materials, and all other associated hardware or ancillary equipment and software necessary for the full integration, operational functionality, and environmental protection of the Vindicator Security System.
5.2.7.3. Compliance, Lifecycle, and Software Security: The Contractor shall guarantee that all procured equipment strictly complies with current Trade Agreements Act (TAA), Buy American Act (BAA), and National Defense Authorization Act (NDAA) regulations.
All equipment provided by the Contractor must be actively listed on the Non-Nuclear Configuration Management Database (CMD) and must not be designated as end-of-life (EOL) or end-of-support (EOS). The Contractor shall ensure all procured hardware and software are fully capable of receiving security patches, vulnerability mitigations, and software updates immediately upon installation and continuously throughout the warranty Period of Performance (PoP).
5.3 Be on call for two urgent and compelling requirements for repair or maintenance which will include travel, per diem and up to 3 working days to resolve issues.
Contractor shall be on-site no later than seven (7) calendar days after request.
5.4 Coordinate with the COR for travel and work dates before booking any travel.
5.5 Receive approval from Government of completion after receipt of a maintenance report. The maintenance report shall include all maintenance actions performed during the visit, including all minor and major discrepancies, and their status. If the discrepancies are not resolved, the plan shall include a recommended repair procedure.
The Contractor shall submit their final invoice for Government acceptance and approval.
5.6 All equipment installed must meet all applicable TAA/BAA/NDAA requirements and be listed on Attachment 1_ESS Non-Nuclear Configuration Management Database (CMD) equipment list dated, 23 March 2026, at the time of installation.
6.0 Payment Requirements:
6.1. In accordance with FAR 52.212-1(k), prospective awardees shall have an active Cage Code prior to award of a government contract. In accordance with FAR 52.212-3, prospective awardees shall have completed the Online Representations and Certifications. To register for a Cage Code or to complete Online Representations and Certifications, go to the System for Award Management (SAM) at https://www.sam.gov.
6.2. The Contractor must not be debarred, suspended, proposed for debarment, excluded or disqualified under the non-procurement common rule, or otherwise declared ineligible from receiving federal contracts, certain subcontracts, and certain federal assistance and benefits. The Government will not issue an award to any business identified as debarred, or otherwise disqualified as identified above.
6.3. Contractors interested and capable of obtaining contract award must register with the Wide Area Work Flow (WAWF) located at https://piee.eb.mil/. Contractors are required to create and submit invoices electronically through WAWF and receive payment via electronic funds transfer (EFT) for supplies or services rendered. WAWF is a secure Web-based system for electronic invoicing, receipt and acceptance. The WAWF application enables electronic form submission of invoices, government inspection, and acceptance documents in order to support DoD’s goal of moving to a paperless acquisition process.
6.4. The Contractor shall submit invoice consistent with the format of the contract line items. Contractor shall submit invoice within five (5) calendar days after the completion of each performance period.
6.5. The Government will review the invoice and reject or authorize payment as applicable through WAWF.
6.6. The contract payment terms shall be made in accordance with established discounted terms. Contractor is encouraged to provide additional discounts when submitting their invoice.
TECHNICAL EXHIBIT 1
Performance Requirements Summary (PRS)
This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).
Performance
Objective Performance Standard Acceptable Quality
Levels (AQL) Surveillance Method / By
Whom
5.1 Receive approval for
maintenance report Report due within 2 days from end of maintenance trip
COR Acceptance
5.2 Complete installation with
testing
100% Compliance COR Acceptance
5.3 Arrive within seven (7)
calendar days
100% Compliance COR Acceptance
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