Combined_Q__A_Final_112016.docx

QUESTIONS AND ANSWERS TO SOLICITATION TIRNO-15-R-00046

1. Where are the instructions for filling out the price schedule?

Everyone should fill out the pricing on the SF1449 next to each CLIN

2. Can you provide section M, evaluation factors?

Will be posted as an attachment

3. What does the total on “Additional Services, IDIQ Task Orders per section 2.3 of the PWS this line represent?

That portion of service call repairs that are in excess of $3,000 up to the maximum order limitation of $500,000 And Phase-in deficiency corrections that are in excess of $500.00 up to the maximum order limitation of $500,000; New Project Work (Paragraph 4.1.3) up to a maximum order limitation of $500,000 additional services.

4. Is it the value of all additional services for the year, or the fee for the offeror to “plan and oversee all IDIQ work and prepare complete proposal development activities in support of additional services requirements as part of the basic services fixed-price portion of this contract” (section 4.3)?

Pricing related to this portion of the contract shall be in accordance with section 2.3 of the contract, see chart for Basic Services/Additional Services.

5. Page 6, is section C referenced section that contains the PWS titled SF1449. SF33, referred to in section L, page 1 and others, is not present in solicitation. Page 1 of this solicitation contains SF1449. May we include that in our price volume?

The SF 33 is an error it should read SF 1449.

6. Related to section L: page 11, section C: we were not able to find section J with the past performance form to submit to our references as mentioned in this section. Where is that?

Section J is an error the past performance questionnaire will be added as an attachment.

7. The revised section L seems to be missing the evaluation criteria, such as best value, low price technically acceptable, etc. Can you provide the evaluation criteria? There is a mention of section M, which we are not able to locate. (page L-3) The evaluation criteria will be added.

8. If price is considered, which line items are added to determine the total evaluated price? Are hourly rates included?

See Paragraph 9.3.2 a (2)

9. Section L also mentioned Section G, paragraph G.1.3. Where is section G referenced on page L-2?

There is no Section G this requirement is not an UCF (Uniform Contract Format).

10. Page L-3, and L-4 reference Section E. We are unable to find section E.

There is no Section E this requirement is not an UCF (Uniform Contract Format).

11. Where is the referenced section K located?

There is no Section K however the Reps and Certs are required.

12. Page 10, of the revised section L contains instructions to the offerer. I do not think the project-specific information made it through to the solicitation. Can you please clarify the requirements for each item so we can ensure we choose examples of work that meet your requirements?

Page 10 Section L.9.4.2.8 item 9 includes items By Others under this contract, however the building has all the identified equipment with the exception of a boiler (we do have high pressure steam provided by GSA HOTD), so examples given for like equipment could be applicable.

13. Page 1, where is Section J, Exh E-1 PRST referenced here? It is a required file for response but it is not found They are attachments no Section J.

Section J is an error they will be labelled as attachments.

14. We are unable to locate the other required forms listed in L.9 and L.10 for the price proposal, where is section B, section G and Section K, and Exhibit E-1 with assigned weights in column 7? Technical exhibit 1 is general location and site information.

Section G, Section K are errors however we would like you to include your Reps & Certs in the response to solicitation. I will post the evaluation factors. All pricing should be provided on the SF1449.

15. The general pricing instructions in L.9.3.1 do not seem to match the price schedule that is included. Aren’t electronic responses required? This would precluded a CD.

Yes electronic responses are due. No CD is required.

16. Where do offerors get the required excel spreadsheet format referenced here? Can’t find the reference to indirect costs or a place to put a coefficient on the price schedule provided (RS means pricing) in the solicitation pricing pages.

Your pricing should be listed on the SF1449. Volume II should say Pricing only.

17. Can you please provide a list of incumbent subcontractors at the IRS Headquarters Main Building?

Quality Elevator, E.M.S. Technologies, Guardian Fire Protection, Coastline LTD.

18. When was the last time the Pressure Vessel Inspection was completed?

Less than 6 months ago.

19. Can you please provide a copy of the site visit sign-in log?

Will be posted

20. Will there be a proposal submission date extension?

The extension date is until Dec 9, 2016 which is actually listed on FBO.

21. If Past Performance Questionnaires are sent out, but not completed by proposal submission date, can we submit within 15 days of submission via email?

