Site Visit MFR.pdf

14 July 2021

MEMORANDUM FOR RECORD

FROM: 126 ARW MSC

SUBJECT: Site Visit Minutes—W50S7S21R0001 Repair Apron Joint Sealant Scott AFB IL

1. A site visit meeting was conducted on 13 Jul 2021 at the 126th ARW Base Contracting office in regards to solicitation W50S7S21R0001 for repair of concrete apron. The following were in attendance:

[see vendor sign-in]

2. An overview of the Request for Proposal was briefed with particular attention given to the evaluation process. FAR Part 15 procedures are being used: Tradeoff process evaluation will take place with the Government assessing (1) Technical, (2) Past Performance, and (3) Price as evaluation criteria. In terms of the relative importance of the factors, the Technical factor is approximately equal to the Present/ Past Performance and when combined, the non-cost factors are approximately equal to the Price Factor.

The firm that represents the best value to the Government will be selected for award in accordance with FAR 15.1 Source Selection Processes and Techniques. If the scope of work changes a revision will be posted to sam.gov along with updated drawings and designs for construction requirements. Offerors must acknowledge any amendments to solicitation and provide acknowledgement to Contracting Officer.

3. Offerors must submit the following volumes to be responsive. This proposal format is authoritative, and takes precedence over any conflicting requirements in the Solicitation.

If Bid meet this format, they will not be disqualified as non-responsive for document submittal reasons:

Volume 1 – Price Proposal

Filled 1442 with pricing for CLINS 0001 and CLIN 0002.

Company information page with the following information: Cage Code, DUNS Number, Tax Identification Number (TIN), points of contact, authorized negotiators, contact phone, and email addresses. Plus business socioeconomic status.

Completed Reps and Certs if not included on the filled 1442.

Volume 2, Part 2 - Technical Capability Proposal

Experience and Capability statement (limit resumes to 2 pages each) Construction Schedule (schedule, Gantt Chart, no page limit; narrative – no more than 5 pages) Quality Control– Narrative providing detailed explanation of how quality issues are dealt with on various types of construction projects and as a minimum, meetings, inspections, submittal reviews, correction of non-compliant work and how you intend to ensure non-reoccurrence and reporting of quality problems to Government officials.

Volume 2, Part 2 – Past/Present Performance Information

Exhibit A - Performance Relevancy Questionnaire or CCASS Resumes of key personnel if the names are not associated elsewhere in the proposal with similar work. One individual can fill multiple key personnel rolls.

Additional documents:

1 hard copy and 1 digital Bid Bond

Proposals must be submitted electronically and (3) three hard copies. Electronic copy may be emailed, cd, or file hosted. Ensure the 126ARW can access your files.

Post award, the awarded Contractor will provide: insurance certification, SF1608 Subcontractor certifications, and performance and payment bonds.

4. Bid Bonds will be required in addition to performance and payment binds. Bid

Bonds will be 20% of bid price or $150,000, whichever is less.

5. The Government estimate does not include the Option. Evaluations will be inclusive of options. Options are unfunded, but funds will be sought for immediate execution or option can be executed next fiscal year. The work is a government requirement.

6. Government will consider alternative schedules to be proposed. Please submit alternative schedules (work hours or period of performance) in the form of a solicitation question to ensure proposals are not rejected under the exceptions clause.

7. The Government will authorize progress payments for this project.

8. This project, per the solicitation, is not Tax Exempt.

9. Past Performance will not have subfactors. It will be a flat rating due to the non-complexity of this project. Government anticipated eliminating the requirement for Exhibit C.

10. The barrier outside seal of the concrete apron is included in the scope of this project.

11. Award Contractor will barrier their work site with traffic cones. They will be allowed local space to host a storage unit for supplies.

12. Awarded Contractor will anticipate fixing paint on lines running parallel with joints.

It is not anticipated that tangential or vertical intersections will require paint touch-ups.

13. Work will be accomplished one zone at a time. The other zones will host aircraft and not be available until work is completed on the current zone.

14. Any quotes should be based on the solicitation and if any technical concerns were addressed in the site visit that quotes should not take them into account unless published in the solicitation. All technical questions were requested to be submitted in writing to the Contracting Officer. Answers would be provided through an amendment to the solicitation. No additional items or information were presented.

Christopher Fisher, 2nd Lt, IL ANG 126ARW Base Contracting Officer