Terminal_C,_Concessions_Package_3_-_Retail.pdf
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- Attached to
- Terminal C, Concessions Package 3 - Retail
- Solicitation number
- 25-585-RFP
- Issued by
- Orange County, Orlando City, Florida
About this file
Terminal C, Concessions Package 3 - Retail
This is a Request for Proposals (RFP) issued by the Greater Orlando Aviation Authority for the operation of a retail concession at Terminal C of Orlando International Airport in Florida. The Aviation Authority seeks proposals to operate a News and Gift Shop concession in approximately 1,250 square feet of retail space in the South Concourse, offering travel essentials, health and beauty products, local gifts, accessories, and packaged snacks. A non-mandatory pre-proposal meeting is scheduled for April 24, 2025, at 3:00 p.m. The deadline for submitting questions is May 7, 2025, at 5:00 p.m., and proposals must be submitted by June 6, 2025, at 2:00 p.m. through the Aviation Authority's e-Procurement Platform. The Procurement Committee is tentatively scheduled to meet on July 11, 2025, with anticipated Aviation Authority Board approval on August 20, 2025. The successful proposer will be granted possession of the premises approximately 90 days prior to the Commencement Date, with a target opening of December 1, 2025. The concession agreement term is 10 years from the Commencement Date.
The proposer must invest a minimum of $500 per square foot in capital improvements, fixtures, furnishings, and equipment, excluding inventory. The initial Minimum Annual Concession Fee is set at $445,000, consisting of an Annual Rental Fee and Minimum Annual Privilege Fee; however, proposers must submit a proposed percentage of gross receipts, with a minimum threshold of 19 percent. Proposers are limited to no more than 25 percent of the South Terminal Retail Program based on square footage. A mandatory Airport Concessions Disadvantaged Business Enterprise (ACDBE) participation goal of 24 percent of total anticipated concession revenues applies, with proposers required to either meet or demonstrate good faith efforts to achieve this goal. The Aviation Authority will evaluate proposals based on ACDBE participation (10 percent weight), customer service (10 percent), demonstrated experience and qualifications (10 percent), concepts and quality and variety of products (25 percent), concession improvements (20 percent), and financial return to the Aviation Authority (25 percent). A contract bond or letter of credit equal to the Minimum Annual Concession Fee will be required upon execution of the concession agreement. The Aviation Authority reserves the right to reject any or all proposals and re-advertise or cancel the RFP.
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REQUEST FOR PROPOSALS
25-585-RFP
TERMINAL C, CONCESSIONS PACKAGE 3 -
RETAIL
TABLE OF CONTENTS
1. INTRODUCTION
2. GENERAL INFORMATION
3. AVIATION AUTHORITY STANDARD TERMS AND CONDITIONS
4. CONCESSION RIGHTS
5. EVALUATION CRITERIA, SCORING AND SELECTION PROCESS
6. INSTRUCTIONS FOR CONCESSION AGREEMENT
7. ELIGIBILITY AND PROPOSAL FORM
ATTACHMENTS
A - ATTACHMENT A - CONCESSIONS POLICY 910.01
B - ATTACHMENT B - 2024 FACT SHEET_UPDATED LOGO
C - ATTACHMENT C - DOMESTIC & INTERNATIONAL ENPLANED & DEPLANED
PASSENGERS BY AIRSIDE BY YEAR
D - ATTACHMENT D - VOLUME C - COVER PAGE
F - ATTACHMENT F - VOLUME C - MCO TENANT DESIGN CRITERIA - VOLUME 1 -
INTRODUCTION
G - ATTACHMENT G - VOLUME C - MCO TENANT DESIGN CRITERIA - VOLUME 2.1 -
BUILDING CONDITIONS
H - ATTACHMENT H - VOLUME C - MCO TENANT DESIGN CRITERIA - VOLUME 2.2 -
BUILDING CONDITIONS
I - ATTACHMENT I - VOLUME C - MCO TENANT DESIGN CRITERIA - VOLUME 3 -
DESIGN CRITERIA
J - ATTACHMENT J - STC RETAIL PACKAGE 3_UNIT SALES
K - ATTACHMENT K - TERMINAL-C_LOD-X_0404
L - ATTACHMENT L - RETAIL PACKAGE CONCESSION AGREEMENT - 061224
M - ATTACHMENT M - TERMINAL C PHASE 1X CONCEPT DESCRIPTION_RETAIL
GREATER ORLANDO AVIATION AUTHORITY
Terminal C, Concessions Package 3 - Retail
1. INTRODUCTION
1.1. Summary
The Greater Orlando Aviation Authority (Aviation Authority) is seeking competitive
Proposals from experienced, creative, highly motivated, and responsible Proposers for the operation of a Retail Concession (Concession) at the South Terminal Complex
(Terminal C) of the Orlando International Airport, Orlando, Florida (Airport).
The Aviation Authority’s objective for this Concession is to provide exciting, innovative, modern, and visually appealing concession concepts and facilities that exceed the expectations of the modern traveler and positions Orlando International Airport as a lively, exceptional, and memorable destination between destinations.
It is the intent of the Aviation Authority that a Proposer will provide the services specified in the Request For Proposals (RFP). The Aviation Authority intends to select the Proposer that it deems to be the most highly qualified, responsible, and responsive to the Aviation Authority to perform the required services after considering the evaluation criteria, in its sole discretion.
1.2. Background
Please see the Attachments Section of this RFP for more background information.
