Sumter_Co_DHR_Agency_Janitorial_Specification_07_15_2024_multi_yr__1_.docx
DOCX document 24 KB Posted
- Attached to
- DHR Janitorial Central Region selected counties
- Solicitation number
- SRC0000023541
- Issued by
- Conecuh County, Mobile County, St. Clair County, Alabama
About this file
This is a janitorial services specification document for the Alabama Department of Human Resources (DHR) Sumter County office located at 108 West Main Street in Livingston, Alabama. The specification outlines cleaning requirements for a 9,386 square foot facility, with services to be performed daily between 3:00 PM and 12:00 midnight, plus quarterly cleanings. The quarterly cleanings are divided into Fall/Spring quarters (October-December and April-June) which require floor waxing, and Winter/Summer quarters (January-March and July-September) without floor waxing. Quarterly services require 7-day advance notice and are typically performed between Saturday 8:00 AM and Sunday midnight, subject to agency approval.
The payment terms are Net 30, paid in arrears after service completion, with monthly and quarterly services requiring separate billing. The contractor must maintain a sign-in sheet and service checklist, provide adequate staffing, and ensure all employees undergo background screening for specific criminal offenses as defined by Alabama Code. The screening specifically excludes individuals with convictions involving violent offenses, sex crimes, crimes against children or vulnerable populations, and equivalent offenses in other jurisdictions.
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Text version
Agency Janitorial Specification DHR Sumter Co.
Address:
DHR Sumter Co.
108 West Main Street Livingston, AL.35470 Main: 205-652-5000
Approx. Bldg. sq. footage: 9386 Bldg. sq. footage is not cleaning sq. footage.
ALL SERVICES
Supplier shall perform all services in accordance with specification and terms and conditions.
Supplier required to use sign in sheet and service checklist when performing daily and quarterly cleaning requirements.
Supplier shall provide adequate number of employees and time to fulfill requirements of cleaning specification and all terms and conditions.
Supplier providing janitorial service to DHR agrees that all employees providing janitorial service to DHR have been screened to insure that they do not have a conviction involving the following:
1. A violent offense as defined in Ala. Code § 12-25-32.
2. A sex crime as defined in Ala. Code § 15-20A-5.
3. The crime that involves the physical or mental injury or maltreatment of a child, the elderly, or an individual with disabilities.
4. A crime committed against a child.
5. A crime or offense committed in another state or under federal law which would constitute any of the above crimes in this state.
Billing Terms: Net 30 paid in arrears after completion of service. Invoice cannot be dated nor submitted prior to completion of service. Quarterly services must be billed separately from billing for services performed monthly.
MONTHLY
Cleaning services required to begin at 3:00 pm and completed prior to 12:00 midnight nightly.
Billing for monthly cleaning cycle is monthly and billed separately from Quarterly services billing.
FALL/SPRING QUARTERLY CLEANING
Two Quarterly cleaning services required with floor wax. Fall Qtr. (Oct., Nov., Dec.) & Spring Qtr. (April, May, June), (see spec for requirements).
Scheduling must be preapproved by the DHR authorized representative, and services performed within the required quarter.
7- day advance notice is required prior to Quarterly services being performed.
Preferred dates of service between Saturday 8:00am, and prior to 12:00pm midnight Sunday. Scheduling may be changed at agency’s discretion.
Note: Floor waxing is required during these two quarter sessions in non-carpet areas for floor types that require wax. Flooring such as luxury vinyl tile, vinyl composite tile, and ceramic tile must be vacuumed, and cleaned, and sanitized in lieu of waxing. All other duties required.
WINTER/SUMMER QUARTERLY CLEANING
Two Quarterly cleaning services required without floor wax. Winter Qtr. (Jan., Feb, Mar.) & Summer Qtr. (July, Aug., Sept), (see spec for requirements).
Scheduling must be preapproved by the DHR authorized representative, and services performed within the required quarter.
7- day advance notice is required prior to Quarterly services being performed.
Preferred dates of service between Saturday 8:00am, and prior to 12:00pm midnight Sunday.
File details come from the government source that posted it. Updated .