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Technical Exhibit # 17
Contract: (insert contract number here)
Quality Assurance Surveillance Plan
Inspection Checksheets
INSPECTION GUIDE for CHECKSHEET #1
REQUIREMENT: Facility Operations
| Task # |
| Population |
| Task Contract Ref. |
| Surveillance/ Inspection Procedures |
| AQL Performance Criteria |
| 1. BOP |
| The BOP. |
| 3.3.1 |
| Perform 100% inspection of the BOP requirements. Any instance of nonconformance shall be documented in detail and become part of the contract file. |
| The BOP was followed with less than 3 minor instances or 1 major instance (outage, a/c loss, wasted energy) of nonconformance documented during the month. |
| 2. Equipment Checks |
| Total number of required equipment checks for the month. |
| 3.1.4 |
| Perform 100% inspection of the monthly equipment checks. All required documentation (chiller logs, boiler logs, etc.) was recorded and available for IRS review. Any nonconformance shall be documented in detail and become part of the contract file. |
| The AQL is achieved if 100% of the equipment checks were performed IAW all the contract requirements. |
| 3. Maintain Equipment rooms |
| Number of Equipment Rooms. |
| 3.1.7 |
| Perform Random Sampling of the requirement. The COR and/or MWI’s will randomly inspect the equipment rooms during the month. Any instance of nonconformance shall be documented with pictures and become part of the contract file. |
The AQL is achieved if 100% of the inspections reveal that the area is being kept clean and organized IAW the PWS.
| 4. Equipment Condition Report |
| Total Number of equipment condition reports due for the month. |
| 3.1.10 |
| Perform 100% inspection of the requirement. |
| The AQL is achieved if 100% of all the reports are submitted timely with all the required information as outlined in the PWS. |
| 5. Waste Management/ Hazardous Materials.;Environmental & Safety Compliance Program |
| TBD by the amount of waste/hazardous waste generated/kept on site by the contractor. The contractors written program, the facilities EMS and all Federal, State & Local Environmental Laws & Regulations. |
| 3.7.22 |
3.7.22.1
3.7
| Perform 100% inspection of the requirement. Document any nonconformance and take pictures where appropriate and make them part of the contract file. |
| The AQL is achieved if there is zero documented instance of the contractor not following the PWS requirements surrounding waste/hazardous materials. Total compliance by contractor following their written program and the sites EMS and all applicable environmental laws & regulations. |
| 6. Refrigerants |
| TBD by the amount of refrigerant work that is required/completed by the contractor. |
| 3.7.23 – 3.7.23.3 |
| Perform 100% inspection of the requirement. Document any nonconformance and take pictures where appropriate and make them part of the contract file. |
| The AQL is achieved if there are zero instances of the contractor: (1) not following the RMP (2) failing to record applicable actions in RCM (3) failing to properly reclaim refrigerant and (4) not accounting for proper refrigerant inventories. |
| 7. Landscaping Services |
| TBD by schedule |
| 3.1.5 all |
| Perform 100% inspection of the requirement. |
| The AQL is achieved if 100% of all scheduled tasks and mowing/trimming were completed on time with quality workmanship and met all the scope requirements. |
| 8. Asbestos Containing Materials |
| TBD by the amount of ACM that is removed and disposed of by the contractor. |
| 3.7.25.1 |
| Perform 100% inspection of the requirement. |
| The AQL is achieved if 100% of all the instances of ACM removal and disposal was completed according to the requirements in the PWS with all the proper documentation supplied to the COR. |
INSPECTION GUIDE for CHECKSHEET #2
REQUIREMENT: Water Treatment
| Task # |
| Population |
| Task Contract Ref. |
| Surveillance/ Inspection Procedures |
| AQL Performance Criteria |
| 1. Independent Monthly Testing |
| One |
| 3.2.2 |
| Perform 100% inspection of the requirement. |
| The AQL is achieved if the required monthly water test was performed for the month and the results were provided to the COR within 5 calendar days. |
| 2. Weekly Water Treatment Test |
| Total number of required weekly water tests for the month. |
| 3.1.4 |
| Perform 100% inspection of the requirement. |
