QA__Part_2_RFP_001.docx

Questions & Answers

1. None of the drawing revisions listed under “New Dwg Rev” appear to be included in the TDP’s provided.

Answer: All TDPL’s are DRAFT versions at this time. If there is a drawing missing it will be provided when Part 3 of the RFP is released.

2. All of these drawing numbers that have been provided seem to be one revision earlier than listed here.

Answer: All TDPL’s are DRAFT versions at this time. The most current drawing revisions will be provided when Part 3 of the RFP is released.

3. In addition, some of the drawings listed in the “New Dwg Rev” column seem not to have been furnished at all. One example is 7677159. We are unable to find either Rev J or any earlier revision in this package.

Answer: All TDPL’s are DRAFT versions at this time. The most current drawing revisions will be provided when Part 3 of the RFP is released.

4. The drawings listed under “Dwg Removed” have been provided.

Answer: All TDPL’s are DRAFT versions at this time. Dwg 5181141 Rev D had a duplicate submission one version has been deleted.

5. The TDPL provided for this item (P/N 11785090), dated 8/26/14 appears to correspond to the drawings provided, meaning it includes earlier revisions of most but not all of the ones under “New Dwg Rev” and the listed revisions of the ones under “Dwg Removed”.

Answer: All TDPL’s are DRAFT versions at this time. Additional drawings were provided at RFP Part 2 release. If Dwg 11785090 was not provided then, it will be provided at Phase 3 RFP release.

M2A2 Aiming Circle (P14C51)

H14A3001

H14A5028

H14A5029

7641866 Rev T (Sh 1 of 3) Component

7641866 Rev T (Sh 2 of 3) Component

7641866 Rev T (Sh 3 of 3) Component

6. Please clarify for me if the subject solicitation is going to be 1 award for all parts and all quantities.

Answer: This will be a single award 100% Small Business Set Aside contract.

7. Please provide the TDP or NSN for the Round Counter Kit which consists of 1290163 Round Counter and 12901628 Reader Cable.

Answer: All TDPL’s are DRAFT versions at this time. If there is a drawing missing it will be provided when Part 3 of the RFP is released.

8. Since this is an IDIQ contract, the amount of the bond (clause I-132 Performance and Payment Bonds (Page 304) is undefined due to a lack of knowledge of future requirements and Delivery Orders. Consequently, without additional information on future DO’s, we cannot accurately price this. Will additional information be made available in the solicitation?

Answer: At this time the RFP is in DRAFT form, all clauses will be final when the RFP is RELEASED.

9. Warranty issues:

It appears that proposers are expected to consider the sections that discuss warranty requirements in the final solicitation as the warranty for this contract rather than converting these requirements into a formal warranty that would include the many standard industry warranty conditions and clauses.

COMMENT: Only warranting specified items listed in SOW and applicable Section B Sub-CLINS. Contractor responsible for providing a competitive price for each of the Warranty CLINS in each of the Ordering Periods

1. Units can be returned by any means the customer chooses from anywhere in the world without regard to cost since shipping cost will be borne entirely by proposer whether it is a valid warranty claim or not. Also, there is no reference to a return address to be used to send the repaired or replacement parts. Suggest the language be changed to include a specific place that warranty items be shipped to and from (such as the Picatinny Arsenal) to reduce overall warranty costs to the government.

Answer: Defective item would be shipped back to the prime contractor. Replacement/repaired parts location is TBD until awards for both Component and Systems contract. The contractor is responsible for only valid warranty claims. In the event, the contractor can provide supportive data to show misuse or abuse by the user, the contractor shall submit same for reimbursement.

1. Draft SOW C.3.3 “Toll free number shall be accessible from CONUS and OCONUS locations…” No such single telephone line/service exists that is accessible worldwide from all locations. Can communication of warranty matters to be handled via web-based application.

Answer: Government will only accept communication of warranty item via toll free number.

1. Draft SOW C.3.3 Table 1 lists 6 parts subject to warranty while Draft Solicitation I-135(b)(1) states “all supplies furnished under this contract” are warranted. Please provided guidance on what is to be included in warrantied supplies.

