W15QKN21R5005_Amendment 0005.docx

W15QKN21R5005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

Section A, paragraph A.1

FROM:

A.1 The instant solicitation is hereby issued for the procurement of Base Operations Services (BASOPS) to be performed on Picatinny Arsenal, NJ. The Government intends to award a single, five-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract with firm fixed price (FFP) task orders, using a competitive Small Business Administration 8(a) set-aside solicitation.

TO:

A.1 The instant solicitation is hereby issued for the procurement of Base Operations Services (BASOPS) to be performed on Picatinny Arsenal, NJ. The Government intends to award a single, five-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract with firm fixed price (FFP) task orders, using a competitive Small Business Administration 8(a) set-aside solicitation. Although the preponderance of the contract will be FFP, payment for certain materials will be issued using cost-reimbursement procedures.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been added by full text:

The original CLIN/SLIN structure issued within the base solicitation should be disregarded. Offerors are to submit all pricing information within the attached pricing matrix (refer to Section J).

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

SUMMARY OF CHANGES – OVERARCHING PWS

Overarching PWS, paragraph 1.5

FROM:

1.5 Service/Maintain Trees. The Contractor shall service all trees, in response to Demand Maintenance Orders (DMOs) and Project Work Orders (PWO). The Contractor shall have on staff and on site a NJ Licensed Tree Expert. Trees that become diseased or die and are deemed a hazard tree by the Contractor’s NJ Licensed Tree Expert shall be removed and replaced with like trees. Trees that are installed shall be of suitable size or age, as determined by the location, as well as protected from deer or rodent depredation, to minimize mortality; all in coordination with Directorate of Public Works (DPW) and the Picatinny Environmental Division. The Contractor will further coordinate with DPW and the Picatinny Environmental Division to develop a Preventive Maintenance Plan (PMP) to include the list and map for the purpose of accomplishing routine maintenance within 180 days of contract award.

TO:

1.5 Service/Maintain Trees. The Contractor shall service all trees, in response to Demand Maintenance Orders (DMOs) and Project Work Orders (PWO). The Contractor shall have on staff and on site a NJ Licensed Tree Expert. Trees that become diseased or die and are deemed a hazard tree by the Contractor’s NJ Licensed Tree Expert shall be removed and replaced with like trees. Trees that are installed shall be of suitable size or age, as determined by the location, as well as protected from deer or rodent depredation, to minimize mortality; all in coordination with Directorate of Public Works (DPW) and the Picatinny Environmental Division. The Contractor will further coordinate with DPW and the Picatinny Environmental Division to develop a Preventive Maintenance Plan (PMP) to include the list and map for the purpose of accomplishing routine maintenance in accordance with DD1423 A018 of the Contract Data Requirements List (CDRL).

Overarching PWS, paragraph 1.5.3

FROM:

1.5.3 Tree Fertilization. The Contractor shall fertilize all trees, including saplings, medium to mature trees, and other trees. The Contractor shall apply sufficient fertilizer to maintain the health of the trees. This requirement will apply to all Tree memorials and newly planted trees, along with improved grounds and planted areas except the Golf Course.

TO:

1.5.3 RESERVED

Overarching PWS, paragraph 1.5.4

FROM:

1.5.4 Tree Pruning. During the period of 1 November through 31 March, annually, (aka cutting window IAW Threatened and Endangered Species conservation measures) the Contractor shall trim all tree limbs which are damaged, unsightly, or present unsafe conditions, and remove all associated debris. Pruning shall be accomplished IAW ANSI A300 (Part 1)-2001, Tree, Shrub, and Other Woody Plant Management – Standard Practices (Pruning) and ANSI Z133.1-2006, Arboricultural Operations – Pruning, Trimming, Repairing, Maintaining, and Removing Trees and Cutting Brush – Safety Requirements, or the most current approved update, and International Society of Arboriculture. Tree pruning will apply to all limbs that may pose a hazard to life, health, and safety throughout the installation.

TO:

1.5.4 Tree Pruning. During the period of 16 November through 30 March, annually, (aka cutting window IAW Threatened and Endangered Species conservation measures) the Contractor shall trim all tree limbs which are damaged, unsightly, or present unsafe conditions, and remove all associated debris. Pruning shall be accomplished IAW ANSI A300 (Part 1)-2001, Tree, Shrub, and Other Woody Plant Management – Standard Practices (Pruning) and ANSI Z133.1-2006, Arboricultural Operations – Pruning, Trimming, Repairing, Maintaining, and Removing Trees and Cutting Brush – Safety Requirements, or the most current approved update, and International Society of Arboriculture. Tree pruning will apply to all limbs that may pose a hazard to life, health, and safety throughout the installation.

Overarching PWS, paragraph 1.5.7 has been added as follows:

1.5.7 Annual Tree Service Window. With the exception of emergency tree removal prescribed in paragraph 1.5.6, all tree service shall be completed within the period of 16 November through 30 March.

