RFI Q AND A 10 JULY 2024.pdf

Subject: HKRZ222111 B208 ADD ALTER - RFI

Date of Inquiry: 10 July 2024

1. Regarding the work in phase 1, all of the overhead work associated with supplying MEP to the new 3,000 sqft comm squadron expansion will occur in the occupied space of the existing comm squadron. It is going to be impossible to work overhead installing equipment, routing electrical, building and installing air duct, welding, soldering, installing fire suppression, installing raceways and cable trays without significantly affecting the operations of the day-to-day activities in the operational comm squadron area which is specified for phase 2. Additionally, there may not be (likely won’t be) enough ceiling space (see note upper right corner of FX101) in the operational comm squadron environment to retain the old MEP support for the operational comm squadron while installing new MEP support for the building expansion. We do not see how it’s going to be possible to execute this in the two phases as specified since the majority of the entire ceiling area in the existing comm squadron has to come down.

How does the government want the contractor to work around the existing personnel and equipment in the operational comm squadron (area of phase 2 construction) to install the above ceiling MEP support for the building expansion?

Response: All Communications Flight personnel will be moved completely out of the phase 2 section of Building 208 to another building on the Base by 31 October 2024.

This will allow the contractor to have complete access to Building 208 by 1 November 2024. Thus, removing the work around requirement of existing personnel and equipment in the phase 2 area during phase 1 work. Please note that Drawing AD103 is currently being revised to reflect this response and will be provided to bidders in a forthcoming addendum.

2. Solicitation page 20 of 44, section 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984) - ALTERNATE I (APR 1984) states the PoP is 365 days. Page 6 of 44, Delivery Information, states that each CLIN is 365 days. It is not possible to start and finish both CLINs via two phases in 365 total days. Recent experience on a completed project of an FDA Data Center renovation and CRAC unit installation was a ten month lead time on the equipment, and two months for installation, DDC setup, TAB, tweak, TAB, accept, etc.. That was using the CRAC unit supplier with the shortest lead times. A phone call to the supplier identified that the lead time has not changed since last year. The contract PoP needs to be closer to 600 days to finish the entire project using the proposed phased approach. Even if the government eliminated the phased approach and gave the contractor the entire building, the entire project could still not be completed in 365 days due to the lead times of the CRAC units.

a. Will the government allow for a full and combined PoP of 730 days?

Response: We are going to increase the PoP from 365 days to 600 days in a forthcoming addendum.

b. If not 730 days, will the government consider something more reasonable, such as 600 days total PoP?

Response: We are going to increase the PoP from 365 days to 600 days in a

3. Question 2 and the government’s response from an RFI update posted on June 25th stated the following: Please clarify if project is exempt from sales tax. Response:

The 188th Wing, AR ANG is a federal entity and exempt from sales tax. The federal government can buy directly from a supply source and may receive a tax benefit by using a tax exemption receipt. However, the State of Arkansas does not allow for sales tax exemption when items are purchased by a contractor pursuant to a contract with the United States Government. The contractor is considered a consumer of such property or services and must pay the tax when they purchase the property or services.

The Arkansas sales tax regulations state that all materials purchased by a contractor to then be sold to the government are considered tangible personal property, and are not exempt from sales tax. Reference: GR-47, Gross Receipts Tax Rules, 2008-3; DFA Office of Legal Counsel, Legal Opinion 20080408 & 20160409. Will the government please revisit and revise their answer to the previously asked question?

Response: See FAR clause 52.229-3. See also, FAR 29.3. FAR 29.303(b) states that “when purchases are not made by the Government itself, but by a prime contractor or by a subcontractor under a prime contract, the right to an exemption of the transaction from a sales or use tax may not rest on the Government’s immunity from direct taxation by States and localities. It may rest instead on provisions of the particular State or local law involved, or, in some cases, the transaction may not in fact be expressly exempt from the tax. The Government’s interest shall be protected by using the procedures in 29.101.”

4. Spec section 011100 para 1.02B Phasing, states that the existing footprint renovation will be built in Phase 1, and the 3,000 sqft comm squadron expansion will be built in phase 2. However, Drawing page AD103 detail 1 & 2 identify that the 3,000 sqft comm squadron expansion and the med group renovation will both be constructed during phase 1 and that the existing comm squadron renovation will be built during phase 2.

Will the government please clarify their intent for phase 1 versus phase 2?

