TE-A PWS HVAC Chemical Water.pdf

Performance Work Statement

HVAC Chemical Water Treatment Service

Fort Hood, Texas 05 October 2021

TABLE OF CONTENTS

PART 1- GENERAL INFORMATION

1. GENERAL

1.1. Description of Services/Introduction

1.2. Background

1.3. Objectives

1.4. Scope

1.5. General Information

1.6. Security Requirements

1.7. Disclosure of Information

1.8. Key Control

1.9. Access to Secure Areas

1.10. Area Check-Out

1.11. Safety Standards

1.12. Safety Plan

1.13. Accident Reporting

1.14. Safety Measures

1.15. Stop Work

1.16. Interface with Government Operations

1.17. Damage Reports

1.18. Energy Conservation

1.19. Fraud, Waste, and Abuse

1.20. Recycling

1.21. Fire Protection

1.22. Smoking

1.23. Property Guidelines

1.24. Environmental Requirements

1.25. Materials

1.26. Key Personnel

1.27. Post Award Conference/Periodic Progress Meetings

1.28. Identification of Contractor Employees

1.29. Duty Assignment

1.30. Vehicle Registration

1.31. Files

1.32. Modifications to Technical Exhibits and Attachments

1.33. Emergency Response

1.34. Antiterrorism Training

1.35. I-Watch Training

1.36. OPSEC Training

PART 2 – DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1. Definitions

2.2. Acronyms

PART 3 – GOVERNMENT OWNED PROPERTY, EQUIPMENT AND SERVICES

3. Government Owned Items and Services

3.1. Government Owned Keys to Mechanical Room

3.2. Building Chemical Treatment Equipment

3.3. Contractor Yard

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities

4.1. General

4.2. Parts and Materials

4.3. Exception to New Parts Requirements

4.4. Hot Work

4.5. Chemicals

4.6. Testing Equipment

4.7. COR Testing Equipment

4.8. Chemical Treatment Service (CTS) Equipment and Peripheral Items

4.9. Repair Parts

4.10. Material Safety Data Sheets

4.11. Vehicle Identification

4.12. Permits

4.13. Cellular Telephone Equipment and Services

4.14. Employee Identification Badges

4.15. Property Guidelines

PART 5 – SPECIFIC TASKS

5. Specific Tasks

5.1. Water Analysis

5.2. Descaling System

5.3. Chemical Treatment

5.4. HVAC Chemical Water Treatment Equipment Maintenance

5.5. Parts & Equipment

5.6. Warranted Equipment

5.7. Coordination System Shutdown

5.8. Report and Checklist

5.9. Other Specifications

5.10. Warranty Equipment

5.11. Contract Data Requirements

5.12. Wide Area Work Flow (WAWF)

5.13. Coordination with Other Fort Hood Organizations

5.14. Work Schedules

PART 6 – PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX

6.1 Quality Assurance

6.2 Quality Control Plan (QCP)

6.3 Non Conformance Report (NCR)

PART 7 – APPLICABLE PUBLICATIONS

7.0 Applicable Document

7.1 Document

7.2 Location of Publications and Forms

7.3 Publications

PART 8- DELIVERABLES

PART 9- TECHNICAL EXHIBITS/ATTACHMENTS

PART 1 GENERAL INFORMATION

1. General: This is a non-personal services contract to provide Heating, Ventilation, Air Conditioning (HVAC) Chemical Water Treatment Services. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide personnel, management, equipment, tools, supplies, and transportation to perform heating, ventilation, and air conditioning chemical water treatment service at Fort Hood, Texas. The Contractor shall perform to the standards and specifications in this PWS.

1.2 Background: This contract encompasses HVAC systems located on Fort Hood, Texas.

1.3 Objectives: The objective for performance under this contract is to provide HVAC Chemicals according to equipment manufactures recommendations.

