Transmittal Letter.docx

This transmittal letter is a bidding submission template for a California state and local contract opportunity for Network Hardware E-Rate services covering the fiscal period July 1, 2027 through September 30, 2028. Bids were advertised on October 16 and October 23, 2026, with a bid submission deadline of November 18, 2026 at 10:00 a.m. PST. The solicitation established a deadline of November 6, 2026 at 4:00 p.m. PST for bidder questions and substitution requests, with final addenda posted by November 13, 2026 at 12:00 p.m. PST. A preliminary notice of intent to award was scheduled for November 23, 2026 at 4:00 p.m. PST, followed by an anticipated board meeting for contract award on December 16, 2026, with executed contracts due from the selected awardee by December 28, 2026 at 10:00 a.m. PST.

Bidders are required to provide company information including the authorized representative's contact details (name, email address, telephone number, and facsimile number), designate appropriate email addresses for purchase orders and customer service inquiries, and submit documentation confirming their status as an approved Cisco reseller or equivalent approved manufacturer reseller. The transmittal letter must be signed by an individual with legal authority to bind the bidding company to a contract. The solicitation does not specify pricing terms, set-asides, funding amounts, or other financial requirements in this template document.