W15QKN-21-R-5005 BASOPS Consolidated QAs-20200303 (published).xlsx
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- Picatinny Arsenal Base Operations (BASOPS)
- Solicitation number
- W15QKN-21-R-5005
About this file
This solicitation is for base operations services at Picatinny Arsenal. The Army is seeking proposals for services including facilities maintenance, grounds maintenance, pest control, heating and cooling, and pavement clearance. Offerors must submit proposals by February 2, 2021. The incumbent contractor's scope of work for heating and cooling services is being added to this contract. Historical workload data and equipment lists are provided for reference in estimating staffing and pricing proposals. The contract will be a firm-fixed-price award with ordering periods and capability levels defined for task orders.
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Q&As 26 Feb 21
| W15QKN-21-R-5005 Q&As | |||
| RFP or PWS Section | The Problem | QUESTION | ANSWERS |
| What is the cut off date for Questions as there is no date in Section L? | There will be no formal cutoff date. However, for questions received beyond Friday, 19 March 2021, we cannot guarantee an answer. | ||
| Will there be a site visit as Section I has the clause to have one? Will there be a virtual conference? | Site visit, IAW Section I clause 52.236-3, scheduled for 23 February 2021. Announcement was posted on 28 January 2021 with responses due No Later Than 3:00pm EDT, Friday 5 February 2021 via e-mail, to ALL three of the POCs identified within the excel file included as an attachment to the notification. A virtual conference is not planned. | ||
| If so when? If not will Section I be changed? | See previous answer | ||
| [If not] Will there be a virtual conference? | See previous answer | ||
| TE Exhibit 10 CBA only had 2 pages and not the whole CBA, Request the full CBA so we may able to cover all the requirements of the agreed upon CBA in our proposal and specifically pricing for 06 Price Matrix Attachment? | TE Exhibit 10 CBA will be updated to include the whole CBA withing a pending amendment. | ||
| TE 9.3 Picatinny Staffing Matrix, Since there is only capability levels for CLS 411 and CLS 420 in the PWS documents, will the government drop the requirement for staffing and pricing to Capability Level 1, 2, and 3 for Overarching PWS, Overarching PWS 1.8-1.8.6, CLS 408 Pavement Clearance and CLS 501 Heating and Cooling? IF not will the Table be added similar to the ones in CLS 411 and 420? | TE 9.3 Picatinny Staffing Matrix will be replaced in its entirety to reflect the revised requirement for staffing and pricing. |
CLS 411 and CLS 420:
Proposed staffing and pricing is required for Capability Levels 1, 2, and 3.
The Government may issue individual task orders for services at Capability Levels 2 or 1 for CLS 411 and CLS 420. Overarching PWS, CLS 408 Pavement Clearance, and CLS 501 Heating and Cooling:
Proposed staffing and pricing is required for Capability Level 3 only.
TE 9.3 Picatinny Staffing Matrix, does not have TAB for CLS 510 Pest Management Services. Will that be added and not have requirement for Capability Levels 1, 2 and 3 as there is no Table in the CLS PWS document? IF not will the Table be added similar to the ones in CLS 411 and 420? TE 9.3 Picatinny Staffing Matrix will be replaced in its entirety to reflect the revised requirement for staffing and pricing.
CLS 510 Pest Management Services:
Proposed staffing and pricing is required for Capability Level 3 only. TAB will be added for CLS 510 Pest Management Services to the new TE 9.3.
| Why is a Sanitized Price Matrix required by L.6.1.4 when we are providing TE 9.3 Picatinny Staffing Matrix? There seem to be a lot of duplication. | These documents do appear duplicative at face-value. However they are required for source selection partitions, which are needed for fair and impartial source selection.The required Sanitized Price Matrix will not include company proprietary or sensitive data (only fully loaded labor rates). | ||
| What will the Sanitized Price Matrix used for as Section L or M does not say why or what it is needed? Section M does not mention it at all. | Correct. This is not an oversight. Both variations are needed in order to execute the evaluation procedures outlined in Section M. Section L.6.1.4 states a Sanitized Price Matrix is required. The Sanitized Price Matrix shall include the same information, detail, data (unless otherwise explained) that is required in the Price Matrix (Unsanitized) but shall exclude all company proprietary or sensitive data and fully loaded labor rates, but must include a breakdown of the monthly FTEs proposed by labor category. Section L.6.1.4 will be amended to remove requirement to provide material quantities for the individual material items proposed. | ||
| PWS CLS 420 Facilities Maintenance Horizontal - 1.2.2.a | Why is this here in the bullet " Fuel Storage and Distribution Systems This should be an LRC function? Will government update this bullet statement? | Fuel Storage is an LRC function, which is not part of the BASOPS scope. However, Fuel Distribution will be required of the BASOPS Contractor. Section 1.2.2.a will be amended to reflect as much. The BASOPS Contractor will need to have operators with a Commercial Driver's License (CDL) to meet Fuel Distribution requirements (e.g. Operating a 1,500 gal fueling truck). | |
| PWS CLS 411 Facilities Maintenance Vertical - 2.20 | There are now to paragraphs with 2.20 | Will the paragraph numbering be updated? | Yes. |
| PWS CLS 510 Pest Management Services - 1.6 through 1.6.3 | Annually, how many Emergency Public Heath, Emergency Mission Critical and Non Emergency Request of each are there? | The work load on Pest Control will vary greatly between the years and seasons, the successful offeror will need to staff Pest Management Services to perform Pest Control Services in the installation as required in PWS CLS 510. Please see TE 9.5 Historical Service Orders-PMs 10-1-18 thru 5-6-20 Sorted by shops, under the Pest Control Tab. Historical data provided is for informational purposes only. The available historical data may not be reflective of what may be required in the future. | |