Overarching PWS, paragraph 2.1.2.1

FROM:

2.1.2.1 Workforce. The Contractor shall commence all operations required by the contract as of the first day of the contract period. The Contractor shall have key personnel on board, during the sixty (60) day transition period. The Contractor shall submit a phase in and phase out plan with their proposal, subject to the KO's approval. The phase in plan shall specify a training program and a date for transferring responsibilities for the work. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract. During the sixty (60) calendar day period immediately prior to the end of the contract (if the Contractor is not awarded the subsequent contract for this service), the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract. The Contractor shall not defer any needed repairs or maintenance for the purpose of transferring responsibility to the successor Contractor. The Contractor shall fully cooperate with the successor Contractor and the Government so as not to interfere with their work or duties.

TO:

2.1.2.1 Workforce. The Contractor shall commence all operations required by the contract as of the first day of the contract period. The Contractor shall have key personnel on board, during the 30 day transition period. The Contractor shall submit a Transition Phase in/Phase out plan in accordance with the time and frequency described within DD 1423 A015 of the contract data requirements list (CDRL), subject to the KO's approval. The phase in plan shall specify a training program and a date for transferring responsibilities for the work. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract. During a 30 to 60 calendar day period immediately prior to the end of the contract (if the Contractor is not awarded the subsequent contract for this service), the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract. The Contractor shall not defer any needed repairs or maintenance for the purpose of transferring responsibility to the successor Contractor. The Contractor shall fully cooperate with the successor Contractor and the Government so as not to interfere with their work or duties.

Overarching PWS, paragraph 2.1.10

FROM:

2.1.10 Subcontract Management. The Contractor shall manage all subcontracts necessary to integrate work performed under this contract and shall be responsible and accountable for subcontractor performance on this contract. The Contractor shall flow down all applicable contract clauses to their subcontractors. The Contracting Officer reserves the right to require data other than certified cost or pricing data as defined in FAR 2.101 to support a determination of a fair and reasonable price, in the event that the Contactor determines that subcontracted support is required to fulfill any of the PWS or contract requirements. The subcontractor’s proposal shall include pricing of fully loaded rates for these services.

TO:

2.1.10 Subcontract Management. The Contractor shall manage all subcontracts necessary to integrate work performed under this contract and shall be responsible and accountable for subcontractor performance on this contract. The Contractor shall flow down all applicable contract clauses to their subcontractors. The Contracting Officer reserves the right to require data other than certified cost or pricing data as defined in FAR 2.101 to support a determination of a fair and reasonable price, in the event that the Contactor determines that subcontracted support is required to fulfill any of the PWS or contract requirements. The Contractor’s proposal shall include the subcontractor rates in accordance with the attached price matrix located within Section J.

Overarching PWS, paragraph 2.1.2.2

FROM:

2.1.2.2 Contractor Roster. The Contractor shall provide an initial list of all Contractor personnel assigned to the contract for the phase-in period with the solicitation. After award, the Contractor shall submit a monthly report of all Contractor personnel assigned to the contract within ten (10) business days following the month of performance.

TO:

2.1.2.2 Contractor Roster. The Contractor shall provide an initial and monthly list of all Contractor personnel assigned to the contract (for the phase-in period and full contract performance period) in accordance with the time and frequency described within the DD 1423 A001 of the contract data requirements list (CDRL).

Overarching PWS, paragraph 2.1.6.1

FROM:

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the Contracting Officer (KO) or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident and submit a written report NLT 10 business days after the incident.

TO:

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the Contracting Officer (KO) or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident and submit a written report NLT 10 business days after the incident in accordance with the time and frequency described within the DD 1423 A004 of the contract data requirements list (CDRL).

Overarching PWS, paragraph 2.1.6.3

FROM:

2.1.6.3 Accident Reporting. The Contractor shall comply with Operational Safety and Health Administration (OSHA) and AR 385-40 for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact (e.g. accidental release of hazardous material, contamination, or chemical spill). The Contractor shall provide a verbal report to the COR/ACOR, and Garrison Safety Office within four (4) hours of each such occurrence. The Contractor shall notify the Picatinny Arsenal Police Department (PAPD) during off-duty hours. A completed typed original plus one (1) copy of ENG FORM 3394 United States Army Corps of Engineers Accident Investigation Report shall be delivered to the KO within five (5) calendar days of occurrence, whenever an accident involving personal injury or Government owned vehicles occurs. The Contractor shall also provide a copy of their insurance carrier’s accident report form to the Garrison Safety Office within five (5) business days of occurrence.