Past performance questionnaires should be submitted with your proposals for evaluations.

22. Is there a recycling program in place?

Paper, Glass, and Plastic By Others. See Section 3.7 for items pertaining to this contract.

23. How many dumpsters are there on-site and what size?

One 30 yard dumpster on site provided and emptied By Others.

24. Reference: L.9.4.2.a Technical Proposal Limitations, Can a font size smaller than 12-point be used in tables and graphics?

An exception will be made for tables and graphics, but fonts must be 7-point or larger on tables and graphics.

25. Reference PWS 3.1.5 Landscaping Services Reference PWS 5.4.4. Is the Government or the Contractor responsible for grounds maintenance?

The contractor is responsible for grounds maintenance as described in section 3.1.5 of the PWS.

26. Extensive contractor-provided landscaping requirements are described in PWS 3.1.5, while PWS 5.4.4 states “The Government will provide grounds maintenance.”

The government will revise Section 5.4.4 to delete “The Government will provide grounds maintenance.” Landscape Services shall be provided according to Section 3.1.5 Landscape Service in the PWS.

27. Could you please provide a grounds maintenance diagram/Map dictating what areas require service?

Ground maintenance shall include three internal courtyards and all areas around the perimeter of the building; Perimeter defined by Pennsylvania Ave., 10th Street, Constitution Ave., and 12th Street NW, to the curb. Excluding any areas on the Old Post Office property.

28. Who was the manufacturer of the elevators?

See Attachement A “Elevator Description” in PWS

29. Are there any bollards or barriers that need to be maintained. If so are they hydraulic, what type are they and who is the manufacturer?

Yes, as seen at the Service Court Entrance, two Nasatka NMSB VII E units.

30. Could you please provide the filter sizes for the filters identified in the Equipment list?

No. There are too many sizes to list here. All are commercially available through local venders.

31. Are there any UPS systems that need preventive maintenance? If so what is the size, manufacturer, model and serial number?

No. By Others

32. If UPS systems are present how many batteries are associated with these units and what type of battery is installed?

By Others

33. Please confirm that GSA provides all maintenance testing for electrical equipment above 600 and the contractor maintains and tests all electrical under 600?

Yes that is correct. Also, TE-10 to be revised to include E-34A, E-35, and E-51, all others will be deleted.

34. Are there Collective Bargaining Agreements in place under the current Facilities Maintenance & Repair Contract? If so please provide.

Amendment 1 Attached

35. Please provide annual # of repairs over Contractors threshold amount of $3000?

In FY2016 there was only one ‘Service Call Repair’ that exceeded the $3,000 threshold.

36. Please provide two years of historical information on the number of service calls at the facility?

Service Calls from January 1, 2016 through October 31, 2016 were 1,232, of those this is the break-out.

Service Calls from January 1, 2015 through December 31, 2015 were 1,634, of those this is the break-out.

37. Is parking provided by the Client for Contractor personnel? If so how many spaces?

Parking is not provided under this contract.

38. If the contract is under a CBA , please supply a listing of the seniority dates for each incumbent employee at the Site/sites in order to calculate an actual productive man-hour's calculation to permit the development of an accurate cost of vacation entitlement?

See attachment CBA.

39. When was last Eddy Current performed on the Chillers?

April 2015.

40. When was last Vibration Analysis performed on the Chillers?

Vibration analysis has been performed, as needed. The last chiller that was done was chiller #3 in 2013.

41. When was last Oil Analysis performed on the Chillers?

March 2016

42. Please indicate the AHU Systems that require HEPA filtration?

None.

43. Please indicate the AHU Systems that require Carbon filtration?

None.

44. When was the last test performed for the Unfired Pressure Vessels?

February 2015

45. When was the last Load Test performed on the Elevators?

Five Years Ago.

46. If Load Banking of the Generators is required are they permanently installed at the site or will portable unit be required with cabling? If portable units are required what are the frequency of testing and are the Emergency Systems capable of being parrarelled?

Only one standby generator 360kW/450kVA on site which undergoes regular building load testing, any load bank testing would be performed as New Work IDIQ.

47. Is the current Water Treatment Equipment (pumps, corrosion stations, tanks and feeders) owned by the incumbent Contractor or does it belong to the Client?

Government Owned.

