TVRJ Main Entry Doors 5-26-21.docx

REQUEST FOR QUOTATION

Main Entry Doors and Installation

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Division of Administrative Services on behalf of West Virginia Division of Corrections and Rehabilitation is soliciting bids to establish a Total Bid Amount purchase of Replacement of two (2) Main Entry Doors and Installation with new rails, hinges, pull handles, thresholds, weatherstripping and sweeps, and Rod Panic Devices at Tygart Valley Regional Jail and Correctional Facility located at 400 Abbey Road, Belington, WV 26250

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Item” means Replacement of two (2) Main Entry Doors and Installation with new rails, hinges, pull handles, thresholds, weatherstripping and sweeps, and Rod Panic Devices as more fully described by these specifications.

2.2 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Division of Administrative Services.

2.4 “ADA” means Americans with disabilities. This is a civil rights law that prohibits discrimination based on disability.

3. QUALIFICATIONS:

3.1 Contractor, or Contractor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

3.1.1 The contractor’s installer technicians must be factory trained, authorized to sell and service the manufacturer equipment that is being bid, with three (3) years’ experience.

3.1.2 At all times, contractor shall ensure appropriately trained and qualified technicians do the installation.

3.1.3 Experience: Contractor, or Contractor’s supervisory staff assigned to this project, must have successfully completed at least three (3) projects that involved work similar to that described in these specifications or the Project Plans Manual. Compliance with this experience requirement will be determined prior to contract award by the State through references provided by the Contractor upon request, through knowledge or documentation of the Contractor’s past projects, through confirmation of experience requirements from the architect assisting the State in this project, or some other method that the State determines to be acceptable. Contractor must provide any documentation requested by the State to assist in confirmation of compliance with this provision. References, documentation, or other information to confirm compliance with this experience requirement may be requested after bid opening and prior to contract award.

3.1.4 Building Codes

3.1.4.1 At a minimum, the project shall comply with the current editions of building standards and codes in effect at the time of performance. This includes but is not limited to the International Building Codes (IBC).

4. CONDITIONS OF WORK:

4.1 Terms of work:

4.1.1 All work shall be completed within Sixty (60) calendar days upon receipt of "notice to proceed". The notice to proceed will be issued after the contract has been approved and encumbered.

4.2 Security:

4.2.1 Contractor must comply with all Division of Corrections and Rehabilitation Facility security requirements. This includes but is not limited to security background check of any employee of contractor that will be working on-site on the project.

4.2.3 Contractors must submit for each individual that will be working on the jobsite the following information: Full name, date of birth, and social security number. This will not be required for someone delivering items to the jobsite and then immediately leaving. Delivery drivers must stay with their vehicles.

4.2.4 All contractors and subcontractors that will be working on-site must fill out the security documents and submit to the DCR Director of Engineering, Construction, and Maintenance via fax, 304-957-7622. Please see Exhibit C. Contractor must not fill out any of security documents and submit via their bid documents.

4.3 Tools:

4.3.1 Contractor must comply with all Division of Corrections and Rehabilitation Facility tool security requirements. This includes but is not limited to checking all tools brought into the Facility at the beginning of the workday, checking all tools being removed from the Facility at the end of the workday, keeping all tools locked up while not in use, and reporting any missing tools.

5. GENERAL REQUIREMENTS:

5.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

5.1.1 Main Entry Doors

5.1.1.1 Main Entry Doors must be Wide Stile Aluminum Doors. Doors must measure 72” X 84”. Each existing door frame with double doors is approximately 72” wide by 84” high. It will be the contractor’s responsibility to verify the previously stated measurements at the mandatory pre-bid meeting.

5.1.1.2 Main Entry Doors must be Dark Bronze Anodized Finish.

5.1.1.3 Main Entry Doors must come with 10” bottom rails and continuous geared hinges.

5.1.1.4 Main Entry Doors must have concealed vertical Rod Panic Devices with Exterior Keyed alike Cylinders.

5.1.1.5 Main Entry Doors must have a maximum of 1” Diameter Pull Handles. Glass Stops must be a minimum of ¼”.

5.1.1.6 Main Entry Doors must have ADA compliant door closures.

5.1.1.7 Main Entry Doors must have Exterior Doors that are a minimum of ¼” Gray Tempered Door Lites and Interior Doors that are a minimum of ¼” Clear Tempered Door Lites.