TO:

2.1.6.3 Accident Reporting. The Contractor shall comply with Operational Safety and Health Administration (OSHA) and AR 385-40 for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact (e.g. accidental release of hazardous material, contamination, or chemical spill). The Contractor shall provide a verbal report to the COR/ACOR, and Garrison Safety Office within four (4) hours of each such occurrence. The Contractor shall notify the Picatinny Arsenal Police Department (PAPD) during off-duty hours. A completed typed original plus one (1) copy of ENG FORM 3394 United States Army Corps of Engineers Accident Investigation Report shall be delivered to the KO within five (5) calendar days of occurrence, whenever an accident involving personal injury or Government owned vehicles occurs. The Contractor shall also provide a copy of their insurance carrier’s accident report form to the Garrison Safety Office within five (5) business days of occurrence in accordance with the time and frequency described within the DD 1423 A004 of the contract data requirements list (CDRL).

Overarching PWS, paragraph 2.1.9

FROM:

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) five (5) business days before contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

TO:

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) in accordance with the time and frequency described within DD 1423 A003 of the contract data requirements list (CDRL). The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

Overarching PWS, paragraph 2.1.12.1

FROM:

2.1.12.1 GFEBS DPW Liaisons. There will be two GFEBS DPW Liaisons embedded in Building 3002 and work directly with DPW, specifically the Business Operation and Integration Division (DPW BOID). They shall be responsible for entering data into and extracting reports out of collaborative projects (cProjects) within GFEBS, initiating, processing, and tracking all dig permits, initiating and entering all PWOs into GFEBS, tracking PWO progress, outputting PWO progress reports. Additionally, the GFEBS DPW liaisons shall collect all DA Form 1354’s, update/maintain the warranty information for all equipment, facilities, and update/maintain the O&M Manual Digital Library. The GFEBS DPW Liaisons shall be available between 0700 - 1600 hours, Monday through Friday, except Federal holidays or when the Government facility is closed for administrative reasons.

TO:

2.1.12.1 GFEBS DPW Liaisons. There will be two GFEBS DPW Liaisons embedded in Building 3002 and work directly with DPW, specifically the Business Operation and Integration Division (DPW BOID). They shall be responsible for entering data into and extracting reports out of collaborative projects (cProjects) within GFEBS, initiating, processing, and tracking all dig permits, initiating and entering all PWOs into GFEBS, tracking PWO progress, outputting PWO progress reports. Additionally, the GFEBS DPW liaisons shall collect all DA Form 1354’s, update/maintain the warranty information for all equipment, facilities, update/maintain the O&M Manual Digital Library, and initiate/create facilities engineering work requests on the DA Form 4283. The GFEBS DPW Liaisons shall be available between 0700 - 1600 hours, Monday through Friday, except Federal holidays or when the Government facility is closed for administrative reasons.

Overarching PWS, paragraph 2.1.13.3 (text removed)

FROM:

2.1.13.3 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. Contractor personnel or subcontractor personnel shall be appropriately trained, qualified, certified, or licensed in compliance with all federal, state, and local laws to perform the requirements specified in this PWS. The Contractor shall maintain records of training certifications, qualifications, and licenses. The Contractor shall ensure that Contractor or subcontractor personnel are current for any required continuing education, recertification, or additional training requirements and qualified to perform their assigned tasks when they begin employment and during performance of this PWS. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the DPW technical POC(s), COR, and KO for review and acceptance within five (5) business days of request.

TO:

2.1.13.3 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. Contractor personnel or subcontractor personnel shall be appropriately trained, qualified, certified, or licensed in compliance with all federal, state, and local laws to perform the requirements specified in this PWS. The Contractor shall maintain records of training certifications, qualifications, and licenses. The Contractor shall ensure that Contractor or subcontractor personnel are current for any required continuing education, recertification, or additional training requirements and qualified to perform their assigned tasks when they begin employment and during performance of this PWS.

Overarching PWS, paragraph 2.1.14 (text removed)

FROM:

2.1.14 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirements of this PWS and IAW the terms and conditions of the contract. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within five (5) business days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

TO:

2.1.14 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirements of this PWS and IAW the terms and conditions of the contract. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors within five (5) business days or at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

Overarching PWS, paragraph 2.1.14.1

FROM:

2.1.14.1 Records. The Contractor shall be responsible for creating and maintaining all records that are associated with this PWS, required by the provisions of the directives listed in the Technical Exhibits, or IAW the contract terms and conditions. The Contractor shall submit a monthly report in a savable electronic format to the Government for all of the maintenance activities that the Contractor is performing. Examples would be generators, fire protection, CAC readers, elevators, overhead doors, lift stations, UPS, etc. If requested by the COR or KO, the Contractor shall provide the original record, or a reproducible copy of any such record within ten (10) business days of receipt of the request. All records, files, documents, and working papers produced or provided by the Contractor or generated during the performance of this PWS become and remain Government property. All records, files, reports and data deemed proprietary by the Contractor shall be clearly marked. The Government makes final determination of the appropriateness of proprietary claims by the Contractor. All aforementioned records shall be maintained and disposed of IAW the Army Records Information Management System (ARIMS) and USAG Picatinny Records Management Program SOP.