Response: Phasing shall be completed in accordance with the Phasing Sequence on Drawing AD103. Please note that Drawing AD103 is currently being revised to reflect the response to Question 1 above and will be provided to bidders in a

5. Some of the work in CLIN 1 supplies the electrical, data, and low voltage support for the building expansion in CLIN 2. The entire pricing structure for CLIN 1 would change if the government opted not to exercise CLIN 2. Is it the government’s intention to award both CLINs?

Response: Neither of the CLINs are option CLINs. The Government intends to award one firm-fixed price contract for both CLINs.

https://www.acquisition.gov/far/part-29#FAR_29_101

6. Several trade contractors, specifically concrete, have expressed an unwillingness to bid the project because of how difficult it is to get personnel on the facility. Will the government please provide the following information pertaining to access to the installation.

a. Will the government provide access requirements for documented immigrant workers who are either on a work visa, green card, or who are on an expired visa but due to the current political issues are unable to renew their visas?

Response: See Security Forces response attached.

b. Will the government please provide access requirements for individuals with background issues, misdemeanors, felonies, active or expired warrants, etc?

Response: See Security Forces response attached.

c. Will the government allow individuals with background issues (that would have otherwise been denied) access to the installation if the Prime Contractor provides a third party security escort service?

Response: See Security Forces response attached.

7. If the work associated with CLIN 1 runs over the $4,000,000 price point (which it might), can the contractor cost load the difference into CLIN 2?

Response: Unbalanced pricing is not allowed. Bids determined to be unbalanced as relating to individual unit prices will be rejected as non-responsive.

8. Is the new sidewalk identified on the front of the building to be cost loaded into CLIN 1 or CLIN 2?

Response: New Sidewalk will be associated with the new construction CLIN.

9. Addendum #1 drawings identifies 41 drawing pages which are circled red in the lower right corner. Many of these pages have clouded red circles identifying the change;

however, there are others such as MP401, 402, etc.. that have no red circled clouded changes within the drawing details. Will the government please identify where or if there are changes that apply on Pages MP401, 402, and others that do not depict a red circled change on the Addendum 001 drawing pages?

Response: Sheets that had clouded red circles specifically were due to minimum changes which were mechanical details (M-500 series) and controls (M-700 series).

The other sheets (schedules and mechanical plans) had multiple revisions, hence the red circles in the lower right corner. The drawings with multiple revisions would be difficult to read if clouds were applied to every change.

10. Drawing page MP101 Key Note 3 states to route all underground piping 30” deep and piping shall come up in existing mechanical room. Page MP402 note 7 and note 8 between grid lines 6 & 7 contradict each other. Note 7 refers to the underground piping as depicted in MP101 note 3, but note 8 states that the piping shall penetrate the wall 12’ AFF and “enter mechanical room”. Will the government please clarify if they want the mechanical room piping to be ran underground and enter the mechanical room from within the floor, or shall the piping be ran above ground and penetrate the exterior wall to enter the room 12’ AFF?

Response: Refrigerant piping from HRCU-1 and HRCU-2 shall be routed underground and shall penetrate the wall approximately 12’ AFF. Addendum 004 will be issued with this clarification.

11. If it is the government’s intent to run the piping underground and penetrate through the floor, will the government please provide detail as to how they will allow the tunneling and trenching under the existing building foundation, plus detail on what type of fillable foam, aggregate, and the backfill required, plus required compaction and shoring necessary to seal the tunneling and trenching after completion of piping?

Response: It is the intent to route the noted refrigerant piping underground and stub up outside of the building and enter the mechanical room approximately 12’ AFF.

12. M-701 DDC CS Note 3, will the government provide information as to the existing Ft Smith ANG Base BAC system at the tie-in point, to include system manufacturer and other critical information needed for the controls installer to ensure acquisition of proper equipment that will aid in system integration with the existing EMCS.

Response: The existing Ft. Smith ANG Base BAC system is Siemens. Addendum 004 will be issued to with clarification on note #3 on sheet M-701.

13. The drilled pier spec section 316329 para 1.04 calls for unit pricing for pier depth. Will the government please provide additional CLIN pricing for drilled piers.

Response: A Bid Form with noted CLINs was developed in response to earlier RFIs and will be issued as part of Addendum 004 on 23 July.

14. Does the existing med group footprint and comm squadron footprint have to remain heated and cooled with an operational fire sprinkler system during the renovation of Phase 1, and the same for the existing comm squadron during phase 2 renovation?

