Bibb_Co_DHR_Agency_Janitorial_Specification_07_15_2024_multi_yr (1).docx
DOCX document 21 KB Posted
- Attached to
- DHR Janitorial Central Region selected counties
- Solicitation number
- SRC0000023541
- Issued by
- Conecuh County, Mobile County, St. Clair County, Alabama
About this file
This document is a janitorial service specification for the Department of Human Resources (DHR) Bibb County office located in Centerville, Alabama. The specification outlines the detailed cleaning requirements for a multi-year janitorial services contract, including daily, monthly, and quarterly cleaning tasks. The contract requires the successful supplier to use a sign-in sheet and service checklist, and to ensure all employees have been screened for certain criminal convictions. The quarterly cleaning services are divided into two categories - Fall/Spring (with floor waxing) and Winter/Summer (without floor waxing) - and must be scheduled and performed within the required quarter with 7-day advance notice.
The billing terms are net 30 days paid in arrears after completion of services, with monthly and quarterly services billed separately. The contract specifies the preferred service dates and times, and notes that scheduling may be changed at the agency's discretion. The approximate building size is 8,900 square feet, though the actual cleaning square footage may differ.
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Text version
Agency Janitorial Specification DHR Bibb Co.
Address:
DHR Bibb Co.
84 Library Street Centerville, Al. 35042 Main: 205-926-2900
Approx. Bldg. sq. footage: 8900 Bldg. sq. footage is not cleaning sq. footage.
ALL SERVICES
Supplier shall perform all services in accordance with specification and terms and conditions.
Supplier required to use sign in sheet and service checklist when performing daily and quarterly cleaning requirements.
Supplier shall provide adequate number of employees and time to fulfill requirements of cleaning specification and all terms and conditions.
Supplier providing janitorial service to DHR agrees that all employees providing janitorial service to DHR have been screened to insure that they do not have a conviction involving the following:
1. A violent offense as defined in Ala. Code § 12-25-32.
2. A sex crime as defined in Ala. Code § 15-20A-5.
3. The crime that involves the physical or mental injury or maltreatment of a child, the elderly, or an individual with disabilities.
4. A crime committed against a child.
5. A crime or offense committed in another state or under federal law which would constitute any of the above crimes in this state.
Billing Terms: Net 30 paid in arrears after completion of service. Invoice cannot be dated nor submitted prior to completion of service. Quarterly services must be billed separately from billing for services performed monthly.
MONTHLY
Cleaning services required to begin at 3:00 pm and completed prior to 12:00 midnight nightly.
Billing for monthly cleaning cycle is monthly and billed separately from Quarterly services billing.
FALL/SPRING QUARTERLY CLEANING
Two Quarterly cleaning services required with floor wax. Fall Qtr. (Oct., Nov., Dec.) & Spring Qtr. (April, May, June), (see spec for requirements).
Scheduling must be preapproved by the DHR authorized representative, and services performed within the required quarter.
7- day advance notice is required prior to Quarterly services being performed.
Preferred dates of service between Saturday 8:00am, and prior to 12:00pm midnight Sunday. Scheduling may be changed at agency’s discretion.
Note: Floor waxing is required during these two quarter sessions in non-carpet areas for floor types that require wax. Flooring such as luxury vinyl tile, vinyl composite tile, and ceramic tile must be vacuumed, and cleaned, and sanitized in lieu of waxing. All other duties required.
WINTER/SUMMER QUARTERLY CLEANING
Two Quarterly cleaning services required without floor wax. Winter Qtr. (Jan., Feb, Mar.) & Summer Qtr. (July, Aug., Sept), (see spec for requirements).
Scheduling must be preapproved by the DHR authorized representative, and services performed within the required quarter.
7- day advance notice is required prior to Quarterly services being performed.
Preferred dates of service between Saturday 8:00am, and prior to 12:00pm midnight Sunday.
File details come from the government source that posted it. Updated .