Answer: Table 1 in SOW, Section 3.3 as well as the applicable Sub CLINS in Section B contain all items to be warrantied. I-105 applies to the specified items.

1. Draft Solicitation I-135(b)(1) contains a 365 day warranty term. There must be at least one quantifiable event that will cause the warranty to terminate in addition to the passage of time (such as a specific number of rounds fired). The absence of any use criteria as a terminating event will make the cost of the warranty prohibitive.

Answer: If a system has failed, a fault diagnosis will be performed by government personnel (see SOW paragraph C.3.3.3) to determine which component or assembly has failed. The warranty will not apply for items that are defective due to Misuses or Abuse (see SOW paragraph C.3.3.2).

1. Copies of User Manuals prepared by the customer are needed in order to provide assistance in determining the veracity of each warranty claim. Potential field use outside the scope of the User Manual cannot be covered under this warranty.

Answer: Investigation shall determine if improper use caused the defect. If improper use was found to be the cause, warranty will be null and void for that item.

1. The differences in notification and response times between the two documents needs to be reconciled. The Draft Solicitation discusses a 15-day notification requirement and a 30-day response. The Draft SOW discusses a time from of 72 hours from receipt of warranty part(s) to initiate shipping.

Answer: There is a difference between notification (15 days) timeframe and timeframe to ship replacement item to affected unit (72 hours). 30 days is the notification of corrective action.

10. Will performance based (52.232-32) or progress based payments (52.232-16) be available in the contract?

ANSWER: Contract finance options listed above, performance based (52.232-32) or progress based payments (52.232-16), will be considered by the PCO as applicable and finalized at the time of contract award.

11. Are documents placed in appendices included in the total section page count?

Answer: Yes

12. Quality Questions

a. Critical Characteristics per section E-12 (52.246-4011) is called out. Will MIL-DTL’s become available specifying the critical to control?

Answer: Critical Defects are defined in QAPs, not in MIL-DTLs.

b. Page 265, under detail marking requirements- what is the project code? Where can it be found?

Answer: Project Code is an assigned contract number.

c. Ammunition rounds to be GFP. 60mm rounds, qty: 609 each. 81mm rounds, qty: 609. Ammunition can be requested all at once, 45 days prior to delivery date. Can extra ammunition be requested? If so, at what cost?, Section E-8, page 276.

Answer: Extra rounds can be requested with need justification and Contracting Officer approval. There will be no cost to the contractor for the GFP provided approved by the Contracting Officer.

d. Under SOW I-127, the qty of units to be tested is TBD, but the ammunition to be requested is a set number. Also the QAPS establish a set number of systems to be tested. What is the number that applies?

Answer: The total of 609 is based on highest range. Quantity of rounds can change based on need and by QAP.

e. Page 302, Need to generate a FA report. Is there a template to use to build this report?

Answer: See appropriate CDRL with associated DID for format.

f. Page 3, Government rates…is contractor allowed to use commercial and/or MRTFB locations? Do MRTFB locations provide inspection, testing and post-testing?

Answer: MRTFB locations do provide these functions, however contractor will have to manage these functions.

g. Specialty materials and mill runs have lead times up to 24 weeks. This lead time may prohibit contractor from delivering FA and production on time per requirements shown on section F, page 285. Will these lead times be considered to reschedule FA and launch?

Answer: The government reviewing the suggested extension time for FAT, and 3 months after FAT for production deliveries. Final decision will be reflected in the formal RFP.

14. There is a “fill-in” requirement in paragraph d. for clause E-6 52.209-4000 FIRST ARTICLE TEST (GOVERNMENT TESTING). Will the government provide that information to us now?

Answer: -1- fill in should read “As specified in appropriate TDP”, and will be filled in before Part 3 is released.

15. There is a “fill-in” requirement on the bottom of page 282 of 324 which is part of clause E-14 52.246-4018 MEASUREMENT SYSTEM EVALUATION (MSE). Will the government provide that information to us now?

