DRAFT_Mortar_Weapon_Component_SOW.docx

Statement of Work (SOW)

January 21, 2015 Procurement of Mortar Weapon System Components

C.1 SCOPE

This Statement of Work defines the requirements for manufacture, production, inspection and delivery of Lightweight 60mm and 81mm Bipods and Baseplates, and 60/81/120mm Basic Issue Items (BII), Direct Support (DS) Tools, and Additional Authorized List (AAL) items for Mortar Weapon Systems. For all items being procured, the Government will provide all applicable Drawings, Quality Assurance Provisions (QAP), Special Packaging Instructions (SPI), when available, and contract requirements.

C.1.1 General

The Government intends to procure the above items to be used for assembly and integration into M120A1 and M121 120mm Mortar Systems, the M252/M252A1/M252A2 81mm Mortar Systems, and the M224/M224A1 60mm Mortar System. All of the produced components for this contract will be shipped to a central staging location for Mortar Weapon Systems. Staging consists of assembling and packing all components, subassemblies, tools, BII, AAL, DS tool sets, and support materials, for each Mortar System in preparation for fielding the system.

C.1.2 Government Furnished Property (GFP)

The following GFP shall be provided in order to support Live Fire Testing as required by Technical Data Packages (TDPs) and contract requirements:

1. Mortar Ammunition for Live Fire Testing

1. M253A1 81mm Mortar Cannons

1. M225A1 60mm Mortar Cannon

1. M3A2 81mm Lightweight Baseplate

1. M7A1 60mm Lightweight Baseplate

1. M177A1 81mm Lightweight Bipod

1. M170A1 60mm Lightweight Bipod

C.2 APPLICABLE DOCUMENTS

The documents and associated drawings for the requested items are listed below:

C.2.1 Mandatory Documents:

Mandatory Component Documents and the associated Technical Data Packages (TDPs) for the items to be produced are listed in Attachment 1

C.2.1.1 Data Item Descriptions (DID):

C.2.2 Reference Documents:

MIL-HDBK-61A - Configuration Management Guidance, February 2001 MIL-PRF-32029- Automated Configuration management System, June 1998 MIL-STD-129- DoD Standard Practice for Military Marking for Shipment and Storage, February 2014 MIL-STD-130- DoD Standard Practice for Identification Marking of U.S. Military Property, November 2012 ISO 9001:2008 – Quality Management System – Requirements ISO 10012- Measurement Management Systems- Requirements for Measurement Processes and Measuring Equipment, April 2003 NCSL Z540-3 – Requirements for the Calibration of Measuring and Test Equipment 1 Jan 2006 MIL-STD-1916 – DoD Preferred Methods for Acceptance of Products 1 Apr 1996 DoD 5100.76M-Physical Security of Sensitive Conventional Arms, Ammunition and Explosives 17 April 2012 CFR 10- Code of Federal Regulations Title 10 Energy Parts 19, 20, 21 NRC Regulatory- NRC Regulatory Guides 8.9, 8.10, 8.11, 8.13, 8.15

C.3 BASIC REQUIRMENTS

Under this contract the contractor shall provide procurement/production of Mortar Weapon System Components and/or associated equipment at quantities called out in Section B, via Indefinite Delivery, Indefinite Quantity (IDIQ) Delivery Orders (DO), all at Firm Fixed Prices (FFP). All procurement/production equipment delivered shall be brand new and never been used or refurbished. Future items can be incorporated into Section B after award. Each DO or Task Order will contain a Statement of Work (SOW) that defines the specific work to be performed, period of performance, the cost basis and Contract Data Requirements List (CDRL).

For production hardware Delivery Orders, program management shall be included in the Firm Fixed Price of the hardware.

C.3.1. Manufacturing and Assembly:

The contractor shall provide all resources needed for the performance of this contract. The following products shall be manufactured, inspected/accepted and packaged IAW the Technical Data Package (TDP) and applicable contract requirements for delivery to the location specified by the Government.

C.3.1.1 Component Manufacturing Requirements: The contractor shall manufacture, inspect/accept, package, and deliver the following; 60mm M170A1 Mortar Lightweight Bipod Assembly (Drawing 13017350), 60mm M7A1 Mortar Lightweight Baseplate Assembly (Drawing 13017610), 81mm M177A1 Mortar Lightweight Bipod Assembly (Drawing13015600), 81mm M3A2 Mortar Lightweight Baseplate Assembly (Drawing 13015570) and Basic Issue Items (BII) Direct Support Tools (DS Tools), and Additional Authorized List (AAL) (Listed in Attachment 1), IAW Government provided Drawings, Quality Assurance Provisions (QAP), Special Packaging Instructions (SPI), and applicable contract requirements. All facilities, equipment, tooling, and materials shall be provided by the contractor, including packing and palletization materials required for shipment.

C.3.2 Inspection, Test and Acceptance: The contractor shall perform all inspections and tests in accordance with the technical data package (TDP) requirements. All deliverables shall be identified with appropriate identification and lot numbers prior to shipment. The contractor shall maintain records of all deliverable items and inspection/acceptance data. Inspection/Acceptance shall be performed at Origin. If acceptance testing is applicable, acceptance shall occur after acceptance testing. The Government shall examine the methods and equipment used by the contractor to inspect and test product to ensure the TDP acceptance requirements are met.