TO:

2.1.14.1 Records. The Contractor shall be responsible for creating and maintaining all records that are associated with this PWS, required by the provisions of the directives listed in the Technical Exhibits, or IAW the contract terms and conditions. The Contractor shall submit a monthly report in a savable electronic format to the Government (in accordance with the time and frequency described within DD 1423 A019 of the contract data requirements list (CDRL)), for all of the maintenance activities that the Contractor is performing. Examples would be generators, fire protection, CAC readers, elevators, overhead doors, lift stations, UPS, etc. If requested by the COR or KO, the Contractor shall provide the original record, or a reproducible copy of any such record within ten (10) business days of receipt of the request. All records, files, documents, and working papers produced or provided by the Contractor or generated during the performance of this PWS become and remain Government property. All records, files, reports and data deemed proprietary by the Contractor shall be clearly marked. The Government makes final determination of the appropriateness of proprietary claims by the Contractor. All aforementioned records shall be maintained and disposed of IAW the Army Records Information Management System (ARIMS) and USAG Picatinny Records Management Program SOP.

Overarching PWS, paragraph 2.2.2.1.2 Non-GFEBS reporting requirement

FROM:

2.2.2.1.2 Non-GFEBS reporting requirements. The Contractor shall provide all non-GFEBS reports described herein for Contract Data Requirements Lists (CDRL), contract level reporting (e.g. annual CMRA), Installation Status Reports (ISR), Common Levels of Support (CLS), and Strategic Management System (SMS). Unless otherwise specified, two (2) copies shall be provided to the applicable web address(es), POCs, assigned DPW technical POC(s) and COR. Additional or amended (e.g. due to information systems changes, modifications in reporting procedures, etc.) reporting requirements may be required from higher headquarters and will be communicated with suspense date(s) from the applicable Government POC(s). Reporting shall satisfy the data format and content as required to meet the specific reporting requirement.

The Contractor shall submit information, subject to Government review for adequacy, utilizing the following criteria:

• Complete: To include all information;

• Accurate: Factual and correctly tabulated data;

• Preparation: IAW applicable publication, CDRL, or other specified format;

• Name and signature of certifying official or major functional area supervisor;

• Timely: Provided within the specified time frames;

• Distribution: Provided to all specified and appropriate recipients.

TO:

2.2.2.1.2 Non-GFEBS Reporting Requirements. The Government is required to utilize GFEBS to the maximum possible extent. However, for instances that data generation through GFEBS is not possible, the Contractor may utilize their own system, at their expense, to generate and provide the required reports. The Contractor shall provide all non-GFEBS reports described herein for Contract Data Requirements Lists (CDRL), contract level reporting (e.g. annual CMRA), Installation Status Reports (ISR), Common Levels of Support (CLS), and Strategic Management System (SMS). Unless otherwise specified, two (2) copies shall be provided to the applicable web address(es), POCs, assigned DPW technical POC(s) and COR. Additional or amended (e.g. due to information systems changes, modifications in reporting procedures, etc.) reporting requirements may be required from higher headquarters and will be communicated with suspense date(s) from the applicable Government POC(s). Reporting shall satisfy the data format and content as required to meet the specific reporting requirement. The Contractor shall submit information, subject to Government review for adequacy, utilizing the following criteria:

• Complete: To include all information;

• Accurate: Factual and correctly tabulated data;

• Preparation: IAW applicable publication, CDRL, or other specified format;

• Name and signature of certifying official or major functional area supervisor;

• Timely: Provided within the specified time frames;

• Distribution: Provided to all specified and appropriate recipients.

Overarching PWS, paragraph 2.2.2.2.2

FROM:

2.2.2.2.2 Preventative Maintenance (PM) Schedule. The Contractor shall submit a detailed Preventative Maintenance (PM) schedule to DPW Operations, the COR, and the KO for approval at least fifteen (15) calendar days prior to the start date of the contract, with the exception of the Tree Service Preventative Maintenance Plan (PMP) detailed in section 1.8 of this PWS. The schedule shall cover the entire term of the contract and shall include the location; the checks and services to be performed (e.g., monthly PM or inspection).

TO:

2.2.2.2.2 Preventative Maintenance (PM) Schedule. The Contractor shall submit a detailed Preventative Maintenance (PM) schedule to DPW Operations, the COR, and the KO for approval in accordance with the time and frequency described within DD 1423 A020 of the contract data requirements list (CDRL), with the exception of the Tree Service Preventative Maintenance Plan (PMP) detailed in section 1.5 of this PWS. The schedule shall cover the entire term of the contract and shall include the location; the checks and services to be performed (e.g., monthly PM or inspection). The Government may provide the Contractor access to any available project records and information upon the date of contract award.