| PWS CLS 408 Pavement Clearance - 2.1.2.2 | How many Catch Basins must be kept free to drain? | See PWS 420 para. 2.2.5 Storm Water Collection System. “The storm water system consists of 666 inlets, 75 manholes, and 104,195 linear feet of underground piping that manages the rainwater flows. Additionally, the installation has five (5) storm retention pond areas at Bldg 18 to Golf course for Bldg 93, Bldg 6, Bldg 14, Bldg 3050, and the Bldg 617 Parking Lot. Additionally, there are nine (9) detention basins at Bldg 526, Bldg 458, Bldg 3156, Bldg 636, Bldg 80 Water Treatment Plant, Bldg 1222, Bldg 3, Bldg 647, and finally at the 1100 Area Solar Farm located to the west of the Visitor Center”. | |
| PWS CLS 501 Heating & Cooling Services - 2.4 | How many boiler plants are there that the roving patrols make rounds through? | Most boilers are covered under contract DAAE30-97-D-1002 (Energy Savings Performance Contract (ESPC)) with Energy Systems Group, LLC (ESG). Attachment A Equipment List 2020 lists all boilers which are not covered by the ESPC contract. Please also see new equipment list, Attachment A.1 Boilers. |
| PWS CLS 501 Heating & Cooling Services - 2.5 | What has been historical number of overhauls in the Summer? | DPW averages 5 to 10 overhauls per season. Historical data provided is for informational purposes only. The available historical data may not be reflective of what may be required in the future. | |
| PWS CLS 501 Heating & Cooling Services - 2.12 | Will the Government further define what is required by the contractor to prepare boilers for inspection? How many are prepared yearly? | Annual inspections are required on all boilers that produce water temperatures above 240 degrees and or steam over 15 pounds. Currently there are two boilers in building 3152 (Fulton) that have this requirement. | |
| PWS CLS 501 Heating & Cooling Services - 7 through 7.2 | Above Baseline Repair Response | Will a separate CLIN be established for this work? What has been the historical workload for this requirement? | Usually above baseline repairs work is funded thru the customers. Therefore, this work will be covered under the DMO or PWO CLIN for any work above CLS baseline. The PWS has established a ceiling of $149,999.99 per work order. The new requirement for the established ceiling will make historical data unreliable as marker of future placements. |
| PWS CLS 501 Heating & Cooling Services - 8.1 | What has been the historical workload for Emergency Repair Responses broken out by normal duty hours and after duty hours? | Emergency after hour calls yearly estimate 15-20 work orders, it should be noted that each call requires a 4 hour minimum tech time. Historical data provided is for informational purposes only. The available historical data may not be reflective of what may be required in the future. | |
| PWS CLS 501 Heating & Cooling Services - 9.2.3 | How many gas meters are read monthly? | Currently there are 77 gas meters that are read monthly, These meter readings supports the environmental emission reporting, see TE 2.3, Attachment B meter reads for list of buildings. The current list is subject to change. | |
| PWS CLS 501 Heating & Cooling Services - 2.1, 2.3, 2.3.1, 2.3.2, 2.4, 4.1, 4.2, 5.2, 6.2, 9.1 | Will the Government provide a current list of all PM items for CLS 501 and for Vertical and Horizontal as needed? | See TE 2.2 updated “Attachment A Equipment list” list of all equipment that will need to be maintained under this contract. | |
| PWS CLS 411 Facility Maintenance Vertical | What it current or historical workload for Natural Gas Appliance and Equipment? | Historical workload is located in TE 9.5 “Historical Service Orders-PMs 10-1-18 thru 5-6-20 Sorted by shops” under Plumbing maint. The number of natural gas appliances and equipment is subject to change as new facilities are added and old units are removed. There are 163 buildings that have gas service. Therefore, the contractor will be responsible from the demarcation line of the gas meter to the end point usage inside the facility. Typical work consist of replace/Repair gas piping and associated components such as fittings, valves, and regulators. | |
| PWS CLS 411 Facility Maintenance Vertical - 2.5, 2.7, 2.8, 2.9, 2.10 | Will the Government prove a complete list of time for each area for the contractor to be able to estimate and price? | The Historical workload is located in TE 9.5 “Historical Service Orders-PMs 10-1-18 thru 5-6-20 Sorted by shops” under the following tabs; 2.5 - Carpentry Paint Maint., 2.7 - Carpentry Paint Maint., 2.8 - Carpentry Paint Maint., 2.9 - Plumb Maint., 2.10 - Plumb Maint. The available historical data may not be reflective of what may be required in the future. | |
| PWS CLS 411 Facility Maintenance Vertical - 2.18, 2.18.1 | There are no reference to where workload is provided | Will the Government update where the PMO items can be found and proved a complete list for the contractor to estimate and price? | Sections 2.18 – Electrical and 2.18.1-Emergency Fixtures…are referencing electrical work, the historical workload is located in TE 9.5 “Historical Service Orders-PMs 10-1-18 thru 5-6-20 Sorted by shops” under Electrical Systems tab. The available historical data may not be reflective of what may be required in the future. |
| PW CLS 411 Facility Maintenance Vertical - 2.21 | Will the Government provide a complete list of the Security Systems? | Reference TE 2.5 IDS Zones by Bldg. for the locations and TE 9.5 “Historical Service Orders-PMs 10-1-18 thru 5-6-20 Sorted by shops” under tab “ intrusion Det Sys” or (TE 9.6 Intrusion Det Sys). The current list is subject to change. | |
| PWS CLS 411 Facility Maintenance Vertical - 2.22 through 2.22.2 | Will the Government provide a complete list of item for Fire alarm Suppression systems that are required to have PM's? | See revised TE 2.4 Fire Detection Protection Spreadsheet revised for contractor PWS CLS 411. The current list is subject to change. |
| PWS CLS 411 Facility Maintenance Vertical - 2.27 through 2.27.2 | Will the Government provide a complete list of item for Lock systems that are required to have PM's and complete list of DMO's? | Reference TE 9.5 “Historical Service Orders-PMs 10-1-18 thru 5-6-20 Sorted by shops” under tab “ Locksmith”. The available historical data may not be reflective of what may be required in the future. |
