TE 14 List of Deliverables.pdf
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- ENTERPRISE HEALTH UNIT SERVICES
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- 70LGLY26RGLB00001
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Summary: Health Services Part 9, Technical Exhibit 13 - List of Deliverables
This document is a comprehensive deliverables schedule for a Health Services contract with the Federal Law Enforcement Training Centers (FLETC). The contract encompasses health services delivery at multiple locations including Artesia, Charleston, and Glynco, with specific requirements for medical credentialing, training, reporting, and operational management.
Initial Submission Requirements (Due within 10 calendar days of award unless otherwise noted): Key Personnel resumes must accompany the proposal, while Employee Roster, Medical Credentialing Information, Procedures Manuals for all four locations, Formulary, Contractor's Quality Control Program, Safety Plan, Hurricane Plan, Risk and Contingency Plan, Property Control Plan, Key Control Plan, Recycling Plan, and IT Security Plan are all due within ten calendar days of contract award. Additional startup deliverables include Primary Source Investigation (PSV) for medical professionals (10 calendar days), Background Investigation proof (20 business days), ACLS and BLS Certifications (15 calendar days), CLIA Waiver/Certification (30 calendar days), and Point of Care Testing Plan (10 calendar days). DHS Form 11000-6 Non-Disclosure Agreements must be submitted within 36 hours of each employee's first day on staff.
Ongoing Operational Reporting Requirements: The contractor must submit recurring reports including Monthly Health Unit Statistics and Quality Reports (by the 3rd workday of each month), Contractor's Inspection Reports (15th of each month), OSHA reporting and the OSHA 300 Log (weekly on first training day), Formulary Purchases and Distribution Report (fifth training day monthly), and Medical Surveillance Program "No Shows" (monthly). Critical patient-related reports require immediate submission: Health Hazard Reports, Training Mishaps, and Emergency/Urgent Care Transport notifications (within 30 minutes). Disease surveillance deliverables include Skin and Soft Tissue Infections (SSTI) and Rhabdomyolysis monitoring and tracking charts submitted monthly or upon diagnosis, plus Medical Surveillance Abnormal Test Results submitted immediately. Customer Service Training must be completed by all employees within 30 business days of contract start and by new personnel within 14 business days, with records maintained for CO/COR inspection.
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Health Services Part 9, Technical Exhibit 13
List of Deliverables
Reference Deliverables Due Date(s)
1.8c Customer Service Training
All employees completing w/I 30 business days of contract start, new personnel within 14 business days, maintain records, and provide to CO/COR upon request.
1.9 Key Personnel Resumes Resumes for Key Personnel shall be submitted with the Offeror’s proposal.
1.11 Employee Roster
Due to the CO/COR ten (10) calendar days after the start of the contract, at execution of option periods, and as changes occur
1.20(3) Primary Source Investigation (PSV) Due to the COR/MLO ten (10) calendar days after award and as additional medical professionals are hired.
1.20(3) Medical Credentialing Information Due to the COR/MLO no later than ten (10) ten calendar days after award.
1.20(4) Audits of Medical Professional Credentialing Files (New & Existing Contracts)
Information shall be submitted to the COR/MLO within five (5) business days after information is requested.
1.20(4)c.3 Background Investigation Proof of completed background investigation to the COR/MLO no later than twenty (20) business days after award.
3.2 Joint Inventory Report Due to CO/COR ten (10) calendar days after completion of joint inventory
3.2 Identify the Local Property Officer (LPO) and Alternate Local Property Officer (ALPO)
Due to CO/COR in writing at pre-performance conference.
4.6 ACLS and BLS Certifications
Proof of Certification of both ACLS and BLS shall be submitted to the CO/COR/MLO within fifteen (15) calendar days after award and when changes occur.
5.1 Procedures Manual Due to the CO/COR ten (10) calendar days after award and updated every six-months.
5.1 Artesia Procedures Manual Due to the CO/COR ten (10) calendar days after award and updated every six-months.
5.1 Charleston Procedures Manual Due to the CO/COR ten (10) calendar days after award and updated every six-months.
5.1 Glynco Procedures Manual Due to the CO/COR ten (10) calendar days after award and updated every six-months.
5.4.2(5) CLIA Waiver/Certification Due to the CO/COR/MLO within 30 calendar days from contract award.