1.4 Scope: The Contractor shall provide personnel, management, equipment, tools, supplies, materials, transportation and any other items or services not Government furnished necessary to perform heating, ventilation, and air conditioning chemical water treatment service at Fort Hood, Texas.

The Contractor shall perform to the standards and specifications in this PWS.

1.4.1 Standard hours of Operation: The Contractor shall perform the services required under this contract during Normal Hours of Operation, 0730 to 1630; normal duty days or workdays shall be Mondays through Fridays, excluding federal holidays. Work outside these normal hours may be necessary to fulfill the requirements of the contract.

1.4.2 Other Than Standard Hours of Operation: The Contractor shall not work outside the standard hours of operation unless notified to Contractor Officer Representative (COR) and a written authorization from the Contracting officer is provided in advance. Deviation from these standard hours of operation may potentially be allowable for service under this contract, especially if doing so is in the Government's best interest or weather has impacted the Contractor's ability to execute work during standard hours of operation. All deviations from standard hours of operation should be documented and a record maintained by the Contractor, which shall be provided to the Contractor Officer Representative and Contracting Officer within 24 hours of request. No overtime is permitted under this contract. The Contractor shall manage/schedule personnel resources appropriately to preclude the need for overtime while still fulfilling all contractual requirements. Working outside the standard hours of operation shall be at no additional cost to the Government.

1.4.3 Federal Holidays. The Contractor is not required to perform service on Federal holidays.

1.4.4 Installation Closures: When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal federal holiday, and when routine work is not scheduled for that day; or reschedule the work on any day mutually satisfactory 24 hours after installation closure to the COR.

1.4.5 Inclement Weather Delay: If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO/COR if inclement weather suspends operations within 2 hours. Contractor shall follow installation closure (1.4.4 to reschedule operations.

The Contractor shall resume operations with KO/COR approval.

1.5 General Information:

1.5.1 Contractor Deliverables: Contract requirements for data submissions are detailed in Part 8 – Deliverables.

1.5.2 Place of Performance: The work to be performed under this contract shall be performed at Fort Hood, Texas which consists of the main cantonment, West Fort Hood and North Fort Hood areas. Fort Hood is located approximately 60 miles north of Austin and 50 miles south of Waco, Texas. The main cantonment area is approximately 20 miles west of interstate Highway 35 at Belton, Texas, and adjacent to Killeen, Texas. West Fort Hood is immediately adjacent to the main cantonment and North Fort Hood is approximately 25 miles north of the main cantonment. Maps of the (Attachment 1) Fort Hood main cantonment, (Attachment 3) West Fort Hood and (Attachment 2) North Fort Hood are provided as an attachment.

1.6 Security Requirements: Contractor personnel and any representative of the Contractor entering Fort Hood, Texas, shall abide by all security regulations and shall be subject to security checks.

Contractor personnel and property shall be subject to search and seizure upon entering the confines of

Fort Hood, Texas, while on Fort Hood, Texas, and upon leaving the confines of Fort Hood, Texas. The Contractor shall be responsible for assuring all Contractor personnel authorized to perform work under this contract obtain installation access as required as required by DOD Directive 4630.5. Government furnished identification shall be returned to the Government when the employee no longer performs work for the Contractor under this contract.

