VHH PM Fire Sprinkler Project # VHH120FIRESPRINKLER

AWARDING ENTITY

Awarding Entity: Veterans Home at Holyoke Agency Name and Address: 120 Cherry Street Holyoke, MA Project Number: VHH120FIRESPRINKLER

CONTACT INFORMATION

Name and Title: Jeremy Meade, Institutional Foreman John Fydenkevez, Third Class Engineer Phone: 413-552-4765 413-552-4748 Email Address: jeremy.meade@mass.gov john.fydenkevez@mass.gov

CONTRACT AND BIDDING INFORMATION

Project Name: VHH PM Fire Sprinkler Project Description (brief overview): Fire sprinkler system inspection, testing and maintenance Bid Walkthrough: Wednesday 8/19/2026 10:00 – 12:00 OSD Trade Category: TRD03

SCOPE OF WORK

1. Project Overview & Objective The Contractor shall provide comprehensive annual inspection, testing, and maintenance (ITM) services for the fire suppression system at the Veterans Home at Holyoke, a 234-bed long-term care facility located in Massachusetts.

The selected Contractor shall provide all professional labor, supervision, materials, tools, equipment, and documentation necessary to ensure the fire suppression system remains fully operational, compliant with all state/federal regulations.

2. Applicable Codes and Regulatory Standards All services performed under this agreement must strictly adhere to the latest editions adopted by the Commonwealth of Massachusetts:

· NFPA 25: Standard for Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems.

· NFPA 101: Life Safety Code.

· 527 CMR: Massachusetts Comprehensive Fire Safety Code.

· Regulatory Authorities: Department of Public Health (DPH), Centers for Medicare & Medicaid Services (CMS), and the Department of Veterans Affairs (VA).

3. Scheduling Requirements and Notifications

· Advance Regulatory Warning: The Provider must monitor the inspection schedule and formally notify the facility management of pending required regulatory inspections exactly one (1) month prior to the scheduled testing date.

· Operational Coordination: The Provider must coordinate all testing schedules with the Facility Administrator at least 48 hours in advance to ensure minimal disruption to residents and facility operations.

4.Technical Specifications and Scope of Services

· Wet Pipe & General System Requirements

· Main Drain: Conduct a main drain test annually to verify water supply conditions.

· Control Valves: Close and open all control valves annually to ensure proper operation.

· OS&Y Valves: Lubricate and exercise Outer Screw and Yoke (OS&Y) valves annually.

· Supervisory Switches: Test all supervisory switches semi-annually.

· Waterflow Alarms: Test mechanical waterflow alarms quarterly and electrical waterflow alarms semi-annually.

· Valve Supervision: Verify and record that all Main, Post Indicator Valves (PIV), and zone valves are properly supervised.

· Alarms: Test fire alarms quarterly utilizing the inspector's test valves.

· Pressure Gauges: Test and replace pressure gauge every five (5) years.

· Alarm Valves: Conduct an internal check of all alarm valves every five (5) years.

· Anti-Freeze Systems: Test anti-freeze loops annually to verify proper solution concentration.

· Dry Pipe System Requirements

· Low Pressure Alarm: Test the low-pressure alarm component quarterly.

· Priming Level: Check and verify the water priming level quarterly.

· Flow Testing: Conduct an annual flow test and a comprehensive 3-year flow test.

· System Identification: Provide and securely attach high-visibility valve tags to all relevant components.

5. DELIVERABLES & REPORTING

· Documentation Standards: The Provider shall deliver fully documented inspection reports that comply with all layout and data standards required by the Massachusetts DPH, CMS, VA, and any other Authority Having Jurisdiction (AHJ).

· Submission Timeline: All completed inspection reports, certifications, and deficiency logs must be submitted to the Facility Administrator within five (5) business days of test completion.