C.3.3 Warranty: In accordance with the terms of FAR 52.246-18, Warranty of Supplies of a Complex Nature, the contractor shall provide a one year warranty for all delivered items listed in Table 1 beginning from date of the item’s acceptance by the Government. In addition to the terms of FAR 52.246-18, all items listed in Table 1 shall be affixed with the contractor’s warranty label. The label shall include the contractor’s name, toll free number, and warranty period. The toll free number shall be accessible from CONUS and OCONUS locations in the event that an item under warranty fails during the warranty period. The number shall be manned on a 24 hours, 365 days per year basis. The contractor shall provide instructions for disposition of the item to include shipping instructions within 24 hours of the phone call. The contractor shall bear all transportation costs of the item (irrespective of the f.o.b. point or the point of acceptance) regardless if the item is determined not to be eligible for warranty and regardless of location. Upon receipt of an item which failed under warranty, the contractor shall start the shipping process for the replacement item to the affected unit within seventy-two (72) hours. The contractor shall maintain a database of all warranty items and warranty related transactions. The contractor shall provide the date and time when items were replaced under warranty. The Contractor shall provide Warranties for each of the Parts listed in Table 1. Transportation costs for return of failed items to the contractor, storage at the contractor’s facility, and shipment of the repaired item back to the Government shall be borne by the contractor.

Table 1

M252A1 Warranty Items

M224A1 Warranty Items

M67 Warranty Items

C.3.3.1 Marking and Packing of Warranted Supplies: Marking of warranted supplies shall be in accordance with MIL-STD-129P/with Change 4, Paragraph 5.2.8, ‘Marking of Warranted Items’.

C.3.3.1.1 Government Approval of Marking: The Contractor shall provide the method, materials for the label and data to be used for Government approval; Approval is required prior to updating any documentation and engineering drawings (CDRL A020 DI-MISC-80508B).

C.3.3.2 Defect Due To Misuse or Abuse: The warranties set forth shall not apply to any defect caused by misuse or abuse of the end item, damage incurred during Government transportation, combat damage, or by the Government's failure to perform proper maintenance or service on the end item.

C.3.3.3 Fault Diagnosis: Government personnel in the field will perform fault diagnosis to determine which component or assembly has failed. The item will be packaged for shipment to the contractor’s facility. The contractor will be notified of the NSN and serial number of the part to be returned.

C.3.3.4 Incoming Inspection: A Government representative may witness on-site inspection of a warranty component received at the contractor or subcontractor’s facility..

C.3.4 Risk Management: The contractor shall conduct and maintain a risk management plan. Program risks shall be clearly defined. The process of how Risk is identified, mitigated, managed and controlled shall include analysis and mitigation strategy of specific risk areas, including schedule and technical performance. The risk management program shall consider inter-dependencies between separate task/delivery orders and this contract and external activities. Risk Assessment shall be conducted and reported in a format acceptable by the Government (CDRL A001 DI-MGMT-81178). The contractor shall provide assessment of risks on a continuous basis. Presentation of data shall be done in an Integrated Product Team (IPT) forum and shall be reported as part of Program Reviews.

C.3.5 Configuration Management:

C.3.5.1 Configuration Management Process: Using MIL-HDBK-61A as a guide, the contractor shall establish, implement, and maintain a Configuration Management process to assure control of technical data in all efforts awarded on this contract. The contractor implemented process shall include: 1) configuration identification, 2) configuration control, 3) configuration status accounting, and 4) configuration audits. The contractor shall manage Mortar Weapon Components to the Functional (System Performance) Baseline (FBL). Based on awards made on this contract, the contractor shall document the entire baseline in a configuration status accounting database. The process will be documented in a program specific Configuration and Data Management Plan (CDMP). The CDMP shall explain the approach the contractor employs to maintain adequate configuration control during production phases, in accordance with internal procedures. It will also explain the contractor's data management activities as applicable to Contract Data Requirement List (CDRL) item (CDRL A002 DI – CMAN-80858B).

C.3.5.2 Functional Baseline (FBL) Management: The contractor shall establish, confirm, and maintain a functional baseline TDP configuration and its modifications for each of the components being procured for use throughout the contract duration. The Government retains Current Document Change Authority (CDCA) and control of the FBL, requiring Government program office approval of all Major (Class I) and Minor (Class II) Engineering Change Proposals (ECP). A Major (Class I) ECP includes recommended or proposed changes to the following system-level issues: form-fit-function, interface, safety, system performance specification, or cost and schedule parameters approved in the FBL, and program cost and schedule criteria approved in the Acquisition Program Baseline (APB). The contractor shall make changes when authorized by the Government to said original documents. No documents shall be transferred without the express written approval of the Government Procuring Contracting Officer (PCO).

