Notice to Bidders.pdf
PDF 304 KB Posted
- Attached to
- Network Hardware E-Rate Year 2027/2028
- Solicitation number
- 146969
- Issued by
- San Diego County, California
About this file
This is a Notice to Bidders for the Chula Vista Elementary School District in San Diego County, California, seeking sealed bids for network hardware under the Federal Communications Commission's E-rate program for the 2027/2028 school year. Bids must be submitted electronically via PlanetBids no later than 10:00 a.m. PST on November 18, 2026. The deadline for bidder questions, including substitution requests, is November 6, 2026 at 4:00 p.m. PST, with final addenda posted by November 13, 2026 at 12:00 p.m. PST. A preliminary notice of intent to award is anticipated on November 23, 2026, with the board meeting for contract award scheduled for December 16, 2026, subject to change. The contract execution deadline from the proposed awardee is December 28, 2026 at 10:00 a.m. PST. The contract term runs from July 1, 2027 through September 30, 2028. Bidders must register as free account holders on PlanetBids through the district's purchasing website and may direct questions to Malia Hall, Lead Buyer, via the platform's Q&A section.
Qualified vendors must provide a Service Provider Identification Number (SPIN) and Federal Registration Number (FCC-FRN) with their proposals and must be willing to comply with E-rate program requirements and billing terms. The award will be made to the lowest overall responsive and responsible bid meeting all requirements for the total amount of all listed items. The District reserves the right to reject any or all bids, accept or reject individual items, or waive irregularities. Bids may not be withdrawn for sixty days following the bid opening date. The District is committed to equal opportunity in contracting and complies with all applicable state and federal anti-discrimination laws. The procurement is funded through the Federal Communications Commission's E-rate program, which provides maximum funding discounts for eligible services and equipment.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Bid 26-27-5 Network Hardware E-Rate Year 2027 2028.pdf | ||
| References.pdf | ||
| Bid Proposal Form.pdf | ||
| Non-Collusion Affidavit.pdf | ||
| Certification.pdf | ||
| Workers Compensation Certificate.pdf | ||
| Agreement.pdf | ||
| Fingerprint and Criminal Background Check Certification.pdf | ||
| Drug-Free Workplace Certification.pdf | ||
| Certification regarding Debarment.pdf | ||
| Bid Price Sheet.xlsx | XLSX spreadsheet | |
| Affirmative Action Program.pdf | ||
| Transmittal Letter.docx | DOCX document |
Show all 13
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Text version
CHULA VISTA ELEMENTARY SCHOOL DISTRICT
Bid No. 26/27-5 Network Hardware E-Rate Year 2027/2028
Notice to Bidders
NOTICE IS HEREBY GIVEN that the Chula Vista Elementary School District of San Diego County, California (“District”), acting by and through its Board of Education (“Board”), will receive up to but not later than 10:00:00 a.m., local Pacific Standard Time on November 18, 2026, sealed bids for the award of a contract for the following:
Bid No. 26/27-5 Network Hardware E-Rate Year 2027/2028.
Such bids shall be received by electronic bid submission via PlanetBids. Bidders must register on PlanetBids to be able to submit a bid or ask questions. Bidders shall create a Free account with PlanetBids by signing up through Chula Vista Elementary School District (https://www.cvesd.org/departments/business-services/purchasing-warehouse-publications/bids-rfq). Once you have completed account registration, select Bid Opportunities on the PlanetBids website and select Bid Invitation # 26/27-5 Network Hardware E-Rate Year 2027/2028 then select Place eBid. Your completed Bid along with all required documents shall be time stamped on or before the time stated above. Late bids or incomplete bids will not be accepted.
Each bid must conform and be responsive to the Notice to Bidders, the Introduction, Instructions to Bidders, Specifications, General Conditions, Special Conditions, Bid Price Sheet, and Required Forms (the “Contract Documents”). Copies of the Contract Documents are now on file and may be obtained on the Chula Vista Elementary School District website at the above address through PlanetBids and through the link https://vendors.planetbids.com/portal/82400/bo/bo-detail/146969 and in the related Form 470 in the EPC Portal.
Questions regarding this bid should be directed to Malia Hall, Lead Buyer, via the Q&A section for this specific solicitation on PlanetBids. It is the Bidder’s responsibility to ensure they have received all addenda. If you encounter any technical issues with the PlanetBids website, please contact PlanetBids at (818) 992-1771 between 7 a.m. and 5 p.m. PST.
The District intends to obtain maximum funding discounts under the Federal Communications Commission’s E-rate program for eligible services and equipment procured as a result of this Bid. Qualified vendors must provide a Service Provider Identification Number (SPIN) and Federal Registration Number (FCC-FRN) with the proposal. Vendors must be willing to work within the requirements of the E-rate program and must be able to provide all necessary documentation and apply billing per the terms of the E-rate program.
All forms must be completed, signed, and returned with the bid. The Contract award will be made to one bidder, the lowest overall, responsive, responsible bid, meeting all bid requirements for the total amount of all items listed. The District reserves the right to reject any or all bids, to accept or reject any one or more items of a bid, or to waive any irregularities or informalities in the bid or in the bidding process.
The Chula Vista Elementary School District is committed to providing equal educational, contracting and employment opportunity to all in strict compliance with all applicable State and Federal laws and regulations. The District’s programs, activities, and practices shall be free from discrimination based on race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics, or association with a person or group with one or more of these actual or perceived characteristics.
(CVESD Board Policy 0410.) The District’s Human Resource Services and Support Office monitors compliance with these anti-discrimination requirements and may be reached at 84 East J Street, Chula Vista, CA 91910, (619) 425- 9600, Ext 181340. Any individual who believes s/he has been a victim of unlawful discrimination in employment, contracting, or in an educational program may file a formal complaint with the District’s Human Resource Services and Support Office.
No bidder may withdraw its bid for a period of sixty (60) days after the date set for the opening of the bids. In the event of identical bids, the Board may determine by lot which bid shall be accepted per Public Contract Code § 20117.
Jessica Castillo-Tolston, Clerk, Board of Education Chula Vista Elementary School District, San Diego County, California. Publication: The Star-News: October 16, 2026, and October 23, 2026
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