48. Please provide # of zones of the Irrigation System?

Twenty-Four on the main controller. Five each on two independent controllers courtyards B &D.

49. Please provide # and size of Dumpsters & Compactors that would be the responsibility of the contractor to empty?

By Others.

50. At what frequency is the dumpsters or compactor emptied?

By Others.

51. What is the average number of tons per pull on the compactor?

By Others.

52. Section L.9.4.2.8 Tab 8 – Relevant Work Experience states “To assist the offeror in determining if the building is relevant we have included the information in red for the (enter building name).” None of the information is provided. Can you please provide specific building information for the IRS Headquarters Main Building?

Section L.9.4.2.8 is the offeror’s relavant work experience. Specific information for the IRS Headquarters Building is contained herein the solicitation, and/or available during the walk thru.

53. What is the expected response time for any necessary repairs to equipment in Child Care Area in Courtyard C?

Repairs will be performed as needed according to Section 3.3 of the PWS.

54. The fountains in Courtyards D and B were not in operation at the time of the site visit. Is there an operational schedule for the fountains, or are they inoperable?

Yes. Fountains are operational, but were winterized at the time of the walk-thru.

55. Will the IRS provide free parking to Contractor's onsite employees?

No.

56. Please confirm that TE -3 is intentionally omitted.

Yes TE-3 is used for information at other sites, but is intentionally omitted for this site.

57. Can you provide historical service call data (i.e. total number of service calls and number of service call repairs exceeding $3K repair threshold)?

Service Calls from January 1, 2016 through October 31, 2016 were 1,232, of those this is the break-out.

In FY2016 there was only one ‘Service Call Repair’ that exceeded the $3,000 threshold.

58. Can you provide a copy of the most recent final inspection report (3.9.7.2)?

We cannot locate the last final inspection report done in 2011.

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59. Can you provide a Sub-contractor list currently providing Water treatment, Building Automation, Elevator Services?

Coastline LTD., E.M.S. Technologies, Quality Elevator respectively.

60. We weren’t able to see the Auditorium during the site visit. How tall are the ceilings?

Less than 12’

61. Does the Auditorium require a lift to access lighting, Fire Alarm devices and / or any other systems that are a part of the PWS?

No.

62. What areas require a lift for access?

Arcades, and Elevator Lobbies.

63. Please provide a history of the number of annual Emergency, Urgent, Routine, Hot/Cold, UTSC for the last 2 years.

Service Calls from January 1, 2016 through October 31, 2016 were 1,232, of those this is the break-out.

Service Calls from January 1, 2015 through December 31, 2015 were 1,634, of those this is the break-out.

64. Lists Fire Alarm/Suppression systems which are not on the TE-5 equipment list. Please provide a complete list of Fire Alarm devices and components.

GSA is responsible for the fire alarm system and certification. The contractor is responsible for the sprinkler system, and equipment identified in TE-5, sections 3.4.6, and 3.4.9 PWS.

65. Electrical power Systems. Please clarify to what voltage the contractor is responsible i.e. >600volts.

601 volts or above.

66. Please specify any underground tanks and provide details/specifications.

None.

67. HVAC/Energy Management Systems. Please provide a list of BAS points.

There are 126 control boards with approximately 1400 direct points.

68. Fire Doors, Fire and Smoke Dampers. when was the last time each was inspected, tested and certified?

The fire doors were inspected on 6/3/16, the dampers were PM'd in Oct 2016. Any fire doors that close as a result of the fire alarm going off are inspected, tested, and certified by GSA.

69. Lists a Diesel driven Fire Pump which we weren’t shown during the site visit. Please provide specifications for this pump.

TE – 5 includes (1) Marathon fire pump model DF326TSTDP8219BDL, which is on (1) Kohler diesel standby generator 360kW/450kVA (D400 12.1A65).

70. Includes Fire Alarm and BAS. Is a copy of the latest programming version available on-site or from the Sub-contractor? Who is the current Fire Alarm Sub-contractor providing these services?

GSA is responsible for the fire alarm system and certification. The contractor is responsible for the sprinkler system, and equipment identified in TE-5, sections 3.4.6, and 3.4.9 PWS. BAS-E.M.S. Technologies, and Fire Alarm - Guardian Fire Protection Services

71. Please verify that the only personnel expressly required on this contract are (1) Project manager, (1) CMMS Administrator, (1) Journeyman Electrician and (1) 3rd Class DC Engineer and all other personnel are at the discretion of the contractor.