1.6.1 Physical Security: The Contractor shall comply with FH Regulation 190-3, Fort Hood Physical security Regulation, and be responsible for security of all facilities, materials and equipment utilized during the performance period. In case of forced entry or theft, the Contractor shall notify the Department of Emergency Services (DES) immediately and cooperate in the investigation. The Contractor shall maintain a physical security checklist or log (e.g., Standard Form (SF) 701, Activity Security Checklist), which will be forwarded to the KO/COR, NLT the tenth (10th) of each month, following the month of surveillance. The Contractor shall secure Government facilities, equipment, and materials at the close of each work period. The Contractor shall develop and administer a Physical Security Plan (PSP) and maintain an effective physical security program to ensure the security of the physical infrastructure at Fort Hood is secure before, during and after maintenance is performed. The finalized PSP will be due to the KO/COR within ten (10) days after award of the contract. The KO/COR may notify the Contractor of required modifications to the plan during the period of performance. The Contractor shall make the required modifications within five (5) working days after notification, and submit the modified PSP to the KO/COR for approval. The Contractor may recommend modifications to the PSP. Such recommendations shall be submitted to the KO/COR for approval no later than five (5) working days prior to requested effective date of the change. The KO/COR may find the PSP to be “unacceptable" and notify the Contractor; whenever the Contractor's procedures do not comply with the requirements of the contract. The Contractor shall revise the PSP within five (5) working days.

1.7 Disclosure of Information: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge nor release data nor information developed or obtained under performance of this work statement, except as authorized, in writing, by the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data which bears a restrictive legend, other than as specified in this work statement.

Disclosure of information regarding operations and services of the activity to persons not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor (or any persons under the Contractor's control) in connection with work under this work statement, may subject the Contractor, Contractor's agent, or employees to criminal liability under Title 18, Sections 793 and 798 of the United States Code. Neither the Contractor, nor the Contractor's employees, shall disclose or cause to be disseminated, any information concerning the operations of the activity that could result in, or increase the likelihood of, the possibility of ab reach of the activities' security or interrupt the continuity of its operation. The Contractor shall direct to the Contracting Officer or designated representative all inquiries, comments, or complaints arising from matters observed, experienced, or learned as a result of, or in connection with the performance of this contract, the resolution of which may require the dissemination of official information. Inquiries received by the Contractor for work performed under this contract shall be referred to the Government for evaluation under the Freedom of Information Act of 1975, Public Law 93- 502, 5 U.S. C., and Section 552. The determination of whether records will be released will remain with the Government. The Contractor shall be responsible for search and submission of records upon request by the Government. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the Contracting Officer. All documentation showing individuals' names or other personal information will be controlled and protected. The provisions of the Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a, shall apply.

1.8 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government will be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Key Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall report any occurrences of lost or duplicate keys/key cards to the Contracting Officer representative within 1 hour.

1.8.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re- keying. When the replacement of locks or rekeying is performed by the Government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.8.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.9 Access to Secure Areas. Contractor employees identified on the Contractor's employee roster, wearing identification badges, and complying with local security procedures will be allowed access to facilities. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the Contracting Officer.

All documentation showing individuals' names or other personal information will be controlled and protected. The provisions of the Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a, shall apply.

1.10 Area Check-Out. Upon completion of their duties, personnel shall turn off all lights and lock doors in the mechanical rooms. Contractor personnel shall not tamper with or adjust any cooling or heating devices such as thermostats.

1.11 Safety Standards: The Contractor and his employees shall comply with accepted industry safety standards and applicable safety precautions and guidelines contained in these publications at all times while performing work under this contract:

• AR-385-1-1 Safety and Health Requirements; • ANSVASME A17.4 Guide for Emergency Personnel

• U.S. Army Corps of Engineers Manual:

• Safety and Health Occupational Safety and Health Standards (General Industry)

• National Electric Code, National Fire Protection Association

• Department of Labor, Occupational Safety and Health Act

• Army Safety Program

• 40 CFR 61National Emission Standards for Hazardous Air Pollutants (NESHAPS)

• Texas Water Code Section 26.121 Unauthorized Discharges Prohibited

• Texas Civil Statutes: Article 8861Air Conditioning and Refrigeration Contractor License

• Texas Boiler Law: Chapter 755 Health and Safety Code

• Title 30 chapter 315: Pretreatment Regulations for Existing and New Sources of Pollution

1.12 Safety Plan: The Contractor shall develop and implement a safety program for its Employees.

The Contractor shall submit the Safety Plan to the COR/KO for review and acceptance within ten (10) days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

1.13 Accident Reporting: The Contractor shall comply with all OSHA reporting requirements and AR 385-40, Accident Reporting and Records, for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a verbal report(s) to the Contracting Officer or designated representative within two hours of each such occurrence, whenever an accident involving personal injury occurs. A written accident report(s) shall be delivered to the Contracting Officer or designated representative within one work day of occurrence.