C.3.5.3 Configuration Control Board (CCB): For each mortar weapon component the contractor shall submit Engineering Change Proposals (ECP) to the Government program office Configuration Control Board (CCB) through the PCO for any necessary and/or contractor proposed changes affecting the form-fit-function, interface, safety, system performance specification, or cost and schedule (definition of a Major (Class I) ECP) of the Government-approved and controlled FBL. The contractor shall submit all other engineering changes for contractor-established and controlled baselines (Minor - Class II ECPs) to the assigned Government contract administration office for concurrence of the classification. The contractor shall submit all non-concurred Minor (Class II) ECP as Major (Class I) ECP if there is a continuing need for the change.

C.3.5.3.1 Engineering Changes: The contractor shall document and submit any requests for Engineering Change Proposals (ECP), (CDRL A003 DI-SESS-81880), Notice of Revisions (NOR), (CDRL A004 DI-SESS-81881) and Specification Change Notice (SCN), (CDRL A005 DI-CMAN-80643C). ECPs shall include an engineering synopsis to be prepared by the contractor as a reference document. The synopsis should include background, approach, and other information to summarize and support the proposed change, including what steps were taken to resolve the problem or issue and what the resolution was. The synopsis should not just restate what is on the ECP form.

C.3.5.3.2 Value Engineering Change Proposals (VECPs): The Contractor shall prepare VECPs in the same manner as Class 1 ECPs as indicated in paragraph 3.5.3.1. VECPs may be proposed to the functional, allocated and product baselines.

C.3.5.3.3 Variances: The contractor shall not use any hardware that does not meet the technical data package requirements, nor should such hardware be delivered to the Government without the approval of the Government. The contractor shall document and submit Request for Variance (RFV), (CDRL A006 DI-SESS-81883) for any proposed changes to the FBL. The synopsis should include background, approach, and other information to summarize and support the proposed change, including what steps were taken to resolve the problem or issue and what the resolution was. The synopsis should not just restate what is on the RFV Form

C.3.5.4 Computer Aided Design (CAD) drawing: CAD drawing models may be provided as reference documentation in addition to the TDP when requested and if available. The TDP takes precedent to any referencing CAD drawing models.

C.3.5.5 Technical data delivery: The contractor shall prepare and deliver to the Government all ECPs, variances, drawings, and associated documentation in digital format (MS word or PDF are preferred or otherwise approved by the Government PCO).

C.3.6 Schedule Management: The contractor shall maintain a program schedule (CDRL A007 DI-MGMT-81861) and a production status report (CDRL A008 DI-MGMT-81255) for the status of all delivery orders.

C.3.6.1 Submission to IUID Registry: The contractor shall implement the IUID marking requirement in accordance with MIL-STD-129 and MIL-STD-130. The contractor is responsible for submitting the UII data into the Department of Defense (DoD) IUID Registry. The Wide Area Work Flow (WAWF) - Receipt and Acceptance is the standardized data capture mechanism for transmitting IUID data from contractors to DoD. Vendors can access WAWF via web interface at: http://wawf.eb.mil

C.3.7 Delivery of Product: Delivery of product shall be as individually assembled and packaged sets of 60mm &81mm Bipods, Baseplates, and 60/81/120mm BII, AAL, or DS Tools. Content of the packaged product are listed in Attachment 1.

C.4 QUALITY

C.4.1 Quality Management System (QMS): The contractor and subcontractors shall implement and maintain a quality management system in compliance with ISO 9001:2008 (excluding paragraph 7.3 Design and Development), or equivalent, and the supplemental requirements contained in SOW paragraphs C4.2, C4.2.1, C.4.2.2 ,C.4.3, C.4.4, C.4.5, C.4.14.1, C.4.14.2, C.4.14.3, and C.5.2. If the contractor desires to utilize an alternate quality management system, a request shall be submitted in writing to the Contracting Officer for approval.

C.4.2 Quality Management System (QMS) Audits:

C.4.2.1 The contractor shall develop, implement and maintain a plan in their QMS for performing quality system, process, and product audits (including vendor/suppliers) to verify compliance to contract requirements. The plan shall include a schedule for the conduct of these audits and provisions for the Government to participate as part of the audit team. Audit schedules and audit reports shall be provided to the Government (CDRL A009 DI-NDTI-80809B). The contractor shall notify the Government 15 days prior to the conduct of the audits to facilitate the Government’s participation. The Government may participate at their discretion.

C.4.2.2 The Government reserves the right to independently audit or examine the contractor’s and any subcontractor’s QMS records for compliance to all contractual quality requirements. The contractor shall ensure the necessary provisions are placed in all sub-contractor/vendor purchase orders/contracts to grant the Government access to perform these audits. The contractor shall provide personnel and facilities to support the above audits.

C.4.3 Inspection and Test Reports: The contractor shall provide Inspection and Test Reports (CDRL A009 DI-NDTI-80809B) for all material property tests, proof testing (static), First Article Acceptance Tests (FAATs) and Lot Acceptance Tests (LATs).

C.4.4 Quality Program Plan (QPP): The USG shall approve the contractors QPP. The contractor shall maintain a documented QPP in accordance with the contractor’s QMS. Changes to the QPP shall not be implemented without the permission of the Contracting Officer (CDRL A010 DI-QCIC-81722).