Correct, see section 3.5 of the PWS for specifics.

72. The IRS posted this opportunity under 238220 -- Plumbing, Heating, and Air-Conditioning Contractors but we feel the opportunity qualifies for NAICS 561210 -- Facilities Support Services under as this RFP covers multiple service lines.

Agreed-Changed to NAICS 561210 -- Facilities Support Services

73. Can we get that information on the Chillers, Boilers, BAS system, back flow, fire pumps, Fire alarm panel and emergency generator?

See TE-5 for all equipment included in this contract, for example there are (3) Trane CenTraVac CVHF1280 1000 ton chillers, (2) McQuay WHR-060EW 60 ton chillers, (1) McQuay WHRA 045/ASCS030 40 ton chiller, Boilers –None (Central Plant Steam), BAS Automated Logic WebCTRL version 6, approximately 23 total back flows (Watts and Zurn Wilkins), (1) Marathon fire pump model DF326TSTDP8219BDL, (1) Kohler diesel standby generator 360kW/450kVA (D400 12.1A65). GSA is responsible for the fire alarm system and certification. The contractor is responsible for the sprinkler system, and equipment identified in TE-5, sections 3.4.6, and 3.4.9 PWS.

74. When was the last Eddy Current Test performed?

April 2015

75. What is the current value of the Contract.

Only available at the discretion of the incumbent contractor under the FOIA.

76. Were all options exercised?

Yes.

77. How many repairs were made over the $3000 threshold?

In the past year one repair was over the $3,000 threshold

78. Is the current threshold the same as the new RFP?

Yes.

79. Is IR Testing and repairs replacing the 3 yr. electrical test?

TE-10 to be revised to include E-34A, E-35, and E-51, all others will be deleted.

80. Does All of the Landscaping have a watering system.

Yes.

81. Is the current landscape in compliance with the requirements outlined in this SOW?

Yes.

82. Can we get a Service Call History for the past year?

Service Calls from January 1, 2016 through October 31, 2016 were 1,232, of those this is the break-out.

83. How many repairs had asbestos that had to be removed?

Two in the past year.

84. Elevators has a CLIN on the SF1449 but the PM requirements are not defined in the SOW. Are elevators part of this contract?

Yes. Elevators have a separate Statement of Work. See Amendment to PWS for separate Elevator SOW.

85. Snow hauling is referenced in the SOW, is this the only requirement for snow removal at this site, since this usually falls under janitorial?

Snow Removal is By Others.

86. The Fire Alarm is referenced in section 3.4.6, 3.4.9 and in TE-2.

Will GSA continue to maintain all of the fire alarm systems in the building? Are these items in the RFP in error?

GSA is responsible for the fire alarm system and certification. The contractor is responsible for the sprinkler system, and equipment identified in TE-5, sections 3.4.6, and 3.4.9 PWS.

87. In exhibit TE-10 much of the equipment that is referenced GSA currently maintains. Is this in the RFP in error?

TE-10 to be revised to include E-34A, E-35, and E-51, all others will be deleted. GSA is responsible for equipment 601 volts or above.

88. In section 3.5.4 states that a "minimum of one full time on site 3rd class engineer (DC issued) shall be available from 7:30am-4:00pm".

Does the contract allow the operation of BAS systems and/ any and all equipment in the building during the required staffing from 6:00am-6:00pm by a non-licensed mechanic?

Not sure of the question. Section 3.5.4 states the minimum hours worked per day and any other times required to effectively accomplish all contract work. If the work can effectively and safely be accomplished by other staffing and automation, outside of the minimum, than that could fulfill the requirement, but would have to be approved on a case by case basis.

89. In the above listed solicitation #TIRNO15R00046, There is not an actual list of the Switchgear equipment that needs to be scanned for the Infrared Inspection requirements or the Preventative Maintenance requirement. Can you please provide us the list so we may price our portions accordingly?

TE-10 to be revised to include E-34A, E-35, and E-51, all others will be deleted. GSA is responsible for equipment 601 volts or above.

90. Are the elevators traction or hydraulic?

Traction, see attachment A, in Elevator Section of the PWS.

