QAs_5JUN2015.docx
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- Attached to
- Mortar Weapons Component IDIQ - Part 2 DRAFT Sections A - K Federal contract opportunity
- Solicitation number
- W15QKN15R0014
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Question Answers 5JUN2015
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**Please take note an amendment to the RFP is forthcoming.
| 1) | Section C.4.1 Quality states “C.4.1 Quality Management System (QMS): The contractor and subcontractors shall implement and maintain a quality management system in compliance with ISO 9001:2008 (excluding paragraph 7.3 Design and Development), or equivalent, and the supplemental requirements contained in SOW paragraphs C4.2, C4.2.1, C.4.2.2 ,C.4.3, C.4.4, C.4.5, C.4.14.1, C.4.14.2, C.4.14.3, and C.5.2. If the contractor desires to utilize an alternate quality management system, a request shall be submitted in writing to the Contracting Officer for approval.” The SOW does not contain a C.4.14.1, C.4.14.2, or C.4.14.3. Please clarify these references. |
| ANSWER: It should be as follows: |
C.4.1 Quality Management System (QMS): The contractor and subcontractors shall implement and maintain a quality management system in compliance with ISO 9001:2008 (excluding paragraph 7.3 Design and Development), or equivalent, and the supplemental requirements contained in SOW paragraphs C4.2, C4.2.1, C.4.2.2 ,C.4.3, C.4.4, C.4.5, C.4.16.1, C.4.16.2, C.4.16.3, and C.5.2. If the contractor desires to utilize an alternate quality management system, a request shall be submitted in writing to the Contracting Officer for approval.
*An amendment to the RFP is forthcoming.
2) Would the Government consider increasing the page count for Factor 1 Production Capability to allow additional space for the manufacturing maps for each of the major components from the prime and major subcontractors?
ANSWER: In lieu of an increase in page count the Government will allow an appendix for Factor 1 Production Capability manufacturing maps. One page per item. An amendment to the RFP is forthcoming.
| 3) | Section L.2.7.1 a. states “One (1) signed and completed paper copy of the attached Standard Form 33 (SF 33) and continuation sheets (Sections A through M) signed by a person authorized to enter into the proposed contract on behalf of the Offeror. Acknowledgment of all amendments to the solicitation and all continuation sheets are to be filled in as directed, i.e., proposed prices in the Pricing Matrices in Section B, any fill-ins required, such as Contract Data Requirements List: DD Form 1423 with Blocks 17 and 18 completed if required, and Certifications and Representations in Section K…” |
| a) | Does the Government want this signed and completed paper copy to be provided in a separate binder from the proposal volumes identified in Section L.2.7.1 a.? |
ANSWER: Yes.
b) What does the Government want Offeror’s to name this binder?
ANSWER: Original
c) Does the Government want completed Section B in contained in this binder?
ANSWER: Yes. All Sections A-M
| 4) | Section L.2.7.1 b. states “Original and 4 paper copies and 8 electronic CD copies of the proposal volumes, as reflected in L.3., compiled using the Microsoft Office for Windows suite of applications, submitted on a single-write CD-ROM to prevent accidental erasure of the data therein, formatted for an MS Windows computer. The Price Factor shall be contained on a separate CD from non-price Factors. CD copy must mirror the submitted hard copies.” And L.3.1 states “Each proposal shall be submitted in separate parts (Volumes). Volume I will consist of Factors 1, 2, and 3; Volume II will consist of Factor 4; and Volume III will consist of Factor 5. Each proposal must include all parts and shall be submitted by the closing date and time of the solicitation.” |
| a) | Does the Government want all volumes (Vol I: Technical, Vol II: Past Performance, and Vol III: Pricing) provided together in a single binder with each Volume separated by a Tab for a total of 5 binders (one original and 4 copies)? |
ANSWER: No. Each binder should be separate as described in Section L.
**Please note the RFP will be amended to 8 hard copies.
b) Does the Government want each volume (Vol I: Technical, Vol II: Past Performance, and Vol III: Pricing) provided in its own binder for a total of 15 binders (one original and 4 copies of EACH volume)?
ANSWER: See above.
c) Does the Government want Volumes I and II provided on 1 CD and Volume III provided on a separate CD for a total of 16 CDs (8 containing Volumes I and II, and 8 containing Volume III)?
ANSWER: We would like 8 electronic CD copies in total (4 CD copies of Volume I and II; 4 CD copies of Volume III).
| 5) | Section L.2.7.1 b. states “Alternatively, files may be provided in Portable Document Format (.pdf).” Section L.3.3.4 File Packaging states “All of the proposal files shall be compressed (zipped) into one file using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc. “ |
| a) | Can the Government please clarify if Offerors can provide final files as PDFs? |
ANSWER: Yes. PDF’s are an acceptable format for the electronic files.
b) Does the Government want a single file containing all Volume I information and a single file containing all Volume II information provided on the CDs?
ANSWER: Please breakout files on CD’s by Volume.
c) Does the Government want the Volume I and Volume II files to be compressed into a zip file and provided on the delivery CDs?
ANSWER: If the files are large and space is limited. Yes I would suggest compressing the files using WinZip version 6.2 or later.
6) Section L.2.7.1 c. Representations through System for Award Management states “…all Offeror's must submit Reps/Certs data into the System for Award Management (S.A.M.) at https://www.sam.gov/ and provide one (1) hard copy and one electronic copy (on CD) submitted as a .XPS file.”
a) Does the Government want this information provided in a separate binder and CD from the information requested in Sections L.2.7.1.a and L.2.7.1.c?