| The AQL is achieved if 100% of the required weekly water tests were performed for the month with any necessary adjustments made to the system, and all results and actions were provided in a written report to the COR within 1 calendar day. |
| 3. Chemicals |
| Number of Equipment Rooms. |
| 3.2.4 |
| Perform Random Sampling of the requirement. The COR and/or MWI’s will randomly inspect the water treatment systems and chemicals being used for compliance to the requirement. Any instance of nonconformance shall be documented with pictures and become part of the contract file. |
| The AQL is achieved 100% of all the chemicals used during the month were IAW the PWS and there were no instances of algae, slim, bacteria, scale, or corrosion noticed in any system where the contractor did not take immediate corrective action that resulted in the elimination of the problem. |
| 4. Other Water Inspections |
| Once Annually |
| 3.2.5 |
| Perform 100% inspection of the requirement. |
| The AQL is achieved if the annual water testing for the presence of Legionella was performed IAW the PWS requirements and the results given to the COR within 15 calendar days of the sample being taken. |
INSPECTION GUIDE for CHECKSHEET #3
REQUIREMENT: Service Calls
| Task # |
| Population |
| Task Contract Ref. |
| Surveillance/ Inspection Procedures |
| AQL Performance Criteria |
| 1. Service Call Response/ Completion Requirements |
| TBD by the number of SC’s generated for the month. |
| 3.3.3 – 3.3.3.5 |
| Perform 100% inspection of the requirement. All SC tickets for the month will be inspected for timely completion. If a deferral was granted by the COR on a given service call, it should not be counted against the contractor as an untimely occurrence during the analysis for the month unless it still wasn’t completed by the new deferral date. Rework SC’s must still be completed within the contract timeframes or it will be recorded as untimely. |
The AQL is achieved if a minimum of 99% of the completed SC’s for the month were completed within contract required timeframes.
| 2. Service Call Workmanship |
| TBD by the number of SC’s generated for the month. |
| 3.1.4 |
| Perform Random Sampling of the requirement. The COR and/or MWI will perform planned sampling of this requirement by selecting every 4th call and performing a review of the workmanship of each call reviewed. As a minimum, 25% of all generated service calls shall be reviewed for workmanship. Rework is allowed but it must be completed and re-inspected by the required contract completion timeframe. Otherwise it will be recorded as failed. |
The AQL is achieved if a minimum of 99% of the SC’s sampled are completed with workmanship IAW acceptable trade practices and IAW contract requirements.
| 3. Service Call Deferrals |
| TBD by number of deferrals required for the month. |
| 3.3.3.6 |
| Perform 100% inspection of every ticket that is completed late. If no deferral was requested it is considered as failing this requirement. If a deferral was requested but not allowed it does not fail this requirement (it would be recorded as failed under #1). |
The AQL is achieved if 100% of all the required deferrals were requested by the contractor did not take immediate corrective action that resulted in the elimination of the problem.
| 4. Materials, Equipment, and Critical Spares |
| TBD by contractor’s developed inventory. |
| 3.3.5 |
| Perform One Monthly Random Inspection of the requirement to determine if the on-site inventory matches or exceeds the contractor developed inventory types and quantities. |
| The AQL is achieved if the minimum required number and type of supplies and spare parts has been maintained onsite. |
| 5. Service Call Database – Timely Input |
| TBD by number of SC’s for the month. |
| 3.3.10 |
| Perform Random Sampling of the requirement. The COR and/or MWI will perform planned sampling of this requirement by selecting every 4th call and performing a review of the timeliness of entering the data into the CMMS. As a minimum, 25% of all generated service calls shall be reviewed to make sure the information on the ticket was recorded in the CMMS and marked as completed within 2 days (excludes weekends and holiday) of the time/date stamp by the mechanic on the hard copy. If the hard copy has no date/time stamp it shall be recorded as a failure. |
The AQL is achieved if a minimum of 99% of all inspected SC’s are closed out in the CMMS within 2 days of the date/time stamp of the mechanic completing the ticket.