| PWS CLS 411 Facility Maintenance Vertical - 2.28 | Will the Government provide a complete list of Food Service item for the 7 locations listed that require PMO? Will the Government provide a complete list of historical DMO workload for each of the 7 listed locations? | Food Service Question: Yes, see revised TE 2.7 Kitchen Equipment. Historical DMO Question: Historical data is in TE 9.5 “Historical Service Orders-PMs 10-1-18 thru 5-6-20 Sorted by shops”. The available historical data may not be reflective of what may be required in the future. |
| PWS CLS 420 Facility Maintenance Horizontal - 2.1 through 2.1.3 | Will the Government provide the historical workload for Surface Areas, Pothole Repair, Road Pavement Marking, Crosswalk Painting and Road Maintenance for past 3 years as currently on the incumbent has this information? | See TE 9.5 “Historical Service Orders-PMs 10-1-18 thru 5-6-20 Sorted by shops” look under tab “Grounds Roads Maint”. The available historical data may not be reflective of what may be required in the future. |
| PWS CLS 420 Facility Maintenance Horizontal - 2.2.1.2 | Will the government provide a list of poles and lights require PM so they can be staffed and priced? | See TE 3.5 Picatinny Owned Lights on Base as July 22nd. The current list is subject to change. |
| PWS CLS 420 Facility Maintenance Horizontal | How many traffic light controller devices are the Intersection of Parker Road and First Street and the intersection of Farley Avenue and Reilley Road? | Parker Road and First Street has one traffic light controller with 9 devices. Farley Avenue and Reilley Road has one traffic light controller device with 8 flashing warning light devices to control speed (school bus zone). |
| PWS CLS 420 Facility Maintenance Horizontal - 2.2.4.4.1.1 | NO reference to workload | Are replacing pipes limited to only storm drains or are they for water and wastewater? What has been the historical workload for the past 3 years for replacing pipes? | Replacing pipes is not limited to only storm drains. Replacement of water and wastewater pipes is also required after the five (5) foot demarcation line. There are a total of 4 traps/interceptors located at Bldg 121- grease trap internal 40 gal, Bldg 337 – grease trap internal 30 gal, Bldg 3227 - grease trap internal 25 gal, and Bldg 34 grease trap external 1100 gal; along with three (3) septic tanks at Bldg 1176 – 1100 gal, Bldg 3325 – 1000 gal and Bldg 643 -1000 gal. There is no available historical data for these items. |
| PWS CLS 420 Facility Maintenance Horizontal - 2.2.5.3 | What has been the historical work for Storm Sewers? | Reference TE 9.5 “Historical Service Orders-PMs 10-1-18 thru 5-6-20 Sorted by shops” look under tab “ Grounds Roads Maint” | |
| PWS CLS 420 Facility Maintenance Horizontal - 2.2.6.1 | Will the Government provide a complete list of PM items for Fuel Storage and Distribution Systems? | No. Facility preventative maintenance and repair – for Army owned fuel storage and distribution systems and components is required under a separate contract managed by the Logistics Readiness Center (LRC). | |
| Overarching PWS - 1.5 | No workload Provided | What has been the historical DMO and PWOs for tree service? | All work needs to be complete inside the cutting season (November 16 through 30 March). Therefore, all work is scheduled (except emergencies) for this window. Please see TE 9.5 “Historical Service Orders-PMs 10-1-18 thru 5-6-20 Sorted by shops” for any available historical data. The available historical data may not be reflective of what may be required in the future. |
| Overarching PWS - 1.5.1 | No workload Provided | Will Government provide the historical workload for Woody Debris Disposal and Log or Bolt Salvage? | Paragraph 1.5.1: In (2020) there were approximately 100+ logs delivered to the fuelwood lot, the wood chips were spread into the environment.The available historical data may not be reflective of what may be required in the future. |
| Overarching PWS - 1.5.2 | No workload Provided | What has been the historical DMO and PWOs for tree mulching? | All work needs to be complete inside the cutting season (November 16 through 30 March). Therefore, all work is scheduled (except emergencies) for this window. Please see TE 9.5 “Historical Service Orders-PMs 10-1-18 thru 5-6-20 Sorted by shops” for any available historical data. The available historical data may not be reflective of what may be required in the future. |
| Overarching PWS - 1.5.3 | No workload Provided | Will Government provide the historical workload for Tree Fertilization? | This requirement will be eliminated. |
| Overarching PWS - 1.5.4 | No workload Provided | Will Government provide the historical workload for Tree Pruning? | All work needs to be complete inside the cutting season (November 16 through 30 March). Therefore, all work is scheduled (except emergencies) for this window. Please see TE 9.5 “Historical Service Orders-PMs 10-1-18 thru 5-6-20 Sorted by shops” for any available historical data. The available historical data may not be reflective of what may be required in the future. |
| Overarching PWS - 1.5.5 | No workload Provided | Will Government provide the historical workload for Tree Removal and Replacement? | There has been two project the last three years (2018, 2019 & 2020) within the High Visibility Areas; Farley Avenue (removed 80 trees and installed 100 trees) and Parker Road (removed 20 trees and installed 43 trees). The available historical data may not be reflective of what may be required in the future. |
| Overarching PWS - 1.5.6 | No workload Provided | Will Government provide the historical workload for emergency Tree Removal? | In 2020 there were two tree removals after a storm. The available historical data may not be reflective of what may be required in the future. |
| Overarching PWS - 2.2.2.2.2 | Will the government provide the current PM schedule? | No, the Government will not provide the current PM schedule. The Government will provide the successful offeror with unfettered access to project records, data and information starting on day 1 of the phase-in period. | |
| Overarching PWS - 2.3.3 | Does the Government provide the Bentley Micro station CADD Platform? | Yes, Government will provide. | |
| Overarching PWS - 2.3.6 | Will the Government provide description of the CAD Group as it is not provided anywhere? | Overarching PWS - 2.3.6 details the requirements for Computer Aided Design (CAD) Support. The Contractor will determine the proposed staffing level to meet the requirements. | |