Response: HVAC and power have to remain in Rooms 135, 137, 139 and 159 at all times until the Addition is completed. The fire sprinkler system does not have to be operational until the entire project is completed.

15. The wall that separates room 154 from 153 is a solid wall that extends to the underside of the roof deck. How is the contractor to route the secure network cabling from the data racks in room 153 into room 154?

Response: Utilize underfloor cable tray to data outlets. Refer to Addendum 004 for conduit location.

16. The common wall that separates room 154 from 153 has one data drop each that are not labeled either note 6 or note 7. Will the government please identify if these jacks are to be fiber or shielded cat 6, and identify if they are to be part of the secure or unsecured network?

Response: Cable will be shielded cat 6.

17. The plans on E503 call for CAT-5E lines for the room controller to relay. Can the contractor standardize the cabling and install CAT-5E or better (i.e. CAT-6) cabling?

Response: Contractor picks cable that is compatible with lighting control system selected. The basis of design model utilized Cat 5E.

18. Drawings Page ED101 note 8 state to relocate the data rack and associated patch panels, switches, and UPS in room 118; however, there are no details that identify where to relocate them. Also drawing E-502 shows 2 medical data racks being relocated with no room number assigned. Are these racks to be relocated into remodeled room 125? Will the government please identify where they want this equipment to be moved to?

Response: Relocated telecommunications equipment will be installed in data room

125. A note will be added to clarify.

19. Drawing Page CD101 where it states relocated existing communications line – refer to electrical. ED101 Note 9, identifies the same requirement and the note states to coordinate with the base contracting and refer to civil sheets on exact route. Neither of these notes or diagrams tell the contractor where exactly to reroute these lines to and from. Instead of leaving it up to the contractor to guess, will the government please clarify?

Response: Clarification will be given in the forthcoming Addendum.

20. Drawing page ES101 note 5 states to provide six 4” conduits from handhole to telecom room. Coordinate all requirements with base communication. Nowhere does it state that the contractor is to pull fiber from the handhole through the conduit into the new telecom room, room 153. Is the contractor to relocate the cables from ED 101 note 9 to this handhole, and then pull CFCI fiber through the conduit and into the telecom room?

Response: Clarification will be forthcoming in the upcoming addendum.

21. Will the government please clarify if the existing communication lines inside the conduit marked note 9 on ED101 and Drawing Page CD101, states relocated existing communications line.

a. Will the government verify if the existing lines are fiber or copper?

Response: The government will relocate existing communications lines.

b. Will the government verify if the government will reroute all active circuits during construction?

Response: Yes

22. Drawing E502 identifies two 52U Racks. That page also identifies that the fiber panel and the patch panel are CFCI, but does not identify if the 52U racks are CFCI, GFGI, or GFCI. Additionally, there is nothing in any of the drawing notes that state the networking equipment (routers, switches, etc..) are contractor furnished and installed or government furnished and installed.

a. Will the government please identify if the racks are CFCI?

Response: The racks are GFCI.

b. Will the government please identify the number of racks and install location within new Data room 153?

Response: Two medical racks and 2 communications racks will be installed in Data Room 153 above the floor cable trays as shown on Drawing E-401.

c. Will the government please identify if the routers and switches are CFCI or

GFGI?

Response: The GFCI.

d. Will the government please identify who will do the programming of the routers and switches?

Response: The government will do programming.

23. Drawing E502 identifies two Racks at top, middle, right of page as Existing Vault. It also states “Coordinate demolition with contracting officer” will these 2 racks be reutilized by the contractor on this project or given to the government for future use, or disposed of?

Response: Racks are not being demolished, rather they will be relocated. The wording will be clarified, and line weight added.

24. Drawing M502 diagram 8, HVAC Duct security bars in opening”. We’re assuming that these security bars will be placed in the two louvers at the front of the building. Will the government please identify any additional locations needed?

Response: Refer to sheet MH402. Man bars are identified for the outside air ducts above ceiling routed into the server / data center spaces.

25. Drawing E502; states “typical layout of 30 server room racks”. The drawings reflect two data racks being installed.

a. Will there be more than two racks installed in room 153?

Response: Yes

b. If so, who will supply?

The racks will be GFCI.

26. Spec section 101400-1 para 1.01 A-C, calls for interior directional and informational signs, and emergency evacuation maps. These types of signs are not called out in the drawings. Will the government please identify where they want these two types of signs located in the building and how many of each they want?

Response: The scope of work only includes Room and Door Signs as shown on sheets A-801 and A-802. Interior directional and informational signs, and emergency evacuation maps are not part of the scope of work of the project and the specs will be revised accordingly.