C.4.5 Measurement System Evaluation (MSE): The contractor shall establish and maintain a documented measurement evaluation system for the identification and approval of Acceptance Inspection Equipment (AIE) to include the calibration and verification of inspection equipment as necessary to meet contract requirements. Approved AIE, in accordance with this requirement, shall be utilized for all hardware inspection and acceptance. The Government reserves the right to disapprove, at any time during the performance of this requirement, the use of any AIE not meeting the requirements of the approved documentation (CDRL A011 DI-QCIC-81960).

C. 4.6 Calibration System: The contractor shall implement and maintain a system for the calibration and control of all measuring and testing equipment used for the performance of this contract per ISO 10012, ANSI NCSL 540.3 or an industry equivalent system acceptable to the Government.

C. 4.7 Rework: The contractor shall notify the USG before any rework is performed. The rework procedures, along with the associated inspection and acceptance procedures, shall be documented by the contractor and submitted to the Government for review and approval IAW (CDRL A012 DI-NDTI-80809B).

C.4.8 Product Traceability and Lot Control: Product identification and evidence of the acceptance status of all material shall be maintained throughout the entire manufacturing and assembly process to ensure traceability to original material identification and quality status. This requirement applies to both prime and subcontractors and includes ‘customer furnished material’ and Government Furnished Property (GFP). Lot control requirements are defined in MIL-STD-1916. Evidence of product traceability and lot control documentation shall be available for Government review upon request.

C.4.9 Verification of Purchased Product and Final Assembly: The contractor shall verify and maintain all records for inspections and tests of components and assemblies performed by and at subcontractors and suppliers.

C.4.10 Inspection and Test Reports: The contractor shall conduct all inspections, test and acceptance IAW the drawings and QAP’s. The contractor shall provide inspection and test reports to the Government (CDRL A013 DI-NDTI-80809B).

C.4.11 First Article Acceptance Test (FAAT):

C. 4.11.1 First Article Acceptance Test: The contractor shall conduct First Article Acceptance Tests (FAAT) for all initial production items. FAAT shall also be performed on production items that have had TDP changes made and or have been out of production ninety (90) days or more. The contractor shall provide all test equipment to perform first article dimensional inspections of Bipods, Baseplates, BII, DS Tools, and Support equipment as required by the contract and TDP requirements. The Mortar Weapon Components shall be 100% dimensionally inspected at the contractor’s facility by the contractor IAW Drawings, QAP’s, specifications and contract requirements. The Government may witness and verify the contractor conducted inspections or verify compliance with Drawings, QAP’s, Specifications and contract requirements. Once the contractor’s inspection results have been accepted, and where applicable, live fire testing and acceptance of the Mortar Weapon Components shall be conducted and managed by the contractor IAW Drawings, QAP’s, specifications and contract requirements. The Mortar Weapon Components shall have a post test inspection as required to the TDP. Shipment shall be IAW shipping instructions provided in the contract. All shipping charges shall be at the contractor’s expense. The USG may witness live fire testing and acceptance. The contractor shall notify the Government 15 days prior to testing. The contractor shall provide to the Government a First Article Report including tabulated Dimensional Inspection data for the Mortar Weapon Components within the specified time frames: (CDRL A013 DI-NDTI-80809B).

C.4.11.2 Physical Configuration Audit (PCA): The contractor shall conduct PCA’s on hardware items to verify 100% conformance to the drawing requirements in support of the submission of First Article Acceptance Test (FAAT) samples and as required for product inspection, verification and acceptance of deliverable items. PCA inspection results shall include variables data recorded for all dimensional characteristics. Documented inspection results shall be made available to the Government for review upon request.

C.4.12 Lot Acceptance Test (LAT): The contractor shall establish a plan containing prescribed methods for acceptance of product (reference MIL-STD-1916, DoD Preferred Methods for Acceptance of Product). The lot acceptance sampling requirements are specified in the TDP. The contractor shall conduct a Lot Acceptance Test (LAT) on components, subassemblies, and assemblies in accordance with the contract and TDP requirements. The contractor shall provide Inspection and Test Reports (CDRL A013 DI-NDTI-80809B). The contractor shall notify the Government 15 days prior to all tests.

C.4.13 The contractor shall manage live-fire acceptance testing of both the bipods and baseplates in accordance with the TDPs that is deemed acceptable by the USG. This will include proposed location for testing, pre and post-fire inspections, ammunition storage/conditioning if utilizing non-USG test facilities, and personnel responsible for conducting the testing.

C.4.14 The Government will authorize the use of test support services from ATEC Major Range and Test Facility Base (MRTFB) at the Government-established rate for this contract.

C.4.15 Government Source Inspections: The Defense Contract Management Agency (DCMA) and/or designated Government Quality Assurance Representative (QAR) may conduct Government Source Inspection (GSI) and in-plant quality assurance evaluation/ product assurance actions. The contractor shall provide the DCMA/QAR with advanced notification and schedule of all planned activities requiring GSI and product acceptance. The Government may conduct independent audits, inspections, tests and verification of products and services to ensure compliance with contract requirements.

