RFP27006972 Sign In Sheet.pdf

This is a Sign In Sheet for a pre-bid conference related to an RFP issued by the Division of Capital Asset Management and Maintenance (DCAMM) in Rhode Island for architectural and engineering services at the Shepard Building in Providence. The RFP27006972 solicitation seeks qualified architectural firms to provide comprehensive predesign through construction administration services for roof assembly replacement (approximately 50,000 square feet across the fifth and sixth floors), roof-mounted ductwork replacement, and replacement of seven roof-mounted air handling units. A non-mandatory pre-bid conference was scheduled for September 9, 2026, at 9:00 a.m. at 80 Washington Street, Providence, Rhode Island. The deadline for submitting questions is September 16, 2026, at 3:00 p.m. EDT, with proposals due on September 30, 2026, at 11:00 a.m. EDT. The initial contract period commences November 9, 2026, for one year with potential renewals for two additional 12-month periods, and final deliverables are due May 1, 2027.

The lump-sum fixed-fee proposal structure is all-inclusive with a $10,000 allowance in the base bid and no reimbursable expenses except for approved items. Five percent retainage applies to all expenses except reimbursables until project closeout, and a 0.33 percent administrative fee is withheld from invoices. Evaluation criteria allocate 80 technical points (distributed across staff qualifications, vendor capability and capacity, and work plan and schedule), 20 cost points, and up to 6 bonus points for Minority/Women Business Enterprise (MWBE) participation. Technical proposals must achieve a minimum of 70 points to advance to cost evaluation. Required insurance includes general liability ($1 million), workers' compensation ($100,000), automobile liability ($1 million), and professional liability/errors and omissions ($2 million). All proposals remain irrevocable for 180 days following opening. The selected firm must assign a lead project manager with a minimum of 15 years' experience, and all deliverables, including Revit models, transfer to the State upon completion.