27. Drawing Page A103 grid line K1 and others identify a framed column but do not show a corner guard being installed at these column corner locations. Will the government please confirm if they do or do not want CGs at these locations?

Response: Corner guards have been indicated only at locations within the circulation path, where there is a high probability of impact and damage by moving carts, dollies, etc. All other corner conditions such as framed-our columns that are withing the area to be occupied by furniture and not in a direct circulation path will not receive corner guards, except at new locations where noted.

28. The door sign spec 101400-1 calls for windows in the signs, and to notify the KO 2 months prior to get a list of names to be inserted in the windows.

a. Is the contractor required to furnish the printed list of names to be inserted in the sign windows?

Response: Yes.

b. If CFCI, will this be a one-time requirement or a recurring requirement for some amount of time in the future?

Response: One-time.

29. Page G-002 Index of drawings on the structural drawing S-502 Roof Framing Sections and Details, but it has not been included. Will the government provide that page, or is it not part of the drawing documents?

Response: There is no sheet S-502, listing on G-002 can be disregarded.

30. Drawing AD101 Demolition Plan indicates per note D5 that the exterior door to room 152 is to be removed. However, A-201 Exterior Elevations Detail 3, Key Note 16 states the same door needs to remain. Will the government clarify whether the door will remain or needs to be replaced?

Response: Please note that the room names and numbers have been changed.

Room 152 on AD101 and is now Room 141 and the door is 141B. Door 152 is to be removed and replaced with new door 142B. The keynote on the elevation will be corrected.

31. Drawing A-103 Finish Plan shows the Fire Riser Room 138 and existing Tel Maintenance

Room 139 to receive sealed concrete. Will the government confirm if this is what is required? In other drawings, these rooms are mentioned to remain in the existing conditions.

Response: The plans will be revised to reflect that the room is not to remain in the existing conditions. Repairs to the existing floor may be required. Any available photos of this room will be provided in the forthcoming addendum.

a. Will the government provide photos of Fire Riser Room 138 so the contractor can know the existing floor finish or provide us that information in writing?

Response: Any available photos will be provided in the forthcoming addendum.

b. b. Will the government provide photos of Tel Maintenance Room 139 so the contractor can know the existing floor finish or provide us that information in writing?

Response: Any available photos will be provided in the forthcoming addendum.

32. The foundation slab plan and building sections indicate that the new Base Data Center (room

153) requires a 2 foot raised computer floor, while the new Server Workspace (room 154) requires an 8 inch raised computer floor. Could the government confirm that this is correct?

Response: Confirmed. The new Base Data Center (room 153) requires a 2-foot raised computer floor, while the new Server Workspace (room 154) requires an 8-inch raised computer floor.

33. Will the government please provide information on the current thickness of the concrete slab on the medical facility where the roof drains will need to be capped below the slab?

Response: The “As-Built” structural drawings of Building 208 provided by the government to the Design Team; on sheet S-1, note 3 under Foundation Plan states the following: “Install 4-inch concrete slab on 4-inch drainage fill, unless noted otherwise. Reinforce slab with 6 x 6 / 10 x 10 W.W.F. located 1” clear of top of slab”.

34. BIM Modeling will help avoid conflicts and prevent delays during the project's construction.

The plans call for coordination between disciplines in specific areas, such as the existing Communication Center, specifically where the concrete vault is located. Will the government require the contractor to include in their price the cost of BIM modeling for MEP installation and deconfliction, particularly if the contractor is having to work around the ceiling space of the existing operational comm squadron during phase 1?

Response: Yes, the contractor shall include BIM modeling for MEP installation and deconfliction. Please note, however, that the comm squadron will be completely moved out of Building 208 by 1 November 2024 so the contractor will not have to work around them during phase 1 as stated in our response to Question 1.

35. Federal EHRM upgrade requirements include upgrading all CAT 6 wires to CAT-6a.

Regarding this project, does the government want the contractor to use CAT-6a in-lieu of the specified CAT-6?

Response: Provide specified Cat 6 cable.