C.4.16 Certification and Compliance:

C.4.16.1 Material Certification: The contractor shall provide material certifications and Certified Material Test Reports (CMTRs) (CDRL A014 DI-MISC-80678) for all material used in the manufacture of deliverable items for this contract as applicable to the respective item and as required for product verification and acceptance. Certificates of conformance shall not be considered as adequate evidence of material certification.

C.4.16.2 Personnel Certification: The contractor shall provide personnel certifications (CDRL A014 DI-MISC-80678) when specialized personnel are required by any technical or contract provision.

C.4.16.3 Certification of Conformance: The contractor shall provide to the Government certifications of Conformance (CDRL A014 DI-MISC-80678) for all items and processes used in the manufacture of deliverable items for this contract.

C.5 SAFETY

The contractor shall adhere to all local, state, and federal rules and regulations required to maintain a safe and non-hazardous occupational environment throughout the duration of this contract. At a minimum, the contractor shall provide the following reports and materials on an as needed basis:

C.5.1 Accident/Incident Reports: The contractor shall notify the Contracting Officer immediately of any major accident/incident (including fire) resulting in any one or more of the following: causing one or more fatalities, or one or more disabling injuries; damage of Government property exceeding $10,000; affecting program planning or production schedules; degrading the safety of equipment under contract, such that personal injury or property damage may be involved; identifying a potential hazard requiring corrective action. The contractor shall prepare a report for each incident (CDRL A015 DI-SAFT-81563).

C.5.2 Test Incident Reports: The contractor shall submit test incident reports (CDRL A016 DI-SESS-81315B) for any contractor run test failures. The Contracting Officer shall be notified in writing of all corrective actions, including rework and screening procedures, prior to the contractor proceeding with the assembly of any affected material into deliverable product.

C.5.3 Radiation Safety: Radiation Safety Requirements: This contract involves the purchase and or handling and storage of items that contain radioactive material, such as the tritium contained in the M58 and M59 Aiming Post Lights, the M67 Sight Unit and the 60mm Range Indicator. See Appendix A to this SOW for special radiation safety provisions pertaining to the manufacture / purchase of such items under this contract.

C.5.3.1 Use of radioactive material shall be kept to an absolute minimum. Nonradioactive substitutes shall be used whenever possible. Where substitution is not possible, the least hazardous type and form of radioisotope shall be chosen. Information regarding the material shall be provided to the ARDEC System Safety Office.

C.5.3.2 Safety markings and labels shall be provided to identify any potential hazards to personnel before the personnel are exposed. Safety markings and labels shall comply with the requirements of ANSI Z535.4. All parts containing radioactive material shall be labeled.

C.5.4: If the Contractor decides to use a Government installation or facility to perform any test or demonstration, then a Safety Assessment Report (SAR) per MIL-STD-882E, task 301 is required. The SAR must be delivered to the Government 60 days prior to any scheduled test at a Government installation or facility, if the contractor makes any changes to existing Government SARs (CDRL A017 DI-SAFT-80102B

C.6 ADDITIONAL REPORTING

C.6.1 Status Reports: The contractor shall notify the Contracting Officer of delays in production deliveries.

C.6.2 Delivery Requirements: The contractor shall deliver components, parts and subassemblies as prescribed in this SOW and IAW the delivery schedule of this contract.

C.7 MEETINGS

C. 7.1 IPT Meetings: The contractor shall participate in weekly IPT meetings with Government personnel to discuss quality control, production status, delivery schedule, and contract or production issues.

C.7.2 Post Award Meeting: The contractor shall host a post award meeting at the contractor’s facility to include contract, management, and technical personnel no later than 30 days after contract award, to include key subcontractors. In contractor format, the contractor shall provide the government with minutes of the post award meeting. (CDRL A018 DI-ADMN-81505)

C.7.3 Quarterly Program Review Meetings: On a quarterly basis, the contractor shall present (in person) to the Government the status of all contracted requirements. The briefings shall include as a minimum the status of all production orders, to include a critical path review and a discussion of any and all quality control, production and procurement issues. The quarterly reviews will be held at Picatinny Arsenal, NJ; however, the Government reserves the right to change the location to the contractor’s facility. Standard review/briefing information shall be submitted as a presentation in contractor format.

C.8 PHYSICAL SECURITY STANDARDS FOR SENSITIVE ITEMS

C.8.1 The contract contains sensitive conventional Arms, Ammunition and Explosives (AA&E) the contractor will be required to provide proper storage and accountability. These standards are set forth in Department of Defense (DOD) 5100.76M, dated September, 1992, entitled "Physical Security of Sensitive Conventional Arms, Ammunition and Explosives".

C.9 OPERATIONS SECURITY (OPSEC)

C.9.1 The contractor shall develop an OPSEC Standard Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1 (CDRL A018 DI-MGMT-80934C).