Uploaded Attachments:
A - Concessions Policy 910.01
B - 2024 Fact Sheet_Updated Logo C - DOMESTIC AND INTERNATIONAL
ENPLANEMENTS AND DEPLANEMENTS; BY AIRSIDE, BY YEAR, 2017-2023
D - Volume C - Cover Page E - Not Used F - Volume C - MCO Tenant Design
Criteria - Volume 1 - Introduction G - Volume C - MCO Tenant Design Criteria -
Volume 2.1 - Building Conditions H - Volume C - MCO Tenant Design Criteria -
Volume 2.2 - Building Conditions
I - Volume C - MCO Tenant Design Criteria - Volume 3 - Design Criteria J - STC
Retail Package 3_Unit Sales K - Terminal-C_LOD-X_0404 L - Retail Package
Concession Agreement - 061224 M - Terminal C Phase 1X Concept
Description_Retail
All capitalized terms not otherwise defined herein shall have the meaning ascribed to them in the Concession Agreement.
1.3. Timeline
RFP release date: April 18, 2025 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Pre-proposal meeting date/time (Non-
Mandatory):
April 24, 2025, 3:00pm
Teams Only
Deadline to submit questions: May 7, 2025, 5:00pm
Deadline to submit Proposal: June 6, 2025, 2:00pm
Tentative Selection Committee date: July 11, 2025
Tentative Aviation Authority approval date:
August 20, 2025
Dates/times are subject to change.
Teams Links:
Pre-Proposal meeting: https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTk3MGFkMDQtOWI4OS00MDk2LWJmMWItODBjNzg0ZjU2Mj
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Meeting ID: 217 621 021 418 6
Passcode: nT26R7pq
Dial in by phone
+1 872-242-8019,,852198988#
Phone conference ID: 852 198 988#
Join on a video conferencing device
Tenant key: goaa@m.webex.com
Video ID: 119 472 692 6
Announcement of Proposers (RFP Opening):
https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2EyZWFjN2QtZGIxZC00OTZkLTk3NWQtYTBiNTQxOGYyNjM1
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Meeting ID: 242 012 801 112 2
Passcode: jn29tj3Y
Dial in by phone
+1 872-242-8019,,219777065#
Phone conference ID: 219 777 065#
Join on a video conferencing device
Tenant key: goaa@m.webex.com
Video ID: 115 962 251 0
2. GENERAL INFORMATION
2.1. Nondiscrimination Legal Notices
a. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-2116 as soon as possible, or at least one full business day prior to any scheduled meeting.
b. The Aviation Authority will include the following assurances in all Concession
Agreements and management contracts it executes with any firm:
i. The Concession Agreement is subject to the requirements of the U.S.
Department of Transportation's regulations, 49 CFR Part 23. The
Concessionaire agrees that it will not discriminate against any business owner because of the owner's race, color, national origin, or sex in connection with the award or performance of any concession agreement, or other agreement covered by 49 CFR Part 23.
ii. The successful Proposer agrees to include the above statements in any subsequent Concession Agreement or contract covered by 49 CFR Part 23, that it enters and cause those businesses to similarly include the statements in future agreements.
c. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Proposer's social, political, or ideological interests when determining if the Proposer is a responsible Proposer.
2.2. Reservation of Rights
a. The Aviation Authority reserves the right, in its sole discretion, to waive any informalities or irregularities of a Proposal, except that (i) the Aviation Authority will not waive the requirement that a Proposal, complete in all material respects, be received by the Aviation Authority by the time and date specified in the
Timeline for the receipt thereof, and (ii) the Aviation Authority will not consider any Proposal which does not conform in all material respects to the terms of this
RFP including a commitment to execute the Concession Agreement by the
Proposer and a commitment by the Guarantor to execute the Affidavit of
Guaranty, if applicable.
b. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Proposer’s past performance and may consider such information in its evaluation and selection of Proposers.
c. The Aviation Authority reserves the right to request clarification of information submitted in any Proposal, to require additional information from any Proposer, or, in the Aviation Authority's sole discretion, to reject any or all Proposals for any reason and to re-advertise or not to re-advertise the RFP.
d. The Aviation Authority reserves the right to reject proposals containing any additional terms or conditions not specifically requested in the original special conditions and/or the terms and conditions.
e. The Aviation Authority reserves the right to cancel an awarded Proposal upon due cause—i.e., Concessionaire misrepresentation, Concessionaire negligence, non-performance, etc. via written notice.
2.3. Solicitation Information / Instructions To Proposers
a. Sealed electronic proposals will be received for this RFP through the Greater
Orlando Aviation Authority e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. After completing the free account registration, browse back to this page, click on "Draft Proposal", and follow the instructions to submit the electronic proposal. By way of the e-
Procurement Platform, proposals will be locked and digitally encrypted until the submission deadline passes.
b. All Proposals must be received by the Aviation Authority as noted in the
Timeline, Section 1.3. All Proposals received timely will be listed with the name of the Proposer during the Virtual Opening. The e-Procurement Platform will not allow for late submittals.
c. The time/date stamp clock located in the e-Procurement Platform shall serve as the official authority to determine lateness of any proposal.
d. The Aviation Authority shall not be responsible for delays caused by any occurrence. This shall include any delay as a result of a technology issue. Any late proposal shall not be accepted.
e. Proposals submitted by hard copy, e-mail, or fax shall not be accepted. Proposals submitted outside of the designated e-Procurement Platform shall be rejected as non-responsive regardless of where and when they were received.
f. Proposers shall not be allowed to modify their proposals after the opening time and date.
g. Unless otherwise noted,…
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