36. PD101-103 identify roof penetrations that have to be removed and the SS Metal Roof patched. The drawings are missing construction details on how to accomplish this. A metal roofing contractor suggested to use a metal blocking plate under the roof panel to act as a backer plate to screw and secure the patch to, plus the use of mastic both on top of the existing roof panel and below it. He stated that this is the only suitable method he knew of, short of replacing the entire roof panel. Additionally, he stated that when replacing an entire sheet of mechanically seamed SS roofing panel, more often then not he ends up taking off all of the roof panels from that point back to the starting point, unless it is a snaplock panel in which he can usually remove just that one panel, and maybe the one next to it.

a. Is the government willing to accept an existing roof covered with a dozen discolored patches sporadically located across the surface?

Response: Noted penetrations are only through the original low sloped roof, not the recent SSMR over-roof installation. Penetrations should be cut below the low roof, packed with insulation, and capped below the low roof.

b. Will the government provide a detailed drawing showing how they want the roofing panel patched?

Response: SSMR patching is not expected.

c. Will the government please identify if the existing SS panel is mechanically seamed or snaplock?

Response: SSMR will not be affected, Addendum 004 shall be issued on 23 July to move through roof ventilation to side wall installations.

d. Regarding the roof curbs on MH102, will the government provide a detail or instructions on how they will allow penetrations for fastening the new roof curbs through the existing roof?

Response: The intake and relief ventilators shall be moved to side wall installations in Addendum 004 to be issued on 23 July.

37. Note 1 on PD102 and Note 4 on PD103 state to demo existing roof drain and piping back to the point indicated. It does not state to patch the roof. Does the government want these roofing penetrations patched in the same manner as the instructions stated in PD103 note 7?

Response: Recommendation is to remove VTR and abandoned roof drains up to the bottom of the low slope roof deck, adding insulation in the remaining stub, and capping from below. No roof work should be needed at these locations.

Incident Occurred Within the Past 5 Years

Incident Occurred Between 5-10 Years Ago

Incident Occurred Over 10 Years Ago

Any active warrants (See Note # 1) Deny Access Deny Access Deny Access Non availability of valid state issued identification (See Note # 2)

Deny Access Deny Access Deny Access

Barred from any military installation (See Note # 2)

Deny Access Deny Access Deny Access

Any unconfirmed/verifiable SSN (See Note # 2)

Deny Access Deny Access Deny Access

Disposition unavailable (See Note # 2) Deny Access Deny Access Deny Access Transporting radioactive material Deny Access Deny Access Deny Access Arson Deny Access Deny Access Deny Access

Assault w/deadly weapon Deny Access Deny Access Deny Access Armed robbery Deny Access Deny Access Deny Access Any sexual offenses, assault, rape, child molestation, registered sex offender

Deny Access Deny Access Deny Access

Unlawful bomb scares Deny Access Deny Access Deny Access Espionage, sabotage, treason, terrorist threats, armed assault, Deny Access Deny Access Deny Access

Homicide/Murder Deny Access Deny Access Deny Access Firearms/explosive violation Deny Access Deny Access Deny Access Possession/Trafficking of stolen property Deny Access Deny Access Grant Access

Identity theft Deny Access Deny Access Grant Access Aggravated assault Deny Access Deny Access Grant Access Burglary/Unlawful Entry/Housebreaking Deny Access Deny Access Grant Access Unlawful possession of a deadly weapon Deny Access Deny Access Grant Access Grand theft auto/Grand Theft Deny Access Deny Access Grant Access

Carrying of a concealed weapon Deny Access Deny Access Grant Access Drug possession with intent to sale, deliver, manufacture or distribute

Deny Access Deny Access Grant Access

Involuntary/Vehicular manslaughter Deny Access Deny Access Grant Access Forgery/Fraud Deny Access Grant Access Grant Access Habitual drug offender, example 3X use of marijuana within 12 months

Deny Access Grant Access Grant Access

Habitual DUI/DWI offender, example multiple offenses (see Note # 3)

Deny Access Grant Access Grant Access

Confinement for 12 months or longer, regardless of offense

Deny Access Grant Access Grant Access

Note # 1: Deny Access until warrant is removed from record Note # 2: Deny Access until individual provides resolution of disposition or situation Note # 3: DUI within 1 year will be granted access without driving privileges. Beyond year may require ignition interlock.

Note # 4: Multiple Felony/Misdemeanor offenses which may be detrimental to national security or good order, discipline, and morale. Deny access, contact 188 SFS/CC and/or 188 JA for further guidance.