1.14 Safety Measures: Workers shall be trained in appropriate safety measures.

1.14.1 Safety: The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

1.14.2 Occupational Safety and Health: The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

1.14.3 Safety Measures and Protective Equipment: The Contractor shall provide all personal protective equipment in accordance with Federal Law and the aforementioned paragraphs of section

2.5.3. Safety. Workers shall be trained in appropriate safety measures and shall not place materials, machines, or other equipment in traffic lanes or other locations that could create safety hazards. The Contractor shall maintain a safe job site, clean and free of all foreign debris during and upon completion of work. The Contractor shall remove unserviceable parts and components from Government property, unless otherwise directed by the KO/COR. The Contractor shall be responsible for the enforcement of all safety requirements for any work performed under the contract. If the Contractor fails or refuses to comply with safety or environmental requirements, the KO/COR may issue an order stopping all part of the work in accordance with the Stop work Clause of this contract.

1.15 Stop Work: The Contractor shall be responsible for the enforcement of all safety requirements for any work performed under the contract. If the Contractor fails or refuses to promptly comply with safety or environmental requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective actions have been taken. No part of the time lost, due to any such stop order, shall be made the subject of a claim for extension of time or for excess costs or damages to the Contractor.

1.16 Interface with Government Operation: Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly schedule Government operational activities.

1.17 Damage Reports: In all instances where Government property or equipment is damaged by the Contractor, the Contractor shall provide a verbal report to the COR within four working hours of the occurrence. A written damage report shall be delivered to the COR within one working day of the occurrence, explaining the circumstances of the accident and the extent of damage. The Contractor shall bear all costs of repairing or replacing damaged property.

1.18 Energy Conservation: The Contractor shall observe energy conservation policies established by Fort Hood and published in FH Reg. 420-9, Energy Efficiency Program. Contractor personnel shall practice utilities conservation and shall operate under conditions that preclude waste of Government furnished utilities.

1.19 Fraud, Waste, and Abuse: The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this contract.

1.20 Recycling: The Contractor shall observe recycle program policies established by Fort Hood and published in FH Reg. 420-6, Recycle Program.

1.21 Fire Protection: The Contractor shall comply with AR 420-90, Fire Protection, and FH 420-1, Fire Regulation, for fire protection and fire prevention.

1.22 Smoking: The Contractor shall comply with AR 600-63, Army Health Promotion, which establishes uniform policies governing the use of tobacco products in Government facilities and on Fort Hood.

1.23 Property Guidelines: Contractor's property shall be equipped with protective and safety features, in good repair, and clean in appearance. The Contracting Officer or designated representative has the right to require the Contractor to remove Contractor furnished property from the installation that is inoperable or unserviceable for any reason.

1.24 Environmental Requirements: The Contractor shall comply with all federal, state, and local environmental protection laws, regulations, and standards referenced in FH Regulation 200-1, Environment and Natural Resources. The Contractor shall comply with all other contract requirements for clean air, clean water, and toxic substances control (TSCA), pollution control, and resource conservation and recovery (RCRA). The Contractor shall designate an Energy Conservation Monitor and a Recycling Monitor in writing to the Contracting Officer. The Contractor shall provide who the Energy Conservation and Recycling Monitor will be ten (10) days after the contract start date. All environmental protection matters or questions shall be coordinated with the Contracting Officer and the Directorate of Public Works (DPW) Environmental Division.