91. Can the Dept. of Treasury confirm if the anticipated submittal date and start date (February,1 2017) can be postponed to ensure 60 day phase period should award process be delayed ?

The phase in period will start once award is made. example if awarded by Dec 30, 2016 then your 60 day phase in will start Jan thru Feb 2017. So the correction for that will be once award has been made.

92. Is the Contract reserved for 8(a) registered small business providers ?

The contract is reserved for all small business.

93. In reference to the Technical Exhibit TE-4 Preventive Maintenance Requirements, can the Dept. of Treasury provide a detailed asset list (inventory) including quantities, make, model, type, capacity of assets included under the Technical Exhibit TE-2 Facility Equipment & Components , including:

· Primary HVAC and chilled water equipment (chillers, pumps, cooling towers, boilers, AHUs)

· Electrical power systems

· Fire Alarm/Suppression Systems

· Elevators, Escalators, Dumbwaiters, Hoists, and Loading Dock Levelers

Technical Exhibit 5 coupled with Technical Exhibit 4, and the PWS, provides the quantity and detailed work procedures (effort of work) for all equipment that is included in this contract. For elevator inventory see the amended solicitation for the addition of the Elevator PWS. A walk thru was made available to all offerors.

94. Can the Dept. of Treasury confirm what BAS is in place at the building and if remote monitoring of the BAS is possible ?

Automated Logic, WebCTRL. See PWS Section 3.4.9 and 3.5.4 of the PWS.

95. In reference to the Technical Exhibit TE-7 Government Furnished Items, can the Dept. of Treasury confirm if there are any existing spare parts and consumables from existing stock room that would be transferred to successful provider ?

See PWS Section 5.2, any other spare parts and consumables are property of the incumbent contractor.

96. In reference to the Technical Exhibit TE-7 Government Furnished Items, can the Dept. of Treasury confirm if phones lines and external internet connection will be provided by Dept. of Treasury?

Yes. Government phones lines and internet connection will be provided except where it explicitly states otherwise in the PWS see section 3.4.9 of the PWS.

97. Can the Dept. of Treasury confirm what is the existing CMMS platform that is used? And will the existing database be transferred to proponent?

Archibus. The database will be made available on the IRS network to key personnel.

98. Can any details be provided on the current staffing levels of the maintenance team?

Only available at the discretion of the incumbent contractor under the FOIA.

99. In reference to TE-18 Landscaping Services Tasks & Quality Requirements, can any exterior plans be provided to indicate surfaces to be serviced for landscaping services under 3.1.5 LANDSCAPING SERVICES of the PWS?

Could you please provide a grounds maintenance diagram/Map dictating what areas require service?

Ground maintenance shall include three internal courtyards and all areas around the perimeter of the building; Perimeter defined by Pennsylvania Ave., 10th Street, Constitution Ave., and 12th Street NW, to the curb(s). Excluding areas on the Old Post Office property.

100. Can Dept. of treasury confirm that labor rates presented in the bid form are only applicable for service calls and repairs that would exceed the $3000 threshold?

These are billable rates for in-house work performed under sections 3.3.4 and 4.1 of the PWS. Billable rate would include Trade Base Rate inc. fringes (see CBA), Workers Comp. Insurance, Average Fixed Overhead, Overhead, and Profit.

101. With regard to references indicated in document entitled Section L – evaluation criteria 3-17-15, is it possible that some were not published, specifically concerning Volume I. Business Proposal:

SF33 is not requires only SF1449. There will not be a Section G but the Program Manager Designation will be mandatory. Reps and Certs Are required.

102. With regard to Section L – evaluation criteria 3-17-15, Price Proposal Requirements, can the Excel version of the Exh. B-1, Price Schedule & Section J, Exh. E-1, PRST, be made available to respondents ?

No.

103. As per article L.9.3.2 specific, item a., 2nd paragraph – Electronic copy, instructions indicate that Offerors are to complete pricing information and return compact disk (CD) with Volume II. However, as per instructions indicated on page L-1 of document Section L, all documents must be sent electronically via email. Can Dept. of Treasury that (1) Business Proposal; (2) Price Proposal; and (3) Technical Proposal are only to be submitted by email ?

CD not required however the proposals shall be submitted by e-mail.