| Overarching PWS - 2.3.6 | Bullet # 7 and #8 | Will the Government be providing the Bentley Micro station and GIS Bentley CAD Software or is it contractor provided? | The Government will provide the Bentley Micro station and GIS Bentley CAD Software. |
| Overarching PWS - 2.5.4.5 | Over past 3 years, what has been the historical workload for the FPE? Is it full time or can it be on call as needed? | Overarching PWS - 2.5.4.5 details the Fire Protection Engineer (FPE) support requirements. The Contractor will determine the proposed staffing level to meet the requirements. | |
| Overarching PWS - 7.5.2 | Will the contractor be able to perform maintenance on post from the assigned facilities to the contractor? | The contractor will be able to perform maintenance on contractor owned vehicles and equipment. Potential offerors are reminded that any spills and contamination will be remediated by the contractor at their expense. The contractor may NOT perform maintenance on any Government owned vehicles (GSA or tactical military vehicles). The building 33 maintenance shop may NOT be utilized by the contractor. | |
| Overarching PWS - 7.5.3 | Will the contractor be able to have laydown area to have fuel tanks to refuel vehicles on post? | Yes, the laydown yard is located behind Building 305. | |
| Overarching PWS - 7.6 | Will the Government provide the COMPLETE CBA / Union Agreement in place? | TE Exhibit 10 CBA will be updated to provide the COMPLETE CBA / Union Agreement in place. | |
| TE 14.7 Storm Water System - All pages | Pictures are not showing up where there are call out boxes on the pages | Will another be provide to see what the call out boxes are talking about? | TE 14.7 Storm Water System revised and provided within a future amendment. |
| 0004 TE List of Picatinny Historic Building - All pages | Please explain the yellow and blue highlighting on all 8 pages. Why does the yellow go all way across? Why does the blue only in the Comments column? | 0004 TE List of Picatinny Historic Building revised and provided within a future amendment. | |
| TE 7.4 List of Preventative Maintenance of Elevators | Will the load tests and certifications be updated as they are out of compliance with what is provided with Final RFP? | The successful offeror will bring all elevator certifications up to date. Note: Building 44 tower hoist system is under a separate contract. | |
| TE 7.3 List of UPS Systems for PMs - Overview Tab | Items 1,2 and 16 are waiting on counts from either R.P or CCII | When will the counts be provided and the TE Tab updated? | TE 7.3 List of UPS Systems for PMs has been revised and will be provided within a future amendment. |
| TE 7.3 List of UPS Systems for PMs - Overview Tab | Items 3, 14, 18C, 28 and 30 doe not have quantiles | Will the Government provide the quantiles for these Items? | TE 7.3 List of UPS Systems for PMs has been revised and will be provided within a future amendment. |
| TE 2.3 Attachment B Meter Reads | Please confirm that there are just one meter per the listed building numbers. | The current contractor performs 77 meter readings; and use the information to calculate, and prepare monthly emission report. These reports are submitted monthly to the DPW environmental office. | |
| TE 2.3 Attachment B Meter Reads | What CLS PWS and Paragraph does the contractor do meter reading as we can not find that requirement? | See CLS 501 PWS Section - 9.2.3 Monthly gas usage readings. | |
| TE 2.4 and TE 7.1 | Both have Fire suppression information. | Which one is the correct one to use for CLS 411 Para 2.22 Fire Alarm System as the CLS does not specify the TE at all? | TE 2.4 is applicable to CLS 411, para. 2.22 Fire Alarm System. TE 2.4 has been updated (to include several new systems which have come on line), and will be included within a future amendment. |
| TE 2.4 and TE 7.1 | Both have Fire suppression information. | Should one of these be deleted or combined in to one TE? | Yes. TE 7.1 is deleted and TE 2.4 is updated to include several new systems which have come on line. |
| TE 2.5 IDS Zones by Bldg | What CLS PWS and Paragraph do IDS Zones apply to as we can not find that requirement? | See CLS 411 PWS Section 2.21 Security Systems. | |
| TE 2.6 Portable Eyewash Stations FY20 | Why are some cells in Column A highlighted Green? | Disregard…Color code is for internal use. | |
| TE 2.6 Portable Eyewash Stations FY20 | Why are some cells in Column G highlighted in Green and Red? | Disregard…Color code is for internal use. | |
| TE 2.6 Portable Eyewash Stations FY20 | Why are some cells in Column G blacked out? | Disregard…Color code is for internal use. | |
| TE 2.6 Portable Eyewash Stations FY20 | Why are Lines 63 and 64 highlighted Red? | Disregard…Color code is for internal use | |
| TE 2.6 Portable Eyewash Stations FY20 | Why is cell B218 highlighted Red? | Disregard…Color code is for internal use | |
| TE 2.6 Portable Eyewash Stations FY20 | Will the Government provide the rest of the data for Lines 219, 220 and 221 as the Columns C thru G and J thru L are blank? | Disregard…Color code is for internal use | |
| TE 2.7 Kitchen Equipment | What CLS PWS and Paragraph does the contractor maintain kitchen equipment as we can not find that requirement? | See CLS 411 PWS Section 2.28 Food Service Equipment (FSE). | |
| TE 3.4 Picatinny Arsenal Gas Meter Locations | Is the Contractor required to read the gas meters listed? IF so where is that requirement the CLS PWS's as we were not able to find where the contactor is responsible to do ? | See CLS 501 PWS Section - 9.2.3 Monthly gas usage readings. | |
| PWS CLS 411, Para 2.29 Communication Towers | Please confirm that the contractor does NOT perform any PMO work? | Confirmed…all work to be on DMO. | |
| TE 3.12 Chimney Swift Chimney Building Numbers | Will the Government Provide the Building numbers | The requirement for Chimney Swift is deleted. | |
| TE 3.12 Chimney Swift Chimney Building Numbers | What CLS PWS and Paragraph does the contractor maintain chimneys as we can not find that requirement and the TE in headers says maintained by Beautyfort? | The requirement for Chimney Swift is deleted. | |