Overarching PWS, paragraph 2.2.2.2.4

FROM:

2.2.2.2.4 PM Stickers. Upon completion of the PM inspection, the Contractor shall attach a sticker to the equipment item (or in the immediate vicinity thereof) indicating the equipment Maintenance Control Designation (MCD) number, the date of maintenance, and the initials and identification number of the Contractor employee who performed the work. PM will not be considered performed unless the sticker is current and affixed and an L&E Utilization Preventive Maintenance (EHSC Form 4288-2) line entry is made to document the PM action.

TO:

2.2.2.2.4 PM Stickers. The Contractor is required to provide preventative maintenance sticker labels in order to affix to any serviced equipment. The sticker can be in the format of the Contractors choosing. Upon completion of the PM inspection, the Contractor shall attach a sticker to the equipment item (or in the immediate vicinity thereof) indicating the equipment Maintenance Control Designation (MCD) number, the date of maintenance, and the initials and identification number of the Contractor employee who performed the work. PM will not be considered performed unless the sticker is current and affixed and an L&E Utilization Preventive Maintenance (EHSC Form 4288-2) line entry is made to document the PM action.

Overarching PWS, paragraph 2.2.2.4

FROM:

2.2.2.4 GFEBS Support. All PMOs, OWOs, DMOs, and PWOs shall be entered into the applicable modules in GFEBS within established timelines, to include Change Orders (COs), labor, materials, and equipment. The Contractor shall enter all approved Work Requests that have not been entered into GFEBS within thirty (30) calendar days after contract award. The Contractor shall enter all labor and material costs into GFEBS within two (2) business days of the DMO or work phase completion. Any delays resulting from required materials for execution shall be communicated to the DPW BOID within seven (7) business days. The Contractor shall input, correct errors, and maintain data in the GFEBS database management system. The Contractor shall use GFEBS to export data for reports and provide to the DPW BOID and COR within ten (10) business days following the month of performance. The Contractor shall also enter into GFEBS the material costs on all DMOs and OWO and PWO phases that required material or parts to complete. These material costs shall be indicated on the original copy of the DMO and PWO by the craftsman performing the work and entered by the Contractor into the corresponding GFEBS module to include GFEBS TE reference; TE Maintenance Order Inputting Format, GFEBS TE reference; TE GFEBS Report for Defects Code Instructions (reference Section J).

TO:

2.2.2.4 GFEBS Support. All PMOs, OWOs, DMOs, and PWOs shall be entered into the applicable modules in GFEBS within established timelines, to include Change Orders (COs), labor, materials, and equipment. The Contractor shall enter all approved Work Requests that have not been entered into GFEBS within thirty (30) calendar days after contract award. The Contractor shall enter all labor and material costs into GFEBS within two (2) business days of the DMO or work phase completion. Any delays resulting from required materials for execution shall be communicated to the DPW BOID within seven (7) business days. The Contractor shall input, correct errors, and maintain data in the GFEBS database management system. The Contractor shall use GFEBS to export data for reports and provide to the DPW BOID and COR within ten (10) business days following the month of performance. The Contractor shall also enter into GFEBS the material costs on all DMOs and OWO and PWO phases that required material or parts to complete. These material costs shall be indicated on the original copy of the DMO and PWO by the craftsman performing the work and entered by the Contractor into the corresponding GFEBS module to include GFEBS TE reference; TE Maintenance Order Inputting Format, GFEBS TE reference; TE GFEBS Report for Defects Code Instructions. Refer to Section J, DD 1423 A002 of the contract data requirements list (CDRL), for the time and frequency of data submission.

Overarching PWS, paragraphs 2.2.3, 2.2.3.1 and 2.2.3.2

FROM:

2.2.3 Project Work Orders (PWOs). Known in AR 420-1 as IJO. A work authorization document used for unscheduled work, including project-oriented work such as repairs, modifications, replacements, or installations that exceed the thresholds for a DMO, customer reimbursable work, and new work. PWOs can vary significantly in nature, scope, expertise, and location. Each PWO will be fixed priced based on the negotiated proposals required to accomplish the scope of work. PWOs that exceed $150,000 will not be within the scope of the contract. Please see Facilities Maintenance Instruction (Attachment 2, TE3.1) section 4.2 Project Work Orders (PWO) for the detailed description of PWOs.

2.2.3.1 PWO (IJO) Annual Work Plan. The Contractor shall prepare an annual PWO (IJO) work plan for approval by DPW and the COR. The Contractor shall maintain the approved Annual Work Plan (AWP). The AWP shall include, but not be limited to, a prioritized list of the work to be completed during the year. The AWP shall be developed and maintained to meet all applicable requirements and specifications.

2.2.3.2 Cost Estimates.

• PWOs that are generated from DMOs: the Government will price the PWO based upon the initial cost of the DMO plus a contractor proposed premium.