1.24.1 Environmental Management System (EMS): Fort Hood has implemented an EMS to proactively deal with the environmental impacts of its processes, activities, and services. Fort Hood offers EMS General Awareness Training in the form of a 12 minute video available at https://lmp.hood.army.mil. The Contractor shall ensure that employees, and subcontractors hired receive EMS General Awareness Training. The Contractor shall also ensure that all goods and services used under this contract do not deviate from the installation Environmental Policy, objectives and targets of the EMS. The Contractor shall maintain a record of the training, and submit a roster to the Contracting Officer or designated representative. This training shall be completed within 30 days after contract start date.

1.25 Materials: Hazardous materials are forbidden for use on Fort Hood. All materials must be approved by the DPW Environmental Division at building 4622, prior to use. All materials (grease, oil, lubricants, etc.) utilized on this contract shall contain a Safety Data Sheet (SDS). An approval request for each material proposed for use shall be submitted to the COR five days before delivery of material and utilizing the

"HAZARDOUS MATERIAL AUTHORIZATION REQUEST" form.

1.26 Special Qualification:

1.26.1 Contractor Personnel: The Contractor shall provide work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this contract shall remain employees of the Contractor and will not be considered employees of the Government. The Contractor shall not employ any person who is an employee of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R. The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reason of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agent.

Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. In accordance with Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R and 18 U.S.C. 1382 (1972), the installation commander has the authority to bar individuals from the installation. The removal from the jobsite or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement.

Contractor personnel shall not wear any part of a military uniform while performing contract duties, nor clothing such as exercise suits, shorts, tank tops, or t-shirts. There shall be no objectionable messages or phrases on the clothing.

1.26.2 Key Personnel: Contractors shall submit resumes, certificate and other relevant training documents of qualified key personnel. The Lead Technician, Project Manager and Quality Control Manager Personnel each shall possess at a minimum of ten (10) years’ work experience in the HVAC Chemical field. The lead technician shall be certified and licensed to perform all work on all manufactures listed in Attachment 4- HVAC System Inventory and Attachment 5- System manufactures.

All other Technician must have a minimum of Five (5) years’ experience working on automated chemical treatment systems, including controls, sensors, valves, and chemical treatment of the boiler/chiller systems. Experience includes, but is not limited to, boiler and chiller loops, cooling towers, condenser loops, and daily/monthly/annual operations.

1.26.3 Lead Technician/Contract Representative: The Contractor shall designate a Lead Technician to the Government for performance of all work under this contract. The Lead Technician shall be the point of contact with the Government all work. The Lead Technician shall be available 0730 to 1630 Monday through Friday except Federal holidays or when the Government facility is closed. The lead technician shall possess a minimum of ten (10) years’ experience of HVAC chemical treatment.

1.26.4 Alternate Lead Technician: The Contractor shall designate an alternate who shall be authorized to act on behalf during absents of the lead technician and submit to contracting officer.

1.26.5 Management Contact Information: The Contractor shall provide the name, address, work assignments, and telephone number(s) for the Lead Technician, alternate, management, quality control, and supervisory personnel to the Contracting Officer ten days after contract award and for any changes.

The Contractor shall verbally notify the Contracting Officer of changes of personnel as they occur and provide written changes not later than twenty four (24) hours after effective date of the change. The Contractor shall provide cellular communication for the Lead Technician, Alternate Lead Technician, Quality Control, and Supervisory personnel.

1.26.6 Quality Control Manager. The Contractor shall provide the name and telephone number of the Quality Control Manager ten (10) calendar days after contract award. The Contractor shall submit to the Contracting Officer and COR on a company letter head the Quality Control Manager appointment. The Quality Control Manager shall possess a minimum of Ten (10) years’ experience in Quality Control Inspection and Audit management, with previous work history in a position of similar complexity and type of work required by this contract.

1.26.7 Project Manager. Project Manager shall have full authority to act for the Contractor. Project Manager shall possess at a minimum of ten (10) years’ work experience in the HVAC Chemical field and at least a 4 year degree in a related field of chemical treatment such as: Chemistry, Biology, or Engineering and can manage an HVAC Chemical service contract.