5.4.2(6) Point of Care Testing (POC) Testing & Vaccinations Plan
Due to the CO/COR/MLO ten (10) calendar days after award.
5.7.6.2 OSHA Reporting Requirements for All FLETC and PO Students, FLETC Staff, Contractors, and PO Staff – Part 1
Due to the COR/MLO on the first training day of each week for the week prior.
5.7.6.2 OSHA Reporting Requirements for All FLETC and PO Students, FLETC Staff, Contractors, and PO Staff – Part 2
OSHA 300 Log of Contractor’s staff illnesses and injuries are due to the COR/MLO on the first training day of each week for the week prior.
5.13.2 Formulary Purchases and Distribution
Report
Due to COR/CMO on the fifth training day of each month for the preceding month.
5.14.2 Formulary Due to the CO/COR/MLO ten (10) calendar days after award.
5.14.3 Annual Formulary Review Report Due prior to the end of the base period and each option year.
5.17.3(1) Monthly Health Unit Statistics Report Due to the COR by the third (3rd) workday of the month following the reporting period.
5.17.3(2) Monthly Health Unit Quality Report Due to the COR by the third (3rd) workday of the month following the reporting period.
5.17.1 Written Minutes of Periodic
Performance Meetings
Written minutes of these meetings, prepared by the Contractor, shall be signed by the PM and the CO/COR within five (5) days following each meeting.
5.17.3(5) Health Hazard Report
Due as occurs. This report to the COR is due by close of business when requirements for this report are met and may be in the form of an email or an email string.
5.17.3(7) Training Mishaps
Due as occurs. This report to the COR is due by close of business when requirements for this report are met and may be in the form of an email or an email string.
5.17.3(8) Medical Surveillance Abnormal Test Results
Due as occurs. Immediately due to the TDP Safety Specialist or Program Specialist, the TDP COR, and FLETC OMO.
5.17.3(9) Medical Surveillance Program Report “No Shows”
Due to the COR, the TDP Safety Specialist, and the Glynco Safety Specialist at the beginning of each month following the reporting period.
5.17.3(11)
Notification of Emergency/Urgent Care Transport of a student/patient to the local Emergency Department (ED) by the EMS or the Health Services Contractor
The Contractor shall send email notifications of any Emergent or Non-Emergent Transports within 30 minutes of patient’s departure by EMS or the Health Unit Van.
5.17.3 (16) Skin and Soft Tissue Infections (SSTI) Monitoring and Tracking
The Contractor shall maintain a chart that includes information to track the patient code;
sex; class name; housing location; wound location and treatment; test or culture results;
critical dates of class start and end; and patient disposition. Report shall be submitted at the beginning of each month.
5.17.3(17) Rhabdomyolysis Monitoring and Tracking
The Contractor shall maintain a chart that includes information to track the patient code, patient’s class name, class number, patient’s agency, and the instructor’s names involved with physical training (when the student became symptomatic). Report shall be submitted to COR/MLO when Rhabdo is diagnosed.
6.2 Contractor’s Quality Control Program Due to the CO/COR/MLO for approval within ten (10) calendar days following contract award.
6.2.1 Contractor’s Inspection Reports Due to the COR on the fifteenth (15th) day of the month for the preceding month.
6.3 Safety Plan Due to the CO/COR/MLO for approval within
ten (10) calendar days following contract award.
6.4 Hurricane Plan Due to the CO/COR/MLO for approval within
ten (10) calendar days following contract award.
6.5 Risk and Contingency Plan Due to the CO/COR/MLO for approval within ten (10) calendar days following contract award.
6.6 Property Control Plan
Due to the CO/COR for approval within ten (1) calendar days after contract award and when changes occur.
6.7 Key Control Plan
Due to the CO/COR for approval within ten (10) calendar days after contract award and when changes occur.
6.3 Safety Plan
Due to the CO/COR for approval within ten (10) calendar days after contract award and when changes occur.
6.8 Recycling Plan
Due to the CO/COR for approval within ten (10) calendar days after contract award and when changes occur.
6.9 IT Security Plan
Due to the CO/COR for approval within ten (10) calendar days after contract award and when changes occur.
6.11(3) DHS Form 11000-6, Non-Disclosure Agreement
Due from the PM/APM to the Glynco COR no later than 36 hours following an employee’s first day on staff.
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