• Cost Estimates for Non-DMO Generated OWOs and PWOs: The Government will provide the Contractor with the DA Form 4283 that delineates the scope of the project.

The OWO/PWO will be negotiated as follows:

a. The Contractor shall provide the preliminary desktop (scoping) cost estimate based on the DA Form 4283 to the assigned DPW POC and COR within five (5) business days of receipt.

b. When requested in writing by the DPW technical POC or COR, the Contractor will provide detailed estimates within ten (10) business days of receipt of the request,

c. Negotiate the terms and conditions of the OWO/PWO,

d. KO will issue a contract modification incorporating the OWO/PWO into the contract

TO:

2.2.3 Project Work Orders (PWOs). Known in AR 420-1 as IJO. A work authorization document used for unscheduled work, including project-oriented work such as repairs, modifications, replacements, or installations that exceed the thresholds for a DMO, customer reimbursable work, and new work. PWOs can vary significantly in nature, scope, expertise, and location. Each PWO will be awarded using individual, stand-alone, fixed-price task orders. Said task orders will be based on the negotiated proposals required to accomplish the scope of work. The proposal shall be submitted in response to a Government issued solicitation/request for proposal (RFP). Each RFP will be issued on a case by case basis, whenever the demand for PWO work arises. PWOs that exceed $150,000 will not be within the scope of the contract. Please see Facilities Maintenance Instruction (Attachment 2, TE3.1) section 4.2 Project Work Orders (PWO) for the detailed description of PWOs.

2.2.3.1 PWO (IJO) Annual Work Plan. The Contractor shall prepare an annual PWO (IJO) work plan for approval by DPW and the COR in accordance with the time and frequency described within DD 1423 A021 of the contract data requirements list (CDRL).. The Contractor shall maintain the approved Annual Work Plan (AWP). The AWP shall include, but not be limited to, a prioritized list of the work to be completed during the year. The AWP shall be developed and maintained to meet all applicable requirements and specifications.

2.2.3.2 Cost Estimates.

• PWOs that are generated from DMOs: the Government will price the PWO based upon the initial cost of the DMO plus a contractor proposed premium.

• Cost Estimates for Non-DMO Generated OWOs and PWOs: The Government will provide the Contractor with the DA Form 4283 and/or a work statement that delineates the scope of the project.

The OWO/PWO will be negotiated as follows:

a. The Contractor shall provide the preliminary desktop (scoping) cost estimate based on the DA Form 4283 to the assigned DPW POC and COR within five (5) business days of receipt.

b. When requested in writing by the DPW technical POC or COR, the Contractor will provide detailed estimates within ten (10) business days of receipt of the request,

c. Negotiate the terms and conditions of the OWO/PWO,

d. KO will issue a stand-alone task order to award the OWO/PWO work.

Overarching PWS, paragraph 2.3.2

FROM:

2.3.2 Real Property Records Updates. When the Contractor is provided plans or drawings as part of a DMO or PWO, the Contractor shall be responsible for providing two (2) copies of marked up red lines drawings reflecting the changes, to the DPW technical POC and COR/ACOR. These drawings shall be submitted prior to closing out the DMO or PWO.

TO:

2.3.2 Real Property Records Updates. When the Contractor is provided plans or drawings as part of a DMO or PWO, the Contractor shall be responsible for providing two (2) copies of marked up red lines drawings reflecting the changes, to the DPW technical POC and COR/ACOR. These drawings shall be submitted in accordance with the time and frequency described within DD 1423 A022 of the contract data requirements list (CDRL).

Overarching PWS, paragraph 2.3.3

FROM:

2.3.3 GIS. The Contractor shall have trained personnel to support GIS and maintain records compatible with the existing file format (i.e Bentley Microstation CADD platform) for electronic/digitized versions of drawings, “blueprints”, and integrated GIS databases.

TO:

2.3.3 GIS. The Contractor shall have trained personnel to support GIS and maintain records compatible with the existing file format (i.e Government provided Bentley Microstation CADD platform) for electronic/digitized versions of drawings, “blueprints”, and integrated GIS databases.

Overarching PWS, paragraph 2.3.6

FROM:

2.3.6 Computer Aided Design (CAD) Support. The CAD Group shall manage CAD files, floor plans, base maps and customer requests for the Arsenal At Large (AAL), buildings, structures, utilities, safety/UXO, and environmental information. In addition, the CAD Group shall maintain electronic and hard copy archives updated by adding newly constructed and renovated buildings, utilities and structures.

Contractor support shall consist of the following functions:

1. Update all building floor plans as per completed renovation projects.

2. Update Picatinny Arsenal Base Map to include all buildings and structures, utilities, contour data, safety arcs, etc. on separate levels in the CAD base map file.