| TE 3.12 Chimney Swift Chimney Building Numbers | The header has TE BS18, in the text there is TE BS2 references | Will these references be corrected? | The requirement for Chimney Swift is deleted. |
| TE 3.12 Chimney Swift Chimney Building Numbers | How many chimneys are maintained as no building numbers are provided? | The requirement for Chimney Swift is deleted. | |
| TE 3.13 Wash Rack PM Checklist | Will the title be corrected as it shows BS-11? | Title corrected to Technical Exhibit 3.13. | |
| TE 3.13 Wash Rack PM Checklist | Please confirm that there is just one wash rack that required PM? | Confirmed, there is just one wash rack that requires PM. Located in building 242. | |
| TE 3.9 Athletic Field Maint Requirement | Will the TE title in the Header be corrected as it shows GR7? | Yes, the TE title in the header is corrected to "TECHNICAL EXHIBIT 3.9". | |
| TE 3.9 Athletic Field Maint Requirement | Will the Government define the required work the contractor is responsible for at the Recreational Areas listed? | The Athletic Field Maintenance Requirements are defined in TE 3.9. | |
| PWS CLS 420, Para 2.2.6.12 | Is this work DMO or PMO as it is not stated? | The Athletic Field Maintenance Requirements are defined in TE 3.9. Requirements may be executed as PMO, DMO, or OWO. | |
| PWS CLS 420, Para 2.2.6.13 | Is this work DMO or PMO as it is not stated? | The work in this section will be covered by PMO, and new gate locations will be under PWO. | |
| TE 3.14 Gate Locations | Will the title be changed from BS15 to 3.14? | The title will be changed from TE BS15-GATES to TE 3.14 Gate Locations. | |
| TE 3.14 Gate Locations | Are the gate covered by DMO or PMO work? | New gate location requirements will be executed under PWOs. | |
| TE 9.9 501 Heat & Cooling Arsenal Wide Maint Historical Data | Please define what CM and RR WO's are? | Corrective Maintenance (CM), Repair Response (RR) and Work Orders (WO). | |
| TE 9.9 501 Heat & Cooling Arsenal Wide Maint Historical Data | Columns B and C have Generated not performed | How many have actually been performed per month or is the number the same? Please clarify | The number is the same, all of the generated work was performed. Note: CLS 411 Section 2.3 Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR). |
| TE 9.9 501 Heat & Cooling Arsenal Wide Maint Historical Data | The number of PM's, CM's and RR's WO generated help but a list of each item they apply to for each month provide the data needed or hours spend each month. | Will the Government provide the monthly list for the items generated and if not what have been the number of hours per month for PM's, CM's and RR's per month to price and staff properly for a FFP CLIN. | The available information is included within TE 9.9. Offerors will determine the proposed staffing level to meet the requirements of PWS CLS 501. The available historical data may not be reflective of what may be required in the future. |
| TE 9.9 501 Heat & Cooling Arsenal Wide Maint Historical Data | Will data from 2019 be provided? | No. | |
| TE 9.9 501 Heat & Cooling Arsenal Wide Maint Historical Data | Will the Government break out the data by Heating and then Cooling by month and year? | The data provided in TE 9.9 501 Heat & Cooling Arsenal Wide Maint Historical Data will not be broken out by Heating and then Cooling by month and year. The heating season is 15 October to 15 May and the cooling season is 16 May to 14 October. | |
| TE 9.8 Historical Data Grounds and Roads Maintenance | What year is this data for? Is this just for one calendar year or several? | The data provided in TE 9.8 Historical Data Grounds and Roads Maintenance is from 2017 and 2018, two calendar years. The available historical data may not be reflective of what may be required in the future. | |
| TE 9.8 Historical Data Grounds and Roads Maintenance | When was it started? Are each completed? How much time for each one? | The work identified in TE 9.8 Historical Data Grounds and Roads Maintenance was started in 2017 and is completed. The time to complete is not included. The available historical data may not be reflective of what may be required in the future. | |
| TE 9.6 Service Orders- PMs for IDS SYS | Please confirm that the data provided is only Service Orders like the tab says vs the title of the file? | Confirmed. TE 9.6 only includes Service Orders-, no PM. The title of the TE will be revised accordingly. The available historical data may not be reflective of what may be required in the future. | |
| With the addition of CLS 501, Heating and Cooling which is currently under contact, Is there as CBA for this work or not? | The current contract does not include a Collective Bargaining Agreement (CBA) for CLS 501, Heating and Cooling. Offerors are reminded that they must comply with the requirements of the Service Contract Agreement (SCA) and Davis-Bacon Act whenever applicable. | ||
| Section L.6.1.1.2 TAB B | “The Offeror is cautioned that the SF33 must contain an original signature in block 17 of the form.”… “An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.” | Do orginal signatures require ink signature, or will the government accept electonic signatures from DocuSign? | Legally enforceable electronic signatures are acceptable. |
| RFP Page 140 Item 15 Picatinny Visitors Map-Dec 16 | The RFP references a date with a visitor map | Is the Government planning a site prior to proposal submittal? | Site visit was held on 23 Feb 21. |
| RFP Page 35 Section 2.1.12.2 | The GFEBS Senior Work Control Lead shall…. | Is the GFEBS Senior Work Control Lead the same individual as the GFEBS PM Lead? | It is not up to the Government to make this determination. The Contractor will determine the proposed staffing level to meet the requirements for GFEBS Senior Work Control Lead and the GFEBS PM Lead. |
| RFP Section 2.2.2.1.2 Non-GFEBS reporting requirement | The Contractor shall provide all non-GFEBS reports described herein…. | Is it the Governments intent that the Contractor use a Contractor-provided CMMS, such as MAXIMO, to generate these reports. | The Government is required to utilize GFEBS to the maximum possible extent. The Contractor may utilize their own system, at their expense, to provide the required reports that are not possible utilizing GFEBS. |