Answer: PCO to include Fill in under clause 52.246-4018 MEASUREMENT SYSTEM EVALUATION (MSE) (ES6925) See (g) (1) and (2); Also Number 9 (o) should be N/A instead of SEE THE INDIVIDUAL TDPLs (PRON).

16. There are two “fill-in” requirements on page 307 of 324 under clause I-134 52.243-7 NOTIFICATION OF CHANGES, that state “(to be negotiated)”. When does the government envision this negotiation taking place? As part of the award discussion process or after contract award?

Answer: This will be filled in with 5 days when the final RFP is released.

17. Clause I-136 52.252-4 ALTERATIONS IN CONTRACT contains a “fill-in” requirement. As there appears to be no alterations.

Answer: At this time the RFP is in DRAFT form. This clause will be filled in if any alterations occur.

18. Since there is no DD254 included in this solicitation (clause I-9 52.204-2 SECURITY REQUIREMENTS) and it is unclassified, does this apply?

ANSWER: As specified in the FAR “The contracting officer shall insert the clause at 52.204-2, Security Requirements, in solicitations and contracts when the contract MAY require access to classified information…” This clause is included and would only be applicable should any classified information be required.

19. Given that this is a competitive acquisition w/no requirement to submit certified cost and pricing data, does clause I-26 52.215-15 PENSION ADJUSTMENTS AND ASSET REVERSIONS apply?

Answer: At this time the RFP is in DRAFT form, all clauses will be final when the RFP is RELEASED.

20. Since one of the exceptions for using clause I-29 52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES is when the contract will be a firm-fixed-price contract awarded on the basis of adequate price competition, as is the case with this solicitation, does this clause apply Answer: At this time the RFP is in DRAFT form, all clauses will be final when the RFP is RELEASED.

21. Does clause I-40 52.222-37 EMPLOYMENT REPORTS ON VETERANS apply since the solicitation does not contain the clause 52.222-35 Equal Opportunity for Veterans.

Answer: At this time the RFP is in DRAFT form, all clauses will be final when the RFP is RELEASED.

22. Does clause I-46 52.223-10 WASTE REDUCTION PROGRAM apply since the contractor does not have to operate a Government-owned or -leased facility?

Answer: At this time the RFP is in DRAFT form, all clauses will be final when the RFP is RELEASED.

23. Since this contract will not be awarded on the basis of certified cost or pricing data, does clause I-93 252.215-7002 COST ESTIMATING SYSTEM REQUIREMENTS apply?

Answer: At this time the RFP is in DRAFT form, all clauses will be final when the RFP is RELEASED.

24. Since this solicitation is not for the purchase of commercial items, it is for small arms, ordnance, and ordnance accessories manufacturing, does clause I-105 252.226-7001 UTILIZATION OF INDIAN ORGANIZATIONS, INDIAN-OWNED ECONOMIC ENTERPRISES, AND NATIVE HAWAIIAN SMALL BUSINESS CONCERNS apply?

Answer: At this time the RFP is in DRAFT form, all clauses will be final when the RFP is RELEASED.

25. Since this solicitation is not for the purchase of commercial items, it is for small arms, ordnance, and ordnance accessories manufacturing, does clause I-117 252.232-77010 LEVIES ON CONTRACT PAYMENTS apply?

Answer: At this time the RFP is in DRAFT form, all clauses will be final when the RFP is RELEASED.

26. Since this solicitation does not contain the clause at FAR 52.244-2 Subcontracts, does clause I-121 252.244-7001 CONTRACTOR PURCHASING SYSTEM ADMINISTRATION-BASIC apply?

Answer: At this time the RFP is in DRAFT form, all clauses will be final when the RFP is RELEASED.

27. There are three (3) references to the Physical Security Manual and all are different. Which is the correct manual to utilize in order to meet the requirements of the contract?

* Solicitation, Page 5 references DoD 5100.76-M, dated August 2000.

* Statement of Work, C.2.2 references DoD 5100.76M, dated April 2012

* Statement of Work, C.8.1 references DoD 5100.76M, dated September 1992 Answer: Use the most current version, the SOW will reflect that version when Part 3 is released.