3. Level Index attached.

4. Manage, coordinate, and organize all Cad files in the archive, electronically and hard copies in storage bins.

5. Provide information and drawings to DPW and Picatinny tenant (customer) organizations upon request. An email, acknowledging the request, shall be sent to the requestor the same day and information provided to the customer within two (2) business days.

6. DPW shall have priority scheduling rights for all requests in the CAD group queue.

7. Bentley Microstation shall be the primary CAD software format used. Expertise in AutoCAD shall also be required for drawings provided by agencies external to the Government.

8. GIS Bentley CAD software shall also be utilized for Base maps and installation specialty projects. The Environmental GIS archive shall also be managed and updated by the CAD group.

9. All changes made to the buildings, structures and the Picatinny Base Map by projects completed by DPW or the Army Corp of Engineers (ACOE) shall be updated in the master floor plans and Base map.

10. Drafting and layout assistance shall be provided to DPW and customers in support of construction projects and customer requirements.

11. A CAD group queue listing shall be maintained showing all requests in the system.

12. The CAD archive information shall be organized to maximize user friendly download access of information by DPW and customers.

13. A daily log of all requests shall be maintained and be accessible on-line. A report, in Contractor format, shall be provided via email to the Government POCs within ten (10) business days following the month of performance. All information and records generated shall be the property of the Government.

TO:

2.3.6 Computer Aided Design (CAD) Support. The CAD Group shall manage CAD files, floor plans, base maps and customer requests for the Arsenal At Large (AAL), buildings, structures, utilities, safety/UXO, and environmental information. In addition, the CAD Group shall maintain electronic and hard copy archives updated by adding newly constructed and renovated buildings, utilities and structures.

Contractor support shall consist of the following functions:

1. Update all building floor plans as per completed renovation projects.

2. Update Picatinny Arsenal Base Map to include all buildings and structures, utilities, contour data, safety arcs, etc. on separate levels in the CAD base map file.

3. Level Index attached.

4. Manage, coordinate, and organize all Cad files in the archive, electronically and hard copies in storage bins.

5. Provide information and drawings to DPW and Picatinny tenant (customer) organizations upon request. An email, acknowledging the request, shall be sent to the requestor the same day and information provided to the customer within two (2) business days.

6. DPW shall have priority scheduling rights for all requests in the CAD group queue.

7. Bentley Microstation shall be the primary CAD software format used. Expertise in AutoCAD shall also be required for drawings provided by agencies external to the Government.

8. GIS Bentley CAD software shall also be utilized for Base maps and installation specialty projects. The Environmental GIS archive shall also be managed and updated by the CAD group.

9. All changes made to the buildings, structures and the Picatinny Base Map by projects completed by DPW or the Army Corp of Engineers (ACOE) shall be updated in the master floor plans and Base map.

10. Drafting and layout assistance shall be provided to DPW and customers in support of construction projects and customer requirements.

11. A CAD group queue listing shall be maintained showing all requests in the system.

12. The CAD archive information shall be organized to maximize user friendly download access of information by DPW and customers.

13. A daily log of all requests shall be maintained and be accessible on-line. A report, in Contractor format, shall be provided in accordance with the time and frequency described within DD 1423 A023 of the contract data requirements list (CDRL). All information and records generated shall be the property of the Government.

Overarching PWS, paragraph 2.5.1.4

FROM:

2.5.1.4 Physical Security. The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use IAW FAR 45. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist), which will be forwarded to the COR/ACOR, NLT the tenth (10th) of each month, following the month of surveillance. The Contractor shall secure Government facilities, equipment, and materials at the close of each work period.

TO:

2.5.1.4 Physical Security. The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use IAW FAR 45. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist), which will be forwarded to the COR/ACOR, NLT the tenth (10th) of each month, following the month of surveillance in accordance with the time and frequency described within DD 1423 A006 of the contract data requirements list (CDRL). The Contractor shall secure Government facilities, equipment, and materials at the close of each work period.

Overarching PWS, paragraph 2.5.1.4.8

FROM:

2.5.1.4.8 Key Control. The Contractor shall establish a control system to ensure no keys issued to the Contractor by the Government are lost, misplaced, or used by unauthorized persons. In the event of such occurrences, the Contractor shall immediately contact Physical Security or the PAPD by phone call followed up by written correspondence to the KO, Physical Security, and the COR within 24 hours of the incident, in accordance with the time and frequency described within DD 1423 A007 of the contract data requirements list (CDRL). Government keys shall not be duplicated by the Contractor without Physical Security and COR's/ACOR’s authorization. Procedures developed to control Government keys shall be included in the Contractor's Quality Control Plan (QCP). The Contractor shall comply with FM 19-30 and AR 190-13 The Army Physical Security Program, and AR 190-51 Security of Unclassified Army Property (Sensitive and Non-sensitive, applicable to key and lock).