| 6. Service Call Database – Documentation |
| TBD by number of SC’s for the month. |
| 3.3.10 |
| Perform Random Sampling of the requirement. The COR and/or MWI will perform planned sampling of this requirement by selecting every 4th call and performing a review of the documentation requirements on the service call hard copy and CMMS data input. As a minimum, 25% of all generated service calls shall be reviewed to make sure the information on the ticket was completed in full with all the requirements as outlined in the PWS. At the discretion of the COR, re-work can be allowed for the missing information (if the COR makes the determination not to do this, it is recorded as a failure) to be added but it must be re-submitted before the contract timeframe for completion. If not, it shall be recorded as failed. |
The AQL is achieved if a minimum of 99% of all inspected service calls have all the required documentation on the hard copy and in the CMMS database, including a date/time stamp on the hard copy.
| 7. QCP Service Call Inspections |
| TBD by number of SC’s for the month. |
| 3.11.1 – 3.11.4 |
| Perform 100% inspection of the requirement. The COR and/or MWI shall review all the contractors service call inspections for the month and determine (a) the minimum amount of inspections was performed according to the percentages outlined in the contractors QCP, (b) performed by the proper contractor personnel as outlined in the plan, (c) a copy of the inspection was received by the COR within 1 calendar day of being performed, and (d) all hard copies are maintained in an orderly filing system and available to the COR. If any of these (a-d) are not met the requirement fails for the month. |
| The AQL is achieved if the contractor performed the minimum required service call inspections by the properly identified personnel and a copy of each inspection was received by the COR within 1 calendar day of the inspection and all hard copies are maintained in an orderly filing system and available for review by the COR. |
INSPECTION GUIDE for CHECKSHEET #4 REQUIREMENT: Preventive Maintenance
| Task # |
| Population |
| Task Contract Ref. |
| Surveillance/ Inspection Procedures |
| AQL Performance Criteria |
| 1. PM Performance – Quality Workmanship. |
| TBD by the number of PM’s generated for the month. |
| 3.4 – 3.4.2 |
| Perform 100% Inspection or Random Sampling of the requirement (see the Preventative Maintenance Sampling Matrix at end of this document depicting the sampling method to be used for each type of PM equipment). The COR and/or MWI will perform 100% Inspection or random inspections (10%) of PM work orders (if equipment is grouped on a work order the percentages apply to all the equipment on the work order) turned in as completed each month. Inspectors shall review the PM for workmanship/ compliance with the appropriate PM guide card checkpoints. |
The AQL is achieved if a minimum of 99% of all inspected PM’s for the month were completed IAW the associated guide card checkpoints. Rework is allowed but it must be completed and re-inspected by the end of the month, otherwise it is recorded as a failure.
| 2. PM Deferral |
| TBD by the number of SC’s generated for the month. |
| 3.4.2 E |
| Perform 100% Inspection of the requirement. The COR and/or MWI will analyze the monthly PM schedule, PM accomplishments report, and CMMS data to determine if any deferrals were required but not requested based on PM’s that were not completed timely. |
The AQL is achieved if a deferral is requested 5 days before the due date with the required documentation in the CMMS in 100% of the instances when it was required.
| 3. Changes in Equipment Inventory |
| TBD by the total number of changes required during the month. |
| 3.4.3 |
| Perform 100% Inspection of the requirement. The COR and/or MWI will perform inspection of the CMMS to determine if the requested changes were effectively made in the system by the contractor. All requests shall be emailed to the contractor during the month detailing the exact changes that are required. The contractor shall have made the changes within 7 days of the date/time of the email. |
The AQL is achieved if 100% of the required equipment changes were made in the CMMS within the contract required time frame of 7 days.
| 4. PM Documentation - accuracy |
| TBD by number of PM’s for the month. |
| 3.4.4 |
| Perform 100% Inspection of the Inspected PM’s paper work and CMMS data input. The COR and/or MWI will perform a review of the inspected work orders hard copy documentation and CMMS data input to insure it meets all the requirements as outlined in the PWS. At the discretion of the COR, re-work can be allowed for any missing/incorrect information (if the COR makes the determination not to do this, it is recorded as a failure) to be added/corrected but it must be re-submitted before the contract timeframe for completion. If not, it shall be recorded as failed. |
The AQL is achieved if a minimum of 99% of all the inspected PM’s have all the required data on the hard copy work order (including a competed date/time stamp) and in the CMMS according to the PWS requirements.