| RFP Section 2.2.2.1 GFEBS and GFEBS Certification | The RFP states “The Contractor shall possess a working knowledge of GFEBS and shall complete GFEBS training modules provided by the Government within thirty (30) calendar days of being employed…The Contractor personnel shall have, at a minimum, three (3) years of GFEBS experience….” | Please clarify which personnel will receive training and which require three (3) years’ experience. Is the 3 years’ experience a requirement for the GFEBS PM Lead only? | The Contractor will identify the personnel that require GFEBS training. The requirement for 3 years’ GFEBS experience is necessary for any personnel that will interface with GFEBS on a daily basis to provide the requirements utilizing GFEBS. However, the KO, COR, and DPW POC reserve the right to waive the educational/experience requirements on a case by case basis. |
| DD Form 1423-1-A009 Safety Plan and RFP Section L | Date of first submission: With Contractor’s Proposal | The Proposal Instructions do not specify where the Safety Plan shall be within the proposal. Please clarify if/where the Contractor is to include this plan | The Safety Plan is not required with the proposal. DD Form 1423-1-A009 will be revised. |
| DD Form 1423-1-A001 Contractor Roster | Date of first submission: With Contractor’s Proposal | Please confirm that the Contractor Roster within the Proposal is the staffing plan with unnamed personnel. | Confirmed, the Contractor Roster submitted with the proposal is required as a staffing plan, not identifying personnel by name. |
| DD Form 1423-1-A0003 QCP and RFP Section L | Date of first submission: With Contractor’s Proposal | The Proposal Instructions do not specify where the QCP shall be within the proposal. Please clarify if/where the Contractor is to include this plan. | The Quality Control Plan (QCP) is not required with the proposal. DD Form 1423-1-A003 will be revised. |
| RFP Section J Attachment 10 – Collective Bargaining Agreement (CBA) Rates | This Attachment includes Appendix A and B of the CBA, which provides wage rates and health, benefit, and pension contribution rates. | Will the government provide the entire Collective Bargaining Agreement? | The Government will provide the entire Collective Bargaining Agreement (CBA) |
| RFP Section B, Ordering Period One CLINs; and RFP Attachment 06 – Price Matrix Attachment | Section B indicates a 10 month performance period for CLINs 1001 – 1005. Attachment 06 – Price Matrix Attachment has a 12 month period for these CLINs. | Will the government confirm the quantity of months for CLINs 1001 – 1005, and provide updated RFP documents as required? | CLINs 1001 - X005 are revised to 11 months. CLIN 1006 is revised to 1 month. RFP will be updated for CLIN changes. |
| RFP Section M.4.2.3 | This section indicates, in part, that for CLIN X003: “The evaluated price for each SubCLIN shall be multiplied by the assigned weighting to derive the weighted evaluated price for this CLIN.” | Will the government disclose the assigned weighting for each SubCLIN? | The Government will not disclose assigned weighting for each SubCLIN. |
| RFP Section K, Section L.6.1.1.4 | Section K does not appear to be included with the solicitation. | Will the government clarify this requirement? | Please see para. 2 (d) on page 88 and section L.2.3.1 para. e of the solicitation. |
| RFP Section L.2.3.1.e | “As a requirement under the BASOPS solicitation, all Offerors must submit Reps/Certs data into the System for Award Management (SAM) at https://www.sam.gov/ and provide one (1) hard copy and one (1) electronic copy (on the DVD/CD) submitted as an .XPS file.” | Will the government clarify: How this information should be included in the offeror’s proposal. 1) Should it be included with Volume I? In a standalone volume / disc? 2) If this requirement is to be addressed in Volume I, please confirm which TAB it should be included under. 3) Will the goverrnment accept a .PDF file in addition to .XPS? | 1) and 2): Refer to the table under L.3.1.2.It should be included under Volume I, TAB D, and does not have to be submitted on a stand alone CD. 3) Yes, a .PDF may be submitted IN ADDITION to the .XPS, but not IN LIEU OF the .XPS . |
| RFP Section L.6.1.1.2, Section L.6.1.1.3, Section L.6.1.1.4 | Section L.6.1.1.2 TAB B references Sections B & K, among others. Section L.6.1.1.3 TAB C refers to the completion of Section B. Section L.6.1.1.4 TAB D refers to the completion of Section K. | Will the government confirm that completed Section B and K (if applicable) should be included in Volume I TAB’s C and D respectively, and not in TAB B? | Confirmed. |
| Overarching PWS 2.2.2.4.2 and CLS 501 Heating and Cooling | Does GFEBS contain all workload data, to include Heating and Cooling? If not, does the Contractor’s CMMS need to include all workload data across each CLS? | The Government is required to utilize GFEBS to the maximum possible extent. The Contractor may utilize their own system, at their expense, to record workload data that is not possible utilizing GFEBS. | |
| GFEBS positions within the Overarching CLS | The solicitation requires contractor staffing to include: ·2 GFEBS Liaisons ·2 DMO Dispatchers ·1 GFEBS Work Control Lead •1 GFEBS PM Coordinator | Are each of these positions independent positions or can some be dual-hatted. For example, can the 2 GFEBS Liaisons also be the DMO Dispatchers? | It is not up to the Government to make this determination. The Contractor will determine the proposed staffing level to meet the GFEBS requirements. |
| RFP Section L.2.2.2 Proposal Marking | The RFP Number referenced is W15QKN-20-R-5000 | Please confirm the reference RFP number should be W15QKN21R5005 | Confirmed. The RFP number is W15QKN-21-R-5005. All other references within the RFP, TEs, and/or attachments will be corrected to reference W15QKN-21-R-5005. |
| RFP Section L.6.1.5.2 | Sections 1 through 4 | Is it the Government’s direction that Offerors include all contracts for which we distributed PPQs consecutively in Section 1 then, in Section 2, re-visit each project identified in Section 1 with the Performance Narrative? This would follow the logic for Section 3, where we identify what scope will be subcontracted and Section 4, the PPQ recipients. | Yes. Section 4 is applicable to New Corporate Entities. Section 5 requirement is applicable for the Past Performance Questionnaires (PPQs). |