C.9.2 Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

Appendix A

Recommended Radiation Safety Provisions to Incorporate into Contracts Involving Tritium

Certain items called for by this contract require that the contractors use materials which are radioactive. The following special provisions shall therefore apply to contractors and any subcontractors under this contract who either incorporate tritium directly into a vial, or onto absorptive material, or who subsequently assemble or handle items that contain tritium components. (The term “contractor” used below is also used to connote the term for any applicable ‘Subcontractor(s)”.)

A. The contractor shall possess a valid Nuclear Regulatory Commission (NRC) License, Agreement State License, or appropriate license issued by the foreign country in which the facility is located, if applicable, covering the radioactive material(s) to be used. The license must cover all facets of operations planned by the contractor (i.e., the amount of material authorized; the type of work to be performed, etc.). A copy of the NRC License, Agreement State License, or foreign license, and all current amendments shall be provided to the Government with the contractor’s proposal.

B. The contractor shall include in the contract proposal pertinent provisions of the company’s Radiation Safety Program as they apply to this contract (e.g., monitoring program, housekeeping, etc).

C. The contractor shall comply with the provisions of 10 CFR, especially Parts 19, 20, 21 and any other pertinent parts of 10 CFR, or the equivalent State Regulations or comparable foreign regulations, if applicable.

D. The contractor shall comply with the intent of the U.S. NRC Regulatory Guides 8.9, 8.10, 8.11, 8.13, 8.15 and any other regulatory guides as may subsequently be published that include provisions for keeping exposures to personnel as low as reasonably achievable (ALARA).

E. Preservation, packaging and packing are to be conducted and performed per applicable DOT, NRC and, if applicable, DOE regulations, special provisions as may be described in contractor’s radioactive material license and any specifications which might be listed on any applicable Packaging Data Sheet, whichever are most stringent.

F. The government reserves the right both before and after award of this contract to survey the prime contractor and any and all of the sub-contractors which handle or perform efforts of any kind on the hazardous material to be certain the work areas which government employees visit are safe.

G. In the event the NRC, Agreement State counterpart or like agency conducts an inspection during the course of the contract in any work area that services this contract, notification of that inspection and the findings shall be provided in writing to the Government. Upon request, a copy of the inspection findings and the contractor’s reply shall be provided to the Government within one week of contractor’s reply.

H. Radioactive waste, items chosen not to be decontaminated, or reused for similar purposes, along with items that cannot be decontaminated using reasonable means, shall be disposed of by the contractor IAW NRC, Agreement State Regulations, foreign country regulations, DOT regulations and radioactive waste disposal site regulations, as applicable. Cost for such decontamination/disposal will be borne by the contractor, unless otherwise provided for. In addition, where required by regulation, the contractor must have an approved NRC / Agreement State decommissioning funding plan and / or certification of financial assurance for decommissioning, or its foreign equivalent, if applicable, for the facilities that will be used to carry out this contract.

I. When the contractor is authorized permission under provisions of this contract to use government facilities, he shall be required to comply with the safety requirements of the government installation involved.

J. In the case of an accident, the contractor shall provide a follow-up written report as required by Data Item Description No. DI-SAFT-81563.

K. The government reserves the right to investigate an accident / incident reported in accordance with DI-SAFT-81563.

L. Tritium containing items to be manufactured under this contract are specifically licensed and registered by the U.S. Nuclear Regulatory Commission or like agency. Therefore, the items are to be manufactured to those same specifications in order for the product to retain that certification. Only intact manufactured tritium containing items shall be delivered to the Government. No such manufactured item shall be leaking tritium, indicative of a defective cracked or broken tritium vial(s), at the time of Government receipt from the manufacturer or distributor.

M. If the tritium containing item is to be supplied under a general license or an NRC exemption under 10 CFR 30.19, then a copy of the authorization (ex. copy of exempt license for distribution of that item), along with a copy of the supporting information from the application(s) which documents that the general license / exemption is applicable to the intended military use under this contract, shall be provided to the government.

ACCEPTANCE INSPECTION EQUIPMENT (AIE) CLAUSE (ARDEC 34)

(a) Definitions. This paragraph defines specific terms utilized throughout the rest of the clause and in the accompanying Contract Data Requirements List (CDRL) and Data Item Description (DID) (DI-QCIC-81960). This aids in clarifying the MSE requirements to Government and contractor personnel.

(1) Acceptance Inspection Equipment (AIE). All equipment (includes AAIE defined below), special and standard, including dimensional gages, measuring equipment, test fixtures, electronic and physical test equipment, and other test equipment used for examination and test of a product to determine conformance to the Technical Data Package (TDP) which may include drawings and specifications (e.g., Detail, Performance, Weapon specifications, and QAPs).

(2) Automated Acceptance Inspection Equipment (AAIE). AIE in which the inspection and acceptance determination of the product is performed, in whole or in part, in an automatic manner.

(3) Contractor Inspection Equipment. Government-approved equipment utilized by the contractor to perform examination and tests to assure conformance to contract requirements.

(4) Commercial Inspection Equipment. Industry-developed inspection equipment of universal application, without limitations to a specific part or item, which is advertised or cataloged as available to the trade or to the public on an unrestricted basis at an established price. Examples follow:

(i) Standard Test Equipment. Multiusage equipment that is specific to a function rather than to an item. It includes such items as hardness testers, tensile strength testers, meters, weighing devices, standard gear testers, ohmmeters, voltmeters, and oscilloscopes.