1.26.8 Personnel List: The Contractor shall submit to the Contracting Officer a written list of employees including key personnel who will perform work under this contract no less than ten (10) calendar days after start of contract performance. This list shall include each employee's name and work assignment. Changes shall be submitted not later than two (2) calendar days prior to implementation of the change. In emergency situations and cases of adverse actions where two (2) day notice is not possible, the Contractor shall submit the change in writing to the Contracting Officer/ COR not later than twenty four (24) hours after change is implemented.

1.27 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.27.1 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires coordination and cooperation between the Government and the Contractor.

1.27.2 The following provides the roles and their respective authority during the performance of the contract:

1.27.3 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO.

Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

1.27.4 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2.

The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

1.27.5 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order. The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

1.27.6 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions:

assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements;

monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and coordinate site entry of Contractor personnel.

1.28 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as Contractor employees to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.28.1 Identification Badges: Contractor personnel on duty shall wear Contractor provided identification badges displaying at a minimum: company name, employee name, employee photo, contract title, contract number, and contract expiration date. Identification badges shall be worn on the front upper outer garment and visible at all times.

1.29 Duty Assignment: The Contractor shall furnish current employee work schedules, in writing, to the Contracting Officer, along with the Work Schedule including employees' name and the area in which they work no later than ten (10) working days prior to the start of contract performance. The Contractor shall provide written notification to the Contracting Officer no later than five (5) working days prior to making changes to the shift schedules.

1.30 Vehicle Registration: Vehicles entering Fort Hood, Texas, shall have a valid state license and shall be registered with the Vehicle Registration Section of the Provost Marshall Office. Vehicles shall be registered prior to the commencement of contract work. State license and registration shall be maintained current during the time the vehicle is in use on this installation. Contractor personnel shall return registration decals to the Vehicle Registration Section of the Provost Marshall Office within 24 hours after termination or completion of work under this contract, when state license is no longer valid, or upon sale of the vehicle. Contractor personnel shall return visitor passes to the Vehicle Registration Section of the Provost Marshall Office immediately upon conclusion of the conduct of business authorized on the installation.

1.30.1 Vehicle Operation: Contractor personnel operating motor vehicles on the installation shall have a valid state operator's license for the category of vehicle being operated and shall comply with FH Reg. 1905, Motor Vehicle Traffic Code, Mar 2003, regarding motor vehicle use on the installation.

1.30.2 Contractor Vehicle Identification: Contractor owned or privately owned vehicles used in the performance of services under this contract on this installation shall be marked as commercial Contractor vehicles with the Contractor's company name in three (3") inch block letters or a company logo of a color that contrasts with its background on both sides of the vehicle. Contractor's operating multiple Contractors owned vehicles on the installation may be required to place identifying numbers on the front and rear bumpers of the vehicles. The Contractor shall provide a list of vehicles (with their corresponding unique identification numbers) to the Contracting Officer or designated representative five (5) days after contract award date and one day after any vehicle changes.

1.31 Files: The Contractor shall maintain complete and accurate files of documentation required under the terms of this contract in accordance with AR 25-1, Army Information Resources Management Program, and AR 25-400-2, Modern Army Record Keeping System. The Contractor shall not allow access to the files by any Government agency, non- Governmental agency, or individual unless specifically authorized by the Contracting Officer. Files shall be made available to the Contracting Officer upon request. All files will become the property of the Government and shall be turned over to the Contracting Officer at the completion or termination of this contract.

1.32 Modifications to Technical Exhibits and Attachments: Attachment 4- HVAC System Inventory and Attachment 5- System Manufactures is a living document which lists the HVAC equipment covered under this contract. The Technical Exhibits are living documents which lists the buildings/facilities covered under this contract. Due to the nature of the Fort Hood Installation and Army mission, requirements are expected to change; however, the anticipated change is expected to be minimal.