188th WING ACCESS DENIAL MATRIX Offense

Si tu at io n:

C on vi ct ed o f:

Installation Access Requirements:

DoDM-5200.08_Volume 3_AFMAN 31-101_Volume 3, Installation Perimeter Access Control 27 February 2020 (ADDED) (AF) Enclosure 3 – Identity Source Documents

3.1 Approved Documents. One form of the following documents will be accepted as proof of identity. (T-0). The document must be used in conjunction with a picture identification and all documents must be current and valid. The goal is to minimize, within acceptable risk, the potential of improper screening and access credential issuance.

a. DoD Approved Documents from Section 5:

(1) An unexpired U.S. passport or passport card.

(2) An original or certified true copy of a birth certificate issued by a State, territory, possession, or the District of Columbia bearing a raised seal.

(3) A Certificate of U.S. Naturalization (Form N-550 or N-570).

(4) A Consular Record of Birth Abroad.

(5) Other documents as established by DoD Component-level policy.

3.2. Permanent Resident Card/Alien Registration Receipt Card (Form I-551). The Permanent Resident Card shows the DHS seal and contains a detailed hologram on the front of the card. Each card is personalized with an etching showing the bearer’s photo, name, fingerprint, date of birth, alien registration number, and card number.

3.3. A foreign passport with a temporary (I-551) stamp or temporary (I-551) printed notation on a machine readable immigrant visa.

a. U.S. Citizenship and Immigration Services (USCIS) uses either an I-551 stamp or a temporary I- 551 printed notation on a machine-readable immigrant visa (MRIV) to denote temporary evidence of lawful permanent residency.

b. Another identity proofing document must be requested if the stamp or MRIV expires, or one year after the issuance date if the stamp or statement does not include an expiration date. (T-0) Exception:

North Atlantic Treaty Organization (NATO) military members traveling on NATO orders will not be required to present any of the forms above. NATO military members traveling on official NATO orders will present their NATO travel orders in order to determine need for access and must be in possession of a HN government identification card in order to be considered identity proofed. This does not waive the requirement for vetting.

3.4. An Immigration and Naturalization Service Employment Authorization Document (Form I-766) that contains a photograph.

a. USCIS issues the Employment Authorization Document to aliens granted temporary employment authorization in the United States.

b. The card contains the bearer’s photograph, fingerprint, card number, Alien number, birth date, and signature, along with a holographic film and the DHS seal. The expiration date is located at the bottom of the card.

3.5. A current/valid driver’s license or Identification card. Issued by a state or outlying possession of the United States provided it contains a photograph and biographic information such as name, date of birth, gender, height, weight, eye color, and address; must be in compliance with the REAL ID Act of 2005. Identity verification and an acceptable alternate document must be presented in accordance with this manual.

3.6. Merchant Mariner Cards/Credentials. Issued by Department of Homeland Security/United States Coast Guard.

a. The U.S. Coast Guard New Merchant Mariner credential will look and feel exactly like a passport.

The cover will be embossed with holographic images, invisible until exposed to Ultraviolet (UV) light.

b. The paper stock will contain unique watermarks, visible red and blue fibers, and invisible fluorescent fibers. Hand-drawn artwork, unique fonts, and UV reactive inks are just a few of the security features found in the paper and design of the credential.

3.7. Personal Identity Verification (PIV) or Federally-Issued Personal Identity Verification -1 Cards (Personal Identification Verification) issued by the Federal Government.

3.8. Personal Identity Verification -I card (PIV-Interoperable) Issued by Non-Federal Government entities.

3.9. Department of Homeland Security “Trusted Traveler Cards” (Global entry, NEXUS, SENTRI, FAST).

3.10. Border Crossing Card (BCC also referred to as DSP-150).

3.11. U.S. Certificate of Naturalization or Certificate of Citizenship (Form N-550) and U.S.

Permanent Resident Card (Form I-551).

3.12. U.S. Refugee travel document or other travel document or evidence of immigration status issued by DHS containing a photograph.

3.13. A Foreign Government Issued Passport.

3.14. Veterans Identification Card.

3.15. Native American Tribal Photo Identification.

3.16. Transportation Worker Identification Credential (TWIC).

3.17. Social Security Card.

3.18. Voter registration card.

3.19. Original or certified true copy of a birth certificate issued by a State, territory, or the District of Columbia and bearing a raised seal.

3.20. In addition to the above identity proofing documents, parents/legal guardians may provide any of the following credentials for the purpose of identity proofing for persons under the age of 18 who do not possess a photo ID. Note: Installation commanders will determine the identity proofing and vetting requirements for minors under the age of 18.

a. School record or report card.

b. Day care or nursery school record.

c. Original or certified copy of a birth certificate issued by a state, county, municipal authority, or outlying possession of the United States bearing an official seal.