| CLS 408 para 2.5 | Referenced section describes the areas to be swept and refers to "areas specified in the list provided by DPW…". | Please provide the referenced list with quantities of surface areas to be swept. | DPW doesn’t anticipate extensive sweeping, high visibility areas and parking lots will receive occasional sweeping. All sweeping work will be in response to Demand Maintenance Orders (DMOs). |
Roadways approximately 15 miles and parking lots 125,000 SY
| CBA Wages | The provided CBA did not include information regarding the labor holiday, PTO and other contributing cost elements. | Please provide the entire CBA. | TE Exhibit 10 CBA will be updated to include the whole CBA |
| SCA Wages | The document provided shows partial pages. | Please provide a full copy of the applicable SCA Wage Determination. | The SCA Wage Determination will be provided as an attachment. |
| TE 9.8 Historical Data Grounds & Road Maintenance | What period of time brackets this historical data? | The work was performed between October 2018 to May 2020. The available historical data may not be reflective of what may be required in the future. | |
| TE 9.8 Historical Data Grounds & Road Maintenance | This data includes items such as "Remove Duct work from Fume Hoods in Bldg. 221", which do not fall into the category of "Grounds & Road Maintenance". | Please clarify this is the correct data for this CLS. | The Historical Data for Grounds & Road Maintenance provided in TE 9.8 is applicable to CLS 420 Facility Maintenance- Horizontal. The available historical data may not be reflective of what may be required in the future. |
| TE 9.9 501 - Heating - Cooling Arsenal Wide maintence Historical Data 2017 & 2018 | The category of work titled "PM WO's Generated" is clear. However, the other column is titled "RR WO's Generated". | Please confirm that this second work category is for service calls. | The second work category in TE 9.9 is best described as Repair Response (RR) Work Orders (WO) generated for 2018. The available historical data may not be reflective of what may be required in the future. |
| Section B – Supplies or Services and Prices; 06 – Price Matrix Attachment | Section B includes CLIN 1005 for ENTERPRISE CONTRACT MANAGEMENT REPORTING, but does not include this CLIN for ordering periods 2 through 5. The Price Matrix allows offerors to enter a price for this CLIN for each Ordering Period. | Will the government revise Section B to match the Price Matrix? | Section B will be revised to match the Price Matrix for annual cost of CMR. |
| Section L.6.1.1.2; Section L.6.1.3.3.3.7; Section J – Contract Data Requirements List (DD1423) | Section L.6.1.1.2 requires offerors to include in their Volume I submission, Section J – Contract Data Requirements List (DD1423) with blocks 17 & 18 completed. Section L.6.1.3.3.3.7 indicates that DD 1423 CDRL – Submitted Data Items will not be Separately Priced (NSP). | Will the government clarify whether the offeror should provide the total estimated price for each CDRL in Block 18, or whether this Block should be completed as “Not Separately Priced”? | Block 18 should be completed as “Not Separately Priced". |
| 2.1.9 Quality Control | 2.1.9 states that QCP is due 5 days before contract start. CDRL A003 states that the plan is due with proposal | Which date is correct? With proposal or 5 days prior to full performance? | The Quality Control Plan (QCP) is not required with the proposal. DD Form 1423-1-A003 will be revised. |
| L.6.1.2.1 | Staffing Matrix. TE 9.3 Picatinny+Staffing+Matrix has a tab titled "Overarching PWS 1.8-1.8.6", This PWS does not exist in the Overarching PWS Section. | Will the Government modify the Overarching PWS to include "1.8-1.8.6"? | References to Overarching PWS "1.8-1.8.6" were made in error and are deleted. The correct references are to "1.5-1.5.6". |
| 2.5.1.4.3 | 2.5.1.4.3 states that Secure Area Access: Portions of the work under the contract are performed in secure areas and all persons requiring access to a secure area will be escorted by the activity or Government personnel. In the case of escort, 48 hours advance notice to the activity shall be required except in emergency or urgent work. Contractor employees requiring access to secure areas shall be free of felony convictions, and prior military service members shall have an honorable discharge (see attached DD Form 254, Department of Defense Contract Security Classifications Specification) | Will the Government supply a form DD254 (Security) with the Picatinny RFP? | Yes. A DD254 will be included as an attachment. |
| CLINs 1003AA - 1003AD (same issue across all ordering periods) | We assess that the Government requirement for bidders to provide Firm Fixed Pricing for 'ranges' of DMOS and PMOS is problematic. This places inordinate risk on the bidder if providing an FFP for anything less than the upper tier of each range. | Will the Government consider directing a specific number of DMOs/PMOs to price within the ranges (e.g. the upper tier)? There is a large variance in the PMOs that will likely be at the very top end with the addition of the HVAC contract being added. | The Contractor will determine how to price DMOs/PMOs within the quantity ranges. The Government will not direct a specific number of DMOs/PMOs to price within the ranges (e.g. the upper tier). TE 2.2 Attachment A Equipment List 2020 and TE 9.9 501 –Heating-Cooling Arsenal Wide Maintenance Historical Data 2017 & 2018 is provided for reference. The available historical data may not be reflective of what may be required for DMO/PMO workload in the future. |
| Attachment 1-CLS 501; Heating and Cooling Services | It is clear that the Government intends to discontinue the current outside contract for HVAC Services and add them to the scope of this BOS contract. However, for the purposes of bidding/pricing, we cannot find any information pertaining to HVAC workload in the RFP. | Will the Gov include the appropriate DMO/PMO workload necessary for bidders to price the HVAC level of effort? | TE 2.2 Attachment A Equipment List 2020 reflects the current equipment Arsenal Wide that will require Preventative Maintenance and DMOs. The current equipment list is subject to change. |
TE 9.9 501 –Heating-Cooling Arsenal Wide Maintenance Historical Data 2017 & 2018 is provided for reference. The available historical data may not be reflective of what may be required for DMO/PMO workload in the future.