Changes typically result from new construction, the demolition of older facilities, or the renovation schedule of facilities. Changes to these Technical Exhibits will be provided to the Contractor in writing as soon as is practicable; however, the official modification to the exhibit (to keep the contract file current) will only be performed once each quarter at no additional cost to the government.

1.33 Emergency Response: Emergency operations may require immediate response from emergency services. In this event, the Fort Hood Fire Department shall be called at 254- 288-3327.

1.34 Antiterrorism Training: All Contractor employees, to include sub-contractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and then annually thereafter. Upon request, the Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum

1.35 iWATCH Training: The Contractor and all associated sub-Contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.36 OPSEC Training. All new Contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

PART 2 DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

Acceptable Quality Level (AQL): The maximum percentage defective that, for the purpose of a sampling inspection, can be considered satisfactory on the average. It is the allowable deviation from a standard before the Contracting Officer or designated representative will reject the specific service. An AQL does not imply that the Contractor may knowingly perform in an unsatisfactory manner, but rather exerts a realization that perfect performance is not possible.

Annually: Perform one time per year.

Quality Assurance (QA): Those actions taken by the Contracting Officer or designated representative to determine that the services received meet the contract requirements.

Quality Control (QC): Those actions taken by the Contractor to ensure that the standards and requirements of the contract are met.

2.2 Acronyms:

ACC Army Contracting Command ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AMC Army Materiel Command ANSI American National Standards Institute AQL Acceptable Quality Level AR Army Regulation ARC Army Resource Center ASME American Society of Mechanical Engineers

ATO Anti-Terrorism Officer CAP Contractor Acquired Property CDC Child Development Center CDR Contractor Discrepancy Report CDRL Contract Data Requirements List CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative CPARS Contractor Performance Assessment Reporting System CTS Chemical Treatment Service CWA Clean Water Act DA Department of the Army DCMA Defense Contract Management Agency DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DID Data Item Description DMO Demand Maintenance Order DOD Department of Defense DOL Department of Labor DOT Department of Transportation DPW Directorate of Public Works ECO Environmental Compliance Officer EM Engineering Manual, U.S. Army Corps of Engineers (USACE) EMS Environmental Management System EO Executive Order EPA Environmental Protection Agency ERDC Engineering Research Development Center FAR Federal Acquisition Regulation FIPS Federal Information Processing Standards FPCON Force Protection Condition FSC Federal Service Code FTE Full Time Equivalent GIS Geographical Information Systems GFE Government-Furnished Equipment GFEBS General Fund Enterprise Business System GFM Government-Furnished Material GFP Government-Furnished Property HAAF Hood Army Airfield HLO High Level Objective HMI Hazardous Material Inventory HQDA Headquarters Department of the Army HSPD Homeland Security Presidential Directive HVAC Heating, Ventilation, and Air Conditioning IAW In Accordance With IMCOM Installation Management Command IPM Integrated Pest Management IPMC Integrated Pest Management Coordinator

IPMP Integrated Pest Management Plan IT Information Technology KO Contracting Officer MICC-FH Mission and Installation Contracting Command- Fort Hood MS4 Municipal Separate Storm Sewer System N/A Not Applicable NCIC-III National Crime Information Center-Interstate Index Identification NCR Nonconformance Report NEC Network Enterprise Center NGB National Guard Bureau NIOSH NFPA National Fire Protection Association NLT Not Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OMB Office of Management and Budget OMD Operations and Maintenance Division OSHA Occupational Safety and Health Administration PA Performance Assessment PAM Pamphlet PSP Physical Security Plan PIPO Phase In/Phase Out PM Preventive Maintenance POC Point of Contact POP Period of Performance PPE Personal Protective Equipment PPIRS Past Performance Information Retrieval System PRS Performance Requirements Summary PUB Publication PWS Performance Work Statement RGAAF Robert Gray Army Airfield QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RCRA Resource Conservation and Recovery Act SDS Safety Data Sheets SF Standard Form SUS Supplier Self-Services (SUS) System TDA Texas Department of Agriculture TDS Total Dissolved Solids TE Technical Exhibit UIC Unit Identification Code USARC U.S. Army Reserve Command U.S.C. United States Code VCE Virtual Contracting Enterprise VIP Very Important Person WAWF Wide Area Work Flow WD Wage Determination