| 5. PM Documentation – timely input |
| TBD by number of PM’s for the month. |
| 3.4.4 |
| Perform 100% Inspection of the Inspected PM’s paper work and CMMS data to determine timely input into the system. The COR and/or MWI will perform a review of the inspected PM work orders to make sure the information on the ticket was recorded in the CMMS and marked as completed within 2 days (excludes weekends and holiday) of the time/date stamp by the mechanic on the hard copy. If the hard copy has no date/time stamp it shall be recorded as a failure. |
The AQL is achieved if a minimum of 99% of all inspected PM’s are closed out in the CMMS within 2 days of the date/time stamp of the mechanic completing the ticket.
| 6. Certification Testing |
| TBD by the number of Certifications required to be performed during the month. |
| 3.4.6 & 3.4.7 |
| Perform 100% Inspection of the requirement. The COR and/or MWI will perform 100% Inspection of all required Certification testing work orders scheduled for the month for quality workmanship, proper certification documentation (any certification documentation that is required to be generated and turned over to the COR and/or displayed at the equipment). Certifications that have been granted approved deferrals by the COR will not be counted in this analysis. |
The AQL is achieved if 100% of the scheduled certifications were completed IAW the PWS requirements for the month.
| 7. Infrared Testing |
| TBD by the number of Infrared Tests that are required to be performed during the month. |
| 3.4.8 |
| Perform 100% Inspection of the requirement. The COR and/or MWI will perform a review of the infrared schedule and completed infrared scans to determine if all the required scans were performed for the month. They shall also determine if the infrared scan written report was provided timely and with the proper information as required by the PWS. Infrared scans that have been granted approved deferrals by the COR will not be counted in this analysis. |
| The AQL is achieved if 100% of the scheduled infrared scans were completed IAW the PWS requirements for the month and the written report was received timely with all the required information. |
| 8. QCP PM Inspections |
| TBD by number of PM’s for the month. |
| 3.11.1 – 3.11.4 |
| Perform 100% inspection of the requirement. The COR and/or MWI shall review all the contractors PM inspections for the month and determine (a) the minimum amount of inspections was performed according to the percentages outlined in the contractors QCP, (b) performed by the proper contractor personnel as outlined in the plan, (c) a copy of the inspection was received by the COR within 1 calendar day of being performed, and (d) all hard copies are maintained in an orderly filing system and available to the COR. If any of these (a-d) are not met the requirement fails for the month. |
| The AQL is achieved if the contractor performed the minimum required PM inspections by the properly identified personnel and a copy of each inspection was received by the COR within 1 calendar day of the inspection and all hard copies are maintained in an orderly filing system and available for review by the COR. |
INSPECTION GUIDE for CHECKSHEET #5
REQUIREMENT: IDIQ Additional Services
| Task # |
| Population |
| Task Contract Ref. |
| Surveillance/ Inspection Procedures |
| AQL Performance Criteria |
| 1. IDIQ Timely Proposals |
| TBD by the Number of IDIQ Additional Services work orders requested during the month. |
| 4.2 |
| Perform 100% inspection of the requirement. The timeframe starts from the date/time of the email sent by the COR requesting the proposal to the time the contractor presents the COR with the proposal. |
The AQL is achieved if 100% of all IDIQ proposals were prepared and submitted in accordance with applicable IRS time constraints identified in the PWS.
| 2. Complete Proposals |
| TBD by the Number of IDIQ Additional Services proposals due during the month. |
| 4.2 - 4.3.4 |
| Perform 100% inspection of the requirement. The contractor is allowed to rework proposals as long as they are re-submitted within the allowable timeframe. Otherwise it is recorded as a failure. |
The AQL is achieved if the contractor has provided a complete proposal with all the requirements as outlined in Sections 4.2 through 4.3.4 for all the requested additional services task orders for the month.
| 3. Task Order Schedule |
| TBD by the Number of IDIQ Additional Services work orders awarded during the month. |
| 4.2 |
| Perform 100% inspection of the requirement. The contractor is allowed to rework the schedule as long as it is re-submitted within the allowable timeframe (3 days of award). Otherwise it is recorded as a failure. |
The AQL is achieved if the contractor has provided a complete schedule (within 3 calendar days of receipt of an approved task order) that identifies critical milestones and the completion date for each IDIQ order received during the month.