5.1.1.8 Main Entry Doors must have 6’ Aluminum Thresholds.

5.1.1.9 Main Entry Doors must come with Weatherstripping and Sweeps.

5.1.2 Installation

5.1.2.1 Vendor shall be responsible for installation of all products mentioned above in specification section 5.1, subsection 5.1.1.

5.1.2.2 Vendor shall install all equipment to meet or exceed Federal, State, County, and City Code Requirements.

5.1.2.3 Vendor shall be responsible for suppling all staff, materials, and tools needed to complete this project. The contractor shall furnish all materials, labor, and equipment necessary to complete all Construction Services. The Contractor shall furnish any incidental work, materials, labor, and equipment that are necessary to complete the construction Services, even if such incidental work is not explicitly included in the Project Plans Manual and Contract Drawings.

5.1.2.4 Vendor shall secure and pay for any required permits, governmental fees, and/or licenses which are necessary for the proper execution and completion of the work as specified.

5.1.2.5 All work shall be of highest quality and in strict accordance with the manufacturer’s published specifications and to the building owner’s satisfaction.

5.1.2.6 Contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable local, state, and federal requirements that are safety related. All related personnel shall be instructed daily to be mindful of the full-time requirement to maintain a safe environment for the facility’s occupants including staff, visitors, customers, and the occurrence of the general public on or near the site.

5.1.2.7 Any damages occurring to the building or property resulting from the contractor’s performance of this work shall be the responsibility of the contractor to repair at the contractor’s expense: either by using his/her own forces or that of an approved sub-contractor. The repair method and finished product will be subject to the approval of the owner.

5.1.2.8 Vendor shall be responsible for keeping work area as clean as possible during the entire progress of work. At the end of each workday, all tools, packaging and debris shall be cleaned up by the vendor. All items that are removed to allow the installation of the new items will become the property of the contractor to dispose of unless otherwise noted.

5.1.2.9 Vendor shall be responsible for removing and disposing of all existing doors in an appropriate manner.

5.1.2.10 All On-site work must be completed during normal business hours of 8:00 am until 4:00 pm. Monday thru Friday. If a contractor wishes to work a different schedule other than what was previously stated, the DCR facility will work with the contractor. However, contractor must request this in writing to the Facility’s Associate Superintendent of Operations, Building and Grounds Manager, or designee at least forty-eight (48) hours in advance for approval.

5.1.2.11 Vendors shall not plan on working at the DCR Facility on any holiday recognized by the State of West Virginia. State Holidays are:

· New Year’s Day (January 1)

· Martin Luther King Day (Third Monday in January)

· President’s Day (Third Monday in February)

· Memorial Day (Last Monday in May)

· West Virginia Day (June 20)

· Independence Day (July 4)

· Labor Day (First Monday in September)

· Columbus Day (Second Monday in October)

· Veterans Day (November 11)

· Thanksgiving (Fourth Thursday in November)

· Day After Thanksgiving (Fourth Friday in November)

· Christmas Day (December 25)

6. WARRANTY:

6.1 Contractor shall provide a one (1) year warranty on the complete project including parts and labor from the date of substantial completion.

7. CONTRACT AWARD:

7.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

7.2 Pricing Page: Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

8. PAYMENT:

8.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

9 VENDOR DEFAULT:

9.1 The following shall be considered a vendor default under this Contract.

9.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

9.1.2 Failure to comply with other specifications and requirements contained herein.

9.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

9.1.4 Failure to remedy deficient performance upon request.

9.2 The following remedies shall be available to Agency upon default.

9.2.1 Immediate cancellation of the Contract.

9.2.2 Immediate cancellation of one or more release orders issued under this Contract.

9.2.3 Any other remedies available in law or equity.

10 MISCELLANEOUS:

10.1 Contract Manager

10.1.1 During its performance of this contract, contractor must designate and maintain a primary contract manager responsible for overseeing contractor’s responsibilities under this contract. The contract manager must be available during normal business hours to address any customer service or other issues related to this contract. Contractor should list its contract manager and his or her contract information below:

Contract Manager: _________________________________________

Telephone Number: ________________________________________

Fax Number: _____________________________________________

Email Address: ___________________________________________

Revised 10/27/2014