TE_6_Reports.doc

IRS Building Delegations

Performance Work Statement

2 March 2003

IRS Operations & Maintenance Performance Work Statement

TECHNICAL EXHIBIT - 6

REQUIRED SUBMITTALS AND REPORTS

l. SUBMITTAL REQUIREMENTS

The Contractor shall submit the following data, reports, schedules, plans, and items to the COR for approval and/or action as applicable, no later than the timeframes specified.

A. With Proposal

(1) Phase-in Transition Plan (3.10.1)

(2) Position Description and Qualifications for Project Manager (3.5)

(3) Position Description and Qualifications for all proposed initial Supervisory and Key Personnel (3.5)

(4) Position descriptions and qualifications for all other proposed employees (3.5)

(5) Proposed Water Treatment Program (3.2.)

(6) List of subcontractors they intend to use to accomplish specialized equipment maintenance (3.5.6)

(7) Contingency Plan (3.13)

(8) Quality Control Plan (3.11)

(9) Complete Service Call Program (3.3)

(10) Complete Preventative Maintenance Program (3.4)

(11) Preventive Maintenance Schedule (3.4.2)

(12) Additional Services (IDIQ) Plan (4)

(13) Staffing Plan (3.6 & 3.10.1)

(14) List of all proposed Subcontracts for specialized equipment certification (3.5.6) B.

Phase-in Period:

(1) Initial Water Systems Analysis Report (3.2.1)

(2) Water Treatment Program based on the initial water analysis (3.2.1)

(3) Building Operating Plan (3.1.1)

(4) Critical Spares, Parts, & Supplies Inventory (3.3.5)

(5) Resumes for the proposed Project Manager, Supervisory and Key Personnel, and all other personnel.( 3.5)

(6) Existing Deficiency Report Format (3.10.3)

(7) Existing Deficiency Report (3.10.3)

(8) Fingerprint Charts/Personal History Forms for all proposed Supervisory and Key Personnel- initial (Section G)

(9) Contact Telephone Numbers for Project Manager (3.5.1) and emergency call back services employees (3.3.2.2 & 3.3.2.2.1)

(10) Update all CMMS database records including the building equipment inventory and preventive maintenance schedule (3.4.2)

(11) New Equipment Inventory and Annual Preventive Maintenance Schedule (3.4.2)

(12) Certification(s) by the manufacture, on manufacturer’s letterhead, signed by the appropriate company official, stating the specific employee name(s) that have been trained and certified by the manufacturer to maintain and/or service the specialized equipment they will work on (certifications must be current) (3.5.6)

(13) Environmental Compliance and Safety Program/Plan (3.7.2)

(14) Proof of EHS Training (3.7.2)

(15) Waste Management Plan (3.7.2)

(16) Lock-Out/Tag-out Program (3.7.14)

(17) Confined Space Program (3.7.17)

(18) Refrigerant Management Plan (Paragraph 3.7.23.1)

(19) Infrared Testing Schedule (as part of the Annual PM schedule) (3.4.8)

(20) Employee Certificates of Training, Licenses, Permits, and Bonding where required (Paragraphs 3.5.6)

(21) Tour Checksheet Format (3.1.4)

(22) Tour Logbook Format (3.1.4)

(23) Equipment Operating Log Sheets Format (3.1.4)

(24) Monthly Utility Usage Report Format (3.1.9)

(25) Daily Equipment Condition Report Format (3.1.10)

(26) Labeling system for equipment identification numbers (3.4.5)

(27) Oil & Vibration Analysis Program (3.4.10.1)

(28) Contractor QCP personnel (3.11.2)

(29) Contractor QC Inspection Sheet Format (3.11.4)

(30) GFM Joint Inventory (5.2.1)

(31) GFE Joint Inventory (5.3.3)

(32) Kick-Off Meeting Minutes (3.14)

(33) Fuel Oil Treatment (5.4.2.1) C.

Phase-Out

(1) One Hundred and Twenty (120) days prior to contract expiration/ termination:

a) Any Revisions to the Phase-out Plan (3.10.7)

(2) Sixty (60) calendar days prior to contract expiration/ termination:

a) Contract Close Out Inspection (3.10.7.1)

(3) Thirty (30) calendar days prior to contract expiration:

a) List of deficiencies to be corrected prior to contract close out (3.10.7.2)

b) Inventory and return all Government technical publications (5.1.3)

c) Inventory all Government Furnished Materials (5.2.1)

(4) Fifteen (15) calendar prior to contract expiration:

a) All original hard copy service calls work orders turned over to the government (3.3.10)

b) All original hard copy PM work orders turned over to the government (3.4.4)

c) Joint inventory of GFM

(5) Seven (7) calendar days prior to contract expiration:

a) Update all CMMS and building systems databases (3.17)

b) Provide updated Refrigerant records and software to the Government (3.9.5.1.3)

c) Provide all Asbestos Records to the Government

(6) Upon Final Expiration of the contract, the Contractor shall return to the Government the following:

a) Identification/Building Badges issued to Contractor and employees (3.8.2)

b) All keys/key cards (5.1.1)

c) All software and hardware and database information related to any Government Furnished or building systems (3.18)

d) Government furnished materials and equipment (5.2 and 5.3)

II.

RECURRING REPORT/SUBMITTALS REQUIREMENTS.

The Contractor shall provide the Government with all reports, notifications, copies, and submittals included but not limited to those mentioned below. The reporting format shall be as approved by the IRS Contracting Officer and/or COR unless the report format is set in the CMMS.

DAILY

WEEKLY

MONTHLY

2. PM Accomplishments Report (3.14)

Monthly PM progress report. A complete summary of all PM accomplishments in Monthly Progress Report

Annually

11. Non Destructive Chiller Tube Analysis Report* (3.4.10.2)

* Every 3yrs Within 10 working days of completion of the test

AS REQUIRED

Replacement – as required

UPON REQUEST

PHASE-OUT

NOTE: All monthly report data shall be consolidated into a Monthly Progress Report that shall be submitted by the 7th work day of the month following performance (3.14).

SOURCE SENSITIVE UNTIL RELEASE