| 4. Task Order Timely Completion |
| TBD by the Number of IDIQ Additional Services work orders completed during the month. |
| Section 4 |
| Perform 100% inspection of the requirement. If the CO has granted an extension that is the new scheduled completion date and evaluation of this element shall be based on the new scheduled completion date. |
The AQL is achieved if 100% of all IDIQ task orders with a scheduled completion date during the month were completed by the scheduled completion date in the Task Order.
| 5. Task Order Quality |
| TBD by the Number of IDIQ Additional Services work orders completed during the month. |
| Section 4 |
| Perform 100% inspection of the requirement. Rework is allowed provide it was completed and re-inspection occurred (and it passed) before the scheduled completion date. Otherwise it is recorded as a failure. |
The AQL is achieved if 100% of all IDIQ task orders were completed with quality workmanship and met all the scope requirements.
| 6. Task Order Reports |
| One Monthly Report |
| 4.3.7 |
| Perform 100% inspection of the requirement. Rework is allowed (if the initial report is inaccurate) if the report is corrected and re-submitted within the required timeframe. Otherwise it is considered as failed. |
| The AQL is achieved if the monthly IDIQ Task Order report was supplied within the contract timeframe and has all the required details as outlined in section 4.3.7 of the PWS (and the details are accurate). |
INSPECTION GUIDE for CHECKSHEET #6
REQUIREMENT: Phase-In Deliverables/Submittals
Deliverable/
Submittal/ Personnel
| Population |
| Task Contract Ref. |
| Surveillance/ Inspection Procedures |
| AQL Performance Criteria |
| 1. BOP |
| One BOP |
| 3.1.1 |
| Perform 100% inspection of the requirement. Review the contractors proposed BOP to see if it contains all the requirements of the PWS and that it was submitted timely for approval. The contractor is allowed to rework the BOP as long as they re-submit a new one within the allowable timeframe. Otherwise it is recorded as a failure. |
| The AQL is achieved if a complete BOP was submitted by the contractor addressing all the requirements of the PWS by the end of the Phase-In period. |
| 2. Water Treatment Program & Initial Analysis |
| One Water Treatment Program & One Initial Water Analysis for all applicable systems. |
| 3.2.1 |
| Perform 100% inspection of the requirement. Review the contractors proposed Water Treatment Program and initial analysis to see if it contains all the requirements of the PWS and that it was submitted timely for approval. The contractor is allowed to rework the program as long as it is re-submitted within the allowable timeframe. Otherwise it is recorded as a failure. |
The AQL is achieved if the contractor has provided an initial water treatment analysis by an independent firm and developed a complete water treatment program based on the analysis for each identified system during the phase-in period.
| 3. Critical Spares, Parts, & Supplies Inventory |
| One Critical spares, parts, and supplies Inventory. Stocked Critical spares, parts, and supplies TBD by the proposed inventory. |
| 3.3.5 |
| Perform 100% inspection of the requirement. Review the proposed inventory to ensure all necessary items are included and that it was submitted timely. Compare the contractor’s proposed inventory to the on-site stocked items. The stocked items must match or exceed the quantities listed on the inventory. If either requirement is not met then fail the checksheet element. |
The AQL is achieved if the contractor has provided a complete written inventory 30 days before the end of the phase-in period and has all the listed spares, parts, and supplies listed on the inventory stocked on-site before the start of the contract.