3.21. Additional supplemental sources of identity proofing (to be used in concert with the documents above to further substantiate identity) during increased FPCONS or Random Antiterrorism Measures (RAMs) include, but are not limited to:

a. School identification card with a photograph.

b. U.S. Military or draft record.

c. Native American Tribal Document.

d. U.S. Social Security card issued by the Social Security Administration (SSA).

e. Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350).

f. U.S. Citizen Identification Card (Form I-197).

g. Identification Card for use of Resident Citizen in the United States (Form I-179).

h. Unexpired employment authorization document issued by the DHS, including (a) a Form I-94, Arrival/Departure Record, identifying the holder as an asylee (by stating "asylum", "asylee" or appropriate provision of law), or (b) other documentation issued by DHS (or the former Immigration and Naturalization Service (INS)) that identifies the holder as an asylee, lawful permanent resident, refugee (except for the Form I-94 identifying the holder as a refugee, which is considered a receipt only), or other status authorized to work in the United States incident to status.

i. Foreign Military or HN Government Identification Credentials.

j. A foreign passport with a current Form I-94 bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status authorizes the alien to work for the employer.

k. In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired, and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

3.22. To further support the identity proofing process, installations may use E-Verify to determine DHS-approved document authenticity, social security number (SSN) verification, and SSA work authorization/visitor status when using these as identification proofing documents. E-Verify (formerly the Basic Pilot/Employment Eligibility Verification Program) is an online system operated jointly by the DHS and the SSA and can be accessed via the following web address: http://www.dhs.gov/files/programs/gc_1185221678150.shtm. Participating employers can check the work status of new hires online by comparing information from an employee's I-9, Employment Eligibility Verification, form against SSA and DHS databases. E- Verify is free and voluntary, and is the best means

SECTION 5: ACCEPTABLE FORMS OF IDENTIFICATION

5.1 ACCEPTABLE CREDENTIALS. All credentials must be verified in accordance with the methods defined in Paragraph 5.3. Any time the credential is physically handled it will be visually inspected, front and back, for signs of alteration or counterfeit. Credentials that appear questionable (e.g., damaged laminates, evidence of tampering) or altered will not be accepted for any purpose.

a. Credentials Acceptable at non-ePACS-Enabled DoD installations. Non-ePACS- enabled DoD installations, absent an approved deviation, will accept:

(1) DoD CAC. The CAC simultaneously establishes identity, historic fitness, and purpose.

(2) DoD USID. The USID establishes identity and generally establishes purpose. However, DoD Component and installation-level policy, pursuant to paragraph 3.4.b, may require additional information or documentation to establish an acceptable purpose for access to installations that do not serve benefit populations (such as, but not limited to, retirees and dependents); no deviation is required for such policies.

(3) Non-CAC LRC issued by the local installation or region. These credentials simultaneously establish identity, historic fitness, and purpose.

(4) REAL ID-compliant driver’s license or non-driver’s identification card issued by a State, territory, possession, or the District of Columbia. These credentials establish only identity.

(5) Enhanced driver’s license issued by a State, territory, possession, or the District of Columbia.

These credentials establish only identity.

(6) U.S. passport or passport card. These credentials establish only identity.

http://www.dhs.gov/files/programs/gc_1185221678150.shtm

(7) Foreign passport bearing an unexpired immigrant or non-immigrant visa or entry stamp. These credentials establish only identity.

(8) Any other government-issued credential bearing a photograph and deemed acceptable by the DoD Component head and consistent with applicable laws.

(ADDED) (AF) Enclosure 6 – Installation Perimeter Access Control Measures

6.2. Installation Perimeter Access Control Minimum Standards for Controlling Physical Access. The minimum USAF standard for controlling physical access to an installation via a manned entry control point, shall be:

(2) If a want/warrant alert is received from IMESA (through DBIDS), the access controllers will follow established installation processes to validate the want/warrant via secondary screening and perform a check of NCIC III to confirm/disprove the want/warrant. (T-1).