(ii) Standard Measuring Equipment (SME). Multipurpose equipment and standards used for performing measurements. It includes such items as micrometers, rulers, tapes, height gages, and protractors, etc. Standards include visual inspection equipment such as scratch and dig standards, surface finish comparator, color standards (FED-STD-595), etc.

(5) Nondestructive Testing. The development and application of technical methods to examine materials or components in ways that do not impair future usefulness and serviceability in order to detect, locate, measure and evaluate flaws; to assess integrity, properties and composition; and to measure geometrical characteristics. NDT includes Radiography/Radioscopic, Ultrasonic, Eddy Current, Magnetic Particle, and Liquid Penetrant.

(6) Measurement System Analysis (MSA). Per ASTM E2782 (Standard Guide for MSA), paragraph 3.1.7, MSA is any of a number of specialized methods useful for studying a measurement system and its properties.

(b) Scope. This clause establishes requirements for design, supply, performance, and maintenance of AIE used for product inspection and acceptance. In addition, this clause establishes requirements for the preparation, submission, and approval of AIE documentation.

(c) AIE. The contractor shall provide all AIE necessary to ensure conformance of components and end-items to contract requirements. AIE shall include inspection, measuring, and test equipment whether Government furnished or contractor furnished (including commercially acquired) along with the necessary specifications and procedures for their use (see ISO 10012, paragraph 6.2.1). The AIE shall not create or conceal defects on the product being inspected. All AIE documentation shall contain sufficient information to permit evaluation of the AIE’s ability to test, verify, and/or measure the applicable characteristics or parameters (see DI-QCIC-81960).

(d) AIE Designs & Government Furnished Gages. AIE designs are of two types – Government designs (see d.1) and contractor designs (see d.2). When applicable, Government designs or Government furnished gages are designated in the TDP/contract; responsibility for all other AIE is assigned to the contractor. The designs, associated inspection procedures, and theory of operation shall have the level of detail to demonstrate capability of the proposed AIE to perform the required inspection.

(1) Government AIE Designs. Government AIE designs may consist of detailed drawings necessary for the fabrication and use of the AIE. Unless otherwise specified, the contractor may submit alternate or modified contractor designs of Government AIE designs.

(2) Contractor AIE Designs. Contractor AIE design drawings shall meet the requirements of ASME Y14.100, ASME Y14.5 and ASME Y14.43 and may include commercial inspection equipment. [“Commercial inspection equipment” is defined as shown in paragraph a.4 above. It shall be fully described by catalog listings or other means which provide sufficient information to permit identification and evaluation by the Government and may include illustrations and engineering data.] Designs shall be submitted for any special fixture(s) to be used. Unless otherwise specified, Gage Tolerancing Policy shall be in accordance with ASME Y14.43, “Absolute Tolerancing (Pessimistic Tolerancing).”

(3) Visual Inspection. Visual inspection standards used for the acceptance/rejection of product shall be submitted for approval.

(e) AIE Package Submittals. The contractor shall prepare the AIE package submittal in accordance with DI-QCIC-81960 in the applicable Contract Data Requirements List (CDRL – DD Form 1423). In addition, the contractor shall adhere to the following requirements:

(1) Designs for Approval. Contractor designs and/or the submission for the use of Government designs shall be approved by the Government. Partial submission of AIE designs is permissible in order to expedite the approval process; however, the response date for design review will be based on the date of the final complete submission of designs.

(2) Correspondence in English. The contractor shall ensure all AIE correspondence and documentation are submitted in English.

(3) Units of Measurement. The units of measurement within the AIE package submittal shall be consistent with the requirements of the Technical Data Package (TDP).

(4) AIE Flow Down. The contractor shall flow down AIE requirements to sub-contractors at any tier who are performing acceptance inspections.

(f) Characteristics for Inspection. AIE documentation for Critical, Special, and Major characteristic inspections shall be submitted to the Government for approval in accordance with (IAW) the CDRL (DI-QCIC-81960). AIE for Minor characteristic inspections need not be submitted to the Government.

(g) Automated Acceptance Inspection Equipment. The AAIE shall accept only conforming material. All characteristics requiring AAIE per the TDP shall utilize inspection equipment with a minimum demonstrated reliability of 99.8% at a 90% confidence level to detect non-conforming material.

(1) For inspection of major and minor characteristics where contractor utilizes AAIE when it is not required by the TDP, the AAIE package shall be submitted to the Government for approval. If the Minor characteristic is not listed in paragraph f.2 or not required for submittal in paragraph f.3, then the AAIE requirements (e.g., verification, calibration, prove-out, etc.) of the inspection shall still be performed.

(2) All AAIE packages submitted to the Government for approval shall be in accordance with MIL-A-70625 (Automated Acceptance Inspection Equipment Design, Testing and Approval of). Furthermore, the contractor shall be responsible for producing the acceptance and rejection verification standards/masters representative of the characteristics the AAIE is designed to inspect. The verification standards and frequency of use require Government approval prior to use. When verification standards are used for the VL-VII “sampling plan” per MIL-STD-1916 paragraph 4.4, verification standards and frequency of use shall require Government approval prior to use.