| 4. Existing Deficiency Report (3.10.3) |
| One Deficiency Report |
| 3.10.3 |
| Perform 100% inspection of the requirement. Review the proposed report to ensure it has all the details as outlined in the PWS. The contractor is allowed to rework the existing deficiency report as long as it is re-submitted within the allowable timeframe (2 weeks from the inspection). Otherwise it is recorded as a failure. |
| The AQL is achieved if the existing deficiency report is turned over to the COR within 2 weeks of the joint inspection with all the details as required in the PWS. |
| 5. Lock-Out/Tag-Out Program |
| One Lock-Out/Tag-Out Program |
| 3.7.14 |
| Perform 100% inspection of the requirement. Review the proposed LO/TO program to ensure it meets the requirements outlined in 29 CFR 1910.47 and was submitted timely. The contractor is allowed to rework the program as long as it is re-submitted within the allowable timeframe. Otherwise it is recorded as a failure. |
| The AQL is achieved if the contractor developed a lock-out/tag-out program in accordance with 29 CFR 1910.147 and submitted it to the COR for approval during the first 30 days of the phase-in period. |
| 6. Confined Space Program |
| One Confined Space Program |
| 3.7.17 |
| Perform 100% inspection of the requirement. Review the proposed program to ensure it meets the requirement. The contractor is allowed to rework the proposed program as long as it is re-submitted within the allowable timeframe. Otherwise it is recorded as a failure. |
| The AQL is achieved if the contractor developed a confined space program for all permit-required confined spaces within the first 45 calendar days of the phase-in period. |
| 7. Environmental Compliance and Safety Program/Plan |
| One Environmental Compliance and Safety Program/Plan |
| 3.7.2 |
| Perform 100% inspection of the requirement. Review the proposed EC&SPP to ensure it meets the requirements of the PWS and was submitted timely. The contractor is allowed to rework the program as long as it is re-submitted within the allowable timeframe. Otherwise it is recorded as a failure. |
| The AQL is achieved if the contractor developed an Environmental Compliance and Safety Program/Plan for this contract in accordance with the PWS for the review and approval of the COR within the phase in period. |
| 8. Refrigerant Management Plan |
| One Refrigerant Management Plan |
| 3.7.23.1 |
| Perform 100% inspection of the requirement. Review the proposed RMP to ensure it meets GSA and/or Federal Regulations and was submitted timely. The contractor is allowed to rework the plan as long as it is re-submitted within the allowable timeframe. Otherwise it is recorded as a failure. |
| The AQL is achieved if the contractor developed a Refrigerant Management Plan (RMP) in accordance with GSA and/or Federal regulations for the review and approval of the COR within the first 20 days of the phase in period. |
| 9. Waste Management Plan |
| One Waste Management Plan |
| 3.7.2 |
| Perform 100% inspection of the requirement. Review the proposed WMP to ensure it meets IRS requirements and was submitted timely. The contractor is allowed to rework the plan as long as it is re-submitted within the allowable timeframe. Otherwise it is recorded as a failure. |
| The AQL is achieved if the contractor met with the COR and Senior Safety Officer to discuss the plan requirements and developed a Waste Management Plan (WMP) accordingly and submitted it for the review and approval of the COR within the phase in period. |
| 10. Labeling system for equipment identification numbers |
| One Labeling System |
| 3.4.5 |
| Perform 100% inspection of the requirement. Review the proposed labeling system. If it is unacceptable the contractor still passes the requirement as long as it was presented to the COR within the phase-in period. However, the contractor must propose another system once the initial system is rejected until an acceptable system is agreed upon. |
The AQL is achieved if the contractor presents the COR with an equipment identification labeling system for approval during the phase-in period.