6.3. Escort Authority.

6.3. Escort Authority. Escort authority allows an individual, with an authorized form of identification that certifies he/she has been successfully identity proofed and favorably vetted, to escort visitors on the installation. Note: Escorted visitors are still subject to controlled or restricted area limitations, as appropriate. (T-1). With the exception of on-duty AFOSI (or sister-service equivalents), FBI, and USSS agents, no one is authorized to escort foreign nationals onto an installation.

a. DoD military personnel, DoD civilians, military retirees, adult dependents of military personnel and personnel in possession of a DD Form 2765 have inherent escort authority based upon the validity of the credential issuance procedures, prior honorable service, or dependency status.

b. In order to build partnerships with local community leaders, installation commanders may grant escort authority to Distinguished Visitors (DV) including civilian mission partners, mayors, city managers, and other civic leaders.

c. The Installation Commander may delegate escort approval authority to the unit commander level.

This stipulation applies only to mission partners as defined above.

d. Contractors, Civilian Retiree card holders, non-DoD Federal PIV holders, TWIC holders, PIV-I holders, local pass/card holders, approved DoD Privilege card holders, VIC holders, and Foreign National Affiliates with a U.S. DoD CAC are not authorized escort authority. Note: Specific exemptions to this restriction may include community outreach and mission partners specifically designated by the Installation Commander and codified in the IDP.

e. Members escorting personnel are entirely responsible for the actions of all occupants in their vehicle or pedestrians if walking, and for meeting all security requirements for escort as established by the Installation Commander. Personnel escorted within the installation are not issued an installation pass and must stay within the physical custody of the escort, within the escort’s residence, or the adjacent, immediate public areas of the sponsor’s residence. Escorted individuals must remain in the control of the escort.

f. Escort authorities may only vouch for individuals riding in the same vehicle they are riding or immediate area if they are walking. Escort authority does not authorize vehicle occupants, or pedestrians, to enter installation restricted areas (e.g., controlled, limited, or exclusion areas) without first meeting all security requirements and procedures for those areas.

g. Escort authorities are not authorized to vouch for non-U.S. individuals (non U.S. citizens/non U.S.

permanent resident aliens) to include those with foreign passports or identification credentials. All foreign visitors (not on official visits) must be identity proofed, vetted in coordination with local AFOSI, and have a visitor pass to gain access to installations. (T-1).

h. Commanders may suspend escort authority based upon the local threat or other local stipulations, and may revoke individual escort authority privileges at their discretion. Escort authority privileges are automatically suspended at FPCON Charlie in accordance with this manual and AFI 10-245.

Installations will ensure installation access control plans/procedures reflect instances when escort authority is suspended. (T-3).

i. Installations should identify a means of determining duress of escort authority members when implementing the policy. Installations should conduct locally determined duress checks.

6.4. Sponsorship. Sponsorship allows approved individuals who are affiliated with DoD to take responsibility for verifying an applicant’s purpose to enter to an installation. Visitors must still be identity proofed and vetted in order to receive a pass. (T-0).

a. Military members on official orders, CAC holders, military retirees, and dependents are authorized to sponsor individuals onto an installation they are affiliated with/assigned to for the duration of their Temporary/Active Duty orders.

b. Foreign National Affiliates with a U.S. DoD CAC are authorized to sponsor individuals onto the installation in accordance with FVS regulations and MAJCOM guidance. Individuals sponsored by Foreign National Affiliates must be identity proofed and vetted prior to issuance of a temporary visitor pass.

c. DVs, including community partners referenced within this manual, are not authorized sponsorship authority.

d. Privatized housing residents with locally issued credentials are authorized to sponsor individuals onto an installation they are affiliated with/assigned to, but sponsorship privileges should be limited to their particular housing area only. As with all sponsors, privatized housing residents will be responsible for their guests.

e. Installation bank and credit union employees with locally issued credentials are authorized to sponsor individuals onto the installation they are affiliated with/assigned for banking purposes only.

f. Installation commanders shall establish further guidelines/restrictions concerning the numbers of visitors that may be sponsored, how the sponsorship is communicated, times of day, length of time the locally issued credential can be issued for, and other restrictions as appropriate and codify the procedures into local guidance. (T-1). Additionally, installation commanders have the flexibility to include sponsorship privileges for unique categories not addressed in this manual.

6.5. Limitations on Escort Authority and Sponsorship. While paragraphs 6.3. and 6.4. outline guidance for escort authority and sponsorship for various populations, installation commanders may always implement more stringent restrictions on these authorities, unless otherwise noted within this manual. For example, installation commanders may authorize non- DoD affiliated visitors to receive a locally produced pass/credential, identifying that the visitor has been identity proofed and vetted, and at the same time require the person to be escorted at all times while on the installation. Any/all additional restrictions for installation access control must be identified on the access pass/credential.

Installation Access Requirements.pdf