Overarching PWS, paragraph 2.5.1.4.13

FROM:

2.5.1.4.13 The Contractor shall provide key inventories as required by AR 190-51. Two hard copies, and a CD ROM/DVD Disk compatible with the Government's automatic data processing system (compatible with the Government’s data base), of the inventory shall be provided to Physical Security and the COR/ACOR within two (2) business days of the inventory due date.

TO:

2.5.1.4.13 The Contractor shall provide key inventories as required by AR 190-51. Two hard copies, and a CD ROM/DVD Disk compatible with the Government's automatic data processing system (compatible with the Government’s data base), of the inventory shall be provided to Physical Security and the COR/ACOR in accordance with the time and frequency described within DD 1423 A028 of the contract data requirements list (CDRL).

Overarching PWS, paragraph 2.5.3.1

FROM:

2.5.3.1 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The plan shall comply with the requirements of EM 385-1-1, Safety and Health Requirements Manual. Throughout this contract's period of performance, the Contractor shall update its Safety Plans and related documents based upon any changes/updates to the USACE Safety Manual that take place. The current version of EM 385-1-1 may be accessed at the following website:

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

The safety program shall be implemented for the purpose of preventing accidents and preserving the life and health of Contractor personnel involved in the performance of the PWS. In cases where standards conflict, the most stringent requirement shall apply. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) business days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

TO:

2.5.3.1 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The plan shall comply with the requirements of EM 385-1-1, Safety and Health Requirements Manual. Throughout this contract's period of performance, the Contractor shall update its Safety Plans and related documents based upon any changes/updates to the USACE Safety Manual that take place. The current version of EM 385-1-1 may be accessed at the following website:

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

The safety program shall be implemented for the purpose of preventing accidents and preserving the life and health of Contractor personnel involved in the performance of the PWS. In cases where standards conflict, the most stringent requirement shall apply. The Contractor shall submit a Safety Plan to the KO for review and acceptance, in accordance with the time and frequency described within DD 1423 A009 of the contract data requirements list (CDRL).

Overarching PWS, paragraph 2.5.5.4.2

FROM:

2.5.5.4.2 Spill Plan. The Contractor shall immediately notify the PAPD at 911, the Picatinny Environmental Division and COR/ACOR, followed by written notification within one (1) hour, if the Contractor spills or observes anyone who releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.

TO:

2.5.5.4.2 Spill Plan. The Contractor shall immediately notify the PAPD at 911, the Picatinny Environmental Division and COR/ACOR, followed by written notification within one (1) hour, if the Contractor spills or observes anyone who releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO for approval in accordance with the time and frequency described within DD 1423 A014 of the contract data requirements list (CDRL).

Overarching PWS, paragraph 2.5.6.3

FROM:

2.5.6.3 Disaster Contingency Plan. This plan shall establish procedures, identify personnel, document essential PWS disaster services and identify the means of maintaining essential PWS services during disasters. Disaster means natural disaster (e.g., earthquake, major storm, flash flood, or hurricane), utility outage, terrorist attack or other special circumstances identified by the Government. The Contractor shall submit a Disaster Contingency Plan within thirty (30) days of contract award.

TO:

2.5.6.3 Disaster Contingency Plan. This plan shall establish procedures, identify personnel, document essential PWS disaster services and identify the means of maintaining essential PWS services during disasters. Disaster means natural disaster (e.g., earthquake, major storm, flash flood, or hurricane), utility outage, terrorist attack or other special circumstances identified by the Government. The Contractor shall submit a Disaster Contingency Plan in accordance with the time and frequency described within DD 1423 A024 of the contract data requirements list (CDRL).

Overarching PWS, paragraph 2.5.6.4

FROM:

2.5.6.4 Dispute Contingency Plan. This plan shall establish procedures and identify responsible personnel to provide the services below, with no interruption in the event of a labor dispute:

a. Identify and address critical Preventive Maintenance and inspection tasks.

b. Maintain electrical emergency generators, and

c. Process and execute emergency and urgent service and work orders.

The plan shall establish procedures and time frame to secure replacement personnel in the event of a strike, and shall also record the Contractor’s experience with and establish Contractor procedures for collective bargaining. The Contractor shall submit a Labor Contingency Plan with their proposal. The plan shall include a notification requirement to the COR/ACO/KO within two hours after learning of a work stoppage or other adversary work action by contractor employees. The plan shall include an implementation requirement of the approved Strike Contingency Plan immediately after a planned work stoppage occurs, and within four hours after an unplanned work stoppage occurs.

TO:

2.5.6.4 Labor Dispute Contingency Plan. This plan shall establish procedures and identify responsible personnel to provide the services below, with no interruption in the event of a labor dispute:

a. Identify and address critical Preventive Maintenance and inspection tasks.

b. Maintain electrical emergency generators, and

c. Process and execute emergency and urgent service and work…