Tuscaloosa_Co_DHR_Agency_Janitorial_Specification_07_15_2024_multi_yr.docx

Agency Janitorial Specification DHR Tuscaloosa Co.

Address:

DHR Tuscaloosa Co.

3716 12th Avenue East Tuscaloosa, AL 35405 Main: 205-562-6100

Approx. Bldg. sq. footage: 35,508. Bldg. sq. footage is not cleaning sq. footage.

ALL SERVICES

Supplier shall perform all services in accordance with specification and terms and conditions.

Supplier required to use sign in sheet and service checklist when performing daily and quarterly cleaning requirements.

Supplier shall provide adequate number of employees and time to fulfill requirements of cleaning specification and all terms and conditions.

Supplier providing janitorial service to DHR agrees that all employees providing janitorial service to DHR have been screened to insure that they do not have a conviction involving the following:

1. A violent offense as defined in Ala. Code § 12-25-32.

2. A sex crime as defined in Ala. Code § 15-20A-5.

3. The crime that involves the physical or mental injury or maltreatment of a child, the elderly, or an individual with disabilities.

4. A crime committed against a child.

5. A crime or offense committed in another state or under federal law which would constitute any of the above crimes in this state.

Billing Terms: Net 30 paid in arrears after completion of service. Invoice cannot be dated nor submitted prior to completion of service. Quarterly services must be billed separately from billing for services performed monthly.

MONTHLY

Cleaning services required to begin at 3:00 pm and completed prior to 12:00 midnight nightly. In addition to routine cleaning staff beginning at 3:00 p.m. one (1) additional worker will be required each day, M-F, for the duration of eight (8) hours each day, each week of the year, with exception of no holidays. Work schedule for the daytime worker shall require approval through the county office director. Twelve monthly cleanings shall be required each fiscal year.

Billing for monthly cleaning cycle is monthly and billed separately from Quarterly services billing.

FALL/SPRING QUARTERLY CLEANING

Two Quarterly cleaning services required with floor wax. Fall Qtr. (Oct., Nov., Dec.) & Spring Qtr. (April, May, June), (see spec for requirements).

Scheduling must be preapproved by the DHR authorized representative, and services performed within the required quarter.

7- day advance notice is required prior to Quarterly services being performed.

Preferred dates of service between Saturday 8:00am, and prior to 12:00pm midnight Sunday. Scheduling may be changed at agency’s discretion.

Note: Floor waxing is required during these two quarter sessions in non-carpet areas for floor types that require wax. Flooring such as luxury vinyl tile, vinyl composite tile, and ceramic tile must be vacuumed, and cleaned, and sanitized in lieu of waxing. All other duties required.

WINTER/SUMMER QUARTERLY CLEANING

Two Quarterly cleaning services required without floor wax. Winter Qtr. (Jan., Feb, Mar.) & Summer Qtr. (July, Aug., Sept), (see spec for requirements).

Scheduling must be preapproved by the DHR authorized representative, and services performed within the required quarter.

7- day advance notice is required prior to Quarterly services being performed.

Preferred dates of service between Saturday 8:00am, and prior to 12:00pm midnight Sunday.