Attachment 5-CLS 408 Pavement Clearance; para 1.1 The Government states that there have historically been 10 snow storm events per year. We assume for FFP pricing this to mean that there is a requirement to both brine and plow snow 10 times each season on average. Can the Gov provide clarifying information as to what a "snow storm event" equates to in workload? Is there and average number of inches or shift/hours the Gov desires bidders to provide for the purposes of providing a FFP? The Contractor shall provide pavement clearance services. The services shall commence when snow height is two inches or above, or when ¼ of an inch of ice accumulation occurs. Each snow event is unique, the government is unable to equate future snow event with workloads.
For additional information please see Attachment 0003.2+-+Technical+Exhibits+3.16-3.19;+6.2+(5+each)+-+Storm+Prep+and+Snow+Removal.zip. PWS CLS 408 describes the standard that the government is requesting.
| CLINs 1003AB - 1003AD (same issue across all ordering periods) | The capability levels and ranges appear to be unchanged for each different level of service. | Is it the government's intention to keep the quantity of PMO and DMO's the same across all service levels? | The pricing matrix and the quantity ranges will be revised. |
| PWS | 7.5.3 Contractor Facilities. The Contractor shall secure the necessary office space and other facilities required for the performance of this contract, off the military installation. | Currently the contractor is located on-site at the installation, does the Government intend to change the location of the contractor space? | The Government shall assign space and other facilities as required on the installation for performance of this contract. The Contractor may, at their own expense, may obtain additional space off installation. |
| F.2 Ordering Period(s) of Performance, Section B, 06 - Price Matrix Attachment | Section F.2 states "*Ordering Period 1 will consist of a 60-day Phase-in period, with 10 months of standard performance.", this is accurately reflected in Section B. However, the Price Matrix displays 12 months of standard performance for Ordering Period 1". | Is the offeror to price 10 or 12 months of standard performance for Ordering Period 1? | CLINs 1001 - X005 are revised to 11 months of standard performance for Ordering Period 1. CLIN 1006 is revised to 1 month. RFP will be updated for CLIN changes. |
| M.4.2.3 | M.4.2.3 states "The evaluated price for each Sub CLIN shall be multiplied by the assigned weighting to derive the weighted evaluated price for this CLIN." | Will the Govt provide information on how SLINs X003AA/AB/AC/AD are weighted? | The Government will not disclose assigned weighting for each SLIN. |
| L.2.3.1 & L.3.1.2 | In Section L.2.3.1 b. Paper (Hard) and Electronic (Soft) Proposal Submissions; it is stated that Two (each) paper (hard) copies and one electronic DVD/CD (soft) copy of the proposal volumes (as reflected in the table below titled “proposal organization”) shall be compiled using the Microsoft Office for Windows suite of applications. In Section L.3.1.2 Proposal Organization. The referenced table states two (2) electronic copies are to be submitted. | How many electronic copies would the Government like us to provide? | One electronic copy will suffice. All digital copies of all volumes can be provided on one CD. |
| L.6.1.2.2 Tab B, Subfactor 2: Workflow Execution, a. Preventive Maintenance Plan (PMP) | Is it the Government's intent to use (Preventive Maintenance Plan (PMP)) interchangeably with the term Preventive Maintenance Orders (PMO) plan? If not, will the Government please provide additional definition describing the differentiation between PMP and PMOP? | No. The term (Preventive Maintenance Plan (PMP)) is not intended to be used interchangeably with the term Preventive Maintenance Orders (PMO) plan? |
Preventive Maintenance Plan (PMP) is the Contractor’s plan to implement Preventative Maintenance.
Preventive Maintenance Orders (PMO) are the orders to execute the PMP.
Additional PMOs may be required if not identified and approved within the PMP
See section 400 Facilities Maintenance Instruction section 3.1.1 Preventive Maintenance Orders (PMO) for description of PMO.
The PMP is the method that the contract will utilize to control and manage all of the PMO’s.
| CLS 501 Heating & Cooling Service 9.3 | "The government requires the contractor to maintain a Computer Management & Monitoring System." | Is the contractor required to integrate controls on the remaining 60% of equipment to ensure that 100% of the equipment is integrated with the CMMS? | Yes. The Contractor will be required to ensure that the stand alone system has the capability to be integrated with the existing Arsenal Energy Management System (AEMS) in the future for the remaining approximate 60% of the equipment. Please note that “CMMS” is an incorrect reference. The correct reference is Arsenal Energy Management System (AEMS). The current Contractor is Energy Systems Group (ESG). The successful offeror will be required to interface with ESG to fulfill this requirement. |
| CLS 501 Heating & Cooling Service 9.2.3 | 'How many gas meters are to be read/monitored? | The current contractor performs 77 meter readings. The readings are utilized to calculate and prepare a required monthly emission report submitted monthly to the DPW environmental office. | |
| CLS 420 Facilities Maintenance Horizontal 1.2.2.a | 'PWS states "Fuel Storage and Distribution Systems. This should be an LRC function?" | Is the contractor responsible for performing facility preventative maintenance and repair only on Army owned fuel storage and distribution systems and components located in the Technical Exhibits? | No. Facility preventative maintenance and repair –for Army owned fuel storage and distribution systems and components is required under a separate contract managed by the Logistics Readiness Center (LRC). |
| CLS 420 Facilities Maintenance Horizontal 2.1.3 | 'What is the historical amount (in yards) of gravel required for regraveling unimproved roads? Does the Government currently possess a borrow pit as a source for gravel that matches current road surfaces? | Historically unimproved roadways are in the test firing ranges, DPW anticipates minimal annual re-graveling of unimproved roads. |
The Government currently possess a borrow pit. There is 12,000 tons of 1” minus crushed stone gravel available.
| TE 9.3 Picatinny Staffing Matrix 1.8 through 1.8.6 'Overarching PWS 1.8-1.8.6 sheet | 'The TE 9.3 has a tab for overarching PWS paragraphs 1.8-1.8.6. The Overarching PWS does not have corresponding paragraphs. PWS numbering skips from 1.7.2 to 2.0. What information is to be included on this sheet? | References to Overarching PWS paragraphs 1.8-1.8.6 is an error. All references to Overarching PWS section 1.8-1.8.6 will be deleted. |
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