VendorChangeDetailsReport_RFP27006972_v2_Sep_9_26.pdf

This Solicitation Change Details Report documents updates to RFP27006972 issued by the Division of Capital Asset Management and Maintenance (DCAMM) for architectural and engineering services related to the Shepard Building in Providence, Rhode Island. The project encompasses predesign through construction administration services for roof assembly replacement (approximately 50,000 square feet across the fifth and sixth floors) and replacement of seven roof-mounted air handling units. The scope includes comprehensive construction documents across multiple disciplines—architectural, structural, mechanical, electrical, plumbing, and environmental hazmat—along with coordination with state facility managers and the Historical Preservation and Heritage Commission. A non-mandatory pre-bid conference is scheduled for September 9, 2026, at 9:00 a.m. at 80 Washington Street, Providence. Questions are due September 16, 2026, at 3:00 p.m. EDT, with proposals due September 30, 2026, at 11:00 a.m. EDT. The initial contract period commences November 9, 2026, for one year with potential renewals for two additional 12-month periods based on performance and fund availability. Final deliverables are due May 1, 2027, and the selected firm must assign a lead project manager with a minimum of 15 years' experience.

The report indicates that two documents were added to the solicitation: the RFP27006972 Sign In Sheet and Addendum 1. Proposals are submitted on a lump-sum fixed-fee basis, all-inclusive with no reimbursable expenses except a $10,000 allowance in the base bid. Five percent retainage applies to all expenses except reimbursables until project closeout, and a 0.33 percent administrative fee is withheld from invoices. Evaluation comprises 80 technical points (25 for staff qualifications, 25 for vendor capability and capacity, and 30 for work plan and schedule), 20 cost points, and up to 6 minority and women-owned business enterprise (MWBE) bonus points, for a maximum of 106 points. Technical proposals must achieve a minimum of 70 points to advance to cost evaluation. Required insurance includes general liability ($1 million), workers' compensation ($100,000), automobile liability ($1 million), and professional liability/errors and omissions ($2 million). All proposals are irrevocable for 180 days following opening. AIA contract documents B101-2017 and A201-2017 apply, and all deliverables, including Revit models, transfer to the State upon completion.