PART 3 GOVERNMENT OWNED PROPERTY, EQUIPMENT, AND SERVICES

GOVERNMENT OWNED ITEMS AND SERVICES:

3.1 Government Owned Keys to Mechanical Rooms: The Government will furnish keys to the Contractor to allow access to certain areas requiring HVAC Chemical services, which are not always open and accessible. The Contractor shall be responsible for signing a hand receipt to obtain keys and ensuring that the areas are secure when Contractor employees leave the area. The Contractor shall report key loss to the Contracting Officer or Contracting Officer representative within one normal working day after discovery of the loss. The report shall include key number, facilities requiring the key, person to whom the key was issued, and when the loss was discovered. The Contractor shall reimburse the Government for any cost associated with new keys, re keying locks or changing locksets due to the loss of a key.

3.2 Building Chemical Treatment Equipment: The Government is responsible for installing new HVAC chemical water treatment equipment in newly constructed buildings. After the 1 year construction warranty expires the equipment will be added to the contract and Contractor shall be compensated based on the Monthly Cost associated with the affected CLIN and a modification to the contract will be executed by the contracting officer to reflect any changes to maintain that equipment when exceeding 25% increase of total HVAC system inventory.

3.3 Contractor Yard: The Government will provide the Contractor with a location in the contractor yard, see attachment 10- Contractor Yard Site Map, to store chemicals. The Government has the option to change the area provided at no additional cost to the Government. The Government will give the contractor 14 days’ notice before changes are made. The Contractor shall maintain facilities IAW FH REG 420-1, FH Regulation 200-1 and EM 385-1-1. Upon completion or termination of the Contract, all space assigned to the Contractor shall be returned to the Government free of trash and debris. Structures installed or placed in the yard by the Contractor shall be removed unless the COR gives approval for them to remain in place.

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall provide everything necessary to fulfill the requirements of the contract, to include all storage for parts, tools, software/firmware, and any equipment necessary to perform all work related to all types manufactures listed in Attachment 5- System Manufactures. Contractor furnished property shall meet applicable Federal, State, Local, Army Regulations and Codes. Contractor furnished property is subject to Government inspection. All tools to include computers and software/firmware purchased through funds from this contract will be Government owned and shall be returned after the contract ends.

4.2 Parts and Material: All parts and materials used by the Contractor shall be new and meet the original manufacture’s specifications. The Contractor shall maintain all equipment being used to perform outlined task in the PWS. The only exception to this policy is outlined in 4.3 below.

4.3 Exception to New Part Requirement: An exception may be made to the requirement of if the part requiring replacement is no longer manufactured and new parts are no longer available. The Contractor shall submit a written request, to the Contracting Officer, to substitute a used or rebuilt part. This request shall include evidence of Contractor's attempt to obtain the part as new, as well as evidence that the used or rebuilt part will function properly for a reasonable period of time and hold a warranty. Upon receiving written approval by the Contracting Officer, the Contractor shall provide used or rebuilt parts or materials.

4.4. Hot Work: The Contractor shall obtain approval from the Fort Hood Fire Department Inspector at telephone number (254) 288-3327, prior to performing any hot work or work that will require the use of an open flame. All Contractor work performance shall be IAW FH Reg 420-1.

4.5 Chemicals: The contractor shall provide all chemicals required for efficient and effective HVAC system water treatment…