Vendor Questions with Answers.xlsx

This is a Vendor Questions with Answers document for RFP 2600000368 issued by the Commonwealth of Kentucky for KSFB Event Merchandising. The RFP solicits bids for a comprehensive range of promotional and event merchandise items spanning 180 line items, including patches, caps, t-shirts, hoodies, polos, sweatshirts, jackets, and various promotional items such as magnets and sticker decals. The merchandise will feature logos for KSF, NFMS, and NAILE organizations. The proposal submission deadline is April 10, 2026, with no extension available. Decoration specifications for many items depend on final design approval, with the Commonwealth indicating a preference for embroidery on certain apparel items and screen printing on others where applicable. The Commonwealth provided logos and design specifications in the RFP header attachments to enable vendors to obtain accurate stitch counts and decoration method pricing.

The document clarifies multiple technical specifications in response to vendor inquiries, including confirming item numbers, sizes, colors, material preferences for patches (embroidery and leather patches noted as past selections), and magnet thickness specifications (20 mil requested). Vendors are expected to provide pricing for items that may be decorated with varying imprint colors depending on design finalization. Key corrections to the cost proposal form include gender designations for polo shirt line items and confirmation of specific product models referenced through vendor links. The Commonwealth confirmed specific product selections, such as 112PFP for line item 9, 9100-1C for line item 21, and 16 oz sizing for line item 22 (4.4 x 6.7 inches), and specified that line item 24 features Spring Camo with an orange pocket accent.