(3) If the AAIE accepts a critical characteristic “reject” standard the contractor shall notify the Government and act in accordance with paragraph f of the Critical Characteristic Control Clause. In addition, if the AAIE accepts a major and/or minor characteristic “reject” standard the contractor shall act in accordance with paragraph 8.3 of ISO 10012 or paragraph 5.2.3 of ANSI/NCSL Z540.3.

(4) All AAIE shall be required to pass a Government-approved Acceptance (Prove-Out) Test. The contractor shall conduct this test per the approved test plan and shall submit a test analysis report for approval. See applicable CDRL (DI-QCIC-81960). This test shall be performed at the contractor’s facilities whose manufacturing system has had the AAIE fully integrated and calibrated as per paragraph (j) of this clause. The contractor shall allow Government personnel access to this facility and unobstructed monitoring of this test.

(5) The contractor shall notify the Government prior to a modification and/or relocation of the Government-approved AAIE. The modified AAIE designs shall be submitted for approval. The modified and/or relocated AAIE shall require submission of the acceptance test plan (prove-out) and results for review and approval prior to use. The modified and/or relocated AAIE shall be in accordance with paragraphs (g)(1) – (g)(6).

(h) Measurement System Analysis (MSA). The contractor is responsible to ensure all AIE is, at a minimum, stable, repeatable, and reproducible for all characteristics. Refer to ASTM E2782 and/or AIAG MSA for guidance.

Approval of submitted MSA(s) must be granted before the corresponding AIE can be used or continue to be used for acceptance of product. If at any time following approval of the AIE and MSA the AIE is disapproved, then the MSA shall be disapproved. After the resubmitted AIE is approved, the MSA shall be conducted on the approved AIE and resubmitted for approval.

(i) Robust AIE System. The contractor shall ensure the AIE and its use is not negatively affected by any manufacturing/inspection environmental stimuli including, but not limited to production rate, noise, temperature, humidity, and vibration.

(j) AIE Calibration and Verification. The calibration system shall be in accordance with ISO 10012 or ANSI/NCSL Z540.3. All AIE shall be subjected to scheduled calibration intervals to ensure that the equipment will accept only conforming product and reject all non-conforming product for the duration of the approved calibration period. AIE shall be subjected to periodic verification to ensure that the equipment will continue to accept and reject product with the same consistency as it did at the time of its previous calibration.

(k) Non-Destructive Testing (NDT). Contractor shall submit detailed plans for qualifying and certifying NDT personnel and plans for qualification and ongoing use of NDT methods used for inspecting product. If re-qualification of NDT personnel and/or NDT methods is required, then the applicable plans shall be submitted.

(1) Personnel performing NDT examinations shall be qualified and certified in accordance with the standard practices prescribed by NAS 410 (NAS Certification & Qualification of NDT Personnel), ANSI/ASNT-CP-189 (ASNT Standard for Qualification and Certification of NDT Personnel), or SNT-TC-1A (Recommended Practice for Personnel Qualification and Certification in NDT), and additional procedures that may be identified by the Government. Acceptance of product using NDT shall be performed by personnel at a level of qualification consistent with that defined in the applicable standard.

(2) The NDT method(s) shall be applied in accordance with ASTM E 543 (Standard Specification for Agencies Performing Nondestructive Testing) and the current nationally recognized standard practices appropriate to the NDT method(s) employed, such as ASTM E-1742 (Standard Practice for Radiographic Examination) and SAE-AMS-STD-2154 (Inspection, Ultrasonic, Wrought Metals, Process For). Each application technique shall identify the standard(s) utilized. Non-destructive testing includes, but is not limited to, the following types of testing: Radiography/Radioscopic, Ultrasonic, Eddy Current, Magnetic Particle, and Liquid Penetrant.

(l) Contractor Alternate Inspection Method(s), Modifications and/or Relocation of AIE (Non-Automated) After Government Approval. If the contractor proposes an alternate inspection method and/or modifies the AIE design(s) affecting hardware, software, or procedures after Government approval the intended change(s) shall be submitted to and approved by the Government prior to implementation. If an AIE is relocated and the relocation risks the integrity of the inspection system, notify the Government to determine information needed to assess impact to AIE. See CDRL (DI-QCIC-81960).

(m) Responsibility for AIE Package Submittal. The contractor shall submit the AIE design documentation package within contractual timeframes per CDRL (DI-QCIC-81960). The Government will provide approval or disapproval within the timeframe specified in the CDRL. Disapproval of the AIE package will require re-submittal and subsequent Government review in accordance with the CDRL requirements. The AIE package and any required prove-outs must be approved prior to First Article (FA) (if required) or production start-up if FA is not required.

(n) Government’s Right to Disapprove AIE. The Government reserves the right to revoke approval of any AIE that is not satisfying the required acceptance criteria at any time during the performance of this contract. See CDRL (DI-QCIC-81960).