| 11. Oil Analysis Program |
| One Oil Analysis Program |
| 3.4.10.1 |
| Perform 100% inspection of the requirement. Review the proposed program to ensure it meets the minimum PWS requirements. The contractor is allowed to rework the proposed program as long as it is re-submitted within the allowable timeframe. Otherwise it is recorded as a failure. |
| The AQL is achieved if the contractor develops an Oil Analysis Program that meets all the requirements of the PWS and submits it to the COR during the phase-in period for approval. |
| 12. Fuel Oil Treatment |
| All Proposed Fuel Oil Treatments |
| 5.4.2.1 |
| Perform 100% inspection of the requirement. Review the proposed fuel oil treatment product information to ensure it meets the PWS requirement and that it was submitted timely. |
| The AQL is achieved if the contractor submits to the COR during the phase-in period, for approval, product information covering the fuel oil treatment the Contractor proposes to use. |
| 13. Report Formats |
| 7 Report Formats |
| PWS |
| Perform 100% inspection of the requirement. Review the proposed document formats. If the format is unacceptable the contractor still passes the requirement as long as it was presented to the COR within the phase-in period. Annotate any rejected formats with comments on what needs to be done to make them acceptable. The contractor must propose another format once the initial one is rejected until an acceptable format is agreed upon. |
| The AQL is achieved if the contractor submits formats for the following documents during the phase-in period for the COR’s approval: |
1. Existing Deficiency Report Format
2. Tour Checksheet Format
3. Tour Logbook Format
4. Equipment Operating Log Sheets Format
5. Monthly Utility Usage Report Format
6. Daily Equipment Condition Report Format
7. Contractor QC Inspection Sheet Format
| 14. Required Phase-In personnel |
| All Phase-In Staffing Personnel |
| 3.10.1 |
| Perform 100% inspection of the requirement. Review the PWS for phase-in staffing requirements and the facilities sign-in logbooks to determine if the contractor had the required personnel on-site at the required time during the phase-in. If any required contract personnel are not on-site by the required timeframe the checksheet element fails. |
| The AQL is achieved is the contractor has all the phase-in personnel on-site by the required timeframes as outline in the PWS. |
INSPECTION GUIDE for CHECKSHEET #7
REQUIREMENT: Phase-In Deliverables/Submittals
Deliverable/
Submittal/ Personnel
| Population |
| Task Contract Ref. |
| Surveillance/ Inspection Procedures |
| AQL Performance Criteria |
| 1. BOP |
| One BOP |
| 3.1.1 |
| Perform 100% inspection of the requirement. Review the contractors proposed BOP to see if it contains all the requirements of the PWS and that it was submitted timely for approval. The contractor is allowed to rework the BOP as long as they re-submit a new one within the allowable timeframe. Otherwise it is recorded as a failure. |
| The AQL is achieved if a complete BOP was submitted by the contractor addressing all the requirements of the PWS by the end of the Phase-In period. |
| 2. Water Treatment Program & Initial Analysis |
| One Water Treatment Program & One Initial Water Analysis for all applicable systems. |
| 3.2.1 |
| Perform 100% inspection of the requirement. Review the contractors proposed Water Treatment Program and initial analysis to see if it contains all the requirements of the PWS and that it was submitted timely for approval. The contractor is allowed to rework the program as long as it is re-submitted within the allowable timeframe. Otherwise it is recorded as a failure. |
The AQL is achieved if the contractor has provided an initial water treatment analysis by an independent firm and developed a complete water treatment program based on the analysis for each identified system during the phase-in period.
| 3. Critical Spares, Parts, & Supplies Inventory |
| One Critical spares, parts, and supplies Inventory. Stocked Critical spares, parts, and supplies TBD by the proposed inventory. |
| 3.3.5 |
| Perform 100% inspection of the requirement. Review the proposed inventory to ensure all necessary items are included and that it was submitted timely. Compare the contractor’s proposed inventory to the on-site stocked items. The stocked items must match or exceed the quantities listed on the inventory. If either requirement is not met then fail the checksheet element. |
The AQL is achieved if the contractor has provided a complete written inventory 30 days before the end of the phase-in period and has all the listed spares, parts, and supplies listed on the inventory stocked on-site before the start of the contract.
| 4. Existing Deficiency Report (3.10.3) |
| One Deficiency Report |
| 3.10.3 |
| Perform 100% inspection of the requirement. Review the proposed report to ensure it has all the details as outlined in the PWS. The contractor is allowed to rework the existing deficiency report as long as it is re-submitted within the allowable timeframe (2 weeks from the inspection). Otherwise it is recorded as a failure. |
| The AQL is achieved if the existing deficiency report is turned over to the COR within 2 weeks of the joint inspection with all the details as required in the PWS. |
| 5. Lock-Out/Tag-Out Program |
| One Lock-Out/Tag-Out Program |
| 3.7.14 |
| Perform 100% inspection of the requirement. Review the proposed LO/TO program to ensure it meets the requirements outlined in 29 CFR 1910.47 and was submitted timely. The contractor is allowed to rework the program as long as it is re-submitted within the allowable timeframe. Otherwise it is recorded as a failure. |
| The AQL is achieved if the contractor developed a lock-out/tag-out program in accordance with 29 CFR 1910.147 and submitted it to the COR for approval during the first 30 days of the phase-in period. |