ANSWER: Yes provide one separate (1) hard copy and one electronic copy (on CD) submitted as a .XPS file.” This is in addition from completing Section K in the RFP.
b) Can Offerors provide this information in a PDF file?
ANSWER: it is requested in .xps format.
c) What does the Government want Offeror’s to name this binder and CD?
ANSWER: Please use SAM as the file and “tab” name.
| 7) | Section C, Appendix A.A states “The contractor shall possess a valid Nuclear Regulatory Commission (NRC) License, Agreement State License, or appropriate license issued by the foreign country in which the facility is located, if applicable, covering the radioactive material(s) to be used. The license must cover all facets of operations planned by the contractor (i.e., the amount of material authorized; the type of work to be performed, etc.). A copy of the NRC License, Agreement State License, or foreign license, and all current amendments shall be provided to the Government with the contractors proposal.” Section L.4.1.2 d. states “For item 3 above, the Offeror shall provide information on how both the prime contractor and major/key subcontractors will comply with all Nuclear Regulatory Commission (NRC) Licensing, State regulations, and local regulations for the storage and/or manufacturing of items containing Tritium, (i.e. M67 Sight Unit); and Section M.3.2.1 d. states “Acceptability for item 3 above is met if the proposed manufacturing process for both the prime contractor and major/key subcontractors identifies compliance with or how it will comply with all Nuclear Regulatory Commission (NRC) Licensing, State regulations, and local regulations for the storage and/or manufacturing of items containing Tritium, (i.e. M67 Sight Unit).” Please clarify if Offerors and subcontractors need to have a valid NRC license at time of proposal submission, at time of award, or if a valid NRC license can be provided post award. |
| ANSWER: The contractor shall provide “A copy of the NRC License……with the contractor’s proposal.” Refer to page 307 of the solicitation Appendix A, paragraph A below: |
A. The contractor shall possess a valid Nuclear Regulatory Commission (NRC) License, Agreement State License, or appropriate license issued by the foreign country in which the facility is located, if applicable, covering the radioactive material(s) to be used. The license must cover all facets of operations planned by the contractor (i.e., the amount of material authorized; the type of work to be performed, etc.). A copy of the NRC License, Agreement State License, or foreign license, and all current amendments shall be provided to the Government with the contractors proposal.
** The NRC License can be held by the Prime or Subcontractor who is producing the specific material that the license is called for.
| 8) | Section L.3.2 states “… A Table of Contents should be created using the Table of Contents feature in MS Word…” As long as the Table of Contents is accurate, is use of the Table of Contents feature a requirement? |
| ANSWER: Please use the requested format. |
| 9) | Section L.3.3.1 states “… foldout pages depicting such items as sketches, factory floor layouts,etc. may be used, with each fold counted as one page.” Often 11x17 pages will contain 2 folds within a binder to ease in identifying and unfolding the page. Will an 11x17 page count as 2 pages? |
| ANSWER: As stated each fold will be counted as a page. |
| 10) | L.3.3.1 states “The font used shall not be less than 12 point.” |
| a) | Can Offerors use a smaller font size for tables, graphics, and in a Microsoft Project Integrated Master Schedule? |
ANSWER: Please only use the requested format
b) If yes, what font size is acceptable for tables and graphics?
ANSWER: N/A
11) L.3.3.1 states “The following will not count against page limitations: Title pages, table of contents pages, cross-referencing pages, acronym lists, and page dividers (used to separate proposal sections).” Is there specific information that the Government wants on the title page?
ANSWER: Use a Title page format of your choosing.
| 12) | Section L.4.4.2.3 defines a major subcontractor as “…subcontractors who will be providing critical hardware/services or whose subcontract is for more than 25% of the total proposed price.” Should Offerors use this definition of major subcontractor for providing Volume I Factor 1 information? |
| ANSWER: YES. |
13) Could not find the following TDP’s. Where are these available?
a. 12901631 (Round Counter)
b. 12901628 (Reader Cable)
c. 13005489 (Case, Sight Unit, M67/M64) ANSWER: TDP’s 129016321 and 12901628 are now uploaded and available to view. PRF13005489 is found in P14C35_00.zip. The file is identified as 37.pdf and is located at P14C35_00/Images/00/16/37.pdf
14) There are 3 options identified in the solicitation for Progress Payments. This answer is needed to allow bidders to properly present FAT pricing. QUESTION: Which option will be used in this contract?
a. Page 347, 52.209-3 (I-128 ¶g)
b. Page 347, 52.209-3 (I-129 ¶g)
c. Page 348, 52.209-3 (I-130 ¶g) ANSWER: These Progress Payment clauses are included for informational purposes at this time. All pricing proposed should not include financing options, however the PCO may allow progress payments in the future.
15) The DRAFT solicitation used a pricing matrix but the released solicitation wants all pricing reflected in section “B”. QUESTION: Were the Pricing Matrices included as an attachment in the Draft Solicitation intentionally or inadvertently excluded from the Final Solicitation?
ANSWER: During the final review process it was decided to remove the pricing matrix due to the duplication of entries and the possibility of duplication errors. Therefore, it has been removed and will not be used in this solicitation. All pricing must be submitted in Section B of the solicitation.
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