Russell_Co_DHR_Agency_Janitorial_Specification_07_15_2024_multi_yr.docx
DOCX document 21 KB Posted
- Attached to
- DHR Janitorial Central Region selected counties
- Solicitation number
- SRC0000023541
- Issued by
- Conecuh County, Mobile County, St. Clair County, Alabama
About this file
This document is an Agency Janitorial Specification for the Department of Human Resources (DHR) in Russell County, Alabama. The specification outlines the requirements for janitorial services at the DHR Russell County office, which is approximately 19,041 square feet. The supplier must provide an adequate number of employees and time to fulfill the daily, quarterly, and annual cleaning requirements detailed in the specification. The supplier must also ensure that all employees providing janitorial services have been screened for certain criminal convictions. Quarterly cleaning services with floor waxing are required in the Fall and Spring quarters, while Winter and Summer quarters require quarterly cleaning without floor waxing. Scheduling for the quarterly services must be pre-approved by the DHR authorized representative, and 7-day advance notice is required.
The billing terms for the janitorial services are net 30 paid in arrears after completion of the service. Monthly cleaning services must be billed separately from quarterly services. The supplier is required to use a sign-in sheet and service checklist when performing the daily and quarterly cleaning requirements.
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Text version
Agency Janitorial Specification DHR Russell Co.
Address:
DHR Russell Co.
1901 Opelika Road Phenix City, AL 36867 Main: 334-214-5780
Approx. Bldg. sq. footage: 19,041. Bldg. sq. footage is not cleaning sq. footage.
ALL SERVICES
Supplier shall perform all services in accordance with specification and terms and conditions.
Supplier required to use sign in sheet and service checklist when performing daily and quarterly cleaning requirements.
Supplier shall provide adequate number of employees and time to fulfill requirements of cleaning specification and all terms and conditions.
Supplier providing janitorial service to DHR agrees that all employees providing janitorial service to DHR have been screened to insure that they do not have a conviction involving the following:
1. A violent offense as defined in Ala. Code § 12-25-32.
2. A sex crime as defined in Ala. Code § 15-20A-5.
3. The crime that involves the physical or mental injury or maltreatment of a child, the elderly, or an individual with disabilities.
4. A crime committed against a child.
5. A crime or offense committed in another state or under federal law which would constitute any of the above crimes in this state.
Billing Terms: Net 30 paid in arrears after completion of service. Invoice cannot be dated nor submitted prior to completion of service. Quarterly services must be billed separately from billing for services performed monthly.
MONTHLY
Cleaning services required to begin at 3:00 p.m. and completed prior to 12:00 midnight nightly.
Billing for monthly cleaning cycle is monthly and billed separately from Quarterly services billing.
FALL/SPRING QUARTERLY CLEANING
Two Quarterly cleaning services required with floor wax. Fall Qtr. (Oct., Nov., Dec.) & Spring Qtr. (April, May, June), (see spec for requirements).
Scheduling must be preapproved by the DHR authorized representative, and services performed within the required quarter.
7- day advance notice is required prior to Quarterly services being performed.
Preferred dates of service between Saturday 8:00am, and prior to 12:00pm midnight Sunday. Scheduling may be changed at agency’s discretion.
Note: Floor waxing is required during these two quarter sessions in non-carpet areas for floor types that require wax. Flooring such as luxury vinyl tile, vinyl composite tile, and ceramic tile must be vacuumed, and cleaned, and sanitized in lieu of waxing. All other duties required.
WINTER/SUMMER QUARTERLY CLEANING
Two Quarterly cleaning services required without floor wax. Winter Qtr. (Jan., Feb, Mar.) & Summer Qtr. (July, Aug., Sept), (see spec for requirements).
Scheduling must be preapproved by the DHR authorized representative, and services performed within the required quarter.
7- day advance notice is required prior to Quarterly services being performed.
Preferred dates of service between Saturday 8:00am, and prior to 12:00pm midnight Sunday.
File details come from the government source that posted it. Updated .