Technical Exhibit 02 - Deliverables Schedule 25 Aug 2024.pdf
PDF 123 KB Posted
- Attached to
- Troop Appliance Maintenance and Repair (TAMR)
- Solicitation number
- W911S825QA018
- Issued by
-
Department of the Army
About this file
This document is a Technical Exhibit 2 – Deliverables Schedule for a federal contract, detailing specific reporting and documentation requirements for the contractor. The schedule outlines numerous deliverables with precise submission guidelines, including frequency, number of copies, format, and the designated recipient for each item. Key deliverables include transition plans, accident reports, quality control plans, program manager information, safety documentation, environmental plans, hazardous materials inventories, training certificates, and various weekly and monthly activity reports.
The deliverables must be submitted electronically, primarily via email, using formats such as MS Word, Excel, PDF, or specific forms like the ENG FORM 3394. Submission timelines range from immediate notification (within 1-2 hours of an incident) to annual reports, with most documents required within 5-30 calendar days of contract award or specific events. The primary recipients are the Contracting Officer (KO), Contracting Officer's Representative (COR), and in some cases, additional offices like the JBLM Pollution Prevention Program Office. The schedule demonstrates a comprehensive approach to documentation, safety, training, and operational reporting throughout the contract period.
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Technical Exhibit 2 – Deliverables Schedule
Deliverable Referen ce Frequency # of
Copies Medium/Format Submit To
Transition (Phase In/Phase Out)
PWS,
para 2.1.2.1
Within ten (10) business days after contract award
Electronic file by e-mail as an MS Word attachment.
COR
Contract Administrator
Accident Requiring Emergency Medical Treatment
PWS,
para 2.1.6.1
Immediate not later than two
(2) hours after the incident
N/A Email or Telephone KO or COR/ACOR
Accident Investigatio n Reports
PWS,
para 2.1.6.2.
Within five (5) calendar days of occurrenc e
Completed typed original plus one
(1) copy of ENG
FORM 3394
United States Army Corps of Engineers Accident Investigation Report
KO
Quality Control Plan
(QCP)
PWS,
para 2.1.9.
and 3.3
Initial:
within thirty (30) calendar after the contract is awarded Updates:
All QCP updates shall be submitted to the KO for acceptanc e within five (5) business days for approval.
Electronic file by e-mail as an MS Word or PDF
KO and COR/ACOR
Program Manager
PWS,
para
Initial:
within ten (10)
Electronic file by e-mail as an MS Word or PDF
KO and COR/ACOR ce Frequency # of
Copies Medium/Format Submit To
2.1.11.
1.1 business days from contract start, submit the name of the Program Manager.
Qualificatio n Standards
PWS,
para
2.1.11.
1.4
Within ten (10) business days from contract start, submit objective evidence of key personnel qualificatio ns and years of experience
Electronic file by e-mail as an MS Word or PDF
KO and COR/ACOR
Name and Duties of each employee who shall perform under this contract
PWS,
para 2.5.1.4
Within ten (10) business days of contract award
Electronic file by e-mail as an MS Word attachment.
KO and COR iWatch Training
PWS.
para 2.5.2.1.
Initial:
Within thirty (30) calendar days of contract award and within five (5) calendar days of new employees
The contractor shall provide a memorandum or email documenting this training
COR
Copies Medium/Format Submit To
AT
Certificates
PWS.
para 2.5.2.2
Initial:
Within 14 calendar days of contract start date and within fourteen (14) calendar days of new employees commenci ng performan ce
Electronic file by email with scanned copy of certificate
COR
Level 1
OPSEC
Awareness Training
PWS,
para 2.5.2.3
Within thirty (30) calendar days of contract award
Electronic file by email with scanned copy of certificate
COR
DoD Cybersecu rity Awareness Training
PWS,
para 2.5.2.3.
before issuance of network access and annually thereafter
Electronic file by email with scanned copy of certificate
COR
Safety Plan
PWS,
para 2.5.3.1 calendar days after commence ment of work.
Revisions shall be submitted five (5) calendar days prior to the effective date of change
Electronic file by e-mail as an MS Word attachment
KO and COR
Copies Medium/Format Submit To
Certificates and Licenses
PWS,
para 2.5.4.1
Provide document ation of employee and subcontrac tor certificates and licenses within twenty-four (24) hours prior to employees commenci ng performan ce.
Electronic file by e-mail as an MS Word or PDF
COR
Green Procureme nt
PWS,
para 2.5.5.2
Maintain records of Green Procureme nt and submit an annual report by the 15th of April each year along with annual
FAR
required certificatio n.
Electronic file by e-mail as an MS Word or PDF
COR
Safety Data Sheets
(SDS)
PWS,
para 2.5.5.3 five (5) days before delivery of the material
Electronic file by e-mail as an MS Word or PDF
COR
Environme ntal Plan
PWS,
para 2.5.5.3.
Due within calendar days after
Electronic file by e-mail as an MS Word attachment.
Copies Medium/Format Submit To contract award
Proposed list of hazardous materials (with Material Safety Data Sheets and units of measure for each)
PWS,
para 2.5.5.3.
start of contract and each time a new hazardous material is proposed for use
Electronic file by e-mail as an MS Excel
COR and JBLM Pollution Prevention Program Office
In-Use Hazardous Materials
PWS,
para 2.5.5.3.
Submit a hazardous materials inventory By the 15th day following each quarter in which hazardous materials are used or stored on JBLM
1 Electronic Copy HJB Form 953
COR and JBLM DPW Hazardous Materials Office COR
Spill Notification
PWS,
para 2.5.5.4
Make notification to the
COR/ACO
R within one (1) hour, if any hazardous substance s are spilled or released.
Phone or Email Phone or Email COR/ACOR
Spill Plan
PWS,
para 2.5.5.4
The Contractor shall submit a Spill Plan
Electronic file by e-mail as an MS Word or PDF
KO
Copies Medium/Format Submit To to the KO for approval within thirty (30) days of contract award
Damage Caused by Contractor
PWS,
para 7.5.4
Make notification within four
(4) hours of occurence
Phone or Email Phone or Email KO
Non-Fair Wear and Tear
(NFWT)
Notification
Annex 01, para 2.3.2.2
In the event the Contractor suspects gross negligence /vandalism , the Contractor shall cease repairs and notify the COR within 1 business day via email
Email Email COR
Work Order form
PWS
Para 5.2.1.1.
5.2.1.4.
5.2.2.4.
5.2.3.3.
workdays after completion of repair effort
Electronic file by email as a MS PowerPoint or Word attachment.
COR
Weekly Appliance Report to include completed
Annex 01, para 2.3.4.
NLT close of business each Monday (first
Electronic file by e-mail as an MS Excel attachment (Comma separated value.csv). Work
Copies Medium/Format Submit To work order forms business day of each week)
Order Forms can be provided in pdf format.
Monthly Activity Report
Annex 01, para 2..3.5.
NLT the 3rd business day of the following month
Electronic file by e-mail as an MS Excel attachment (Comma separated value.csv).
COR
Annual Dryer and Vent System Cleaning Schedule
Annex 01, para 2.4.2.
business days after contract award and at the commence ment of each additional period of performan ce
Electronic file by e-mail as an MS Excel attachment (Comma separated value.csv)Excel
File details come from the government source that posted it. Updated .